Management of Human Resources 2

MANAGEMENT OF HUMAN RESOURCES
Q: for upgrading of positions of teacher and other teaching related positions thru
the Equivalents Record Forms (ERFs), the following are the three (3) required
documents except for one?
a.
Three (3) copies of fully accomplished ERF
b.
b. One (1) original and one (1) duplicate copy of Official Transcript of
Records with S.O. Number for private schools, and Board Referendum/Resolution
Number for public schools. For teachers who are non-teacher education
graduates, units earned in education should be included in the Transcript of
Records
c.
c. One (1) original and one (1) duplicate copy of Certification from the
Registrar as to the MA units/degree earned by the teacher (if public school)
d.
One (1) original and one (1) duplicate copy of NBI clearance Record
Answer: D
NBI clearance is not a requirements for upgrading of positions of teacher and
other teaching related positions. Only new teachers are required to submit NBI
clearances.
Q: Only teachers with at least Very Satisfactory Performance should be
recommended for upgrading. The latest Performance Rating should be
indicated on the ERF.
a.
b.
c.
d.
Yes, even satisfactory performance can be recommended for upgrading

No! Only outstanding performance should be indicated on the ERF
Yes, at least he / she meet the Very Satisfactory Performance
No! Performance rating is not a requirement for upgrading
Answer: C
Only teachers with at least Very Satisfactory Performance should be
recommended for upgrading. The latest Performance Rating should be
indicated on the ERF.
Erich D. Garcia Ed.D | NQESH REVIEWER FOR DEPED PAMPANGA

Q: RA 660 lets you choose among the following options to let you enjoy a new
beginning except for one:
a.
b.
c.
d.
Automatic Pension
Initial three-year lump sum
Take All Retirement mode
5-Year Lumpsum
Answer: C
RA 1616 provides for a gratuity benefit for retiring members who will qualify
under this retirement mode. The gratuity is payable by the last employer. The
employee shall also be entitled to a Refund of Retirement Premiums paid,
personal share with interest and government share without interest.
Since RA 1616 is considered as the Take All Retirement mode, it provides the
following benefits:
1. Gratuity payable by the last employer based on the total creditable service
converted into gratuity months multiplied by the highest compensation
received. The gratuity months shall be computed as follows:
Years of Service
First 20 years
20 years to 30 years
Over 30 years
Gratuity Months
one (1) month salary
1.5 months salary
two (2) months salary
(There is no limit to the amount of gratuity benefit.) and

Refund of retirement premiums consisting of personal contributions of the
employee plus interest, and government share without interest, payable by the
GSIS.
RA 660 lets you choose among the following options to let you enjoy a new
beginning:
Option 1: Automatic Pension - Under this option, pensioners below 60 years old
may choose to receive either an automatic monthly pension for life or an option

to avail of a lump sum. The lump sum, which can be requested every six months,
means they can receive their one-year worth of monthly pension in advance for
a period of five years. On the sixth year, they will start receiving their lifetime
monthly pension.
Option 2: Initial three-year lump sum - For those who are at least 60 years old but
less than 63 years on date of retirement, the benefit is a 3-year lump sum. The
subsequent two -year lump-sum shall be paid to the retiree on his 63rd birthday.
If the retiree is still living after the 5-year guaranteed period, he shall be entitled
to a monthly pension for life.
Option 3: 5-Year Lumpsum - For those who are 63-65 years old, they can avail of
a five-year lump sum then after five years, they will receive a monthly pension
for life.
Q: Retiring under RA 660 requires the following except one:
a.
The retiree's last 3 years of service prior to retirement must be continuous,

except in cases of death, disability, abolition, and phase- out of position
due to reorganization.
b.
the last three years of service of a retiree need not to be continuous
c.
His/her appointment status must be permanent in nature.
d.
He/she must meet the age and service requirements under the "Magic 87"
formula. Based on the formula, a retirees age and years in service should be
added up and should total at least 87.
Answer: B
The last three years of service of a retiree need not to be continuous is under RA
8291. Only two things should be considered: age and the length of service.
FOR RETIREMENT UNDER REPUBLIC ACT 660

1. The retiree's last 3 years of service prior to retirement must be continuous,
except in cases of death, disability, abolition, and phase- out of position due to
reorganization.
2. His/her appointment status must be permanent in nature.

3. He/she must meet the age and service requirements under the "Magic 87"
formula. Based on the formula, a retirees age and years in service should be
added up and should total at least 87.
Q: Mrs. Gaddi has a salary grade of 11 step 8. She has reached the maximum
step increment of her salary. Is Automatic Upgrading of Position applicable to
her case?
a. Yes, she just need to prepare the necessary documents for ERF
b. No! If she uses her step increment ERF for 20 years upgrading will be
denied.
c. Yes, Thru justification letters
d. No! Even if she retires from the service.
Answer : B
Automatic Upgrading of Position for eligible Public school teachers through
Equivalent Record Form(ERFs) scheme- Automatic Position upgrading are
granted to Teacher I who have rendered 20 years or more with satisfactory
teaching service without the need for filing an application for ERF upgrading.
In this case, ERF is possible if she didnt apply the step increment on her salary for
20 years. The government does not allowed double compensation on his
employees. There is still a way: Enroll in a graduate school, earned at least 22
units and seek ERF as Teacher II.
Q: Service credits maybe granted to the following activities except for one:
a. Services rendered during calamity and rehabilitation when schools are
used as evacuation centers
b. Services rendered in connection with the conduct of remedial classes
during the summer or Christmas vacation or outside of regular school days
c. Attendance rendered during K to 12 seminars fully funded by the
government during vacation
d. Services rendered during registration and election days as long as these
are mandated duties under existing laws
Answer: C
A seminar fully funded by government is not entitled to service credit even if it is
held during the summer vacation or during weekends.
SERVICE CREDITS MAYBE GRANTED TO THE FOLLOWING ACTIVITIES ONLY:
a. Services rendered during registration and election days as long as these are
mandated duties under existing laws;
b. Services rendered during calamity and rehabilitation when schools are used
as evacuation centers;
c. Services rendered in connection with the conduct of remedial classes during
the summer or Christmas vacation or outside of regular school days;
d. Services rendered in connection with early opening of the school year
e. Services rendered during school sports competitions held outside of regular
school days;
f. Service rendered by those who train teachers in addition to their normal
teaching loads;
g. Teaching over load not compensated by honoraria;
h. Teaching in non-formal education classes carrying a normal teaching load;
i. Work done during regular school days if these are in addition to the normal
teaching load;
j. Conduct of testing activities held outside of school days; and
k. Attendance / participation in special DepEd projects and activities which are
short term in duration such as English, Science and Math mentors training,
Curriculum writing workshop, planning workshop, etc.,.if such are held during
the summer vacation or during weekends.
Q: Service credits be granted to teachers except for one?
a. Services rendered during registration and election day
b. Services rendered during calamity and rehabilitation
c. Services rendered during school sports competitions held inside of regular
school days
d. Teaching over load not compensated by honoraria

Answer : C
Services rendered during school sports competitions held should be outside of
regular school days; Service credit will only apply if the activity falls on Saturday
or Sunday.
Q: The following are desirable attitudes toward our work except for one?
a.
b.
c.
d.
our work is the source of basic needs My bread and butter

My part time job for selling goods
the expression of our talent
a source of advancement and growth
Q: Teachers are covered by monetary benefits except for one?

a.
b.
c.
d.
Birthday treat
Special hardship allowance
Hardship duty pay
Cash allowance to teachers
Answer : A
Birthday Treat is not a monetary benefits. Teachers may be given a treat by coworker within their school but DepEd does not have a monetary benefits to
subsidies your birthday. Nevertheless GSIS never fail to greet you on your
birthday same as your family and friends.
The following are the monetary benefits of teachers;
1. Special hardship allowance- teachers exposed to hardship in commuting
to the place of work as determined by the secretary of education shall be
compensated hardship allowance equivalent to at least 25% of their
monthly salary.
2. Hardship duty pay- this refers to compensation premium or allowance
paid to officials and employees actually assigned or stationed in a work
area that exposed them to great danger, occupational risk or perils to
life.

3. Productivity incentive benefits- the incentive pay shall be based on
individual personnel productivity and performance as evaluated and
determined by the head of the respective offices.
4. Cash allowance to teachers- the provision for cash allowance to teachers
for the purchase of chalk, erasers, forms and other classroom supplies and
materials directly used shall be paid only to classroom teachers.
5. Year end bonus and cash gift- all government personnel, whether
appointive or elective under regular, temporary or casual status, and
contractual personnel whose employment is in the nature of a regular
employee, who are still in the service as of October 31,each year are
granted year-end bonus and cash gift.
Q: Any person who has been permanently appointed to a position in the career
service and who has, through no delinquency or misconduct, been separated
therefrom, may be reinstated to a position in the same level for which he is
qualified.
a.
b.
c.
d.
Certification
Promotion
Transfer
Reinstatement
Answer: D
Reinstatement. - Any person who has been permanently appointed to a position
in the career service and who has, through no delinquency or misconduct,
been separated therefrom, may be reinstated to a position in the same level for
which he is qualified.
Q: It is a movement from one position to another which is of equivalent rank,

level, or salary without break in service involving the issuance of an
appointment.
a.
b.
c.
Certification
Promotion
Transfer

d.
Reinstatement
Answer : C
Transfer. - A transfer is a movement from one position to another which is of
equivalent rank, level, or salary without break in service involving the issuance of
an appointment.
It shall not be considered disciplinary when made in the interest of public
service, in which case, the employee concerned shall be informed of the
reasons therefor. If the employee believes that there is no justification for the
transfer, he may appeal his case to the Commission.
The transfer may be from one department or agency to another or from one
organizational unit to another in the same department or agency: Provided,
however, That any movement from the non-career service to the career service
shall not be considered a transfer.
Q: It is an appointment through _______________ to a position in the civil service,

except as herein otherwise provided, shall be issued to a person who has been
selected from a list of qualified persons certified by the Commission from an
appropriate register of eligible, and who meets all the other requirements of the
position.
a.
b.
c.
d.
Certification
Promotion
Transfer
Reinstatement
Answer : A
Appointment through certification. - And appointment through certification to a
position in the civil service, except as herein otherwise provided, shall be issued
to a person who has been selected from a list of qualified persons certified by
the Commission from an appropriate register of eligibles, and who meets all the
other requirements of the position.

All such persons must serve a probationary period of six months following their
original appointment and shall undergo a thorough character investigation in
order to acquire permanent civil service status. A probationer may be dropped
from service status. A probationer may be dropped from the service for
unsatisfactory conduct or want of capacity any time before the expiration of
the probationary period: Provided, That such action as appealable to the
Commission.
Q: It is a movement from one position to another with an increase in duties and
responsibilities as authorized by law and usually accompanied by an increase in
pay. The movement may be from one department or agency to another, or from
one organizational unit to another in the same department or agency.
a.
b.
c.
d.
Certification
Promotion
Transfer
Reinstatement
Answer : B
Promotion. - A promotion is a movement from one position to another with an
increase in duties and responsibilities as authorized by law and usually
accompanied by an increase in pay. The movement may be from one
department or agency to another, or from one organizational unit to another in
the same department or agency.
Q: Does the regional director have the authority to hire a public school teacher
in his region? Why or why not?
a. Yes, its what we called prerogative power of the Regional Director
b. No! Only the Schools Division Superintendent has the power to hire place and
evaluate
c. No! The Schools Division Superintendent or thru the ASDS has the power to hire
place and evaluate
d. Yes, Specially with tag items from the congressman
Answer: C

No. Because the power to hire, place and evaluate all employees in the division
both teaching and non-teaching personnel except for the assistant division
superintendent is expressly vested upon the schools division superintendent.
Q: The Name of persons who have been appointed permanently to positions in
the career service and who have been separated as a result of reduction in
force and/or reorganization, shall be entered in a list from which selection for
reemployment shall be made.
a.
b.
c.
d.
Reinstatement
Reemployment
Detail
Reassignment
Answer : B
Reemployment. - Names of persons who have been appointed permanently to
positions in the career service and who have been separated as a result of
reduction in force and/or reorganization, shall be entered in a list from which
selection for reemployment shall be made.
Q: It is the movement of an employee from one agency to another without the

issuance of an appointment and shall be allowed, only for a limited period in the
case of employees occupying professional, technical and scientific positions.
a.
b.
c.
d.
Reinstatement
Reemployment
Detail
Reassignment
Answer : C
Detail. - A detail is the movement of an employee from one agency to another
without the issuance of an appointment and shall be allowed, only for a limited
period in the case of employees occupying professional, technical and
scientific positions. If the employee believes that there is no justification for the
detail, he may appeal his case to the Commission. Pending appeal, the
10

decision to detail the employee shall be executory unless otherwise ordered by
the Commission.
Q: An employee may be reassigned from one organizational unit to another in

the same agency: Provided, that it shall not involve a reduction in rank, status or
salary.
a.
b.
c.
d.
Reinstatement
Reemployment
Detail
Reassignment
Answer : D
Reassignment. - An employee may be reassigned from one organizational unit
to another in the same agency: Provided, that such reassignment shall not
involve a reduction in rank, status or salary.
Q: A _____________ appointment shall be issued to a person who meets all the
requirements for the positions to which he is being appointed, including the
appropriate eligibility prescribed, in accordance with the provisions of law, rules
and standards promulgated in pursuance thereof.
a.
b.
c.
d.
Temporary
Contractual
Permanent
Substitute
Answer : C
Permanent status. - A permanent appointment shall be issued to a person who
meets all the requirements for the positions to which he is being appointed,
including the appropriate eligibility prescribed, in accordance with the
provisions of law, rules and standards promulgated in pursuance thereof.
11

Q: A ______________appointment. - In the absence of appropriate eligible and it
becomes necessary in the public interest to fill a vacancy, this appointment
shall be issued to a person who meets all the requirements for the position to
which he is being appointed except the appropriate civil service eligibility.
a.
b.
c.
d.
Temporary
Contractual
Permanent
Substitute
Answer : A
Temporary appointment. - In the absence of appropriate eligibles and it
becomes necessary in the public interest to fill a vacancy, a temporary
appointment shall be issued to a person who meets all the requirements for the
position to which he is being appointed except the appropriate civil service
eligibility: Provided, That such temporary appointment shall not exceed twelve
months, but the appointee may be replaced sooner if a qualified civil service
eligible becomes available.
Q: How many days should an administrative case against the officer or

employee under preventive suspension is serving if not finally decided by the
disciplining authority?
a.
b.
c.
d.
15 days
30 days
45 days
90 days
Answer: D
When the administrative case against the officer or employee under preventive
suspension is not finally decided by the disciplining authority within the period of
ninety (90) days after the date of suspension of the respondent who is not a
presidential appointee, the respondent shall be automatically reinstated in the
service: Provided, That when the delay in the disposition of the case is due to the
12

fault, negligence or petition of the respondent, the period of delay shall not be
counted in computing the period of suspension herein provided.
The following are exempted from the operation of the rules on nepotism except
for one?
a. persons employed in a confidential capacity,
b. teachers, physicians
c. Secretaries, under secretaries
d. members of the Armed Forces of the Philippines:
Answer: C
The following are exempted from the operation of the rules on nepotism: (1)
persons employed in a confidential capacity, (2) teachers, (3) physicians, and
(4) members of the Armed Forces of the Philippines: Provided, however, That in
each particular instance full report of such appointment shall be made to the
Commission.
Q: An Act granting priority to residents, municipality or city, where the school is

located in the appointment or assignment of classroom public school teachers.
a.
b.
c.
d.
RA # 4672
RA # 7079
RA # 8190
RA # 4670
Answer : C
RA # 8190
It is an act granting priority to residents of the Barangay, Municipality or City
where the school is located, in the appointment or assignment of classroom
public school teachers.
Q: Level of position which is coterminous with that of the appointing authority.
a.
Non-Career Service
13

b.
c.
d.
First Level
Second Level
Third Level
Answer : A
Non-Career Service coterminous with the appointing authority
Q: There is a decrease in enrolment. A teacher needs to be audited. What

should the principal consider in determining the excess teacher?
1. Performance
3. Seniority
2. Qualification
4. Vacancy
A. 1 and 2
B. 1 and 3
C. 2 and 3
D. 3 and 4
Answer: D
Seniority and Vacancy

(Topics/References: DECS Manual, Magna Carta for Public School Teacher)
Personnel Management
General Categories of services in government based on Executive Order 292.
Career Service based on merit and fitness determined as far as practicable by
comepetitive examinations, as based on highly technical qualifications. Any
person appointed to positions in the career service has the opportunities for the
advancement of high career positions and enjoy security of tenure.
14

Three major Levels of career service position
a. First Level The nature of work is sub-professional or non-supervisory. It
includes electrical, crafts, trade and custodial positions, entrance to
which requires less than four years of college work.
b. Second Level Include professional, technical and scientific positions
which involve professional, technical and scientific work in non-supervisory
or supervisory capacity and requires at least 4 years of college work.
Principal and teachers fall in this level.
c. Third Level - cover those in the Career Executive Service which include:
undersecretary, assistant secretary, bureau director, assistant regional
director, chief department service, schools division superintendent,
assistant school division superintendent and other officials of equivalent
rank
EMPLOYMENT PROCESS
Stage 1. Recruitment
Pursuant to R.A 7041, Vacant positions in all levels in the career service are
published in the:
- Bulletin of Vacancies in the Civil Service; and
- In the newspaper of wide circulation
These are likewise posted in at least three (3) conspicuous places in the office for
the 10 working days (CSC-MC No. 20, s. 2002)
Stage 2: Selection
Selection of DepEd employees and teachers is based on the principle of merit,
competence, fitness and quality and it is open to all, regardless of gender, civil
status, disability, religion, ethnicity or political affiliation.
RANKING
Determining Factors in Ranking
15

1. Performance
2. Education and Training
3. Experience and Outstanding Accomplishment
4. Psycho-Social Attributes and Personality Traits
5. Potential
For teachers, ranking is school based.
Committees
School Committee chaired by the school head or department head. Receive
all application and validates the documents submitted by the applicants.
Division Sub-Committee evaluates the applicants, observes the teaching
demonstration and conducts interview to the applicants
Division Selection Committee- administer written examination, consolidates
individual ratings and makes the final ranking of all applicants for inclusion to the
RQA (Registry of Qualified Applicants) for submission and approval of the
Superintendent.
Pooling A registry of qualified applicants for every elementary school and for
every secondary schools is done in every division office and provide a copy also
for Regional Director.
Stage 3: Appointment
NATURE OF APPOINTMENT
a. Original Appointment refers to the initial entry into the career and noncareer service.
b. Promotion refers to the advancement from one position to another with an
increase of duties and responsibilities and usually corresponds to an increase in
salary.
c. Transfer refers to movement from one position to another, which is
equivalent in rank, level or salary without break in service.
Other Nature of Appointment
d. Reemployment
e. Reappointment
f. Reinstatement
g. Renewal
16

h. Change of Status
i. Demotion
j. Reclassification
EMPLOYMENT STATUS OF TEACHERS
a. Regular Permanent Status issued to a teacher who meets all the
requirements in the position
b. Provisional Status issued to a teacher who meets all the requirements of
the position except eligibility.
c. Substitute Status issued to a teacher when the regular incumbent of the
position is temporarily unable to perform the duties of the position.
TEACHERS LEAVE
From the Magna Carta of Public School Teachers (R.A. 4670)
1. Teachers are not entitled to the usual vacation and sick leave credits but
proportional vacation pay (PVP) during Summer and Christmas Vacation
2. Study leave -Teachers who have at least seven (7) years of continuous
service may be entitled to study leave of absence with pay not
exceeding in one (1) school year.
3. Maternity Leave
Every woman in the government service who has rendered an aggregate of
two or more years in service, in addition to the vacation and sick leave granted
to her is entitled to a maternity leave of 60 days with full pay.
Paternity Leave (RA 8187)
A married male employee is entitled to paternity leave of seven (7) working
days for his first (4) deliveries of his legitimate spouse with whom he is living.
17

Q: How would you differentiate reclassification from upgrading of teacher
position?
Answer:
Reclassification
as defined under PD985 involves a change in the classification either as a results
of change in its duties and responsibilities sufficient to warrant placing the
position is a different class, or a results of a re-evaluation of a position without
significant change in its duties and responsibilities.
Upgrading
involves the reallocation of the salary grade assignment of positions to a higher
salary grade without change in its duties and responsibilities.
18

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MANAGEMENT OF HUMAN RESOURCES

Yes, even satisfactory performance can be recommended for upgrading

Erich D. Garcia Ed.D | NQESH REVIEWER FOR DEPED PAMPANGA