Japanese customs Approval Procedure

SGS Calibration Services

June, 2011

Requirement in Japan customs

Japan customs regulations

Any gas tanker

to enter Japanese port
for cargo operation
=>
Pre approval
f tank table and CTS
for
C S

Tank calibration table

- Modification
CTS system
- Every 3 years
- Any replacement

Common requirements for CTS and tank table

Tank table
Calibration by 3rd party during shipbuilding
No
N re-calibration
lib i off tank
k unless
l
there
h
iis modification
difi i off tank
k
Just re-confirm of tank table every 10 years

CTS ((Level,, temp

p and pressure)
p
)

Certification by 3rd party during shipbuilding

Periodical re-verification every 3 years
Re erification when
Re-verification
hen there is modification or replacement
Occasionally 3 year inspection without tank entry

Japanese customs approval,

approval job allocation
Every ten years, to be
renewed only by document
if there is no modification of
tank

S
Sworn
S
Surveyor
Calibration
Table

Ship-owner or
his agent

CTMS
FAT
Report

Application
letter

Sworn Surveyor

Must be included..

Sworn Surveyor

Supporting
Document

CTMS
Verification
Report

Sworn Surveyor

Required data in Supporting document

1.

Name of vessel

2.

Name of applicant (owner or operator)

3.

Type of cargo tank (Prismatic, spherical, etc.)

4
4.

T t l & partial
Total
ti l capacity
it off cargo ttanks
k

5.

Number of cargo tanks

6.

Manufacturer / type of level, temperature and pressure gauges

7.

Serial No. of level, temperature, pressure gauges

8.

Type of pressure transmitter / display and measurable range of pressure gauge

9.

Type of temperature prove and display

10. Accuracy test report for CTMS along with certificates of calibrator
11 Actual measured data
11.
12. Cargo tank gauging tables
13. Date / place of tank calibration and CTMS verification
14. Drawing of ship ( General Arrangement )
5

Japanese customs approval process

Initial approval
pp
( First approval
pp
after shipbuilding)
p
g)

Application

Tank
Calibration

CTMS
Verification

Review
By Customs

Approval

Renew of approval ( Intermediate verification , every two years)

Application

CTMS
Verification

R
Review
i
By Customs

Approval

Procedure
Application

Tank
Calibration

CTMS
Verification

Review
By Customs

Approval

Application
1. Surveyor will present the basic information about tank table and CTS system
to ships owner or owners agent.
2. Submission of application letter with drawing to Japanese Customs Bureau
can be done only by Ship
S
owner or owners
agent.
3. Documents for explaining CTS system and tank table are to be submitted by
th third
the
thi d party
t iindependent
d
d t surveyor.
4. If required from customs, the surveyor will explain to Japan customs directly.

Procedure
Application

Calibration

CTMS
Verification

Review
By Customs

Approval

Tank Calibration

1.

Tank Calibration at Site.

2.

Submission of the actual calibration result, designed value, its method

& 3 copies of cargo tank gauging tables.

Procedure
Application

CTMS
Verification

Calibration

Review
By Customs

Approval

CTMS Verification

1.

CTMS Verification test at Site.

2.

Reporting CTMS
C S Verification
f
test results.

3.

Submission of CTMS Verification test report to Japanese Customs Bureau

via
i JJapanese agent.
t

Procedure
Application

Calibration

CTMS
Verification

Review
By Customs

Approval

Review by Customs

Explanation to Japanese Customs

C
Bureau by SGS Japan or SNKK
S
as a partner off SGS
, if required.

10

Procedure
Application

Calibration

CTMS
Verification

Review
By Customs

Approval
Approval

1.

Additionally sending calibration table to ship owner or owners agent

for local offices of Japanese customs.
((Number off copies depend on numbers off local customs offices.
ff
- Min 1 to Max 15 copies for LNG/LPG)

2
2.

D
Delivery
li
off approved
d ttables
bl tto Shi
Ship owner via
i Shi
Ship yard
d or Agent.
A
t

11

Documents for Japan customs approval

Initial approval
pp

( First approval after shipbuilding)

Method for tank calibration
Detail data of Tank calibration
Tank calibration result
S b i i off tank
Submission
k tables
bl
Certificates for used
instruments
Method for CTS verification
CTS testing data
Certificates for tank calibration
and CTS

Only by the company who

did tank calibration

Renewal of approval
pp

(Intermediate CTS verification )

Certificates for used
instruments
Method for CTS verification
CTS ttesting
ti d
data
t
Certificates for CTS

Any third party can do but

preferably original body
12

Updated Japan customs

custom s regulation

Effective from
August 1, 2010

Changed ;
T o(2) Year validation
Two(2)
alidation

Three(3) Year validation

alidation

One year extendable without

verification
ifi ti

Delete the extension

regulation

No marking expiration date

Marking expiration date

Already approved vessel

A l i
Applying
old
ld regulation
l ti
till getting
tti new approvall
13

Positions for customs approval?

Approval Body

Japanese Customs
Calibration Body

SGS

SNKK

NKKK

Intertek

These companies are exactly SAME POSITION as

Independent calibration bodies for
Calibration and CTMS verification activity.
12

Frequent Questions -1
Is Approval of Japanese customs bureau for the
table and CTMS verification report required in
every case of the gaseous vessel?
Independent surveyor (NKKK, SNKK, SGS, Intertek or other
Surveyor company)s reports table & report are essential
to get an approval without exception.
What is meaning of the NKKKs stamp?

It means just NKKKs stamp for their report, not the approval
from the customs. NKKK also should submit their report to customs
to obtain the bureaus approval. It is same as SGS, SNKK, Intertek
13

Frequent Questions -2
How about times which required to obtain approval?
Is it same for all surveyor companies like SGS, SNKK,
NKKK, Intertek?

These days, so many vessels are in line at the office of the

customs. Normally it will take more than one month.
But in emergency case, the date can be minimized under the
special situation like urgently fixed port entering schedule.
The required time will not be different to each surveyors
company in that Japanese customs do not give any inequality
for the approval.

14

When you need to be sure about

SAFE
ACCURATE
FAST

C lib ti
Calibration

HI
HI--TECH
- Please contact the below persons
:

kr.calibration@sgs.com
Jin.namgung@sgs.com

( MP : 82 17 552 0490,

T: 82 51 630 7061 )

14