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Software Factory Limited

Proposed upgrade of the AGRICULTURAL RESEARCH & DEVELOPMENT SUPPORT FACILITY Website

PROJECT NAME

The Papua New Guinea-Australia Agricultural Research Development Support Facility


(ARDSF) is a five year (2007-2012) flexible funding mechanism aimed at increasing
opportunities for rural smallholders in Papua New Guinea (PNG) to generate income and
maintain food security. The ARDSF assists selected national agricultural research and
development organisations to deliver improved services to their rural stakeholders. The
facility also includes a competitive grants scheme, open to all interested stakeholders, to
support innovations for agricultural development in PNG.
The facility has three components:
Component 1: Institutional Development of the National Agricultural Research Institute
(NARI).
Component 2: Institutional Development of the National Agricultural Research System
(NARS).
Component 3: The Agricultural Innovations Grants Scheme (AIGS).
Since 2007 the ARDSF has successfully engaged the NARS organisations and their primary
stakeholders to identify key capacity gaps and to develop a comprehensive capacity building
program. The facility commits to develop and sustain organisational capacity for enhanced
responsiveness to client needs; and to entrench a culture of managing for results with
accountability to clients and stakeholders.
The Facility will be guided by the Exit Strategy in the period up to 30 June 2012.

Client
Agricultural Research & Development Support Facility
Sponsor
AusAid
PROJECT BACKGROUND
Since 2007, ARDSF has produced a number of learning materials in the form of modules, mission reports and reading
materials. Prior to its closure, the Facility wishes to upload these materials for easy access to its resources. For this purpose,
it is looking for a competent web designer who updates its current website and expand the contents for a subsequent link to
the NARS and duplicate content in the PNG National Agricultural Research Institute Web Server and relevant stakeholders.
The current content of the web page consists of the following:
1. ARDSF: Under this are list of Components and its governance structure.
2. Core values
3. Events
4. List of the NARS organizations support by ARDSF
5. Key documents. This covers mostly confidential internal documents and publication that is accessible to the
public domain.

PROJECT OBJECTIVES
The primary objective is to:
o Redesign the current website, and
o Expand the contents for a subsequent link to the
NARS and duplicate content in the PNG National
Agricultural Research Institute Web Server and
relevant stakeholders.

SCOPE STATEMENT

EXCLUSIONS

The following forms the scope of this project:

This variation excludes the following:

Revamp the ARDSF websites design, look and


feel
Full creative design and development using the
latest web technologies
User-friendly navigational menus restructure
allowing instant access to all articles within the
website in 3 clicks or less.
More user-friendly displays integrated within the
website
Different archive category setup within the website
to cater for the exhaustive list of materials like
publications, audio, video, press releases, pdfs, etc,
etc,
Archive setup on the listed websites below that can
be browsed from anywhere.
1. National Agricultural Research Institute

2.
3.
4.
5.
6.
7.
8.

While we will provide the CMS facility to allow


ARDSF staff to easily upload the soft-copy of the
learning materials on to the new website, Software
Factory is not involved in the actual physical
upload of the data. The loading of the learning
materials on to the website will be responsibility of
the staff of ARDSF using the CMS facility that we
will build in the system.

Hosting of the new website will continue to be on


the existing Host Server. However, if you want us
to host the site then we can provide a competitive
quote on it. The alternate Host Server is NARI.

Software Factory to produce one Website Master


CD, and ARDSF will be responsible for the
duplication of the CDs for other stakeholders. In
case ARDSF requires Software Factory to make the
duplicate copies of CD then the cost per CD is
AUD20 and this includes the cost of courier
service.

Any travels from Fiji to PNG for the purpose of


training or other technical needs is out of this
scope. We however will provide training through
skype and email.

National Agricultural Research System


(NARS) consists of six organisations:

PNG Coffee Industry Corporation (CIC)


Limited
Fresh Produce Development Agency (FPDA)
National Agricultural Research Institute
(NARI)
Oil Palm Industry Corporation (OPIC)
PNG Cocoa and Coconut Institute Limited
(CCI)
PNG Oil Palm Research Association (OPRA)
DAL

CMS engine, scripts upgrade optimizing the


websites articles and backend database resource
materials access.
.
Master CD copies of website materials creation
and setup.
Burn required numbers of the Master CD for
dispatch if required (noted under
exclusion)

MANDATORY WORK REQUIREMENTS


1.
2.
3.
4.
5.

Control Panel Login to the current hosting account for all the ARDSF website
FTP Details for the ARDSF website (your webmaster should know this)
Administrator login to the AFRDSF Wordpress website
Administrator login to the NARI website (for setting up the Archive Repository)
Administrator login to the 6 NARS organization websites (to setup the Archive links pages to link to the Archive
Repository at NARI)

Note: The above are needed for us to commence work on the project

Website upgrade for ARDSF

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INTELLECTUAL PROPERTY
The ownership of the website source codes and the data stored in the site and its archival database is vested in the ARDSF.
STAKEHOLDERS
o
o
o
o
o

AusAid - Sponsor
ARDSF - Owner
NARI - Stakeholders
NARS organizations - Stakeholders
Software Factory Limited Product & Service Provider

CONSTRAINTS

Possible constraints could be the accessibility of


internet access to the current Website for ARDSF
and NARI (this can be easily facilitated by NARI)
and the NARS organizations

Possible constraints will be the release of the


access by the current Website host

ASSUMPTIONS
o

ARDSF will use the new CMS developed by


Software Factory for the new website to upload the
learning materials (modules, mission reports,
reading materials)

DESIGN & DEVELOPMENT


Technology
WordPress/Joomla
PHP & MySQL, CSS, HTML, Javascript
NARI WWW Server (runs WordPress & Drupal, MySQL, PHP)
Duration

15 man-days for the design, development, testing and deployment

Time & Resources & Investment


Task

Resource

Time (Man Days)

Website redesign & User friendly Navigational menu


restructure

Web Developer

Web Content Update /Data Collection

Web Developer

Web Developer

Archive repository setup within the NARI website to cater


for the exhaustive list of materials like publications, audio,
video, press releases, pdfs, etc, etc,

Archive setup on the listed websites below that can be


browsed from anywhere.
1.
National Agricultural Research Institute
Web Developer
National Agricultural Research System (NARS) consists
of six organisations:
2.

PNG Coffee Industry Corporation (CIC) Limited


Website upgrade for ARDSF

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Fresh Produce Development Agency (FPDA)


National Agricultural Research Institute (NARI)
Oil Palm Industry Corporation (OPIC)
PNG Cocoa and Coconut Institute Limited (CCI)
PNG Oil Palm Research Association (OPRA)
DAL
Web Developer

Web Developer

0.5

Testing

Web Developer

0.5

Sign off

Web Developer

Master CD copies of website materials creation and setup.


Hosting Server Configuration & Setup

Total number of Man-Days

15man-days

RISKS
1.

A delay in the completion of the project if the project is not started on time

RESPONSIBILITY
o
o
o

Project Manager
- Manage all aspects of the project
Software Factory Limited
- Design, Development, Test, Implementation
The ARDSF:
- User Acceptance Testing;
- Providing the Project Managers with all the
information required by the developers (SFL).

REPORTING STRUCTURE
Sponsor

Project Managers

SFL

ARDSF

PNG National Agricultural Research Institutes Technical Requirements


-

Increase the Bandwidth


Increase current bandwidth or
Setup a separate connection for Internet Access only (ADSL or WiMax)

Website upgrade for ARDSF

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