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SYSTEM ANALYSIS
Prepare Date
01.07.2014
Revision Number
00
Pages
17
Prepared By
.
IAS Turkey
..
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Contents
1. Revision History
2. Purpose of System Analysis
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Revision History
Date
01.07.2014
Revision
Number
V1.0
Revised By
Description
Initial Version
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2. What is the organizational structure of the Company? Is it holding company? If it is, what are these?
3. Which data is collected about the Customer/Vendor Records in the System? (Accounting, Sales,
Purchase...etc.?)
4. Are there any definitions as Branch, Group...etc. for Customer/Vendor Records? Are there any Pricing Policies
owing to these categories?
5. Are the Candidates followed in System? What type of data is collected for the Candidates?
6. What are the coding logics of Customer/Vendor Records? Is it necessary to revise them?
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8. What type of data is followed in Material Master? (Accounting, Sales, Purchase, Planning, Production...etc.?)
9. What are the Material Types? (Row Material, Semi-Product, Product, Trade-Product, By-Product,
Maintenance, Service, Subcontract...etc.?)
10. What are the Material Groups? (Main Material Group Sub Material Group).
11. Are there any other groups defined for materials? (Branch, Class...and so on).
12. What is the Material Stock Coding logic? Is it necessary to revise them?
13. Data Import of Material Master Records is needed, or are they entered manually?
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14. How the Plant, Warehouse, Stock Place definitions are made in the Company?
15. Is there any Batch Number, Serial Number tracing in the Company?
16. Are there any material Stock, Purchase, Sales, Production...etc. processes with different stock units
(Kilograms, Piece, Liter, Parcel, Pallet...and so on) in the Company?
17. How the Finance/Accounting Records are followed up for the Company's different locations?
18. What is the Costing Method of the Company? (Standard, Average, Moving Average, FIFO, LIFO, Batch).
19. Are there any consolidate reports for the Holding Company?
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2. What are the stages of Sales process? (Offer, Order, Delivery Note, Invoice). Is there any confirmation
process during these stages?
3. Is there any Discount/Surcharge used for Sales Document Head or Items? What are the Discount/Surcharge
Types (Percentage, Absolute)?
4. Are there any Price Lists in the Company? If there are, how are they prepared? (For example; based on
Customer Material Groups... and so on). Is there any Standard Cost Calculation for Offer?
5. Are Sales Budget and Independent Demands created? How are they defined?
7. Are there any Third-Party materials? If there are, how are they followed up?
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3. Is there any Contract made with Vendors, what are the conditions of contracts? (Quantity Contract, Value
Contract).
4. How the Purchase Requisitions are created in the System? (Manually, MRP).
5. How are the Requisitions derived from Planning Department evaluated? Is there any confirmation process
during this step?
6. How is the confirmation process during purchasing? Are the any hierarchical confirmation order?
7. How are the goods received? Are there any Quality Control processes or any partial acceptance or
tolerances?
8. Is there any Vendor Evaluation or any process while Purchase Order is creating?
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9. What are the types of Purchase Invoices? (Normal, Carrier, Insurance, Custom, Packing, Difference,
Return...etc.) Are there any Invoice Types without Purchase Order Process (Manual Invoice)?
11. How are the Expense Invoices sent? Are they sent with the Material Invoice or separately? How are the
Expense Invoices reflected to material cost?
12. How is the Import Process? Is there any Import File tracing?
14. What are the Reports used by Purchase Department? Are there any additional Reports needed?
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FINANCE&ACCOUNTING
1. Are the related Accounts harmonious each other? (Sales Cost Accounts; Sales Sales Discount Accounts;
Sales Stock Accounts; Stock Production Accounts).
3. What is the logic of Stock Accounts? Are there defined according to the Material Types?
5. Are there any Accounts used for rounding amounts because of exchanging?
6. Is Financial Matching procedure used for closing Debit and Credit each other?
7. What are the processes of Currency Differences during Payments and Collections?
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FINANCE&ACCOUNTING
9. What are the Cost Centers? Is there any hierarchy between the Cost Centers? (Main Cost Center Cost
Center).
11. Is there any Cost Distribution Key to follow the costs in detail and to calculate the Production Costs?
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FINANCE&ACCOUNTING
14. Are there any Project, Investment or Cash Flow based Budgets?
15. How are the Fixed-Assets followed up? How is Revalue and Depreciation Process performed?
16. What are the Financial/Accounting Reports (Aging, Cheque/Voucher List, Trial Balance, Journal, Balance
Sheet, Payment/Collection List, Cash Flow, General Ledger, P&L).
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PRODUCTION&PLANNING
1. Are there any Product-Trees (Bill-of-Materials) defined in the System?
3. Are the Operations followed up in the System based on Activities, Durations, Equipments...etc. orderly?
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PRODUCTION&PLANNING
7. How are the stock movements made based on Production Order as issues of raw materials and receipt of
semi-products/products?
8. How are the Production Orders confirmed? Are there any Scrap, Rework, By-Prod in the Production process?
9. Is Limited Capacity Planning made in the System? Are there any Machine and Labor Capacity Groups?
10. Are there any Quality Control processes during the production?
12. Are Production Order Costs calculated? Is it possible to calculate Actual Product Cost?
13. How is the Maintenance of the Machines performed? How are the breakdowns of Machines followed up?
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OTHER
1. How is Human Resources Management Process performed? (Payroll, Official Reports...etc.).
2. Is there any Document Management System? Which types of documents are kept as electronic data?
3. Is there any detailed tracing for the Customer and Candidates? (Meeting, Actions, Batch-Mailing...and so on).
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