Enhancement List TW 10.10.14

Annexure - A
STATUS OF UPDATES / ENHANCEMENT IN THE DAE PORTAL OF TENDERWIZARD

(AS ON 10.10.2014)
A). Enhancement in Progress with ITI / DAE Helpdesk:

SN
DESCRIPTION OF ENHANCEMENT
ITI RESPONSE ACTION
3. There are many activities on day to day basis, like pre-bid

meeting, tender opening (Tech /Fin. Bid) etc. An auto generated
mail should be forwarded by the System to all concerned
Tender Inviting Officer (TIOs) to monitor days activities.
i) To-do tasks should be sent

by 8am daily on the particular
date in place of 8.45pm.
Implemented but it shows pending list i.e. schedule of previous

day. Day's activity schedule to be reported for the same day by
8am daily. To be amended on top priority. This Report to be
made available to all DSC holders of particular Site / Unit of the
Department including Accounts / Finance.
63. Emails of my to do list should be provided to the all DSC
holders of that particular region.
114. Daily activities mail should come to all DSC holder of
particular Site / Unit.
132. Tendering activity status to all DSC Holders of the
particular Unit to be provided..
2
23. Various MIS reports are provided under Reports Profile of all
DSC Holders of the Units. However,
i) Works awarded to MSME alongwith SC-ST categorisation shall
be available on portal.
ii) A field may be created for award of work where MSME or
other feature can be selected to reflect in the report.
ITI response is awaited.
56. MIS for weekly and monthly transaction shall be available.
Implemented but report is

coming blank.
77. Monthly / Quarterly Reports should be displayed on the

screen itself.
137. The tender opening report as per ABC Procure format shall
be system generated.
All pages of documents while downloading shall have i) Name of

the bidder, ii) Tender no. iii) Web site name, iv) Page no. and v)
Date of downloading etc. auto printed on it. (e-mail dt. 25.10.13).
101. Documents uploaded by bidders should have tag of their
name / user-id / page number / date etc. on the file. This is
important to identify bidders and to avoid confusion in
identifying bids of various agencies.
3
7. Registered key-data of the Agency to be populated in the

excel files downloaded by the agency for participation in the
tender (Like Name of the agency, PAN Card No., Contact No., eMail ID etc.). Agency need not to fill the same in their Bids,
which are likely to vary from registration data.
These registered key data can be

reflected in evaluation sheets by
using suitable template. CST
Template to be used.
101. Documents uploaded by the agency and downloaded by

the TIO should bear Name of agency, Date, TW URL address
etc. on each page. (However, in this case Encryption certificate
will be necessary alongwith Signing certificate.).
HTML Files to be standardized

for the purpose by Units. Units to
confirm for having both Digital &
Encryption certificates for the
purpose
Dept. Response: Requirement

Field for Name of Contact Person and Address also to be added is for the Excel documents
in template files by DAE Helpdesk.
downloaded by the agency in
addition to CST.
8. Creation of tender is normally done by Assistants and is

authorised by Tender Inviting Officers after necessary
verification. Hence Creation of tender should be allowed with
only User ID and Password provided by ITI, and DSC
requirement for creation of tenders should be removed.
In progress. Date to be
intimated.
OR Creation of Tender Notification should be populated by Excel sheet

generated by the Assistants for tender creation and other NIT Data.
intimated.
DAE Portal of TW Enhancements
pg. 1
As on 10.10.2014
SN
ITI RESPONSE ACTION
13-b. Exclusive Helpdesk for DAE shall be created with Toll-Free

Numbers with 1800 . From Bangalore & Delhi.
intimated.
41. SMS alert facility for registered bidders shall be activated on

use & pay basis.
intimated.
66. During tender creation, tender number should be

unique with drop down for prefix. Serial number of tender
should be auto generated. E.g. :
All Nodal Officers of Unit &

Sections to respond and
provide details of prefix to ITI
for auto generation of Tender
Number.
DCSEM/ESD/CIVIL/2013-14 (To be in dropdown)/autonumber (for ESD)

NPCIL/TMS/CIVIL/2013-14/auto-number (for TMS)
HWB/HWPM/E&I/2013-14/auto-number (for HWPM)
Sample given in the point

No.66 (Opposite side).
ITI to coordinate with all Nodal Officers of Units to get the Unit
specific prefix for unique auto tender number.
78. Providing prefix to a unique tender numbering (Department
& Unit wise).
8
71. The bidder should be able to attach important documents

after tender opening (only if demanded by tender opening
officer) to keep track of additional documents.
This facility should be available only after necessary

demand by the concerned TIO only.
Facility also to be made available for uploading of
documents after opening of Financial Bids also.
Demand roles to be given to all DSC Holders for this.

9
73. Data backup write up should be provided to respective Units

of the Department.
It is proposed ITI to forward DATA of completed one year, (over
and above retaining last two years records), in CD form duly
zipped, to the respective Nodal Officer of the Unit of the
Department.
Units to keep these CDs in safe custody and in addition also to
store data in a Hard Disk meant for the purpose. Financial year
shall be from 1st April of any year to 31st March of next year.
At present, facility for

uploading documents by the
agencies is available after
opening of Technical Bids on
demand by TIOs.
This may please be
implemented for all Units of
DAE.
Mr. Prabhudev & Mr. Rajesh to
provide write-up on the issue
so that Department take a
comprehensive decision over
the issue.
ITI Reply awaited. Also please
brief, how the issue is being
handled in other Govt.
Departments, specifically in
CPWD.
10
Bids to be filled in Excel sheets and import in the system for

HTML. Since filling up big tenders online in HTML is not
practicle.
ITI reply awaited.
11
Sometimes agencies complain about not receiving of the mails.
ITI to do the needful on

priority.
All mails sent to agencies to be forwarded to the concerned TIO

also for confirmation of communications.
However, this should not disclose identity of the agencies
participating in the tender.
12
13
104. Many times, the System prompt to change file name of BOQ while
uploading. Further, while renaming file, it is not getting renamed showing
the message "File is open in java platform". While uploading after
delinking file and on renaming, it is getting protected.
File should not be get protected till it is finally uploaded.
ITI to resolve the issue to

make the requirement User
Friendly.
117. For all type of tenders, Optional fields for i) Date of Pre-bid
meeting to be introduced in Tender Notification page including
ii) Time & iii) Venue.
Auto compiled report on List of queries from bidders should be

generated alongwith additional columns of i) S.No.;
ii)
Clause No.; iii) Query particulars; iv) Departmental clarification.
Clause number to be mentioned by the agency.
"Pre-bid Meeting" to be
replaced by "Pre-bid
Clarification".
Report to have only 4
columns as indicated.
For queries by agencies for online upload, there should not be fixed
period of 48 hours and period left to TIO to decide. System to compile
and generate report of all queries received for further action by TIO.
Implemented.
26. Generation of negotiation letter to the L-1 bidder through email.
Format of negotiation letter to

be finalized by DAE.
pg. 2
As on 10.10.2014
SN
ITI RESPONSE ACTION
14
116. In Technical Bid Evaluation sheet a blank col. should be

generated with all the bidders to enable TIO to enter remarks.
Respective template to be
sent.
DAE helpdesk to send template with the required feature.

15
123. PO Module of DPS to be finalised on top priority.
DPS to finalize and intimate

for activation of the PO
Module.
16
124. Customization of Portal for DPS requirements.
DPS to finalize and intimate

for activation of the PO
Module.
17
127. Strengthening of DAE Help Desk is very much needed. Many ITI to do the needful.
a time Helpdesk response is very poor and many important
issues are even ignored without response.
18
128. Operational problems being faced by Departmental Officers

need to be addressed on daily basis by the Helpdesk.
ITI to intimate date to

implement.
19
129. Agencies registered / enrolled should be informed to all

Nodal Officers on daily basis by consolidated one e-mails.

implement.
20
131. Registration of agencies should be extended for TWO and

FIVE Years also. Rates may be informed for the same with
telescopic reduction effect.

implement.
21
133. When agencies are not able to upload tender due to

technical fault of the Portal, they should be refunded with
Tender Processing Fee.

implement.
22
135. No uploading of blank Excel file of blank cell in the file to be

allowed. If required Technical & Commercial bids to
standardised into HTML Formats.
HTML related. Units to

standardize commercial bids
for converting to HTML bids.
Encryption certificate also will
be required for the same.
Units to give their comments for switching to HTML format.
23
145. One senior Engineer from ITI should be deputed for DAE to
co-ordinate implementation of enhancements and for taking
Inputs / providing Outputs / Co-ordination among various Units
/ Sites / Department / ITI Helpdesk / Mr. Prabhudev / Mr.
Rajesh Kumar etc. visiting various sites as required for promptly
attending the bottlenecks faced in the Department.
Local Help-Desk personnel to

be informed about issues
weekly basis. The same will be
communicated to the
concerned in ITI for prompt
response including visiting
stations if so required.
24
146. The progress of implementation of enhancements is not

upto the mark. Also there need to be quality check on
enhancements being done.
ITI to take this point on top

priority for attending to the
various problems being faced
by Departmental Officers as
well as its Agencies.
25
151. ITI representative were requested to review good points of

other e tendering system such as COAL INDIA LTD. / NEXTENDER / ABC-PROCURE etc and suggest improvements from
their side. It was expressed that the ITI being expert in the field
shall be more pro active in suggesting enhancements.

implement.
26
53. Latest manual to be uploaded as per customisation for the

DAE. (On implementation of points under customization).

implement.
81. Once implemented, Buyer's Manual to be updated &

uploaded on DAE Portal of TW for guidance of all Departmental
Users. Updates done to be in different colour for easy
identification. Manual shall be updated regularly.

implement.
115. All enhancement done upto date and dates by which

balance enhancement will be implemented to be intimated.

implement.
27
pg. 3
As on 10.10.2014
SN
ITI RESPONSE ACTION
28
153. All the enhancements requested to be completed by Dec.

2013.

implement.
121. On satisfactory compliance of enhancement points, ITI is

requested to arrange for Following Demo at V. S. Bhavan,
Mumbai:

implement.
i) Rate Analysis, SOR & Estimating Module

implement.
ii) Indenting end-to-end PO & Payment module

implement.
iii) Progress monitoring and Billing module.

implement.
29
e-mail dated 18.3.14 (DAE Helpdesk)

While free viewing of tender under "Tender Free View" from
Home Page as well as from "Unapplied" stage by clicking "Show implement on top priority.
Form" under Action menu, there should be a Warning / POP up
message as under: (Edited):
PDF Documents downloaded from here cannot be used for
bidding. For bidding please purchase Excel Documents in
"Unapplied" stage (Request - Fee payment - Submit).
30
Under Tender of DAE button DOWNLOAD button should be

renamed as VIEW button.

implement.
31
DAE helpdesk mail ID of "daehelpdesk@gmail.com" to be

replaced by "daehelpdesk@tenderwizard.co.in".

implement.
However mails received from old ID of Gmail also to be attended

through Tenderwizard and no mail should be ignored which are
recd. on old mail ID.
32
TPF for re-participation to be exempted.

implement on the issue.
33
In Homepage, Download button to be renamed as Help /

Download.

implement.
34
TPF to be automatic for Procurement tenders as per

supplementary agreement for Procurement. Estimated Cost to
be hide to vendors for all procurement tenders.

implement.
35
"Prequalification Tender" template to be added in the Tender

Creation List. While creating tender, PQ Tender template to be
added in dropdown menu. (To be done for whole DAE).

implement.
36
On Home page of DAE Portal, Hindi language selection also to be

created in line with CPWD Portal.

implement.
37
Select all buttons to be restored while downloading agencies

documents under Show form button in Bid detail page.

implement.
38
CST to be aligned in sequence of L-1 / L-2 / L-3 etc. in place of

random. (Please forward Template on implementation)

implement.
39
"FORFEIT EMD" button to be introduced for TIOs & for Accounts

to confirm "EMD FORFEIT" button.(Being EPG related, to
implemented for NPCIL only).

implement.
40
Under Bid detail page "QUALIFICATION" button also to be

introduced in addition to "DISQUALIFICATION".

implement.
41
Home page of TENDERWIZARD to be updated and to include

link of DAE portal (i.e. Under website: www.tenderwizard.com)
ITI to update Homepage of

TW.
42
Viewing of number of progressive sale of tenders by TIOs on

TENDERWIZARD is restored for all DAE Units.
It is assured by DAE
Helpdesk that the request
will be complied with by
November.
As requested, this feature to be stopped for NPCIL alongwith

non-authorisation of Tender Processing Fee before opening
of tenders.
pg. 4
As on 10.10.2014
B: NPCIL E-PAYMENT GATEWAY ISSUE ABOUT BID SECURITY / EMD:
SN
1
Status is Paid and money credited back to NPCIL account:ICICI is currently providing the status as paid to tender wizard
once it is sent to RBI for Payment, if the IFSC code entered by
bidder is wrong; ICICI will reject the transaction And provide
status as cancelled to tenderwizard portal. There are some cases
due to wrong account number, Beneficiary details destination
bank may reject the transcatios.In this cases Money will be
credited back to NPCIL account, for these transaction again file
will be posted Back by ICICI through H2H with in 7 banking days
to tenderwizard portal, that this transaction has been cancelled.
And tenderwizard shall provide the mechanism to refund these
transactions to NPCIL officials, ICICI will make ready 19-06-2014,
ITI will come back with the timeline.
Response of ITI
awaited
Banks credit reference number and date (For TPSL

consolidated credit) :
Currently finance team is verifying TPSL report, Bank statement
and Tenderwizard report to verify the status of reconciliation,
and ICICI is crediting the consolidated amounts credited for the
day to NPCIL account. ICICI ruled out the possibility of crediting
the individual credits to NPCIL account. Hence ICICI will provide
the report through H2H to Tenderwizard portal with the details
of bank credit reference number and credit date. The same shall
also be available in NPCIL account statement for verification and
reconciliation purpose, in place of individual credit entries to
bank account statement.
Response of ITI
awaited
ICICI not received file for refund request file posted from
Tenderwizard.
ICICI has confirmed that there were some technical issue for four
entries and it has been resolved, ICICI confirmed that system
does not require any change.
ITI RESPONSE
Response of ITI
awaited
Issue related to My to do list alerts:

In My to do list alerts, even through transaction is refunded, it is
showing as pending for refund, NPCIL mentioned that this has to
be resolved on top priority to avoid confusions. M/s ITI has
confirmed this will be resolved on priority.
Response of ITI
awaited
e-mail dated 6.12.13 (to DAE Helpdesk) EMD Related.

1. Pending refund list to displayed in report.
Done
2. Email activity for EMD refund process.
Done
3. Providing bid clarification from and to date
Done
4. Mail alert for Upcoming tasks
Done
5. No corrigendum required for commercial and cost bid.
Done
***
pg. 5
As on 10.10.2014
C. ENHANCEMENT ALREADY IMPLEMENTED (AS ON 8.10.14):

SN
RESPONSE
2. Whenever a new Agency is registering, a link may be sent to Implemented

his email / mobile contact to verify authenticity of the same.
The validity of agencys e-mail address shall be verified by
sending a link / password.
5. Charges for issue of Digital Signature Certificates as per Communicated.

agreement is available. Rates furnished by ITI in Letter
No.BDE/etendering/ MoS&T/10, dt.1.1.13 are considered for
individual basis.
Charges for issue of Fresh & Renewal of DSC for organizations Communicated.
(for one year and 2 years) are yet awaited, which is not covered
in the agreement & also in ITI's letter dt.3.1.13. ITI also to
confirm that payment towards DSCs to be made to M/s. ITI
Ltd. for all Departmental personnel.
9. Inclusion of dropdown column for registering

under Price-preference, MSME, NSIC, SC, ST etc.
agencies Implemented
(This is applicable for whole DAE as registration is common

for all the departments coming under DAE).
4
10. Agency to get only one consolidated mail per day with Implemented
NITs of all Units for new tenders only in place of many mails
for all NITs published on DAE Portal of TW.
13. Deputing of Help Desk Executives for BARC and at every Complied with.
Unit of the Department (DCSEM, BARC, Heavy Water Plants,
NPCIL, DPS, IGCAR, NFC, AMD, TMC, HRI etc.).
14. Following Class of Trades need to be further added as Implemented
required by various Sections/Units of the Department (& also
as per CVC Circular No.15/07/2012).
a) Turnkey works contracts; b) Stores and Purchase;
c) Supply of Medicines;
d) Medical Equipment
e) Sales of Goods/Scrap/Land; f) Consultancy Contracts;
g) Public Private Partnership;
h) Service Contracts including Electronics i) Instrumentation;
j) Telecommunication;
k) Manpower Supply
15. Charging Tender Processing Fee while Inviting Tenders as Implemented
Prequalification cum Limited tenders :
Initially collecting documents only for prequalification (PQ) of Implemented

agencies with minimum Tender Processing Fee of Rs. Rs.500/After prequalifying the agencies, Limited tenders are called by
issuing Tender Documents to the agencies shortlisted from a)
above. Balance Tender Processing Fee may be charged based
on estimated cost indicated in the NIT.
Charging Tender Processing Fee while Inviting Tenders as
three envelope (Prequalification cum open tenders) :
8
19. Change in URL address of the DAE Portal.
Dropped by DAE
20. Enabling DAE Portal of TENDERWIZARD: to open in Implemented

Chrome / Fire-fox browsers also.
10
21. Agencies enrolling for procurement / supply having Turn- Implemented

over upto Rs.10 Lakhs paying Rs. 500/- should be allowed to
upgrade them for higher Turn-over by paying difference in
enrolment charges.
11
22. As per CVC circular 18/12/12 the information regarding Implemented

nomination tenders is to be displayed on website including
short reason for adopting nomination tender. Hence a field to
capture the reasons has to be created. This should be optional
feature.
12
27. In case of limited tenders information to vendors through e- Implemented.

mail by system only to the selected agencies / vendors.
13
29. As per the recent rules, the limited tender has to be visible Implemented.
to all but rights to quote shall be limited.
14
30. Propose not to include rate in words in BOQ.
Implemented
(In online tendering, rates in words are generated automatically

by formula fed by TIO in Excel Sheet. The same may be
disabled or column deleted, as may be required).
pg. 6
As on 10.10.2014
SN
15
33. EMD in NPCIL GCC is called bid security. Hence on web Implemented
site the icon shall be EMD / BID SECURITY to avoid any
confusion.
16
34. Linking of tender wizard site to CPP Portal site.
17
37. The information of tender shall be sent to all the tenderers Implemented
who are registered for DAE rather than limiting to unit wise.
18
38. The programme shall have facility wherein GCC once Implemented
uploaded in the portal need not be loaded with each tender.
19
39. Inclusion of integrity pact.
Dropped.
20
40. Classification of tender - Public/Limited/Nomination etc.,
Implemented
21
42. The portal shall have facility to export bill of quantity and Already available. Format of billing
CST in excel file to another software for billing.
software to be used for BOQ used in
e- Tendering.
22
64. In Enrolment form details MSME/NSIC registration shall Implemented

be clearly mentioned rather than drop down. Add for EPF
registration separately in other details.
23
44. A template of bid document to be created so that the Implemented

Engineer can make tender document by using the library
facility.
24
45. Facility for uploading CST after negotiation, needs to be Implemented.

made.
25
46. In the portal, there is option (after opening of tenders) to Implemented.

show the technical bid Yes/No. We prefer not to show the
technical bid to other bidders. Hence this option DOCUMENT
TO BE PRIVATE may be made YES by default.
26
48. In the portal while filling data one item reads cost. This is Implemented..
not clear. Please make it as date and time of technical bid
opening. Cost to be renamed as Financial.
27
51. Registration word to be replaced with Enrolment. This is to Implemented

avoid any confusion with Registration of Agencies by
Departments.
28
57. The EMD shall be refunded manually in two stages : a) Implemented. For Whole DAE. For
Technically disqualified bidder, b) Others except L-1
NPCIL Refund by return path of
EPG.
29
62. As regards to procedure for creating link in the mandatory

documents, We have to ask bidders to load about 10 nos. of
documents which are common for all tenders. The present
procedure will require filling up the columns 10 times. It is
requested to provide option through drop down menu which is
the right way to do and to take advantage of computerization.
Unit wise Library facility provided.

Unit can store Documents and Lists
(General / Mandatory) as may be
required by forwarding to Helpdesk
through Unit Nodal Officer. The
same can be further used by all TIOs
of the Unit.
30
67. Category of tender should be replaced by Category of Work
Implemented.
31
68. In NIT Creation page, "Announce Date" should be replaced Creation date is for creating NIT.
by "Creation Date".
Announcement Date is Authorisation
date. Hence no change required.
32
69. List of work awarded in the month should be freely Award status of each tender is
available in the website.
available in the free view.
33
70. Double confirmation: System should have feature for Implemented

Double confirmation for critical tasks such as opening of
financial bid, bid rejection, Tender cancellation etc. through
YES/NO window. This is to prevent accidental opening of
financial bid or cancellation of tender.
34
72. Permission / authorization will be given to engineers Implemented

according to nature of discipline they handle i.e. Civil,
Mechanical, Electrical, Instrumentation and Ventilation etc.
Accordingly their digital signature will be tagged to particular
discipline.
35
74. Private views - Keep it as YES by default while Creating Implemented

/ Uploading Tender Documents.
36
76. Standard documents to be provided to official as a link Std Docs may be uploaded on home
which may be attached from document library of Unit.
page, hence not to be attached with
each and every tender. However the
same can be stored in Library also
through Helpdesk.
37
83. All information shall be mailed to registered e-mail address. Implemented

Hence only one e-mail address shall be provided. In technical
bid e-mail address need not be asked.
RESPONSE
pg. 7
Implemented
As on 10.10.2014
SN
RESPONSE
38
84. Open Tenders shall also be named Public Tender
Implemented
39
85. In EMD / bid security refund: show 1.Qualification Implemented. For NPCIL only for
status of bidders; 2. Refund will be initiated by engineer EPG.
and concurred by Accounts.
40
89. Create column for ESIC number in drop down. (For whole Implemented
DAE. However, it should not be mandatory.)
41
90. Delete requirement of date of issue of tender form, which is Implemented

repeat and leads to confusion.
42
91. Negotiation date and Financial opening date shall be made Implemented
01.01.9999 by default.
43
95. Pl change the enrolment process to avoid this mistake:
enter e mail
send link
verify link
now submit document and money
Implemented
44
97. Price bids downloaded under ZIP are editable.
45
108. Tender Region: In Home page Advance search options is Implemented

to be changed like, if we select the ONE Dept in Region drop
down list only that particular DEPT Region should display.
46
125. In view of Problems being faced by DPS Units, Director Complied by ITI. Mr. Nikhil joined
DPS specifically requested to depute two senior support ITI on 12.11.13 & Mr. Dhanraj on
Executives specifically for DPS at VS Bhavan.
14.11.13.
47
130. Role to download Report of enrolled agencies on DAE Implemented

Portal may be provided to all the DSC Holders of the
Department.
48
1.One PAN Card - One Registration
Verified. Zipped files editable for

colour cells only. Individual Excel
Files downloaded are not editable.
Implemented
REVISED VERSION:
With a particular PAN Card The agency should be able to
purchase a particular tender only once and should not be
allowed to purchase the same tender with the same PAN Card,
who has registered with the same company in different location
/ address.
49
Transcation Charges detail is now

appeared while processing for epayment: Details is as under:
1.Debit Card: 0.75% for <2000 & 1%
for >2000
2.Net Banking: Rs.50/- per
Once multiple banks facility made live in place of only PNB, transcation.
TPF payment option shall be made for only online and paying 3.Credit Card: 1.25% of Transcation
DD personally shall be phased out.
+ Rs.30/-.
6. The mode of payment of Tender Processing Fee to be
continued to be online as well as DD for some more time for
lower value tenderers and also to facilitate Agencies of New
Units of the Department joined recently for online tendering
under TW.
31. For NPCIL Tender Processing Fee shall be on-line only. Implemented
No DD can be submitted.
50
113. For Tender Processing Fee: Multiple Banks Internet Implemented

Banking E-payment facility should be enabled instead of only
PNB Net Banking.
51
43. While registering the bidder has to fill the following Implemented.
information
- ESIC, Service tax, EPF registration nos. These field shall be
non mandatory. These information and others viz., name of
company, email, fax etc., shall be asked only during registration
and not subsequently to avoid mismatch and for simplification
of operation.
52
24. Providing an icon for list of black listed agencies- on DAE Implemented.
Portal Home page.
(Agencies are registered for DAE Portal and are allowed to
tender for all Units of DAE. Hence blacklisting of any agency,
if required, shall be done through Nodal agency (DCSEM).
Proposal to be submitted to DCSEM to instruct ITI to include
any agency under blacklisting).
65. Black listing, user id not to be shown. Name and number of
work order, Details of debarring, name of site for which black
listing done shall be shown in summary page.
pg. 8
As on 10.10.2014
SN
53
36. The Tender Fee and EMD / Bid Security is required to be Implemented.
forwarded to the F&A group. A report of TPF and bid security each
tender wise may be generated mentioning i) Tender no., ii) Name of
contractor, iii) Address, iv) Contact no. and v) Details of the instrument
viz . Amount, bank, no., date etc. This report will make it easy for the
Engineer to forward instruments to F&A group expeditiously.
54
87. A report under EMD/Bid security refund shall

shall be generated Implemented
to show work awarded but the bid security refund pending shall
be shown in daily To do list of TIOs.
55
139. Tender wise EMD report is being generated. Site wise Implemented. Features available
consolidated EMD report also to be generated, which can be on under MIS Reports.
weekly basis.
56
75. Importing of rates of vendor to display in one place with Implemented. DAE Helpdesk to send
negotiated rates.
new template for necessary circulation
among all Nodal Officers of DAE Units.
ts.
57
86. In summary screen, The word Qualified vendors is a Implemented.

misnomer. Pl change it to Responded Bidders.
58
99. Provision for display of Scheduled and Actual date & time Implemented. DAE Helpdesk to send
of opening of Technical Bid to be made.
new template for necessary circulation
among all Nodal Officers of DAE Units.
59
100. Documents submitted by bidders when downloaded in zip Facility available in respective
form doesnt depict total file size in KB/MB/GB of documents browsers.
to be downloaded. Same to be displayed only what
what amount is
being currently downloading is displayed.
60
102. In two bid tenders, corrigendum is required invariably for

opening of Financial bids. A field should be created for TIO to
enter date of opening of Financial
Financial Bids at any time after
opening of Technical Bid without resorting to issue of
corrigendum for the same.
61
105. The Bid clarification icon should be available till the date Implemented. Bid clarification From
as filled by TIO, which is presently available by default upto & To Dates are available while
two days before submission date. This facility to be enhanced creating the tenders.
for all type of tenders.
62
109. Tender Type: In Free View Tender Type drop down list Done.
NOMINATION type should appear. Open & Limited Options
available in dropdown. Pl. Also add Nomination
, Single & All.
63
118. Provision for uploading Manual tenders, if any, shall be used in

the portal for free view of the public in PDF format. Uploading
corrigendum, pre-bid
bid etc. to be explored through TW DAE portal.
Finally Award of work will be published on the portal.
64
126. Slow performance of Site, Login problem, Session expiry Problem is resolved. Now no
problem Delay in uploading
uploading documents, some time in hours, complaints on these issues are raised.
Stuck-up
up due to JAVA update etc. to be looked into seriously.
Portal to be maintained USER Friendly.
65
134. Conversion of foreign currency automatically

automatically based on Done for Procurement Units.
monthly data input in the System.
66
Daily email alert on tender release & tender opening is

receicved after 10 or 11 days is of no use either to dept. user or
the vendor. We need the alerts on daily basis for the tenders
released / opened for the day. Till this is rectified, please stop
sending old alerts.
Done.
67
1. It was communicated that the issue of forms should start

from the date of issue mentioned in the TW system. But at
present, whenever, contractor/vendor
contractor/vendor participates in the tender,
he will receive the tender document automatically. This is also
followed in the CPWD and other websites also.
Done in Tender Notification. Under

Tender Notification, Start & End
Dates for purchase of tender
introduced.
68
2. To overcome this, we can open up request from and to date (which

has been hidden as per the request of DAE previously) and ask
officials to enter the request from, request to, Issue from and Issue to
date as same with 1 minute difference in timings.
Done in Tender Notification.
69
DSC Rates for Encryption certificate.
Received.
70
EMD Exemption
Facility is made available for NPCIL

as per their request.
71
Once multiple banks facility made live in place of only PNB,

TPF payment option shall be made for
for only online and paying
DD personally shall be phased out.
Implemented by ITI. Units to

confirm removal of DD option for
TPF.
72
Restoring viewing of number of progressive sale of tenders, by

TIOs on TENDERWIZARD for all DAE Units except NPCIL.
NPCIL..
Implemented.
To be stopped for NPCIL.
DAE Portal of TW Enhancemen

ments
RESPONSE
pg. 9
Under Work No.TIO to give date,

reference number and remarks (i.e.
Financial Bid Opening) for
intimating agencies. No uploading of
separate file
le is required. Please see
Manual for detail.
DONE:While
While creating tender, under
Class of Trade, facility of uploading
details of Manual Tender is available
(DAE Manual Tender).
As on 10.10.20
10.2014
D: ACTION FROM DEPARTMENT SIDE:

S.N.
RESPONSE
89
4. Under MIS Reports of the System,

Work Order Letter should be
generated after finalization of Award
of Work by the Deptt.
Implemented. (Only for NPCIL.

Standard AOW letter for other
DAE
Units
shall
be
communicated to ITI separately).
90
11.
Tender
Notification
and DPS to communicate
Templates for Procurement are required
Notification
different from works. To be modified Templates.
as required by DPS Units.
91
12. In the Evaluation Sheet / CST

generated
by
the
System,
Abnormally High & Abnormally
Low Rates (ALR/AHR) in the items
should be identified in the same.
92
25. (DPS): In CST, we have to add Templates created as required Available.

service tax separately. Please inform by DPS. Standard forms to be
about the provision for the same.
provided by DPS for creation
of HTML forms.
93
52. Tender Notification wordings to Details will be provided after Done.

be re-worded as per practice to avoid going through the relevant
confusion.
pages of the Portal.
94
61. It shall be made mandatory for Unit Nodal Officer to inform

the contractor to upload following Helpdesk to upload required
documents:
list and documents in Library.
To be included in proposed
presentation. Sample letter
generated to be sent by DAE
to Helpdesk.
the Details awaited from DPS.

&
Standard template prepared. Template can be used.

Being used by some Units. Included in proposed
Shall be uploaded under presentation.
download Section shortly after
necessary clearance.
1) Bid Security
2) Registration of company defining
constitution, legal status, place of
registration.
3) PAN card
TIO can select documents

from library and make
mandatory requirements while
creating the tender.
4) Registration of sales tax / VAT /

WCT certificate
Unit to inform DAE Helpdesk

the Mansatory Document list
for listing in the Library of the
Unit. TIO can select
documents from Library.
PRESENTATION
5) Registration of TIN certificate

6) Registration of service tax certificate
7) Registration of PF
8) Registration of ESIC (This should
not be mandatory)
95
79. There should be a warning in the ITI proposed to develop

excel sheet whenever it is not locked HTML Format, DAE to
by the official while uploading tender provide Excel format.
documents.
96
80. Number of sale of tenders should

be available to Tender Inviting
Officer at the time of opening of
tenders and not before that. (As per
default provision of TW, number &
name of agencies are known while
opening of tenders. Please restore the
same in line with CPWD for better
transparency in tendering. NPCIL
desired to make the same compulsory
on transparency issues and to
eliminate any intermediation).
97
96. Display no. of bidders once issue However, due to many

date is completed.
concerns and representations
over the issue from various
Units, the matter is being
reviewed in DCSEM taking in
to consideration the total
requirement.
98
120. Mandatory documents list to be Mr. Rudresh to confirm Done. Same as Point No.94
confirmed in the Library of the User. through DAE Helpdesk.
99
136. Auto upload of documents To be looked into by ITI. As (Only for DPS). TIO to select
based on slab of estimated cost for per feedback from DPS.
documents from Library as per
DPS procurements. DPS to provide
Estimate cost slab.
documents with slab level.
100
141. All terminology of wordings to DCSEM Helpdesk to list out While creating tender PQ
be checked and customized.
and inform DAE Helpdesk for Tender template to be added in
NA.
dropdown menu.
Standard Excel file to be

finalized and uploaded on
website for uniform
application by all DAE Units.
Implemented.
Viewing of number of tender

sold is got restored through
Non-display
is
default DAE Helpdesk.
provision of the System on
Transparency issues.
pg. 10
As on 10.10.2014

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Annexure - A

STATUS OF UPDATES / ENHANCEMENT IN THE DAE PORTAL OF TENDERWIZARD

A). Enhancement in Progress with ITI / DAE Helpdesk:

ITI RESPONSE ACTION

3. There are many activities on day to day basis, like pre-bid

i) To-do tasks should be sent

Implemented but it shows pending list i.e. schedule of previous

ITI response is awaited.

56. MIS for weekly and monthly transaction shall be available.

Implemented but report is

77. Monthly / Quarterly Reports should be displayed on the

ITI response is awaited.

All pages of documents while downloading shall have i) Name of

7. Registered key-data of the Agency to be populated in the

These registered key data can be

101. Documents uploaded by the agency and downloaded by

HTML Files to be standardized

Dept. Response: Requirement

8. Creation of tender is normally done by Assistants and is

OR Creation of Tender Notification should be populated by Excel sheet

DAE Portal of TW Enhancements

ITI RESPONSE ACTION

13-b. Exclusive Helpdesk for DAE shall be created with Toll-Free

41. SMS alert facility for registered bidders shall be activated on

66. During tender creation, tender number should be

All Nodal Officers of Unit &

DCSEM/ESD/CIVIL/2013-14 (To be in dropdown)/autonumber (for ESD)

Sample given in the point

71. The bidder should be able to attach important documents

This facility should be available only after necessary

Demand roles to be given to all DSC Holders for this.

73. Data backup write up should be provided to respective Units

At present, facility for

Bids to be filled in Excel sheets and import in the system for

ITI reply awaited.

Sometimes agencies complain about not receiving of the mails.

ITI to do the needful on

All mails sent to agencies to be forwarded to the concerned TIO

ITI to resolve the issue to

ITI response is awaited.

Auto compiled report on List of queries from bidders should be

ITI response is awaited.

26. Generation of negotiation letter to the L-1 bidder through email.

Format of negotiation letter to

DAE Portal of TW Enhancements

ITI RESPONSE ACTION

116. In Technical Bid Evaluation sheet a blank col. should be

DAE helpdesk to send template with the required feature.

123. PO Module of DPS to be finalised on top priority.

DPS to finalize and intimate

124. Customization of Portal for DPS requirements.

DPS to finalize and intimate

128. Operational problems being faced by Departmental Officers

ITI to intimate date to

129. Agencies registered / enrolled should be informed to all

ITI to intimate date to

131. Registration of agencies should be extended for TWO and

ITI to intimate date to

133. When agencies are not able to upload tender due to

ITI to intimate date to

135. No uploading of blank Excel file of blank cell in the file to be

HTML related. Units to

Units to give their comments for switching to HTML format.

Local Help-Desk personnel to