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Data is the raw fact representing the events occurring in an organization before it has been
arranged into a form one can understand.
Information is data that has already been arranged to a form that makes sense and is useful.
Information system is a system that has interrelated components working together to collect,
process, store and process information to support decision making in an organization.
Input is the raw data that is going to be used to process
Processing is where by the raw data is converted into a more meaningful form.
CPU is the area of the computer system that manipulates symbols, numbers, and letters. It is the
brain of the computer and carries out all the processing.
2. Reasons for changing from manual to computerized systems
a) To detect problem with existing system, users normally examine the output. In case a system
is not working a better system could be put in place to make it more efficient.
b) To develop a new system because of the new technology that is there.
c) Due to increasing competition in the market it is important for organizations to develop new
systems or modify the existing ones in order to have a competitive edge.
d) Most organizations have grown since the time they began and the management may decide to
develop new systems e.g. computerized pay roll.
e) The market is always the determinant as far as business systems survival is concerned hence if
an organization manufacturers product it must be able to change its method depending on
market changes.
3. Components of an information system
An information system has 5 components:
1. Hardware-this is the machine itself which includes the computer itself, which is referred
to as the central processing unit (CPU), and all of its support equipments.
2. Software- This refers to computer programs which are machine-readable instructions that
direct the circuitry within the hardware parts to function in ways that produce useful
information.
3. Data- are facts that are used by programs to produce useful information. Like programs,
data are generally stored in machine-readable form on disk or tape until the computer
needs them.
4. Procedures- are the policies that govern the operation of a computer system.
5. People-They influence the success or failure of information systems.
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Do not remove a floppy diskette from the floppy drive when the drives light is on
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v. Task Management: Operating systems manage memory and disc space with other
programs to actualize the accomplishment of computing tasks.
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Provide for long term storage of user information in the form of files, and permit
system resources to be shared among users.
Input of data
Storage of data
Processing of data
Output of information
Networks- They facilitate sharing of processing activities as well as easier transfer of data
to different location Time consumed during movement of data is also reduced.
10. Factors to consider in file design
i.
Purpose This determines the appropriate file organization method and access method to
the file. For instance, a file used for online enquiry needs direct access and random file
organization.
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Response time this is the time taken from when data starts to be processed to when the
output can be obtained. For example, The response time for Random processing should
be short to facilitate immediate access.
vi.
Expected file size. File size is measured in terms of the length and size of record in the
files. There are two major Record formats. They include;Fixed length format
Variable length format.
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Cost Direct access storage media are usually more expensive than sequential access.