Beruflich Dokumente
Kultur Dokumente
0
December 2009
English
SAP AG
Dietmar-Hopp-Allee 16
69190 Walldorf
Germany
Copyright
Copyright 2009 SAP AG. All rights reserved.
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Icons
Icon
Meaning
Caution
Example
Note
Recommendation
Syntax
External process
Business Process Alternative/Decision Choice
Typographic Conventions
Type Style
Description
Example text
Example text
EXAMPLE TEXT
Example text
Screen output. This includes file and directory names and their paths,
messages, source code, names of variables and parameters as well as
names of installation, upgrade and database tools.
EXAMPLE TEXT
Example text
Exact user entry. These are words or characters that you enter in the
system exactly as they appear in the documentation.
<Example text>
Variable user entry. Pointed brackets indicate that you replace these
words and characters with appropriate entries.
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F2)
or the
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Contents
1
Purpose........................................................................................................................................ 5
Prerequisites................................................................................................................................ 5
2.1
Roles..................................................................................................................................... 5
Process Steps.............................................................................................................................. 7
3.1
3.2
3.2.1
3.2.2
3.2.3
3.2.4
3.2.5
3.3
3.3.1
3.4
3.4.1
3.5
3.5.1
4
Appendix.................................................................................................................................... 20
4.1
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The following descriptions contain all steps required to create the internal orders. You
only need to create orders related to one certain order type. In this case, select only
steps that are related to this order type.
2 Prerequisites
2.1 Roles
Use
The following roles must have been installed to allow the relevant activities to be carried out in the
SAP NetWeaver Business Client (NWBC). In addition, they must be assigned to the user or users
who perform the process steps described in this document. You do not need these roles if you are
not using the NWBC interface, but the standard SAP GUI.
Prerequisites
The business roles have been assigned to the user(s) who perform the process steps described in
this document.
Business role
Enterprise
Controller
Technical name
SAP_BPR_CONTROLLER-K
Process step
Create R&D internal order
Create marketing internal order
Create overhead internal order
Maintain settlement rules R&D
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Business role
Technical name
Process step
internal order
Maintain settlement rules overhead
internal order
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3 Process Steps
3.1 Create Cost Center and Cost Center Group
Use
This activity creates a cost center or cost center group.
Procedure
To execute this activity, run the Create Cost Center and Cost Center Group (155.03)
scenario using the master data in this document.
Use
Various internal projects consume resources and incur costs or expenses. These projects are
undertaken for future development of products. The product lines are determinable for such projects.
The costs of these projects need to be tracked for various purposes such as cost control, return on
investment calculations, tax reporting, and so on.
For every project undertaken, an internal order is created using the R&D order type (Y100). Cost
planning is carried out on this order. When the project is approved, the order is released. Costs
incurred for the project can then be posted on the order. Periodically, the costs collected on the
order are settled to the assigned R&D cost center or to CO-PA (if CO-PA is activated). When the
project is complete, and fully settled, the order is then closed by setting the appropriate status.
Procedure
1.
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Transaction code
KO01
Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business role
Business role (Name)
2.
3.
On the Create Internal order: Initial screen, enter order type Y100 and choose Enter.
4.
On the Create Internal Order: Master Data screen, enter the following data:
Field Name
Description
Assignments tab
Company Code
1000
Profit Center
5.
On the Control data tab check the system status. If the status is not set to REL,
release the internal order (select Release).
6.
3.2.2
Choose Save.
Use
Investment orders are created as internal orders. They collect costs for assets under construction.
Procedure
1.
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KO01
Transaction code
Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business role
Business role (Name)
2.
3.
On the Create Internal order: Initial screen, enter order type YK60, and then choose
Enter.
4.
On the Create Internal Order: Master Data screen, enter the following data:
Field Name
Assignments tab
Company Code
1000
Profit Center
Description
<Enter a description>
Investments tab
000001
Investment Profile
5.
Choose Enter.
6.
7.
On the Create Asset: Initial Screen, enter an asset class for AuC (asset class 4001),
and then choose Enter.
8.
9.
On the Control Data tab, check that the internal order is released. If the internal
order is not released then select release and save.
10.
Field name
Description
Comment
Company
Code
#1000
Profit Center
11.
Display the Investments tab and review the following data assigned automatically in
configuration:
Field name
Description
Investment
Profile
12.
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User action
and values
Comment
Choose Save.
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13.
Make a note of the Investment order number and the Asset Under Construction
(AUC) asset number, that is created
Choose Extras Asset under Construction.
14.
15.
On the Display Asset: Initial Screen, review the AUC asset master record created
automatically with class 4001.
Result
Internal order is available to track asset under construction budget and expenses, and an asset
under construction master record has been created.
3.2.3
Use
Third party services orders are used to collect capital funding revenues settled from capital orders.
(YK60 order type).The purpose is to collect, monitor, and check revenues centrally, which were
transferred from general reserves to fund capital expenditures. There are no further settlement
requirements.
Execute this step only if third party services orders are to be created.
Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (GUI)
SAP ERP menu
Transaction code
KO01
Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business role
Business role (Name)
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3. On the Create Internal order: Initial screen, enter order type Y010, and then choose Enter.
4. On the Create Internal Order: Master Data screen, enter the following data:
Field Name
Description
Assignments tab
Company Code
1000
Profit Center
Cost center
3.2.4
Use
Marketing orders are used to collecting internal costs related to certain marketing activities. The
purpose is to monitor and check these costs without any further settlement requirements. Therefore
internal orders for marketing are treated as statistical orders. Costs are posted to the responsible
cost center and additionally to the internal order. The cost center is settled but not the marketing
internal order.
Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (GUI)
SAP ERP menu
Transaction code
KO01
Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business role
Business role (Name)
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Description
<Enter a description>
Assignments tab
Company Code
1000
Profit Center
select
5. Choose Save.
3.2.5
Use
Internal orders are used for tracking costs of projects in the overhead area.
Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (GUI)
SAP ERP menu
Transaction code
KO01
Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business role
Business role (Name)
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Description
<Enter a description>
Assignments tab
Company Code
1000
Profit Center
5. On the Control data tab, check the system status. If the status is not set to REL release the
internal order (select Release).
6. Choose Save.
Internal overhead orders are settled to the responsible cost center. This does not depend on
the CO-PA installation.
3.3.1
Use
This step is only relevant for order type Y100.
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3.3.1.1
Use
The internal R&D order is settled to the maintenance cost center 1701.
Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP system menu
Transaction code
KO02
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role (name)
2. On the Change Order: Initial screen, select your order with order type Y100.
3. Choose Continue (Enter).
4. Choose Settlement Rule.
5. On the Maintain Settlement Rule: Overview screen, make the following entries:
Field name
Description
Account Assignment
category
CTR
Comment
Line 1:
Cat
Settlement
Receiver
100
Settlement
type
PER
No.
Distribution rule
number
Account Assignment
category
CTR
Line 2:
Cat
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Field name
Comment
Settlement
Receiver
100
Settlement
type
FUL
No.
Description
Distribution rule
number
Description
Comment
Settlement
profile
YB00R1
Allocation
structure
YR
R&D Orders
8. Choose Save.
9. If the order has not already been released, select the Release option.
Result
The internal order is settled to the assigned cost center.
Use
This activity maintains a preliminary settlement rule for an investment order (created in step 4.1).
Preliminary settlement rule allocates revenues to alternate CO object. Settlement rule for costs is created
automatically with assignment to AUC asset assigned in order. The costs captured in the order are posted to
the AUC asset to show the costs on the balance
Prerequisites
Capital Order created in step 3.2.2 and alternate order (Y010 order type) for settlement is created
and released for cost input.
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Procedure
1.
Transaction code
KO02
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role (name)
2. Choose the Settlements Rule tab and enter the following data:
Account
Assignment
Category
Settlement
Receiver
Settlement
%
Settlement
Type
Source
Assignment
Distribution
Rule
ORD
Select or
create one
(Y010) order
type
100
Preliminary
REV
(Revenue)
Result
Preliminary settlement rule maintenance ensures all revenue elements settle to alternate cost object
with no impact to cost accumulation of Asset under Construction (AUC). The monthly costs from the
investment order are posted to the AUC asset, and included in the balances for AUC general ledger
Prerequisites
Final asset created in step 4.10. All costs for asset build are confirmed (steps 4.5-7) in capital order
See Scenario 381.
Procedure
For this activity, run the Create Asset (155.02) scenario document, with master data
provided. That is, linear asset class 9100 for company code #1000.
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Master Data
Final Asset is created in line with accounting policy.
Example
Asset Class
Description
Cost Center
Useful Life
9100
Water Mains
901032
90 years
Procedure
1.
Transaction code
KO04
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role (name)
2. If the Set Controlling area dialog box displays, enter Controlling Area 1000.
3. In the Order Manager, select order from Personal worklist, use
shown in list, and choose
(Change) then choose Enter.
If the Option 2 steps 4.1.2 -4.1.3 are different (4.1.3 is covered via the POWL, then 4.1.2
must be done)
4. Choose the Control Data tab; choose
5. On the Maintain Settlement Rule: Overview screen, enter the following values:
Field name
Description
Comment
Account
Assignment
category
FXA
Create Asset
(155.02) scenario
Line 1:
Cat
Settlement
Receiver
Settlement
type
FUL
No.
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Distribution rule
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Field name
Description
Comment
number
6. Choose Save
Result
Internal order for AUC asset is technically complete so the system performs full settlement during
next order settlement run. The full settlement transfers the costs from the AUC asset to the
completed asset.
3.5.1
Use
This step is only relevant for order type Y020.
The internal overhead order is settled to the responsible cost center.
Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP system menu
Transaction code
KO02
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role (name)
2. On the Change Order: Initial screen, select your order with order type Y020.
3. Choose Continue (Enter).
4. Choose Settlement Rule.
5. On the Maintain Settlement Rule: Overview screen, make the following entries:
Field name
Description
Account Assignment
category
CTR
Comment
Line 1:
Cat
Settlement
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For Example,
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Field name
Description
Receiver
401020(IT
administration)
100
Settlement
type
PER
No.
Comment
Distribution rule
number
Account Assignment
category
CTR
Line 2:
Cat
Settlement
Receiver
100
Settlement
type
FUL
No.
Distribution rule
number
Description
Comment
Settlement
profile
YB0020
Overhead costs
Allocation
structure
Y1
CO allocation
structure
8. If the order has not already been released, select the Release option.
9. Choose Save.
Result
The internal order is settled to the assigned cost center.
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4 Appendix
4.1 Reversal of Process Steps
In the following section, you can find the most common reversal steps, which you can take to
reverse some of the activities described in this document,
KO0
Reversal:
Business role
Comment
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