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SUPPLIER EVALUATION,

APPROVAL & REVIEW


PROCEDURE
2010
(Amendment 01 dt: 12.04.2010 &
Amendment 02 dt: 16.08.2010, Amendment 03 dt: 11.09.2012
Amendment 04 dt: 03.06.2013 incorporated)

Corporate MM
BHARAT HEAVY ELECTRICALS LIMITED

New Delhi

Chapter- III
Supplier Registration
and Assessment Procedure

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SUPPLIER REGISTRATION AND ASSESSMENT PROCEDURE


1.0

INTRODUCTION
The system aims to select reliable and quality conscious suppliers.
The formats for assessment of supplier are based on numerical rating to minimize subjectivity.

2.0

SUPPLIER REGISTRATION AND ASSESSMENT

2.1

The suppliers shall fill up the following Supplier Registration forms (SRF) as applicable:
Category of Supplier
(A)

a)

Indigenous

b)

Indian Stockist/ Trader/ Distributor/ Dealer/ Authorised


Agent/ Channel partner/ Indian Sales office or
Subsidiary of registered foreign principal
Foreign

c)
(B)

Annexure
II

Contractor

II

FORM
Page no.
1-10
11-12
13
1-10

III

1-2

VI

1-10

Type
OS
QS
TC
OS

Parameters marked with * in SRF carry scores.


2.2

Supplier Registration Process:


The process of source selection consists of following stages:

2.2.1
2.2.2
2.2.3

Information Stage
Assessment Stage
Registration Stage

3.0

Information stage:
The information about suppliers is received in Supplier Development Cell. Some of the sources of data are as
follows:
a) Supplier approaches directly.
b) Information received through various disciplines of organisation such as Engg./ MM/ Technology etc.
c) Through Web search/ Newspapers/ Magazine/ Business Catalogue/ Exhibitions/ Seminars/ Electronic
media etc.
d) Suppliers technically qualified in Open Tenders.
e) Customer/ collaborator recommendation.

3.1

Recommended guidelines for dealing against each of above situation.

3.1.1

For S. N. 3.0 (a), (b) and (c), the documents sent by suppliers will be scrutinized by SDC/SRC and referred to
Convener of the concerned MISCC for review by MISCC. The MISCC may recommend any of the
following:
a) The item is not required.
b) There are sufficient numbers of suppliers and the applicant supplier is not required. The unsuccessful
applicants shall be accordingly communicated within five days of the MISCC recommendation by SDC.
c) In case item is required, supplier may be advised to download the Supplier Registration Forms from
www.bhel.com and submit the same to SDC/SRC.

3.1.2

For S.N. 3.0 (d) and (e), in case of unregistered supplier, the necessary Supplier Registration Form may be
got filled up from the supplier by concerned MM group and submitted to SDC/ SRC for further processing.

4.0

Assessment Process:
The supplier under 2.1 (A) (a) & (b) shall fill the Supplier Registration Forms given in Annexure II for
assessment on the basis of following three criteria:
a) Organisational Soundness
b) Quality System

- Part A
- Part B

Chapter- III
Supplier Registration
and Assessment Procedure

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c) Technical Competence

- Part C - specific Technical Competence, if required, to be filled later on


when sent to supplier by BHEL.
The parameter with * marks shall be the scoring parameters. The registration of suppliers shall be based on
the marks scored.
4.1

Organisational Soundness will be judged on the basis of information furnished by the supplier on the
following aspects:
General information about organization, which includes:
a)
b)
c)
d)
e)

Ownership information;
Financial information;
Registration particulars
General Manufacturing facilities
Industrial relations

The forms placed at Part-A of Annexure II relate to Organisational Soundness. Supplier must answer all
questions
4.2

Quality System will be judged on the following aspects:


a)
b)
c)
d)
e)
f)

Incoming material control


Process Control
Control of Non-conformance
Control of measuring & monitoring device
Conformance to safety requirement
Customer Supplier communication

The forms placed at Part-B of Annexure II relate to Quality System. Supplier must answer all questions.
4.3

Technical Competence:
For jobs to BHEL design & technology:
The technical competence of supplier will be judged on the basis of his understanding about BHEL product
specification and its criteria, the process capability of the machines available with the supplier and the
experience of the manpower.
For jobs procured on the basis of performance specification (Design & Technology is of supplier):
As design and technology is of supplier, BHEL cannot give the dimensional tolerances but only specify the
performance specifications in following manner:
a) Critical performance specifications
b) Major performance specifications
c) Minor performance specifications
While assessing the supplier for performance specification, following should be examined:
(i)
(ii)
(iii)
(iv)

Design capability for the product to achieve the desired performance specification
Quality Control Plan & verification of its implementation & acceptance criteria
Process capability to produce critical components & major components
Adequacy of final product testing

Part C of Annexure II relates to technical competence assessment. If specific technical competence is not
required, then 15 marks may be distributed on pro-rata basis to Common Technical Competence so as to arrive
total of 25 marks for evaluation.
5.0

Assessment Stage:

5.1

On receipt of filled-up Supplier Registration Forms, SDC will send an acknowledgement to the supplier
within five working days.

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Supplier Registration
and Assessment Procedure

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5.2

MISCC shall scrutinize the registration forms, with the help of TCA. If the supplier, prima facie, is found
suitable/ required, MISCC will send the product specific Technical Competence form (along with
specification, standard, drawing etc, if necessary) directly/ through SDC to the supplier for his response.
Subsequent to receipt of the suppliers response, MISCC/ TCA will assess the reply along with the SRF and
complete the marking as per Score Sheet (Part D) in Annexure II.

5.3

On the basis of suppliers score and other information given by supplier, MISCC will give any of the
following recommendations:

5.3.1

If supplier is not found up to the mark at any stage during process of registration, SDC will be intimated
accordingly for onward communication to the supplier.

5.3.2

Supplier can be considered provided he makes improvements in the indicated areas.

5.3.3

Supplier can be considered but visit to suppliers works is required for assessment.
For this purpose, SDC will coordinate formation of Supplier Evaluation Team consisting of members from
concerned purchase, quality and engineering/ technology/ indenting departments. The team shall comprise
minimum two members, one of whom shall be a certified Assessor. The members of the Supplier Evaluation
Team will verify the information given by the supplier in the SRF, Technical Competence form and any other
issues necessary to register the supplier. The team will give marks in the Score Sheet Part D and sign the
same. MISCC will review the assessment report of the Supplier Evaluation Team and give final approval to
SDC.

5.3.4

It is decided to develop the supplier through development indent route for which development code shall be
approved by MISCC.

5.3.5

Based on the details submitted/supplier visit made, if the supplier qualifies for registration, the supplier shall
be approved by MISCC for permanent code/ trial code.

6.0

Registration stage:
Based on the approval of MISCC, registration of the supplier shall be done as per procedure in Chapter-IV.

7.0

Numerical rating is assigned for each parameter. Scoring will be done as per Part-D (Score Sheet) of
Annexure II.

8.0

Assessment Criteria:
Assessment criteria shall be as per the numerical rating assigned to each parameter and scoring will be done
as per Part D (Score sheet) of Annexure II.

9.0

Cycle Time for Supplier/ Contractor Registration:


On receipt of a Supplier Registration Form, the SDC, within one month, shall seek any information on the
missing Annexures and details only once. This complete registration form will be sent by SDC to the
concerned MISCC(s), and receipt obtained. MISCC(s) may seek (if required) clarifications from the supplier
only once. Seeking repetitive clarifications is not allowed unless further clarifications relate to reply received
against earlier clarification.
After receipt of complete Supplier Registration Forms (with relevant annexure and details), the evaluation
shall be completed within three months (including visit, if required).
SDC shall raise an exception report on half yearly basis on the supplier applications pending beyond the
stipulated time frame, and submit the report to respective MISCCs for review.

Chapter- IV
SUPPLIER
REGISTRATION

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SUPPLIER REGISTRATION
1.0.

Type of Registration
Considering the total business operations of BHEL involving purchase of raw material/ components/ capital
equipments from different type of business organizations like manufacturer, stockist/ authorized agent etc.,
following categories of registration are recommended to differentiate one time, development, trial or
permanent code supplier.

1.1

One time code:

1.1.1

One time code, for the purpose of placing purchase order(s) can be allotted to suppliers who have not been
assessed and registered for the following cases:
i.
ii.

Successful bidder who qualifies against the stated PQR in an Open Tender.
Unregistered suppliers with whom Single Tender has been finalized as per Purchase Policy provisions.

Note:
i.

The data of one time codes allotted shall be maintained online separately by SDC, for review by
respective MISCCs, who shall assess and register such suppliers.

ii.

All suppliers who are allotted a one time code shall be considered for registration and their SRF assessed
as per laid down procedure within the time frame specified at clause 9.0 of Chapter-III.
On successful execution of the purchase order, such one time code suppliers may be considered for
updation in the PMD for permanent code, provided the supplier has successfully executed the order and
its satisfactory performance (supplier performance rating) against the order is acceptable to MISCC.
Before registration, the SRF shall be got filled up and processed through MISCC.
However, one time codes allotted for non PMD items purchased through personal enquiry (as per clause 9.4
of Chapter-II), shall be exempted from above provisions (i) and (ii).

1.1.2

For one time code, approval of Unit MM Head or official nominated (not below the rank of AGM) by Unit
Head will be required.

1.1.3

Suppliers with one time code shall not be included in PMD.

1.2 (i)

Development code:
Development code shall be given to a supplier where an item or product is to be developed by the supplier
with the assistance of BHEL through development indent route only. MISCC shall approve allotment of
development code to the supplier, based on supplier assessment as per respective SRF.

1.2 (ii) Trial Code:


Trial code can be given to a supplier for the purpose of judging his capabilities for supplying the given
product/ item. MISCC shall approve allotment of trial code to the supplier, based on supplier assessment as
per respective SRF.
1.2 (iii) Treatment of Development/ trial codes:
A. Though Suppliers with development/ trial code shall be included in the PMD, they shall not be
considered for regular purchasing action and accordingly will not be treated as registered suppliers for
the purpose of issuing Limited Tender Enquiry.
B. Development/ trial order shall be placed within 90 days of allotment of development/ trial code else
reasons for not ordering shall be recorded and put up to Product Manager.
C. Development/ trial orders shall be for a minimum possible quantity (quantity to be decided by MISCC)
and shall not be linked to any specific project requirements. However, the developed items may be linked
to subsequent project requirements on successful completion.
D. Liquidity damage/ penalty for late delivery clause would not be applicable for development orders.

Chapter- IV
SUPPLIER
REGISTRATION

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E. Liquidity damage/ penalty for late delivery clause would be applicable for trial orders.
F.

Maximum three development/ trial orders can be placed for a given material category on a particular
supplier. Second/ Third development/ trial order can be placed only after completion of the previous
order. On completion of one development/ trial order, MISCC will recommend within three months any
of the following:
(a) may approve updation of the development/ trial code to permanent code if the supply is acceptable,
or
(b) may reject the supplier if the supplies are not acceptable, or
(c) shall recommend placement of another development/ trial order in case the supplies are not
satisfactory and the supplier has to be developed/ tried again for recorded reasons.
If three such orders are completed by the supplier, MISCC shall clearly decide either to allot a permanent
code or to reject the supplier within 3 months of execution of third order.

i.

ii.

Note:
The term completion (referred above) will mean inspection clearance before dispatch/ receipt of
supply against previous order/ any milestone after supply of last trial/ development order.
Completion of the milestone shall be pre-decided by MISCC at supplier assessment stage.
Any Trial code supplier who is the successful bidder against the pre-stated PQR in an Open Tender
can be given One Time code for the purpose of placement of Purchase Order and after successful
completion of Purchase order, the supplier may be considered for updation in the PMD for
permanent code, provided the supplier has successfully executed the order and its satisfactory
performance (supplier performance rating) against the order is acceptable to MISCC. Before
registration, the SRF shall be got filled up and processed through MISCC.

1.3

MISCC shall approve allotment of permanent code to the supplier based on supplier assessment as per
respective SRF and inform the same to SDC for updation of records. All suppliers allotted permanent code
shall be placed in the PMD and shall be considered for regular purchasing action.

1.4

One time code, Development code, Trial code and Permanent code may be allotted to suppliers covered under
Chapter V Registration of other categories of suppliers too as per specific approval of MISCC.

2.0

Treatment of existing suppliers


a)

Existing development code/ trial code suppliers in PMDs :


Suppliers with development/ trial code shall be included in PMD, and MISCC shall process their updation to
permanent code as per the provisions spelt out at 1.2(iii) above.

b) Allotment of additional material category/ Deletion of material category already allotted to existing suppliers
in PMD:
In case a supplier is already registered in some material category in PMD and necessity arises to add/ delete
material category, within the same generic type of material, MISCC shall examine suppliers request.
The technical competence of the supplier for the new material category/ item shall be assessed as per norms
and if the supplier is found technically acceptable, MISCC shall send the approval for the relevant code, to
SDC for addition/ deletion of the supplier in the recommended material category/ item.
In case the new item/ material category is not of the same generic type of material for which supplier is
already registered, assessment of technical competence and quality systems by MISCC shall be required.
3.0

Treatment of existing suppliers of Power Sector


This aspect has been dealt in detail at clause no. 10 of Chapter II.

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REGISTRATION OF OTHER CATEGORIES OF SUPPLIERS


1.0

There may be other categories of suppliers such as sister-unit registered suppliers, foreign suppliers, stockists,
agents, dealers, ancillaries and sub-contractors etc. who may require different treatment. The approach for
registration of such suppliers is as follows:

2.0

Sister Unit Registered Suppliers (SURS)


Registered suppliers of sister units having a permanent code shall be exempted from detailed registration
procedure and shall be directly included in the list of approved suppliers for the same/ similar class of item
provided the suppliers past performance at sister unit is satisfactory. Accordingly, approval of MISCC shall
be required. Supplier Registration Forms shall be got filled up for records and hence no TCA assessment is
required. Wherever a vendor, inspite of his application, is not considered for registration by the sister unit,
reasons for the same are to be recorded by MISCC and approved by Product/ Functional Manager/ MM Head,
not below the rank of AGM.
However, in case of items which are different, suppliers that are already registered with permanent code in
Sister Units, will be assessed only for Technical Competence portion of the SRF by MISCC.

3.0

Collaborator Registered Suppliers


Suppliers approved by collaborators may be exempted from detailed registration procedure. However,
mandatory information required for carrying out the business as per clause 4.0 & 6.13 of registration form
shall be ensured for Indian vendors. In case the supplier approved by collaborator is a foreign vendor,
information received from collaborator will be sufficient. Based on this, these suppliers should directly be
included in the list of registered suppliers. Approval of MISCC shall be required.

4.0

Sister Units
Sister units/ divisions shall be exempted from detailed registration procedure and directly included in the list
of registered suppliers.

5.0

Registration of suppliers of national/ international reputation


Many a times, we may come across a situation where it becomes essential to procure item/ component/
material from reputed suppliers due to customer specifications, critical requirement or similar other
considerations. Normally, such suppliers should also follow our supplier registration route. It is, however,
experienced that certain suppliers of national/ international reputation, corporate giants or those who enjoy
monopolistic status do not evince interest in filling up our Registration Form and follow our guidelines.
In view of organizational interest, the following steps are suggested for registration of such exceptional
suppliers:

5.1

The concerned Product Head/Functional Head shall prepare a proposal indicating the description of item,
PMD/ SD material category and other relevant details, name and complete details of the proposed supplier
with justification for seeking registration of the supplier under this provision. However, statutory details like
PAN No., Excise control no. etc. shall be obtained from such suppliers for our records.

5.2

The above proposal, with recorded reasons, shall be concurred by MISCC and got approved from Head of
Unit.

5.3

Registration of suppliers, as explained above, shall be done on exception basis.

6.0

Registration of Indian Stockist/ Trader/ Distributor/ Dealer/ Authorised Agent/ Channel partner/ Indian Sales
office or Subsidiary of registered foreign principal:
All such suppliers shall fill up registration form as per Annexure II (page 1 to 10).
For registration under above category, the registration criterion shall be the assessment of organizational
soundness by MISCC/ TCA and Principals authorisation letter and approval by MISCC. In case of Indian
Agents of foreign principals, the deed of agency agreement between the foreign principal and the agent
should be necessarily ensured.

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7.0

Registration of Foreign Suppliers

7.1

Foreign suppliers shall fill up registration form as per Annexure III. The assessment of foreign suppliers shall
be on the soundness of organizational and financial parameters & manufacturing and testing facilities. The
details of experience/ performance certificate offered by the supplier should be properly scrutinized. A report
of the supplier shall be solicited by BHEL from a reputed third party business rating agency like Dun &
Bradstreet, Creditreform etc. or third party business rating agency empanelled by BHEL.
If any supplier does not submit this report, same should be obtained by BHEL. This report shall be mandatory
for registration of foreign suppliers. If required, business information of the supplier can also be solicited by
BHEL from Indian Missions/ Local Chamber of Commerce or Industry/ reputed bank and this information
can be used to supplement the report from the third party business rating agency.
A reputed bank is one who is a member of consortium banks of BHEL or has a correspondent relation with
any of BHELs consortium banks having operations in the country where the supplier is existing.

7.2

The visit to supplier for assessment is not a normal feature of the system. However, visit to foreign supplier
for assessment may be recommended by MISCC in exceptional cases based on the following:

critical nature of item involved or other similar consideration


Large volume of anticipated or committed business by BHEL with the foreign supplier.
Non availability of performance report from the customers of the foreign supplier.

MISCC shall clearly record the reasons for which the visit is necessary.
7.3

The forms and the documents submitted by the supplier along with the mandatory Business rating report will
be reviewed and assessed by MISCC/ TCA. Such assessment which is without marking should be duly
approved by MISCC for allotment of permanent/ development/ trial code.

8.0

All suppliers who have been techno-commercially qualified against pre-stated PQR in the open tender, may
also be assessed by MISCC for their registration for allotment of permanent/ trial code. On successful
execution of the purchase order, such suppliers may be considered for updation in the PMD for permanent
code, provided the supplier has successfully executed the order and its satisfactory performance (supplier
performance rating) against the order is acceptable to MISCC. Before registration, the SRF shall be got filled
up and processed through MISCC.

9.0

Enlistment of Sub-Suppliers

9.1

In case of systems/ main packages, the order is placed on main supplier registered with BHEL, for complete
system/ main package covering engineering, BOI, site erection and commissioning. The main supplier in turn
may place order on sub-supplier for certain components/ sub-systems and BOI etc.

9.2

Depending on customers requirement or criticality of system/ sub-system/ packages, it may be necessary to


approve the sub-suppliers of identified critical systems and packages. For this, following procedure will be
followed:
1.
2.

3.
4.
5.
6.

Identification of critical systems and packages by concerned MISCC/ SRC.


Necessary information as identified by engineering shall be obtained from the sub-supplier through main
supplier along with support documents. The information required shall focus on technical capacity and
quality capability of sub-supplier.
Registration forms need not be filled.
The documents shall be reviewed by Engineering/ Quality.
Based on the review, the sub-suppliers will be approved by concerned engineering Head.
The sub-supplier shall not form part of PMD/ SD.

The above enlistment is only a mechanism to ensure that competent sub-suppliers are approved by BHEL.
There shall be no registration of sub-suppliers and orders shall not be placed on sub-suppliers.

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REGISTRATION MATRIX
The registration matrix is given on the next page for easy understanding of procedure of registration for
various types of suppliers. The abbreviations used are indicated below:
MISCC

Material Identification & Supplier Control Committee

SRC

Supplier Registration Committee (for Power Sector Regions)

SRF

Supplier Registration Form

TCA

Trained & Certified Assessor

MI

Manufacturer (Indigenous)

MF

Manufacturer (Foreign)

MC

Manufacturer recommended by Collaborator

SU

Sister Unit

SURS

Sister Unit Registered Supplier

NA

Not Applicable

UNITS

All Manufacturing units, PS-Regions and Divisions.

Constituting Authority (CA)

As defined in 3.1 of Chapter-I

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REGISTRATION OF OTHER CATEGORIES
OF SUPPLIERS

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REGISTRATION MATRIX FOR SUPPLIERS OF VARIOUS TYPES


Sl
no.

Type of Supplier

MI

Authority
for initial
recommen
dation
MISCC/
SRC

1.

MF

-do-

SU

-do-

SURS

-do-

Reputed
Suppliers
(Clause 5.0 of
Chapter V)

MISCC/
SRC

2
3

5.

Assessment
Criteria

SRF,
Technical
Competence
& team visit, if
reqd.
SRF & team
visit, if reqd
Not
Applicable
Same item
(Size/
application)/
same class of
material,
performance
feedback
Justification
for seeking
registration

Authority to
decide
assessment
criteria
MISCC/ SRC

Authority for
assessment

Final
recommendation
for registration

Approving
authority for
registration

Remarks.

MISCC/ SRC,
Supplier
Assessment Team

MISCC/ SRC

Chairman
MISCC/
Constituting
Authority SRC

Permanent code or
Development code or
Trial code

-do-

-do-

-do-

-do-

-do-

Not
Applicable
MISCC/ SRC

Not
Applicable
MISCC/ SRC

-do-

-do-

Permanent Code

-do-

-do-

SURS with permanent


code
can
only
be
considered.
Technical
Competence
to
be
verified/ assessed

MISCC/ SRC

SRF not required,


however, statuary
details shall be
asked for.

MISCC/ SRC

Head of
Unit

Exceptional cases only

Chapter- V
REGISTRATION OF OTHER CATEGORIES
OF SUPPLIERS
Sl.
No.

Type of Supplier

6.

MC

7.

Stockist /
trader/Distributor

Authority
for initial
recommen
dation
MISCC/
SRC
-do-

/Dealer/Authorised

8.

agent / Channel
partner / Indian
sales office or
subsidiary of
foreign principal
Petty Item
Suppliers

Assessment
Criteria

Collaborator
document/
confirmation
Assessment of
Organisation
Soundness and
principal's
authorisation
letter

Document No.
Revision No.
Page No.

Authority to
decide
assessment
criteria
MISCC / SRC

Authority for
assessment of
Supplier
Registration Form
MISCC/ SRC

MISCC / SRC

MISCC / SRC /
TCA

Product
MM Head

No registration
recommended

No formalities
required for
irregular
requirements.
Statutory
requirements to
carry out the
business should be
obtained.
SRC

One Time Code

Product
MM
Head/
MISCC/
SRC

10

Contractors for
PS-Regions

SRC

SRF

SRC

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Final
recommendation
for registration

Approving
authority for
registration

MISCC /SRC

Chairman
MISCC/
Constituting
Authority SRC

MISCC / SRC

-do-

Registration of Agents to
be discouraged and
avoided to the extent
possible.

MM Head/
Nominee of
Unit Head
-do-

One time code will be


allotted

MISCC/ SRC
Chairman

SRC

Constituting
Authority
for SRC

Remarks.

One time code will be


allotted.

Chapter- VI
SUPPLIER PERFORMANCE
MONITORING AND
RATING SYSTEM

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SUPPLIER PERFORMANCE MONITORING AND RATING SYSTEM


1.0

The Supplier Performance Rating can be used for assessing the performance of a supplier in comparison with
other suppliers with a view to decide whether or not to continue to procure the products from the supplier if
the Supplier Performance Rating is below a certain limit.

2.0

Supplier Performance Rating (SPR): Supplier performance shall be assessed taking into account the
following main factors and calculated for each consignment/ purchase order:

2.1

Rating

Weightage

Quality

60

Delivery

30

Service

10

Total

100

Quality Rating (QR):


Quality rating is based on acceptable quantity of material offered for inspection or delivered by supplier and
shall be calculated as:
Quality Rating (QR)

Q
Q1
Q2
Q3
2.2

(Q1 + 0.75 x Q2 + 0 x Q3) x 60


Q

Quantity inspected
Quantity accepted
Quantity accepted with concession/ deviation/
rectification
Quantity rejected

Delivery Rating (DR):


Supplier will be rated on delivery parameters wherein Delivery rating shall be 30 in case of adherence to PO
delivery.
For non-adherence to PO delivery (i.e. delay in supply), marks to be deducted in proportion of delay to PO
delivery.
Deduction = 30*delay in days/PO delivery in days
DR = 30 Deduction
Note:
1.
2.
3.

2.3

Delay is calculated as per PO delivery terms.


In cases, where delay is on account of BHEL in providing raw materials/ tools/ any other input, the delivery
shall be extended with amendment to PO.
In case of rectification/replacement of item, the delivery is to be reckoned from the original supply date.
Units to put a system in place to capture such data.
Service Rating (SR):
The criteria for service rating shall be based on the Demerit factor (negative rating) to be updated by the
User/ Quality/ MM group. The service rating shall be 10 in case there is no negative feedback against the
supplier for the given supply. Else, the service rating should be reduced proportionally based on the Demerit
factor.

Chapter- VI
SUPPLIER PERFORMANCE
MONITORING AND
RATING SYSTEM

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In case negative feedback (substantiated by documentary evidence) is received from Shop Floor/ Site on
the supplies made, at a later date, demerit factor should be applied again accordingly.
Units shall decide on the mechanism for updation of the Demerit factor.
Supplier Performance Rating (SPR) = QR + DR + SR
2.4

SPR shall be calculated for the period of previous year plus elapsed period of current year or average of
last three executed purchase orders, which ever is more as the case my be.

2.5

In case no PO has been executed by the supplier, SPR will be taken as NOT ASSESSED.

3.0

Usage of Supplier Performance Rating:


The following action is recommended based on SPR score:SPR
Score
>95
>90
<=95
>75
<=90
>=60
<=75
< 60

4.0

Grade

Action

A1
A

BHEL may consider award appreciation/ commendation letter


Supplier can be considered for self certification or for reduced witness
points during inspection
No action in normal course. If any deterioration comes to notice on
analysis, the supplier may be informed
(i) Thorough analysis for identification of areas for improvement
(ii) Enquiry to be sent only after concerned MM head approval
To be dealt in accordance with the extant guidelines on Suspension of
Business Dealings with Suppliers/ Contractors

B
C
D

Feed back to suppliers regarding performance rating:


The feedback to the supplier shall be posted every quarter as per Annexure ID on unit website in the first
fortnight of every quarter. The supplier shall be allowed access to view his performance rating. In
addition, the annual SPR rating should also be intimated to the supplier by registered post/ fax/ e-mail.
In case, the supplier does not contest the SPR ratings within 30 days of posting of the SPR ratings on the
unit web site, it shall be construed that the supplier has accepted the SPR ratings provided on the unit
website.

5.0

The above SPR procedure is basically applicable for purchases being done by manufacturing Units, PEM,
TBG and ISG. Considering the nature of work/ system purchases being carried out by PS regions, SPR
procedure as detailed in Annexure VIII may be followed.

Chapter- VII
SUSPENSION OF BUSINESS
DEALINGS WITH

Document No.
Revision No.
Page No.

AA:MM:SR:01
01
19 of 23

SUPPLIERS/ CONTRACTORS
SUSPENSION OF BUSINESS DEALINGS WITH SUPPLIERS/ CONTRACTORS
Suspension of Business dealing with suppliers/ contractors will be dealt in accordance with the
Guidelines no. AA:MM:SB:01 issued from time to time by the management.

Chapter- VIII
TRANSPARENCY

Document No.
Revision No.
Page No.

AA:MM:SR:01
01
20 of 23

TRANSPARENCY
1.

Supplier Registration Procedure and relevant formats are available on www.bhel.com.

Status of supplier registration applications (as per Annexure IC Part E) shall be displayed online by
each unit on their website to enable the suppliers to see the status of their applications.

3.

The acknowledgement of receipt of application, feed back of registration or rejection, performance rating
and reasons for putting on hold/ delist/ ban (as per guidelines issued for suspension of business dealings
issued from time to time by the management) are to be conveyed to the supplier.

Chapter- X
REGISTRATION OF
CONTRACTORS FOR
PS REGIONS AND
SIMILAR WORKS IN
UNITS/ DIVISIONS

Document No.
Revision No.
Page No.

AA:MM:SR:01
01
22 of 23

REGISTRATION OF CONTRACTORS FOR PS REGIONS AND SIMILAR WORKS IN


UNITS/ DIVISIONS
1.0 The procedure aims to register reliable and quality conscious Contractors for Power Sector Regions and similar
works in Units/ Division.
2.0 The registration of Contractors starts with identification of packages along with groups for which registration is to
be done based on categories like MW Ratings, Tonnage, Estimated Value Range etc. (refer Annexure IV for
sample categories for Contractor registration). For every category, relevant codes to be given for easy
identification.
3.0 Each Power Sector Regions to define Basic requirements like similar previous jobs, qualification of personnel,
turnover, related industry experience etc. for various categories/ codes as defined in point 2.0 above as per
Annexure V.
4.0 Before registration, Contractors to fill up registration form and send to respective Power Sector Region along with
relevant supporting documents on following parameters:
Section I: Company Profile and General information
Section II: Resources owned by the company
Section III: Work Experience
The guideline to Contractors for filling up the registration form is defined in Annexure VI.
5.0 Once the filled in registration form along with supporting documents are received from Contractors, the SRC will
evaluate them based on:
Part A: Organisational Soundness
Part B: Quality Systems
Part C: Technical Competence
Part D: Final Recommendation
Contractor Evaluation format will be as per Annexure VII.
6.0 Registered Contractors will be continually evaluated for their performances every quarter on aspects like quality,
delivery, manpower, Tools & Plants (T&Ps), Inspection Measuring and Test Equipments (IMTEs), site
infrastructure and services, health safety etc. as laid down in Annexure VIII. This performance evaluation will be
on net weighted score calculated for evaluation and monitoring purposes and will be informed to the concerned
Contractor.

Annexure IC

SUPPLIER REGISTRATION STATUS REPORT


Unit:

Qtr Ending:

Part E: Status of supplier application for registration *


Month Ending:
Name of the
Company

Item/
Services

Date of receipt of
application

* To be updated Every month and put on Unit's website


** Status to be given as either of the following:
1. Registered
2. Under Process
3. Clarification Sought from Supplier
4. Visit being planned to Supplier's work
5. Regretted

Status**

Remarks

Annexure-ID

SUPPLIER RATING FEEDBACK FORM


Name of Supplier:

Supplier Code:

Item / Package:

Matl. Category :

The supplier performance rating (SPR) is evaluated by considering the following weightage; 60% for quality
rating (QR) & 30% for delivery rating (DR) and 10% for service rating (SR).
The performance rating is shown below : -

Rating factor

QR
(Max 60)

DR
(Max 30)

SR
(Max 10)

SPR= QR + DR+SR
(Max. 100)

Points Obtained

Note:

In case supplier needs any assistance from BHEL for improvement they can contact the MM
Department.

General Remarks, if any :

Signed by SDC

Annexure-II

Document No. AA:MM:SR:01

GUIDELINES TO INDIAN SUPPLIERS


FOR FILLING-UP
SUPPLIER REGISTRATION FORM

Revision No.
Page No.

01
I of II

1.

Prospective Suppliers may also visit our web site www.bhel.com (link Supplier Registration -> New Supplier
Required) to know more about the requirement of new suppliers for various items in our units.

2.

Registration Form may be obtained from BHEL website www.bhel.com.

3.

Application for registration, with a covering letter detailing where your products can find application (if possible) in
BHEL unit(s), should be sent to:
Supplier Development Cell
Unit Name:
Bharat Heavy Electricals Ltd.
City:
India

4.

In case registration is being sought in multiple units of BHEL, please send the separate application to each unit.

5.

Any clarification with respect to procedure for registration may be obtained from the Supplier Development Cell of
respective BHEL unit.

6.

The Supplier Registration Form has four parts:


Part A
Part B
Part C

Organisational Information
Quality System
Technical Competence

Part D

Score Sheet
(to be filled by BHEL)

Form no. SRF(I)01 page 1 to 10


Form no. SRF(I)01 - page 11 to 12
Form no. SRF(I)01 page 13
(if sent by BHEL)
Form no. SRF(I)01 page 14 to 17

The set of formats to be filled by different category of suppliers is as follows:


Sl.No
1.

Supplier Category
Indian Suppliers ( manufacturers )

2.

Indian Stockist/ Trader/ Distributor/ Dealer/ Authorised


Agent/ Channel partner/ Indian Sales office or
Subsidiary of registered foreign principal

Formats
- Organisational Information
- Quality System
- Technical Competence
- Organisational Information SRF(I)01- Part A
(page 1 to 10 except Sl. No. 5.1, 5.2, 6.6, 6.7,
7 & 8)

7.

All columns are to be filled up properly in the space provided for. Wherever it is not applicable, please mention Not
Applicable. The form is to be signed by the authorised signatory.

8.

A separate sheet may be attached if the space provided is insufficient or additional information is to be given. Please
put proper identification tag on the separately attached sheet.

9.

Please ensure that all required enclosures are attached with the filled up Supplier Registration Form and all
enclosures are numbered & list of enclosures is given as required.

10.

As multiple copies of the application forms are required for processing at our end, please do not spiral bound the
application forms or its enclosures and instead send them in two hole clip flat file.

11.

Incomplete forms will be rejected.

12.

Any information / clarification required by BHEL during evaluation must be given expeditiously.

13.

Please note that if you are registered and participate in Tender process and qualify to get order from BHEL, your
performance based on Quality of your product, delivery performance and service rendered will be evaluated inline
with Chapter VI.

14.

Please fill up the check- list given on next page and send along with the Supplier Registration Forms to BHEL.

15.

If you are attaching a document in a language other than Hindi/ English, a self attested Hindi/ English translated
document may please be also attached.

Annexure-II
Check List for Indian Supplier
Registration Form

Document No.
Revision No.
Page No.

AA:MM:SR:01
01
II of II

Sl.No.

Check-Point

Yes/No

1.

Information against all points under Organizational Information (Part-A) has been
given.

2.

All enclosures and supporting documents have been enclosed.

3.

Summary list of enclosures has been furnished as per S.N.10 of Organisational


Information form no. SRF (I) 01 & S.N 12 of Quality system form no. SRF (I) 01.

4.

Are you an ISO 9001accredited supplier?

5.

If yes, have you enclosed "Table of Contents of your Quality Manual and copy of
ISO 9001 accreditation certificate?

6.

Have you filled up Quality System format given in Part B?

7.

Technical requirements, specifications, drawings, standards have been received


from BHEL before filling up Technical Competence, Part C.

8.

All the parts of the form & enclosures have been signed by Authorised Signatory.

9.

Have you attached EFT details? (In original, Certified by the bank)

10.

If you are seeking registration for a MSME company (as per MSME Act of
Government of India), have you attached requisite certificate as per Act?

Signature & seal


Date :
(Authorised Signatory)
Note: This check list is to be attached with the filled up Supplier Registration Form.

BHARAT HEAVY ELECTRICALS LIMITED


SUPPLIER REGISTRATION FORM
FORM NO. SRF(I) 01 (INDIAN SUPPLIER)

ANNEXURE-II
Page 1 of 17

INFORMATION WITH * MARKS IS SCOREABLE.

PART- A : ORGANISATIONAL SOUNDNESS


ALL COLUMNS SHOULD BE PROPERLY FILLED IN THE SPACE PROVIDED FOR, WHEREVER IT IS
NOT APPLICABLE, PLEASE WRITE NOT APPLICABLE. INCOMPLETE OR INCORRECT FORMS MAY
NOT BE CONSIDERED. PLEASE ATTACH SEPARATE SHEET, IF SPACE AVAILABLE IS
INADEQUATE.
ALL THE PAGES OF THE FORM ARE TO BE SIGNED ALONGWITH SEAL BY THE AUTHORISED
SIGNATORY

ORGANISATIONAL INFORMATION
NAME AND CORRESPONDENCE ADDRESS OF THE SUPPLIER
SEEKING REGISTRATION :-

1.0 PRODUCTS / SYSTEMS / SERVICES FOR WHICH REGISTRATION IS


APPLIED FOR :
SL.
NO.

DESCRIPTION

SIZE & RANGE

SUPPLIERS AUTHORISED SIGNATORY

MFG. STD/ IS / DIN /BS


ETC.

BHEL CERTIFIED ASSESSOR

BHARAT HEAVY ELECTRICALS LIMITED


SUPPLIER REGISTRATION FORM
FORM NO. SRF(I) 01 (INDIAN SUPPLIER)

ANNEXURE-II
Page 2 of 17

ORGANISATIONAL INFORMATION

2.0 GENERAL INFORMATION :


2.1

NAMES OF THE WORKS/DIVISION (Products manufactured at each works to be


mentioned :
ADDRESS

E - Mail

TELEPHONE

: Landline
Mobile

FAX

2.2

NAME OF CHIEF EXECUTIVE /


PROPRIETOR / PARTNER & ADDRESS :

2.3 DETAILS OF AUTHORISED SIGNATORY FOR SEEKING CLARIFICATION :


NAME

DESIGNATION

E - Mail

TELEPHONE

: Landline
Mobile

FAX

SUPPLIERS AUTHORISED SIGNATORY

BHEL CERTIFIED ASSESSOR

BHARAT HEAVY ELECTRICALS LIMITED


SUPPLIER REGISTRATION FORM
FORM NO. SRF(I) 01 (INDIAN SUPPLIER)

ANNEXURE-II
Page 3 of 17

ORGANISATIONAL INFORMATION
3.0 OWNERSHIP INFORMATION :

3.1

GOVT. OF INDIA UNDERTAKING:


OR
STATE GOVT. UNDERTAKING :
OR
LIMITED COMPANY,
:

MEMORANDUM AND
ARTICLES OF ASSOCIATION

OR
PRIVATE COMPANY

MEMORANDUM AND
ARTICLES OF ASSOCIATION

OR
CO-OPERATIVE SOCIETY,

SOCIETY RULES AND


BYE LAWS

PARTNERSHIP DEED

PROFESSION TAX REGN.


AND MUNICIPAL REGN.

OR
PARTNERSHIP FIRM,
OR
PROPRIETORSHIP,

ANY OTHER (SPECIFY)


3.2

DOCUMENTS TO BE FURNISHED

NATURE OF BUSINESS
:
(MANUFACTURING UNIT/
ENGG CONSULTANT/ EPC CONTRACTOR)
(AGENTS/ DISTRIBUTORS/STOCKISTS/DEALERS/
TRADERS/ INDIAN SUBSIDIARY/ CHANNEL PARTNER attach authorization
certificate of principal)

3.3

YEAR OF ESTABLISHMENT

* 3.4 YEAR OF COMMENCEMENT OF BUSINESS :

SUPPLIERS AUTHORISED SIGNATORY

BHEL CERTIFIED ASSESSOR

BHARAT HEAVY ELECTRICALS LIMITED


SUPPLIER REGISTRATION FORM
FORM NO. SRF(I) 01 (INDIAN SUPPLIER)

ANNEXURE-II
Page 4 of 17

ORGANISATIONAL INFORMATION
4.0 REGISTRATION PARTICULARS
( FURNISH DETAILS AND ENCLOSE COPY OF CERTIFICATE FOR THE FOLLOWING)

4.1 PERMANENT ACCOUNT NO

4.2 CENTRAL SALES TAX REGN NUMBER

4.3 STATE SALES TAX / TIN NUMBER

4.4 EXCISE DUTY REGN NUMBER

4.5 EXCISE CONTROL CODE NUMBER

4.6 SERVICE TAX REGN NUMBER

4.7 CATEGORY AS PER MSMED ACT

: MICRO/ SMALL/ MEDIUM

REGN NO.

VALID UPTO
:
(Attach Certificate)
5.0 TOTAL ORGANISATIONAL STRENGTH : (ATTACH ORGANISATION CHART)
GRADUATE

ENGINEERING

MANUFACTURING

QUALITY

DIPLOMA

SKILLED

NON-SKILLED

COMMERCIAL /
SERVICE AFTER SALES :
OTHERS

TOTAL

* 5.1 POWER BACKUP


(GIVE DETAILS)

YES/ NO

* 5.2 DOES THE COMPANY SELL ITS PRODUCT DIRECTLY : YES/ NO


SUPPLIERS AUTHORISED SIGNATORY

BHEL CERTIFIED ASSESSOR

BHARAT HEAVY ELECTRICALS LIMITED


SUPPLIER REGISTRATION FORM
FORM NO. SRF(I) 01 (INDIAN SUPPLIER)

ANNEXURE-II
Page 5 of 17

ORGANISATIONAL INFORMATION
6.0 OTHER PARTICULARS :
( FURNISH DETAILS AND ENCLOSE DOCUMENTARY EVIDENCE/ COPY OF
CERTIFICATE FOR THE FOLLOWING)
* 6.1 IF THE COMPANY IS ALREADY REGISTERED WITH ANY OF BHEL UNITS,
GIVE :
6.1.1. BHEL UNITS NAME :
6.1.2. SUPPLIER REGN. CODE NO. :
6.1.3. ITEMS FOR WHICH REGISTERED & THEIR SPECIFICATION
( ENCLOSE PROOF OF SUCCESSFUL EXECUTION OF
ONE OR MORE PURCHASE ORDERS ) :
* 6.2

IS THE COMPANY APPROVED BY


ASME / NTPC / NPC / EIL / DGS&D / RAILWAYS /
IBR / LLOYDS ETC FOR INTENDED
MATERIAL CATEGORY? :
(ENCLOSE DOCUMENTARY EVIDENCE)

YES / NO

* 6.3

IS THE COMPANY ISO 9001 APPROVED? :


(ENCLOSE CERTIFICATE & TOC OF QUALITY SYSTEM) :

* 6.4

IS THE COMPANY AN ISO 14000 APPROVED? :


(ENCLOSE CERTIFICATE) :

YES / NO

* 6.5

IS THE COMPANY OHSAS - 18000 APPROVED?:


(ENCLOSE CERTIFICATE)

YES / NO

* 6.6

TECHNICAL COLLABORATOR :
(FOREIGN OR INDIGENOUS)
(ENCLOSE DOCUMENTARY EVIDENCE)

* 6.7

R&D SET UP

6.8

YES / NO

DIRECTORS / PARTNERS, IF RELATED TO ANY


BHEL EMPLOYEE.
NAME
:
STAFE NO.
:
DESIGNATION :
Unit & DEPARTMENT :
RELATIONSHIP :

SUPPLIERS AUTHORISED SIGNATORY

BHEL CERTIFIED ASSESSOR

BHARAT HEAVY ELECTRICALS LIMITED


SUPPLIER REGISTRATION FORM
FORM NO. SRF(I) 01 (INDIAN SUPPLIER)

ANNEXURE-II
Page 6 of 17

ORGANISATIONAL INFORMATION
6.9

IF ANY EX-BHEL PERSONNEL IS EMPLOYED BY THE


COMPANY, MENTION HIS / HER DETAILS OF LAST POSTING.
NAME
STAFF NO.
DESIGNATION
UNIT & DEPARTMENT
DATE OF LEAVING SERVICE

:
:
:
:
:

6.10 COMPANYS WEEKLY HOLIDAYS


WORKS

:
OFFICE

6.11 EXPERIENCE LIST:


(ATTACH LIST OF PRESENT CUSTOMERS WITH NAME & ADDRESS FOR
OFFERED / SIMILAR TYPE & SIZE OF ITEM / EQUIPMENT FOR
WHICH REGISTRATION HAS BEEN
SOUGHT
AND WITH WHOM
YOU
HAVE CONTINUOUS BUSINESS SINCE LAST THREE YEARS .
ALSO ATTACH PERFORMANCE CERTIFICATES ISSUED BY ANY TWO
CLIENTS FOR SUCCESSFUL EXECUTION OF THE CONTRACTS FOR LAST TWO
YEARS- FOR PEM)
*6.12 DETAILS OF PENDING LEGAL ISSUES ON CONTRACTUAL ASPECTS WITH
CUSTOMER , IF ANY
6.13 The following information of Bank Account of the Company, duly endorsed by the
Bank (required for Electronic Fund Transfer EFT/RTGS) is to be submitted
1.
Name of the Company
2.
Name of Bank
3.
Name of Bank Branch
4.
City/Place
5.
Account Number
6.
Account type
7.
IFSC code of the Bank Branch
8.
MICR Code of the Bank Branch
9.
Details of other Bankers (for reference purpose only)
NOTE :
Suppliers who have already submitted the above information are requested to submit a copy of
the same.
SUPPLIERS AUTHORISED SIGNATORY

BHEL CERTIFIED ASSESSOR

BHARAT HEAVY ELECTRICALS LIMITED


SUPPLIER REGISTRATION FORM
FORM NO. SRF(I) 01 (INDIAN SUPPLIER)

ANNEXURE-II
Page 7 of 17

ORGANISATIONAL INFORMATION

7.0 MANUFACTURING FACILITIES:


*7.1 LIST OF MANUFACTURING FACILITIES/EQUIPMENTS (INCLUDING
MATERIAL HANDLING FACILITY)
SL.
NO

DESCRIPTION OF
MACHINE/EQUIPMENT

QUANTITY MAKE & YEAR OF REMARKS


INSTALLATION

IN CASE OF SPACE LIMITATION, PLEASE ENCLOSE ANNEXURE / CATALOGUE


WITH TAG

* 7.2 IF IN-HOUSE MFG FACILITIES NOT AVAILABLE, INFORM SOURCE OF


MFG. DETAILS ALONGWITH THEIR FACILITIES & EXPERIENCE
SL.
NO

PROCESS
OUTSOURCED

NAME OF
THE
COMPANY

DESCRIPTION OF MACHINE
/ EQUIPMENT

REMARKS

IN CASE OF SPACE LIMITATION ENCLOSE ANNEXURE / CATALOGUE WITH TAG

* 7.3 RATIO OF OUTSOURCED COST TO TOTAL PRODUCTION VALUE:

SUPPLIERS AUTHORISED SIGNATORY

BHEL CERTIFIED ASSESSOR

BHARAT HEAVY ELECTRICALS LIMITED


SUPPLIER REGISTRATION FORM
FORM NO. SRF(I) 01 (INDIAN SUPPLIER)

ANNEXURE-II
Page 8 of 17

ORGANISATIONAL INFORMA TION


8.0

INSPECTION & TESTING FACILITIES:

* 8.1 LIST OF INSPECTION & TESTING FACILITIES / EQUIPMENT


SL.
NO

DESCRIPTION OF
FACILITY/ EQUIPMENT
& CAPACITY

NOS.

MAKE & YEAR OF LAST DATE OF


MANUFACTURING CALIBERATION

IN CASE OF SPACE LIMITATION ENCLOSE ANNEXURE / CATALOGUE WITH TAG

* 8.2 IF IN-HOUSE TESTING FACILITIES NOT AVAILABLE, INDICATE


SOURCE OF TESTING ALONGWITH THEIR FACILITIES & EXPERIENCE
SL.
NO

TEST

SOURCE
OF
TESTING

DESCRIPTION OF
FACILITY/ EQUIPMENT
& CAPACITY

APPROVAL OF EQUIPMENT/
PROCESS/PERSONNEL
QUALIFICATION

IN CASE OF SPACE LIMITATION ENCLOSE ANNEXURE / CATALOGUE WITH TAG

Note:
In case of outsourcing of major testing such as NDT, Electrical & Mechanical Testing,
no marks will be awarded. However, material composition testing by chemical
method from recognized laboratory shall not attract negative marking

SUPPLIERS AUTHORISED SIGNATORY

BHEL CERTIFIED ASSESSOR

BHARAT HEAVY ELECTRICALS LIMITED


SUPPLIER REGISTRATION FORM
FORM NO. SRF(I) 01 (INDIAN SUPPLIER)

ANNEXURE-II
Page 9 of 17

ORGANISATIONAL INFORMA TION


9.0

* 9.1

FINANCIAL INFORMATION FOR THE PREVIOUS FOUR YEARS


Year 2
Year 3
Year 4
Year 1
Parameter
(Years in ascending order, Money value in Rs. Lakhs )
NET WORTH (Share Capital
+Reserves)
Growth over previous year (%)

9.2
* 9.3

----------

LONG TERM DEBT / LOAN


DEBT EQUITY RATIO
Long term Debt (9.2)
Net worth
(9.1)
INVESTMENT IN:
Land & Building

9.4

Plant & Machinery


Other Fixed Assets
NET CURRENT ASSETS
a) Cash on hand
1

b) Account receivable
c) Inventories
Total

9.5*

CURRENT LIABILITY
a) Sundry creditors
b) Interest accrued but not due
2

c) Other liabilities
Total

* QUICK RATIO
CA - INVENT. {9.5(1)-9.5(1)c}
3
Current liability {9.5 (2)}
SALES
* 9.6
* 9.7

* 9.8

Growth over previous year (%)

----------

PROFIT BEFORE TAX


Growth over previous year (%)

----------

Whether the supplier has been referred to BIFR / NCLT /


any other Govt agency ( If YES , enclose details)

YES / NO

Whether the supplier is a potential sick company.( If YES ,


YES / NO
enclose details)
NOTE: 1. Copies of annual accounts (Balance Sheet) for the last four years (or from date of
incorporation which ever is less) along with audit report are to be submitted. The above details shall be
highlighted in the Balance Sheet.
2. Status of Tax assessments done under various laws (Income Tax, VAT/Sales Tax, Excise &
Service Tax, Custom) and details of disputes pending, if any, with these authorities to be
submitted.
* 9.9

SUPPLIERS AUTHORISED SIGNATORY

BHEL CERTIFIED ASSESSOR

BHARAT HEAVY ELECTRICALS LIMITED


SUPPLIER REGISTRATION FORM
FORM NO. SRF(I) 01 (INDIAN SUPPLIER)

ANNEXURE-II
Page 10 of 17

ORGANISATIONAL INFORMATION
10. LIST OF ENCLOSURES (Tags to be put on enclosures) :

(i)
(ii)

(iii)
(iv)

(v)
(vi)

(vii)
(viii)
(ix)
(x)
(xi)

MEMORANDUM AND ARTICLES OF ASSOCIATION /


SOCIETY RULES AND BYE LAWS / PARTNERSHIP DEED/
PROFESSION TAX REGN & MUNICIPAL REGN.
Copy of certificate of following: PERMANENT ACCOUNT NO
CENTRAL SALES TAX REGN NUMBER
STATE SALES TAX / TIN NUMBER
EXCISE DUTY REGN NUMBER
EXCISE CONTROL CODE NUMBER
SERVICE TAX REGN NUMBER
REGN NUMBER OF CATEGORY AS PER MSMED ACT
ORGANISATION CHART
If registered with any other BHEL Unit,
LETTER OF REGISTRATION WITH BHEL UNIT
PROOF OF SUCCESSFUL EXECUTION OF ONE OR
MORE PURCHASE ORDERS
Letter of approval from ASME / NTPC / NPC / EIL / DGS&D
/ RAILWAYS /IBR / LLOYDS ETC
Accreditation certificate for
ISO: 9001
TOC of Quality System Manual
ISO : 14000
OHSAS , ISO 18000
Letter regarding technical collaboration
Experience List / Performance certificate
Balance Sheet for the last four years along with audit Report
Principals authorization in case of dealers/ agents
EFT Banks certificate

: YES / NO

: YES / NO
: YES / NO
: YES / NO
: YES/ NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO
: YES / NO

I /WE GIVE THE UNDERTAKING THAT BHEL DRAWINGS & SPECIFICATIONs SHALL NOT BE
USED IN ANY WAY DETRIMENTAL TO THE INTEREST OF BHEL AND/ OR FOR SUPPLY OF ANY
MATERIAL, PRODUCT OR SERVICES DIRECTLY OR INDIRECTLY TO ANY OTHER CUSTOMER.

Maximum Marks = 50
Negative Marks = -13
Minimum Qualifying marks = 30

SUPPLIERS AUTHORISED SIGNATORY

BHEL CERTIFIED ASSESSOR

BHARAT HEAVY ELECTRICALS LIMITED


SUPPLIER REGISTRATION FORM
FORM NO. SRF(I) 01 (INDIAN SUPPLIER)

ANNEXURE-II
Page 11 of 17

FORM NO. SRF(I) 01


Part B (QUALITY SYSTEM):
Sl.
No

PARAMETERS

1*

Incoming Material Control


System
In process control

2*

3*

Manufacturing / Testing
Procedure Qualification

4*

Personnel qualification for 3


above.

5*

Calibration system

6*

System of Identification &


Traceability of materials,
tools, jigs, fixtures &
processed components, etc.
System of Storage,
Preservation , Painting &
packing
System of NCR disposition &
corrective preventive action
Customer complaints
handling system

7*

8*
9*

SYSTEM IN EFFECT
(Tick if exists & provide
evidences if ticked in
written procedure)
Written
Practice
Procedure

10* Safety measures

11

RECORDS
(Tick if
available &
submit
evidences)

REMARKS

Furnish a copy of system


and organization.
Furnish at least one work
instruction & record of
process control parameter
Procedure Qualification
specification may be
submitted
Record of Personnel
qualification (PQR) to be
submitted
Submit list of instrument
& their calibration status
Copy of procedure to be
submitted

Copy of procedure to be
submitted
Two copies of NCR &
CAPA
Submit list of customer
complaints & status for
the last three years
Submit copy of safety
system & Record of
accidents for last three
years

Any other quality initiative

SUPPLIERS AUTHORISED SIGNATORY

BHEL CERTIFIED ASSESSOR

BHARAT HEAVY ELECTRICALS LIMITED


SUPPLIER REGISTRATION FORM
FORM NO. SRF(I) 01 (INDIAN SUPPLIER)

ANNEXURE-II
Page 12 of 17

FORM NO. SRF(I) 01


Part B (QUALITY SYSTEM):
12. LIST OF ENCLOSURES
(i)
Copy of system of control incoming materials and organization chart
(ii)
Copy of at least one process control work instruction
(iii) Record of process control parameter
(iv)
Copy of at least one Procedure Qualification specification
(v)
Record of Personnel qualification (PQR)
(vi)
List of instrument & their calibration status
(vii) Copy of procedure for Identification & Traceability of materials, tools, jigs, fixtures &
processed components, etc.
(viii) Copy of procedure for Storage/ preservation/ painting & packing
(ix)
Copies of two NCRs and their CAPA.
(x)
List of customer complaints & status for the last three years
(xi)
Copy of safety system
(xii) Record of accidents for last three years
Maximum Marks = 25
Minimum Qualifying marks = 15

SUPPLIERS AUTHORISED SIGNATORY

BHEL CERTIFIED ASSESSOR

BHARAT HEAVY ELECTRICALS LIMITED


SUPPLIER REGISTRATION FORM
FORM NO. SRF(I) 01 (INDIAN SUPPLIER)

ANNEXURE-II
Page 13 of 17 amdt.-04

FORM NO. SRF(I)01


Part C: TECHNICAL COMPETENCE
Technical competence shall be evaluated in two parts viz. common competence and product/
material category specific competence.
(i) COMMON TECHNICAL COMPETENCE

1. Supplier understands the product specification.


2. Supplier understands the inspection requirements.
3. Supplier has process capability to achieve the product
specification/dimensional requirement.
4.Supplier has experienced manpower to carry out
the job.

(0-3)
(0-2)
(0-3)

Marking
range, if
product
specific
technical
competency
not required
(0-8)
(0-5)
(0-8)

(0-2)

(0-4)

TOTAL MARKS OUT OF POSSIBLE

10

MARKING
RANGE

TECHNICAL COMPETENCE
( where design specification is given by BHEL )

SUPPLIER
RESPONSE
(ALONG WITH
SUPPORTING
DOCUMENTS)#

MARK
S BY
BHEL

25

1. Design capability
2. Adequacy of quality assurance plan
3. Process capability for components
4. Adequate of testing
TOTAL MARKS OUT OF POSSIBLE Average of Total
(Total/3) = ---------

(0-3)
(0-2)
(0-3)
(0-2)
10

SYSTEM IN
EFFECT
SUPPLIER
RESPONSE
(ALONG WITH
SUPPORTING
DOCUMENTS)#
MARKS BY
BHEL

RECORDS

SUPPLIER
RESPONSE
(ALONG WITH
SUPPORTING
DOCUMENTS)#
MARKS BY
BHEL

PROCEDURE

SUPPLIER
RESPONSE
(ALONG WITH
SUPPORTING
DOCUMENTS)#
MARKS BY
BHEL

Marking range, if product


specific technical
competency not required

TECHNICAL COMPETENCE
(where performance specification is given by BHEL)

MARKING RANGE

OR

(0-8)
(0-5)
(0-8)
(0-4)
25

(ii) PRODUCT/ MATERIAL CATEGORY SPECIFIC TECHNICAL COMPETENCE


(Max Marks: 15)
Unit MISCC to structure the parameters to be considered for the technical competence
depending on material category. The score of individual parameter selected is to be decided by
MISCC. MISCC shall identify the requirement of enclosures to be furnished by supplier.
Product:
Sl.
Material
Tech Parameter
Suppliers
Remarks
No
category
response

To be filled up only on receipt of technical requirements/ specification, drawings, standards


from BHEL and to be sent to BHEL for further scrutiny. Enclose documentary evidence where
ever required.
LIST OF ENCLOSURES:
Maximum Marks = 25
Minimum Qualifying marks = 15
# No marks is to be given by the supplier. Only supplier response along with supporting documents.

SUPPLIERS AUTHORISED SIGNATORY

BHEL CERTIFIED ASSESSOR

BHARAT HEAVY ELECTRICALS LIMITED


SUPPLIER REGISTRATION FORM
FORM NO. SRF(I) 01 (INDIAN SUPPLIER)

ANNEXURE-II
Page 14 of 17

Part D : SCORE SHEET


1. ORGANISATIONAL SOUNDNESS (for Manufacturers):
S.N.
1.
2.

PARAMETER
Whether all relevant information like ownership, PAN no.,
sales tax no., excise duty no., etc. submitted
3.4 YEAR OF COMMENCEMENT OF BUSINESS

3.

5.1 POWER BACKUP

4.

5.2 DOES THE COMPANY SELL ITS PRODUCT


DIRECTLY
6.1 REGISTERED WITH ANY OF BHEL
UNITS

5.

6.
7.

6.2 APPROVAL BY ASME/ NTPC/ NPC/ EIL/ DGS&D/


RAILWAYS/ IBR/ LLOYDS ETC
6.3 ISO 9001 ACCREDITATION

8.

6.4 ISO 14000

9.

6.5 OHSAS - 18000 ACCREDITATION

10.

6.6 TECHNICAL COLLABORATOR :


(FOREIGN OR INDIGENOUS)
6.7 R & D SET UP

11.
12.
13.

ACCREDITATION

6.12 PENDING LEGAL ISSUES ON TECHNO


COMMERCIAL ASPECTS WITH CUSTOMER
7.1 & 7.2 MANUFACTURING FACILITIES INCLUDING
OUTSOURCING

14.

7.3 RATIO OF OUTSOURCED COST


TO TOTAL PRODUCTION VALUE

15.

8.1 INSPECTION & TESTING


FACILITIES

16.

8.2 OUTSOURCING OF MAJOR TESTING FACIILTY


(Refer Note)
TOTAL

Maxm.
Marks

CRITERIA
Yes: 2
No: 0
More than 5 years : 2
1-5 years
: 1
Less than 1 year : 0
Yes
:1
No
:0
Yes
:1
No
:0
Yes (same item) : 2
Yes (another item) : 1
No
: 0
Yes
: 2
No
: 0
Yes
: 3
No
: 0
Yes
: 1
No
: 0
Yes
: 1
No
: 0
Yes
: 1
No
: 0
Yes
: 1
No
: 0
Yes
: -5
No
: 0
Adequate
:3
Substantial
:2
Inadequate
:0
Less than 10%
:2
10 to 30 %
:1
More than 30%
:0
Adequate
:2
Substantial
:1
Inadequate
:0
Yes
: 0
No
: 1

Marks
Awarded

2
2
1
1
2

2
3
1
1
1
1
0
3

1
25

1. ORGANISATIONAL SOUNDNESS (for Indian Stockist/ Trader/ Distributor/ Dealer/ Authorised


Agent/ Channel partner/ Indian Sales office or Subsidiary of registered foreign principal):
S.N.
1.

2.

PARAMETER
Whether all relevant information like ownership, PAN no.,
sales tax no., etc. submitted (clause 6.0 of chapter V to be
referred in this regard)
3.4 YEAR OF COMMENCEMENT OF BUSINESS

Yes: 7
No: 0

3.

6.1 REGISTERED WITH ANY OF BHEL


UNITS

4.

6.2 APPROVAL BY ASME/ NTPC/ NPC/ EIL/ DGS&D/


RAILWAYS/ IBR/ LLOYDS ETC
6.3 ISO 9001 ACCREDITATION

5.
6.

6.12
PENDING LEGAL ISSUES ON TECHNO
COMMERCIAL ASPECTS WITH CUSTOMER

BHEL CERTIFIED ASSESSOR

Maxm.
Marks
7

CRITERIA

More than 3 years :


1-3 years
:
Less than 1 year :
Yes (same item) :
Yes (another item) :
No
:
Yes
:
No
:
Yes
:
No
:
Yes
:
No
:

2
1
0
2
1
0
2
0
2
0
-5
0

2
2

2
2
0

Marks
Awarded

BHARAT HEAVY ELECTRICALS LIMITED


SUPPLIER REGISTRATION FORM
FORM NO. SRF(I) 01 (INDIAN SUPPLIER)

ANNEXURE-II
Page 15 of 17

Part D: SCORE SHEET


2. FINANCIAL INFORMATION (for Manufacturers):
S.N.

PARAMETER

1.

9.1 Growth of Net Worth over previous year (%)


Average of three years to be worked out

2.

9.3 DEBT EQUITY RATIO


Long term Debt (9.2)
Net worth
(9.1)

3.

9.5 QUICK RATIO


CA - INVENTORIES {9.5(1)-9.5(1)c}
Current liability {9.5 (2)}

4.

9.6 Growth in Sales over previous year (%)


Average of three years to be worked out

5.
9.7 PROFIT BEFORE TAX
Growth over previous year (%)
6.
7.

9.8 Whether the supplier has been referred to


BIFR / NCLT/ any other similar Govt agency
9.9 Whether the supplier is a potentially sick
company
TOTAL

Maximum
Marks

CRITERIA
More than 20 %
10 20 %
5 10 %
>0 & < 5%
0 or below
1:1
1.1 upto 1.5 : 1
1.6 upto 2.0 : 1
2.0 & above : 1
1:1
1 : 1 upto 1.5
1 : 1.5 upto 1.75
1 : 1.75 upto 2.5
1 : > 2.5
More than 35%
20 -35 %
10 20 %
5 10 %
>0 & < 5%
0 or negative
More than 20 %
10 20 %
5 10 %
>0 & < 5%
0 or below
Yes:
-5
No :
0
Yes:
-3
No :
0

:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:
:

5
4
3
2
0
5
4
3
2
5
4
3
2
0
5
4
3
2
1
0
5
4
3
2
0

Marks
Awarded

0
0
25

Note: If the supplier is new in business and does not have past data, then the evaluation will be
done on the basis of information provided by him and will be decided by MISCC.
2. FINANCIAL INFORMATION (for Indian Stockist/ Trader/ Distributor/ Dealer/ Authorised
Agent/ Channel partner/ Indian Sales office or Subsidiary of registered foreign principal):
S.N.

PARAMETER

1.

9.6 Growth in Sales over previous year (%)


Average of three years to be worked out

2.

9.7 PROFIT BEFORE TAX


Growth over previous year (%)

BHEL CERTIFIED ASSESSOR

Maximum
Marks

CRITERIA
More than 35% :
20 -35 %
:
5 - 20 %
:
>0 - 5 %
:
0 or negative
:
More than 20 % :
5 20 %
:
>0 5 %
:
0 or below
:

5
4
3
2
0
5
4
3
0

Marks
Awarded

BHARAT HEAVY ELECTRICALS LIMITED


SUPPLIER REGISTRATION FORM
FORM NO. SRF(I) 01 (INDIAN SUPPLIER)

ANNEXURE-II
Page 16 of 17

Part D : SCORE SHEET


3. QUALITY SYSTEM :
S.N.

PARAMETER

1.

Incoming Material control System

2.

Process control

3.

Manufacturing / Testing Procedure


Qualification

4.

Personnel qualification

5.

Calibration system

6.

System of Identification &


Traceability of materials, tools,
jigs, fixtures & processed
components, etc.
System of Storage/ preservation/
painting & packing

7.

8.

System of NCR disposition &


corrective preventive action

9.

Customer complaints handling


system

10.

Safety measures

TOTAL

BHEL CERTIFIED ASSESSOR

CRITERIA
System availability : Yes: 1
No : 0

Maxm.
Marks
1

Availability of Organisation chart


Yes: 1
No : 0
Work instruction
available:
Yes: 1
No : 0

Record of process
Control :
Available : 2
Partial record : 1
Not available: 0
Procedure Qualification Specification :
Adequate : 3
In adequate: 1
Not available : 0
Record of PQR:
Adequate : 3
In adequate: 1
Not available : 0
Adequate : 3
In adequate: 1
Not available : 0
Procedure available :
Adequate : 2
In adequate: 1
Not available : 0
Procedure available :
Adequate : 2
In adequate: 1
Not available : 0
Two copies of NCR & CAPA
Available :2
Not available : 0
System available :
Yes: 1
No : 0
Complaints registered & resolved : 2
Complaints registered & partially
resolved
:1
Complaints not registered
or not resolved
:0
System available :
Yes: 1
No : 0
Record available :
Yes: 1
No : 0

1
2

1
1
25

Marks
Awarded

BHARAT HEAVY ELECTRICALS LIMITED


SUPPLIER REGISTRATION FORM
FORM NO. SRF(I) 01 (INDIAN SUPPLIER)

ANNEXURE-II
Page 17 of 17 amdt.-04

Part D : SCORE SHEET


4. TECHNICAL COMPETENCE
Maximum Marks
(1)

Marks obtained
(2)

A. Common Technical Competence


And/ or
B. Product Specific Technical Competence
Column no. 1 to 4 to be filled by MISCC before sending to supplier. Column no. 5 to be filled by BHEL certified
Assessor after evaluation of supplier response.
Sl. No
(1)

Parameter
(2)

Scoring criteria
(3)

Maximum Marks
(4)

Sub-Total

15

TOTAL (A+B):
SUMMARY:

25

Sl.
No
1.
2.
3.

Criteria
Organisational Soundness
Financial Information
Quality System
Technical Competence
TOTAL

Maxm
Marks
50

Qualifying

25
25
100

15
15
60

marks *
30

Marks
obtained

Marks obtained
(5)

Recommendation for
registration
Recommended :
Permanent code
/Development code/
Trial code
Not recommended

*Minimum Qualifying Score in Each category shall be 60%.


REGISTRATION CRITERIA:
Sl.
No
1.
2.

Score

Recommendation

More than 90

Supplier is to be registered and given Permanent code,


Normally no visit is called for.
Supplier may be visited if recommended by MISCC or to
be registered and given permanent code.
Supplier may carry out suggested improvements if
advised by MISCC Suppliers visit is mandatory. Trial/
Development code may be given.
Not to be registered

>75
<=90
>=60
<=75

3.

4.

Less than 60

Note: Indian Stockist/ Trader/ Distributor/ Dealer/ Authorised Agent/ Channel partner/ Indian Sales
office or Subsidiary of registered foreign principal are to be awarded marks on pro-rata basis and
registered accordingly.

Signatures: MISCC and Suppler Evaluation Team (in case of visit)


1)

2)

3)

4)

5)

6)

BHEL CERTIFIED ASSESSOR

Annexure-III
GUIDELINES TO FOREIGN SUPPLIERS
FOR FILLING UP SUPPLIER
REGISTRATION FORM
1.
2.
3.

Document No.
Revision No.
Page No.

AA:MM:SR:01
01
I of II

Prospective Suppliers may also visit our web site www.bhel.com (link Supplier Registration -> New
Supplier Required) to know more about the requirement of new suppliers for various items in our units.
Registration Form no. SRF(F)01 may be obtained from BHEL website www.bhel.com.
Application for registration, with a covering letter detailing where your products can find application (if
possible) in BHEL unit(s), should be sent to:
Supplier Development Cell
Unit Name:
Bharat Heavy Electricals Ltd.
City:
India

4.

In case registration is being sought in multiple units of BHEL, please send the separate application to
each unit.

5.

Any clarification with respect to procedure for registration may be obtained from the
Supplier Development Cell of respective BHEL unit.

6.

All columns are to be filled up properly in the space provided for. Wherever it is not applicable, mention
it as Not Applicable. The form is to be signed by the authorised signatory and submitted in original.

7.

Please attach separate sheet if the space provided is insufficient. For any other information also, separate
sheet may be attached.

8.

Any information / clarification required by BHEL during processing of registration must be given
expeditiously.

9.

Please ensure that all required enclosures are attached with the filled up Supplier Registration Form and
all enclosures are numbered & list of enclosures is given as required.

10. As multiple copies of the application forms are required for processing at our end, please do not spiral
bound the application forms or its enclosures and instead send them in two hole clip flat file.
11. Please fill up the check- list given on next page and send along with the Supplier Registration Forms to
BHEL.
12. Please note that if you are registered and participate in Tender process and qualify to get order from
BHEL, your performance based on Quality of your product, delivery performance and service rendered
will be evaluated inline with Chapter VI.
13. If you are attaching a document in a language other than English, a self attested English translated
document may please be also attached.

Annexure-III
CHECK-LIST FOR FOREIGN
SUPPLIERS REGISTRATION FORM

S.N.

Document No.
Revision No.
Page No.

Check-Point

AA:MM:SR:01
01
II of II

Yes/No

1.0

Information against all points in the Supplier


Registration Form has been given.

2.0

Authoristion letter has been enclosed (in case of Indian


representative)

3.0

Banker's certificate has been enclosed

4.0

Are you an ISO: 9001 accredited supplier?

4.1

If yes, have you enclosed copy of ISO 9001


accreditation certificate & "Table of Contents of your
Quality Manual?

4.2

If no, have you enclosed written down procedure /


manual of Quality Management System?

5.0

Have you enclosed experience list/ performance


certificate ( as per sl. 3.0 of the form SRF(F) 01 )

6.0

List of enclosures has been furnished ( as per Sl 5.0 of


the form SRF(F) 01)

7.0

All the parts of the form & enclosures have been signed
by Authorised Signatory.

8.0

D&B Report/ Creditreform report etc. has been


attached.

Signature & seal


Date :
(Authorised Signatory)
Note : This check list is to be attached with the filled up Supplier Registration Form.

BHARAT HEAVY ELECTRICALS LIMITED , INDIA


ANNEXURE- III

FORM NO. SRF(F)01 : (FOREIGN SUPPLIER)

Page 1 of 2

ALL THE PAGES OF THE FORM ARE TO BE SIGNED ALONGWITH SEAL BY THE AUTHORISED
SIGNATORY
SUPPLIER REGISTRATION FORM
1.0 GENERAL INFORMATION :
1.1 NAME OF SUPPLIER :
(TO BE REGISTERED)
1.2 SUPPLIER ADDRESS :
(TO BE REGISTERED)

E - Mail

TELEPHONE

: (Landline)-

WEB SITE

Mobile

1.3 DETAILS OF FACTORY / WORKS :


ADDRESS

E - Mail

TELEPHONE

: (Landline)-

Mobile

1.4 DETAILS OF MARKETING REPRESENTATIVE (OUTSIDE INDIA , IF ANY)


ADDRESS

E - Mail

TELEPHONE

: (Landline)-

Mobile

1.5 DETAILS OF INDIAN REPRESENTATIVE, IF ANY : ( Attach authorisation letter )


NAME :
ADDRESS

E - Mail

TELEPHONE

: (Landline)-

Mobile

1.6 CHIEF EXECUTIVE :


1.7 YEAR OF ESTABLISHMENT :

SUPPLIERS AUTHORIZED SIGNATORY

BHEL CERTIFIED ASSESSOR

BHARAT HEAVY ELECTRICALS LIMITED , INDIA


ANNEXURE-III

FORM NO. SRF(F)01 : (FOREIGN SUPPLIER)

Page 2 of 2 amdt.-04

1.8 YEAR OF COMMENCEMENT OF BUSINESS :


1.9 PRODUCTION CAPACITY PER ANNUM (details of major manufacturing/ testing facilities to be given) :
1.10 PARTICULARS OF PRODUCTS INCLUDING SPECIFICATION AND RANGE OFFERED
FOR REGISTRATION : ( ATTACH BROCHURES AND CATALOGUES )
1.11 NAME (S) OF BANKERS

1.12 BANKERS CERTIFICATE AS TO CREDITWORTHINESS OF THE CLIENT


(Enclose Certificate ) :
1.13 PORT OF LOADING

1.14 NEAREST AIRPORT

1.15 Report from D&B/ Creditreform etc. (As per Cl. 7.1 of Chapter V) (MANDATORY):
2.0 FINANCIAL INFORMATION : (FOR LAST 3 YEARS)
PARAMETER
ANNUAL TURN OVER
PROFIT AFTER TAX

YEAR -1

YEAR -2

YEAR -3

( COPY OF AUDITED ANNUAL ACCOUNTS FOR LAST 3 YEARS TO BE ENCLOSED)


3.0 QUALITY MANAGEMENT SYSTEM :
3.1

IS THE COMPANY ISO:9001 CERTIFIED : YES / NO

3.1.1
3.1.2

IF YES, ENCLOSE COPY OF CERTIFICATE & TABLE OF CONTENTS OF QUALITY MANUAL.


IF NO, ENCLOSE QUALITY MANANGEMENT SYSTEM OR WRITTEN DOWN PROCEDURE

4.0 EXPERIENCE LIST/ PERFORMANCE CERTIFICATE FOR OFFERED / SIMILAR ITEMS :


(ATTACH LIST OF PRESENT CUSTOMERS WITH NAME & ADDRESS FOR OFFERED /
SIMILAR TYPE & SIZE OF ITEM / EQUIPMENT FOR WHICH REGISTRATION HAS
BEEN SOUGHT AND WITH WHOM YOU HAVE CONTINUOUS BUSINESS SINCE
LAST THREE YEARS )
5.0 IF REGISTERED IN ANY OTHER UNIT OF BHEL, PLEASE PROVIDE DETAILS:
6.0 ANY OTHER INFORMATION:
7.0 LIST OF ENCLOSURES :
(BROCHURES, CATALOGUES, TECHNICAL LITERATURE ETC.)

Signature & Seal


AUTHORISED SIGNATORY
E Mail

TELEPHONE : (Landline):

Mobile :
DATE

BHEL CERTIFIED ASSESSOR

NAME

DESIGNATION

Annexure VI

Annexure-VI

Guidelines to Contractors
filling up the Registration Form
1.
2.
3.

Document No.
Revision No.
Page No.

AA:MM:SR:01
01
I of II

Registration Form may be obtained from BHEL website www.bhel.com.


Any clarification with respect to procedure for registration may be obtained from the
Supplier Development Cell of respective BHEL unit/ Power sector Region.
The Contractor Registration Form has three sections:
Section-I: COMPANY PROFILE AND GENERAL INFORMATION
Section-II : RESOURCES OWNED BY THE COMPANY
Section-III : WORK EXPERIENCE
For each of the Work experience format filled up, the following needs to be attached:
i) Self attested Copy of Work Order/Award letter and allied documents containing
interalia (a) Brief Description of work, (b) Value of Contract (c) Time schedule
ii) Completion Certificates (Any one of the following):
a) Self attested copies of Work Completion Certificates issued by Owner or agency
who has awarded the contract. BHEL reserves the right to verify the autheticity
of the document from the originator. Hence kindly see that all contractual details
are available in the completion certificates to lend easy verification if required.
b) Self attested copies of Protocol signed by Client and Owner, indicating the
completion/achievement/execution of the Milestone achieved
c) Self attested copies of Final Bill verified by Client/Customer which indicates
the Quantum of work not less than that specified in Basic QR
d) Documentary evidence issued by Owner/Client, indicating the progress of Work
achieved not less than that specified in the Basic QR even if the total contract is
not completed/closed
iii) Relevant documents for each WORK EXPERIENCE format being filled up are to
be submitted.

4.

5.

6.
7.
8.

All columns are to be filled up properly in the space provided for. Wherever it is not
applicable, please mention Not Applicable. The form is to be signed by the authorised
signatory.
A separate sheet may be attached if the space provided is insufficient or additional
information is to be given. Please put proper identification tag on the separately attached
sheet.
Any information / clarification required by BHEL during evaluation must be given
expeditiously.
Please ensure that all required enclosures are attached with the filled up Supplier Registration
Form and list of enclosures is given as required.
Incomplete forms will be rejected.

9.

Please fill up the


Forms to BHEL.

check- list given below and send along with the Supplier Registration

10.

Please note that if you are registered and participate in Tender process and qualify to get order from
BHEL, your performance based on Quality of your product, delivery performance and service
rendered will be evaluated inline with Annexure VIII (page 4 of 4).

11.

If you are attaching a document in a language other than English, a self attested English
translated document may please be also attached.

Annexure VI

Annexure-VI

Document No.

Check List for

Revision No.

Contarctor Registration Form

Sl.No.

Page No.

AA:MM:SR:01
01
II of II

Check-Point

Yes/No

1.

Information against all points under Organizational


Information has been given.

2.

All enclosures and supporting documents have been enclosed.

3.

Technical requirements, specifications, drawings ,standards


have been received from BHEL before filling up Technical
Competence.

4.

All the parts of the form & enclosures have been signed by
Authorised Signatory.

Signature & seal


Date :
(Authorised Signatory)
Note: This check list is to be attached with the filled up Contractor Registration Form.

Annexure VI
Page 1 of 10

BHARAT HEAVY ELECTRICALS LIMITED


CONTRACTOR REGISTRATION FORM

SECTION-I: Company Profile & Organisational Information


1.1 GENERAL INFORMATION
Sl No
Detail/Particulars
1.1.1
Name of Company seeking Registration:-

1.1.1a

Work description/package for which registration is sought.

1.1.2

Date of Incorporation/Establishment :(Please attach Certificate of Incorporation)

1.1.3

Registered Office Address:-

1.1.4

Tel No :
Fax No :
Email ID:
Web site :
Head Office Address:-

1.1.5

Tel No :
Fax No :
Email ID:
Web site :
Mailing Address:-

1.1.6

Tel No :
Fax No :
Email ID:
Web site :
Officer to be contacted for clarification on CONTRACTOR
Empanelment:Name & Address

Tel No :
Fax No :
Email ID:

Remarks by BHEL, if any

Package code to be
given by BHEL

Annexure VI
Page 2 of 10

BHARAT HEAVY ELECTRICALS LIMITED


CONTRACTOR REGISTRATION FORM

SECTION-I: Company Profile & Organisational Information

Remarks by BHEL, if any


1.1.7
i

Branches:Address:-

ii

Contact Person:
Tel No
:
Fax No
:
Email ID
:
Address:-

iii

Contact Person:
Tel No
:
Fax No
:
Email ID
:
Address:-

1.1.8
i

Contact Person:
Tel No
:
Fax No
:
Email ID
:
Sister Concerns if any:Address:-

ii

Contact Person:
Tel No
:
Fax No
:
Email ID
:
Web site
:
Address:

Contact Person:
Tel No
:
Fax No
:
Email ID
:
Web site
:

Annexure VI
Page 3 of 10 amdt.-04

BHARAT HEAVY ELECTRICALS LIMITED


CONTRACTOR REGISTRATION FORM

SECTION-I: Company Profile & Organisational Information


1.2 OWNERSHIP INFORMATION
1.2.1 TYPE OF COMPANY
Documents to be submitted
(please tick any one applicable)
i

Govt of India Undertaking

ii

State Govt Undertaking

iii

Public Limited Company

iv

Private Limited Company

Co-operative Society

vi

Partnership Firm

vii

Proprietorship

viii

Any Other (specify)

1.2.2

Remarks by BHEL,
if any

Memorandum and Articles of Association


Memorandum and Articles of Association
Society Rules and Byelaws
Partnership deed
Professional Tax Registration &
Municipal Registration
Supporting docuemnts

DIRECTOR/PARTNER/OWNER/PROPRIETOR Position Held In Company


INFORMATION

Remarks by BHEL,
if any

i
ii
iii
iv

1.2.3

DIRECTORS / PARTNERS, IF RELATED TO ANY BHEL EMPLOYEE.


NAME
:
STAFE NO.
:
DESIGNATION
:
Unit & DEPARTMENT
:
RELATIONSHIP
:

1.2.4

IF ANY EX-BHEL PERSONNEL IS EMPLOYED BY THE COMPANY, MENTION HIS /


HER DETAILS OF LAST POSTING.
NAME
STAFF NO.
DESIGNATION
UNIT & DEPARTMENT
DATE OF LEAVING SERVICE

:
:
:
:
:

Annexure VI

Page 4 of 10

BHARAT HEAVY ELECTRICALS LIMITED


CONTRACTOR REGISTRATION FORM

SECTION-I: Company Profile & Organisational Information


1.3 REGISTRATION PARTICULARS
Sl
Description ( PLEASE INDICATE PARTICULARS
No
Required for
IN THE SPACE PROVIDED FOR EACH)
a
All categories
INCOME TAX (PERMANENT AC NO):b

SERVICE TAX REGISTRATION

Sales Tax VAT Registration Number and Date :

Documents to
be submitted
Copy of Certificate

All Categories

Copy of Certificate

As applicable

Copy of Certificate

As applicable
All categories
As applicable
As applicable
All categories

Copy of Certificate

1
2.
3.
4.
5.
PF Registration

CPWD/Government Organisation

As applicable

Copy of Certificate

Geological Survey Of India/Equivalent

For Geo Tech


Investigationsetc

Copy of Certificate

IBR

For Boiler and


IBR Piping

Copy of Certificate

Contractorship License for Electrical Works (from


any State/Union Territory of India)

For Electrical
Works

Copy of Certificate

1.4

MANPOWER

Organisation Strength ( In number):


(please submit Organisation Chart)

List of Key Persons on rolls of the Company


Category

i
ii
iii
iv
v
vi
vii

Resident Managers/Resident Engineers


Site Engineers (Erection &
Commissioning)
Site Engineers (Quality)
Site Safety Co-ordinators
Site Supervisors
Skilled Workmen
Others

Remarks by BHEL, if
any

Copy of Certificate
Copy of Certificate
Copy of Certificate
Copy of Certificate

Remarks by
BHEL, if any

No of
persons in
the Company

Qualification

Total work
experience

Remarks by
BHEL, if any

Annexure VI

Page 5 of 10

BHARAT HEAVY ELECTRICALS LIMITED


CONTRACTOR REGISTRATION FORM
1.5
A

SECTION-I: Company Profile & Organisational Information


OTHER PARTICULARS
Registration with BHEL Registration/
Empanelment
and Other Firms
Number

Registration/ Empanelment
valid upto

Document to
be submitted

BHEL/Northern Region

Documentary
evidence

ii

BHEL/Eastern Region

iii

BHEL Southern Region

iv

BHEL Western Region

Documentary
evidence
Documentary
evidence
Documentary
evidence

Electricity Boards

Documentary
evidence

vi

NTPC/other Public
Sector/Private Sector

Documentary
evidence

vii

PWD/Railways

Documentary
evidence

Remarks by
BHEL, if any

BANKING DETAILS OF COMPANY


Information of Bank Account of Company
The following information of Bank Account of the Company, duly
endorsed by the Bank (required for Electronic Fund Transfer
EFT/RTGS) is to be submitted
1.
2.
3.
4.
5.
6.
7.
8.
9.

Name of the Company


Name of Bank
Name of Bank Branch
City/Place
Account Number
Account type
IFSC code of the Bank Branch
MICR Code of the Bank Branch
Details of other Bankers (for reference purpose only)

NOTE :
CONTRACTORs who have already submitted the above information are requested to
submit a copy of the same

Document to be
submitted
Information of Bank
Account of the Company,
duly endorsed by the Bank

Remarks by
BHEL, if any

Annexure VI

Page 6 of 10

BHARAT HEAVY ELECTRICALS LIMITED


CONTRACTOR REGISTRATION FORM
SECTION-I: Company Profile & Organisational Information
1.6

QUALITY SYSTEMS

Accreditation to ISO 9001

Accreditation to ISO 14000

Accreditation to OHSAS 18000

In House Quality Systems

Certificate Number
and Valid upto

Document to be submitted

Remarks by
BHEL, if any

Copy of accreditation certificate OR Copy


of Table of Contents of Quality Manual
Copy of accreditation certificate OR Copy
of Table of Contents of Quality Manual
Copy of accreditation certificate OR Copy
of Table of Contents of Quality Manual
Copy of quality mannual .

1.7 FINANCIAL INFORMATION FOR THE PREVIOUS THREE YEARS


Sl No

Financial Information

Financial Value in Rupees in


Lakhs (Audited)
Year

i
ii

Value in Rupees in
lakhs

Remarks by BHEL, if
any

NET WORTH (Latest)


Paid up Share Capital# + Reserves
SALES/TURN OVER
(Last three Financial Years)

Average

iii

CASH PROFIT (PAT + Non Cash


Expediture viz Depreciation)
(Last three Financial Years)

iv

Whether CONTRACTOR has been referred to BIFR/NCLT/ any other similar


Govt. Agency (If YES enclose details)

YES/NO

Whether CONTRACTOR is a potential sick Company


(If YES enclose details)

YES/NO

vi

Copies of Audited Annual Accounts (Balance Sheet, P&L Account, Cash


flow statement) for the last three (3) years to be submitted.

vii

Status of Tax assessments done under various laws (Income Tax,


VAT/Sales Tax, Excise & Service Tax, Custom) and details of disputes
pending, if any, with these authorities to be submitted.

Legend:
# : Share Capital OR Partnership Capital OR Proprietor Capital as the case may be

Annexure VI
Page 7 of 10

SECTION-II: Resources owned by the company

BHARAT HEAVY ELECTRICALS LIMITED


CONTRACTOR REGISTRATION FORM

RESOURCES
A) TOOLS & PLANTS, MACHINERY OWNED BY COMPANY
SL NO

Description of T&P, Machinery

Make

1. Please indicate all important T&Ps, Machinery owned by Company


2. Please use additional sheets if required

Capacity

Year

Quantity

Remarks

Annexure VI
Page 8 of 10

SECTION-II: Resources owned by the company


B)

BHARAT HEAVY ELECTRICALS LIMITED


CONTRACTOR REGISTRATION FORM

INSPECTION, MEASURING AND TESTING EQUIPMENTS OWNED BY COMPANY


SL NO

Description of T&P, Machinery

Make

Capacity

Year of make

1. Please indicate all important Inspection, Measuring and Testing Equipments owned by Company
2. Please use additional sheets if required

Quantity

Next Calibration due

Remarks

Annexure VI
Page 9 of 10

BHARAT HEAVY ELECTRICALS LIMITED


CONTRACTOR REGISTRATION FORM

SECTION-II: Resources owned by the company


C)
SL NO

TIEUPS or RATE CONTRACTS ENTERED INTO BY THE COMPANY FOR PROVIDING VARIOUS SERVICES WHICH THE
COMPANY PROPOSES TO INDICATE
SERVICES FOR WHICH TIEUPS / RATE
CONTRACTS ENTERED FOR PROVIDING
SERVICES

PLEASE INDICATE WHETHER


SHORT TERM ( 1 YEAR) OR
LONG TERM (ABOVE 1 YEAR)

1. Please indicate all important Tie Ups enterd by Company for providing various services
2. Please use additional sheets if required

Remarks

Annexure VI
Page 10 of 10

BHARAT HEAVY ELECTRICALS LIMITED


CONTRACTOR REGISTRATION FORM
SECTION III: Work Experience
(use separate sheet for each CATEGORY/CODE)

WORK EXPERIENCE (in the last 5 years period ending on the date of submission of Application)
( use additional sheets if required)

GROUP

Sl
no

Full Postal
Address of Client
and Officer in
Charge

(i)
1

PACKAGE

Brief description of Work &


Quantities

(ii)

CATEGORY

Work Order No
and date

(iii)

Value of
Contract in
Rupees in
Lakhs

(iv)

Time
schedule
(in
months)

(v)

CODE

Contractual Actual
Present
Date of
date of
Status
Completion completion (of
ongoing
job)

(vi)

(vii)

(viii)

Documents
attached in
support of
columns (i)
to viii)

(ix)

Annexure VII
Page 1 of 4

CONTRACTOR EVALUATION
Part A : ORGANISATIONAL SOUNDNESS
Sl.
No.
1

QUALIFICATION
CRITERIA
(MANDATORY)

PARAMETER
NET WORTH:
(from audited figures for the
LATEST FINANCIAL YEAR)

Positive networth

SALES/TURN OVER :
(from Audited Accounts of last
three FINANCIAL YEARS)

Average annual turnover of


last 3 years should be more
than 30% of estimated value
of work

EVALUATION BY BHEL (MARKS)


Criteria
Yes :30
No :00

Maximum
Marks
30

Criteria
Avg. TO >= 50%
: 60
Avg. TO<50% >= 30% : 50
Avg. TO < 30%
: 00

Marks
awarded

Maximum
Marks
60

Marks
awarded

Code & Category:


i
ii
iii
iv
v
vi
vii
viii
3

Criteria

Maximum
Marks
10

Marks
awarded

Current Ratio =
(Current Assets/
Current Liabilitites)

Current Ratio

(=>1.5:1)
:10
(=>1.25 < 1.5:1) :05
(<1.25:1)
:00

OR

OR

OR

Quick Ratio =
{(Current Assets
Inventories)/ Current
Liabilitites}

Quick Ratio

BIFR/NCLT case OR SICK

Should NOT have been


referred to BIFR/NCLT or
declared SICK by any
Statutory Authority

(=>1.25:1)
:10
10
(=>1:1)
:05
(<1:1)
:00
Note: Please take maximum marks obtained out of
the above parameters.
If yes, then not qualified.
If no, marking as per above parameters

Remarks, if any :

Signature of evaluation committee:

QUALIFIED
(Total Marks: 100)
(Min. Qualifying Marks: 60)

NOT QUALIFIED

Annexure VII
Page 2 of 4

CONTRACTOR EVALUATION
Part B: QUALITY :

Sl.
No.
1

PARAMETER
Ability to deliver Quality
Services in terms of Evidence
of Quality Assuarance within
the Organisation on the basis
of
various
information
available in the application OR
on reports from existing Sites
OR reports from Previous
Works.

QUALIFICATION CRITERIA
1.
2.
3.
4.
5.

EVALUATION BY BHEL
(MARKS)
Criteria

Submission of
Completion
Reports/ certificate
Worked satisfactorily with any
BHEL Units/Power Sector
Regions for similar jobs/works
CONTRACTOR
having
business with 3 or more
Customers
Having continuous business in
the last 3 years

YES :20
No :00
YES :20
No :00

ISO 9001/ 14000 and OHSAS


18000 accreditation

Maximum
Marks
20

Marks
awarded

20

YES :20
No :00

20

YES :20
No :00

20

YES :20
No :00

20

NOTE: If any of the above 3 Qualification Criterias are met, the Contractor
can be treated as Qualified for Part B.
CONTRACTOR evaluation for QUALITY (tick which ever applicable)

QUALIFIED
(Total Marks: 100)
(Min. Qualifying Marks: 60)

Remarks, if any :

Signature of evaluation committee:

NOT QUALIFIED

Annexure VII
Page 3 of 4

CONTRACTOR EVALUATION
Part C: TECHNICAL:

EVALUATION BY BHEL (MARKS)


Sl
no

PARAMETER

BASIC REQUIREMENT

Criteria

QUALIFICATION
CRITERIA (MANDATORY)

Yes
:80
No
:00
Should fulfil the BASIC Code & Category:
REQUIREMENT
for
the i
subject CATEGORY/WORK for
which empanelment is sought
ii

Maximum
Marks
80

Marks awarded

Maximum
Marks
10

Marks awarded

iii
Note:
To be evaluated for every work
for
which
Empanelment
sought and given suitable
code.

iv
v
vi
vii
viii
ix
x

Adequacy
of
T&P,
Machinery (owned by the
Company)

Adequately available OR
Available for the major part

Adequacy of Inspection,
Measuring and Testing
Equipments (owned by
the Company)

Adequately available OR
Available for the major part

Remarks, if any :

QUALIFIED
(Total Marks: 100)
(Min. Qualifying Marks: 60)
5

Signature of evaluation committee:

Criteria
Yes
No
Yes
No

:10
:00
:10
:00

10

NOT QUALIFIED

Annexure VII
Page 4 of 4

CONTRACTOR EVALUATION
Part D: FINAL RECOMMENDATION

Name of CONTRACTOR
Table-1 CRITERIA for CONTRACTOR EMPANELMENT (for each PACKAGE/CODE)
SUMMARY:
Sl.
No
1.
2.
3.

Criteria

Maxm Marks

Qualifying marks *

100
100
100
300

60
60
60
180

Organisational Soundness
Quality
Technical Capability
TOTAL

Marks obtained

*Minimum Qualifying Score in Each category shall be 60%.


ASSESSMENT CRITERIA

Sl no

Evaluation of
CONTRACTOR for
Empanelment

Organisational
Soundness

Quality

Technical Capability

RECOMMENDED

QUALIFIED

QUALIFIED

QUALIFIED

NOT RECOMMENDED

Table-2
Sl
No
1
2
3
4
5
6
7
8
9
10

IF NOT QUALIFIED FOR EVEN ANY ONE OF THE ABOVE ASPECTS

RECOMMENDATION FOR EMPANELMENT OF CONTRACTOR


GROUP

PACKAGE

Signature of evaluation committee:

CATEGORY

CODE

Recommendation
of BHEL

EVALUATION OF CONTRACTOR
PERFORMANCE

Annexure VIII
PAGE 1 OF 4

NOTE: This Evaluation Should be done EVERY QUARTER by the respective Regions for all contracts
under executions.
GENERAL
Reporting Period
Name of Site
Name of Sub-Contractor
Contract No./ LOI No. & Date
Name of work
Contract start date
I. As per Contract
II. Actual date of start
Completion Status
I. Physical completion in %age
II. Running Bill amount paid in %age of Contract Value
Scheduled completion time
Actual date of completion
Awarded Contract Value
Final Contract value

EVALUATION OF CONTRACTOR
PERFORMANCE

Annexure VIII
PAGE 2 OF 4
MAX. SCORE

1.0 QUALITY
1.1

Amenability to Quality System

1.2

Adherence to Quality Standards

1.3

Preventing recurrence of defects/complaints

1.4

Finishing and aesthetics

1.5

Housekeeping

1.6

Rating of Quality officer for quality control of job

2.0 DELIVERY
2.1

Achievements vis a vis Requirements/Commitments

2.2

Timely Deployment of Manpower

2.3

Timely Deployment of T&Ps and IMTEs

2.4

Timely arrangement of consumables

3.0

MANPOWER

3.1

Experience and Job knowledge of Supervisory personnel

3.2

Aptitude of supervisory Personnel


(w.r.t. Attitude, initiative, leadership, cooperativeness etc)

3.3

Adequacy of manpower (work force) deployed

3.4

Competence of manpower (work force) deployed

4.0
4.1
4.2
4.3
4.4

5.0

T&Ps, IMTEs & CONSUMABLES


Adequacy of T&P & IMTEs as per site requirement
Condition of T&P & IMTEs
Ensuring fitness & calibration of T&P & IMTEs
Adequacy of consumables as per site requirement

5
5
5
5

SITE INFRASTRUCTURE AND SERVICE

5.1

Site organization vis a vis commitment

5.2

Readiness to rectify defects

5.3

Providing support documents and records

5.4

Speed of response

5.5

Cooperativeness in delivering and implementing improvement


measures

5.6

Approachability of top management during critical requirements


and its cooperation

SCORE OBTAINED

EVALUATION OF CONTRACTOR
PERFORMANCE

Annexure VIII
PAGE 3 OF 4
MAX. SCORE

6.0

SITE FINANCE

6.1

Regularity in payment to staff and workers

6.2

Financing Site Operations

7.0
HSE (Health Safety & Environment) & SA (Social
Accountability)
7.1

Health & Safety awareness among employees

7.2

Rating of Safety Supervisor on HSE Aspects

7.3

7.2.1 Experience and Job knowledge of Safety Supervisor

7.2.2 Rating of Safety Supervisor for controlling safety at site

Quality & usage of Safety gadgets


7.3.1 Personal Protective Equipments (PPE)

7.3.2 Use of Safety Equipments & Safety in Equipments(Safety Net, Toe


guard, Proper earthing, fire-fighting equipments etc.

7.4

Use of Safety Posters

7.5

Compliance to Social Accountablity Norms

7.6

Rating based on Feed back of HSE & SA Audits

8.0 OTHERS
8.1

Concern for employees welfare and health (like first aid)

8.2

8.4

Compliance to statutory requirements, state and local


laws/regulations
Tendency of taking undue advantage by interpreting contract
clauses in their favour (Score 5 for no tendency)
Understanding of contract (scope & contract clauses)

8.5

Planning of work activities (Monthly/Weekly/Daily)

8.6

Submission of Monthly/Weekly/Daily reports

8.3

5
5

SCORE OBTAINED

EVALUATION OF CONTRACTOR
PERFORMANCE

Annexure VIII
PAGE 4 OF 4

EVALUATION
Max score

Score obtained

Weightage factor

Quality

30

0.40

Delivery

20

0.75

Manpower
T&Ps, IMTEs &
Consumables
Site Infrastructure &
Service
Site Finance

20

0.60

20

0.75

30

0.40

10

1.10

HSE & SA

40

0.35

Others

30

0.30

Weighted Score

Total Weighted Score


Any detail which Construction Manager wants to share with management

Less
a) Score for accidents attributable to Contractor during the reporting
period (Major @ 3 Minor @ 1)
Major Accidents ----- Fatal , Permanent Disability,
Major Damage to Equipment
Minor Accidents ----- All Others

(-)

Net Weighted Score (OUT OF 100 ) :


Overall Performance evaluation:
Net Weighted Score
80% and Above
Between 60% To 80%
60% and Below

Good/Satisfactory/Unsatisfactory

- Good
- Satisfactory
- Unsatisfactory

Dated:

Section Head/Site Engineer

Specific Recommendation of Construction Manager;

Construction Manager
FOR SUB CONTRACT DEPTT.

Dated:

Head (S/C)

GM/PROJECTS
Note: This summary evaluation sheet is to be sent to Contractor after every evaluation.