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Exchange Server 2010 Mailbox server role is responsible for hosting the
mailbox and public folder databases in the organization. Mailbox servers can
be standalone, or members of a Database Availability Group.
*Of all the Exchange 2010 server roles the Mailbox server is the most
important to ensure a good backup and recovery strategy is in place.
Exchange 2010
Mailbox Server settings in Active Directory
The mailbox and public folder databases also have their configuration settings
stored in Active Directory.
System State the system state of the Mailbox server stores information
such as the SSL certificates that are installed on the server (usually only a
self-signed certificate on dedicated Mailbox servers), and service
configuration information (eg dependencies and startup options). If there are
other applications also installed on the server then they will likely have
settings stored in the registry as well.
File System though the mailbox and public folder databases are stored on
the server file system they are not backed up using normal file system
backups. Instead they must be backed up with an Exchange applicationaware backup product that supports Volume ShadowCopy Service (VSS), for
example Windows Server Backup.
Mailbox server backups are the most important of all of the Exchange
Server 2010 roles in an organization. At an absolute minimum the mailbox
and public folder databases must be backed up regularly to protect from data
loss. Although deploying a Database Availablility Group reduces this risk
somewhat due to the replication of data between multiple servers, I would
always recommend backing up the databases anyway.
BACKING UP EVERYTHING
A full system and database backup of the Exchange 2010 Mailbox server,
along with a working Active Directory, will have all of the required data to
recover the Mailbox server. Mailbox servers can have very large volumes of
data depending on the size of the organization, so full backups will take the
longest and consume the most backup storage.
BACKING UP NOTHING
It may be practical to perform no Mailbox server backups at all if:
Hello Experts,
Trying to get some questions knocked out for my Exchange installation. I have been getting some
excellent help and I'll hopefully be closing many questions shortly.
Question: What outside internet ports need to be opened for Exchange 2010 to work behind a
firewall? I have port tcp 110, 25, 993,995, 563,80,443, 465
I'm reading this article http://technet.microsoft.com/en-us/library/bb331973.aspx
I don't have an Edge Transport Server so i would just be the Hub Transport server role connected
directly to the internet behind a firewall.
I also need to connect with OWA
Ans-For OWA/ActiveStn you would be using port 443
POP3 110
SSL-POP3 995
IMAP 143
IMAPS 993
SMTPS 465
____________
Email Ports
For networks, a port means an endpoint to a logical connection. The port number identifies what type of port it is.
Here are the default email ports for:
POP3 - port 110
IMAP - port 143
SMTP - port 25
HTTP - port 80
Secure SMTP (SSMTP) - port 465
Secure IMAP (IMAP4-SSL) - port 585
IMAP4 over SSL (IMAPS) - port 993
Secure POP3 (SSL-POP) - port 995
_____________
In Outlook
(NOTE: This how-to assumes you're using POP/SMTP for email. It does not apply if you're using Microsoft Exchange
for email.)
1.
2.
Select your PlanetMagpie Email account from the list. Click Change.
3.
4.
5.
Make sure that "Use same settings as my incoming mail server" is selected.
6.
7.
Change the Outgoing Server field number from 25 to 2525. (If this doesn't work, repeat these steps and
change the number to 587.)
8.
Select "SSL" from the "Use the following type of encrypted connection" pull-down menu.
9.
Click OK.
10. Click Next until you reach the Finish button. Click Finish.
_____________________________
computer and read them even when you are offline. Note, that when you use POP3 to connect to
your email account, messages are downloaded locally and removed from the servers. This means
that if you access your account from multiple locations, that may not be the best option for you. On
the other hand, if you use POP3, your messages are stored on your local computer, which reduces
the space your email account uses on your web server.
By default, the POP3 protocol works on two ports:
_________________
the connection if the server advertises support for it, otherwise just use an insecure
connection".
IMAP uses port 143, but SSL/TLS encrypted IMAP uses port 993.
POP uses port 110, but SSL/TLS encrypted POP uses port 995.
SMTP uses port 25, but SSL/TLS encrypted SMTP uses port 465.
At some point, it was decided that having 2 ports for every protocol was wasteful, and
instead you should have 1 port that starts off as plaintext, but the client can upgrade the
connection to an SSL/TLS encrypted one. This is what STARTTLS was created to do.
There were a few problems with this though. There was already existing software that used
the alternate port numbers with pure SSL/TLS connections. Client software can be very
long lived, so you can't just disable the encrypted ports until all software has been
upgraded.
Mechanisms were added to each protocol to tell clients that the plaintext protocol supported
upgrading to SSL/TLS (i.e. STARTTLS), and that they should not attempt to log in without
doing the STARTTLS upgrade. This created two unfortunate situations:
1.
Some software just ignored the "login disabled until upgraded"announcement and
just tried to log in anyway, sending the username and password over plaintext. Even if
the server then rejected the login, the details had already been sent over the Internet
in plaintext.
2. Other software saw the "login disabled until upgraded" announcement, but then
wouldn't upgrade the connection automatically, and thus reported login errors back to
the user, which caused confusion about what was wrong.
Both of these problems resulted in significant compatibility issues with existing clients, and
so most system administrators continued to just use plaintext connections on one port
number, and encrypted connections on a separate port number.
This has now basically become the de facto standard that everyone uses. IMAP SSL/TLS
encrypted over port 993 or POP SSL/TLS encrypted over port 995. Many sites (including
FastMail) now disable plain IMAP (port 143) and plain POP (port 110) altogether so
people must use an SSL/TLS encrypted connection. By disabling ports 143 and 110, this
removes completely STARTTLS as even an option for IMAP/POP connections.
Active Directory access from Hub Transport server: 389/TCP/UDP (LDAP), 3268/TCP (LDAP
GC), 88/TCP/UDP (Kerberos), 53/TCP/UDP (DNS), 135/TCP (RPC netlogon)
Active Directory Rights Management Services (AD RMS) access from Hub Transport
server:443/TCP (HTTPS)
SMTP clients to Hub Transport server: 587 (SMTP) / 25/TCP (SMTP)
Mailbox Servers
Active Directory access: 389/TCP/UDP (LDAP), 3268/TCP (LDAP GC), 88/TCP/UDP (Kerberos),
53/TCP/UDP (DNS), 135/TCP (RPC netlogon)
Admin remote access (Remote Registry): 135/TCP (RPC)
Admin remote access (SMB/File): 445/TCP (SMB)
Availability Web service (Client Access to Mailbox): 135/TCP (RPC)
Clustering: 135/TCP (RPC)
Content indexing: 135/TCP (RPC)
Log shipping: 64327 (customizable)
Seeding: 64327 (customizable)
Volume shadow copy service (VSS) backup: Local Message Block (SMB)
Mailbox Assistants: 135/TCP (RPC)
MAPI access: 135/TCP (RPC)
Microsoft Exchange Active Directory Topology service access: 135/TCP (RPC)
Microsoft Exchange System Attendant service legacy access (Listen to requests): 135/TCP
(RPC)
Microsoft Exchange System Attendant service legacy access to Active
Directory: 389/TCP/UDP (LDAP), 3268/TCP (LDAP GC), 88/TCP/UDP (Kerberos), 53/TCP/UDP
(DNS), 135/TCP (RPC netlogon)
Microsoft Exchange System Attendant service legacy access (As MAPI client) 135/TCP (RPC)
Offline address book (OAB) accessing Active Directory: 135/TCP (RPC)
Recipient update to Active Directory: 389/TCP/UDP (LDAP), 3268/TCP (LDAP GC), 88/TCP/UDP
(Kerberos), 53/TCP/UDP (DNS), 135/TCP (RPC netlogon)
Client Access Servers
Active Directory access: 389/TCP/UDP (LDAP), 3268/TCP (LDAP GC), 88/TCP/UDP (Kerberos),
53/TCP/UDP (DNS), 135/TCP (RPC netlogon)
Autodiscover service: 80/TCP, 443/TCP (SSL)
Availability service: 80/TCP, 443/TCP (SSL)
Outlook accessing OAB: 80/TCP, 443/TCP (SSL)
Outlook Web App: 80/TCP, 443/TCP (SSL)
POP3: 110/TCP (TLS), 995/TCP (SSL)
__________________
add-pssnapin Microsoft.Exchange.Management.PowerShell.E2010
3.
#Used as the default password for all new users. Use better logic if you need more security.
4.
5.
6.
#Assume you have a csv with three fields: fname, lname, username
7.
8.
9.
$Fname = $_.FName
10.
$LName = $_.LName
11.
12.
$User = $_.Username
13.
14.
15.
16.
17.
_____________________
The Exchange Control Panel (ECP) in Exchange 2010
By default, the standard user does have the ability to selfadminister his account, as shown by the Edit link that when
clicked allows the user to modify his Account Information. This
default ability can be removed (or limited to certain fields only)
using RBAC. For example
If a user can edit mailboxes, but not create new ones, the
New mailbox button will not display, but the Details button
does.
During the creation of the distribution group using the ECP, the
following options are available:
After all fields have been populated and all options selected, click
Save to create the distribution group.
______________
Introducing Outlook WebApp in Exchange 2010
Some of the other things youll find in the new Outlook Web App
2010:
Mail Tips: this is also new to Outlook 2010 and OWA 2010
where the client software tracks policies and if you try to
send an email with an attachment greater than the
supported attachment size, rather than attemping to send
the attachment only to have it bounce back to you, Mail Tips
pops up and tells you the attachment is too big and tells you
what the policy is regarding the attachment size allowing
you to fix the problem before it is a problem. Similarly, Mail
Tips will notify you when you reply all and potentially send
a message back to everyone when you really didnt intend
to do so
Of the hundreds of TED talks available online, many are geared toward helping people
view life in a new
READ NOW
With Exchange 2003 and prior, there was only a single EDB that
held a user's mailbox. If the EDB got corrupt, was offline due to a
server or disk failure, or offline because of a site failure, the
user(s) could not access their mail, calendars, or contact type
information. A whole industry arose around Exchange database
Researchers debunk marketers' claims that Americans are cool with trading...
5. Right click the DAG created in the previous steps and choose
Manage Database Availability Group Membership.
6. When the wizard appears, click Add and choose the mailbox
servers from the list that you want to join to the DAG. Click
Manage.
Applies to: Exchange Server 2010 SP3, Exchange Server 2010 SP2
Topic Last Modified: 2011-10-26
Mailboxes are the most common recipient type used by information workers in an Exchange
organization. Each mailbox is associated with an Active Directory user account. The user can
use the mailbox to send and receive messages, and to store messages, appointments, tasks,
notes, and documents. You can also use mailboxes for resources such as meeting rooms and
equipment. Mailboxes are the primary messaging and collaboration tools for the users in
your organization. To learn more about mailboxes, see Understanding Recipients.
Looking for other management tasks related to mailboxes? See Managing User Mailboxes.
Properties specific to a mailbox user are controlled by the Set-Mailbox cmdlet. The EMC
allows you to set additional properties and the permissions may vary depending upon the
feature that you're configuring. The permissions listed above grant permission to edit all of
the properties of the < User Mailbox> Properties dialog box.
1. In the console tree, navigate to Recipient Configuration > Mailbox.
2. In the result pane, select the user or resource mailbox you want to configure.
3. In the action pane, click Properties.
4. Use the General tab to view or modify the following settings:
o
Display name Use this unlabeled box at the top of the page to view or
change the display name.
Last logged on by This read-only field displays the Active Directory user
that last logged on to the mailbox.
Note:
To obtain the information that's displayed in this field, the Exchange Management C
the EMC is unable to communicate with the Exchange store that contains the mailbo
user has logged on to the mailbox since the Microsoft Exchange Information Store se
Total items
mailbox.
Note:
To obtain the information that's displayed in this field, the EMC queries the mailbox d
with the Exchange store that contains the mailbox database, this field will be blank.
Size (KB) This read-only field displays the total size of the mailbox in
kilobytes (KB).
Note:
To obtain the information that's displayed in this field, the EMC queries the mailbox d
with the Exchange store that contains the mailbox database, this field will be blank.
Mailbox database This read-only field displays the name of the storage
group and mailbox database that host the mailbox.
Archive database This read-only field displays the name of the mailbox
database that host the archive mailbox. If an archive doesn't exist for the
mailbox, this field will be blank.
Modified This read-only field displays the last date and time that a
configuration change was made to the user mailbox.
Configuration changes made through any other method, such as the
Exchange Management Shell or Active Directory Service Interfaces (ADSI)
Edit, will also update this field.
Alias Use this text box to view or change the user's alias. The alias cannot
exceed 64 characters and must be unique in the forest. One of the reasons
why the alias must be unique is because it is used to generate the SMTP
address in a default installation.
Hide from Exchange address lists Select this check box to prevent the
recipient from appearing in the global address list (GAL) and other address
lists that are defined in your Exchange organization.
After you select this check box, users in your Exchange organization can still
send messages to the recipient by using the e-mail address.
Custom Attributes Click this button to open the Custom Attributes dialog
box. You can specify up to 15 custom attributes for the recipient. To specify
the custom attribute values, use the corresponding boxes, and then click OK.
To learn more, see Understanding Custom Attributes.
First name
Last name
Name Use this box to modify the recipient's directory name. This is the
name that's listed in Active Directory.
Simple display name Use this box to modify the recipient's simple display
name. The simple display name field accepts only ASCII characters.
In Exchange 2010, the Display name field (located on the General tab) can
contain Unicode characters. However, third-party applications and older
clients may not support Unicode characters. If the system that is displaying
the recipient properties doesn't support Unicode characters, you can use the
simple display name. For more information about Unicode characters,
see Unicode.
o
Web page Use this box to modify the recipient's Web page address.
Notes
These notes are also visible in Outlook. When a user views the recipient's
properties in Outlook, the notes will be displayed on the Phone/Notes tab.
6. Use the Address and Phone tab to view or modify the following fields:
o
Street address
City
State/Province Use this box to view or change the state or province where
the recipient is located.
Use this box to view or change the city where the recipient is located.
You can use the State/Province field as a condition for dynamic distribution
groups and e-mail address policies. If you plan to use this field as a condition,
you must devise and follow a consistent naming convention to ensure
accurate results for dynamic distribution groups and e-mail address policies.
o
ZIP/Postal code Use this box to view or change the ZIP code or the postal
code where the recipient is located.
Country/region Use this list to view or change the country or region where
the recipient is located.
Business
number.
Pager
Fax
Home
Mobile
7. Use the Organization tab to view or change the information about the recipient's
role in your organization.
o
Title
Company Use this box to view or change the company for which the
recipient works. You can use this field to create recipient conditions for
dynamic distribution groups, e-mail address policies, or address lists.
Department Use this box to view or change the department in which the
recipient works. You can use this field to create recipient conditions for
dynamic distribution groups, e-mail address policies, or address lists.
Office
Manager Select this check box if you want to specify this recipient's
manager. By specifying the manager for each recipient in your organization,
you can create a virtual organization chart that is accessible from e-mail
clients such as Outlook.
Use this box to view or change the office location for the recipient.
Click Browse to open the Select Recipient User or Contact dialog box.
Select the recipient's manager, and then click OK to return to the property
page.
o
Direct Reports Use this box to view the list of mailbox users and contacts
that are managed by this recipient. This field is read-only and is populated
automatically when this recipient is designated as a manager for another
recipient.
8. Use the Account tab to modify the logon names for the Active Directory domain
service user account that is associated with the recipient:
o
User logon name (User Principal Name) The user logon name consists of
a user name and a suffix. Use this box to type the user name that the user will
use to log on to the Active Directory domain. The user logon name cannot
exceed 1,024 characters and must be unique in the forest.
Use the corresponding drop-down list to select the suffix for this user.
Typically, the suffix is the Active Directory domain name in which the user
account resides. To view or change the list of available domain suffixes in your
forest, use Active Directory Domains and Trusts. In the Active Directory
Domains and Trusts console tree, right-click Active Directory Domains and
Trusts, and then clickProperties. In the property page, use the UPN
suffixes tab to view the list of available domain suffixes in the forest.
o
User logon name (pre-Windows 2000) Use this box to type a user name
that is compatible with legacy versions of Windows (prior to the release of
Windows 2000 Server). The user logon name for a version of Windows earlier
than Windows 2000 Server can't exceed 20 characters and can't contain any
of the following characters: \/ [] : | <> + = ; ? , *.
When the user account is first created, this field is automatically populated
based on the User logon name (User Principal Name) field.
User must change password at next logon Select this check box if you
want the user to change the password at next logon. The user won't be able to
log on until the password is successfully changed.
9. Use the Mail Flow Settings tab to configure delivery options and message size or
message delivery restrictions for the mailbox.
o
Delivery Options Select this setting and then click Properties to open
the Delivery Options dialog box. Use this dialog box to configure the
following settings:
Send on behalf Click Add to open the Select Mailbox or Mail-Enabled
User dialog box. Use this dialog box to grant a recipient the permissions to
send e-mail on behalf of the selected mailbox. Click
to remove a recipient
from the list.
Forward to Select this check box, and then click Browse to open
the Select Recipient dialog box. Use this dialog box to select a recipient to
whom you want to forward all e-mail messages that are sent to this mailbox.
Deliver message to both forwarding address and mailbox If you
selected the Forward to check box, you can select this check box to specify
that e-mail messages be delivered to both the mailbox and to the forwarding
address.
Maximum Recipients Select this check box to limit the number of
recipients to which this mailbox can send e-mail messages at one time.
Message Size Restrictions Select this setting and then click Properties to
open the Message Size Restrictions dialog box. In this dialog box, use
the Maximum message size (in KB) check boxes to set the maximum size
for messages that can be sent and received by this recipient. Use the
corresponding text boxes to type the maximum message size allowed (in KB).
The message size must be between 0 and 2,097,151 KB. If a message larger
than the specified size is sent to the recipient, the message will be returned to
the sender with a descriptive error message.
o
10. Use the Mailbox Features tab to view or modify the following mailbox features:
o
a Web browser. To learn more, see Understanding Outlook Web App Mailbox
Policies.
o
MAPI This feature is enabled by default. Click Disable to disable this feature
for the mailbox. MAPI enables access to an Exchange mailbox from a MAPI
client such as Outlook. There is no property page available for this feature.
POP3 and IMAP4 These features are enabled by default. Click Disable to
disable these features for the mailbox. Click Properties, and then use the
corresponding property pages to specify the MIME format of messages that
are retrieved from the server.
Archive If an archive doesn't exist for the mailbox, this feature is disabled .
To enable an archive for this mailbox, in the EMC result pane, select the
mailbox and then, in the action pane, click Enable Archive. If an archive does
exist for the mailbox, click Properties, and then use the corresponding
property page to specify a name for the archive associated with this mailbox.
For more information, seeEnable a Personal (On-Premises) or Cloud-Based
Archive for an Existing Mailbox.
11. Use the Calendar Settings tab to modify the Calendar Attendant settings for this
mailbox. The Calendar Attendant processes meeting requests as they come in, even
if users are not currently logged on by means of a client such as Outlook. Meetings
are automatically placed on the calendar as "Tentative" so timeslots won't be
overbooked. You can use the Calendar Attendant to accept and decline requests for
users.
Note:
This tab isn't displayed for resource mailboxes. To configure calendar settings for resource
properties later in this topic.
Enable the Calendar attendant Select this check box to enable the
Calendar Attendant or clear the check box to disable it. It is enabled by
default. When Calendar Attendant is enabled, the following settings are made
available:
Remove meeting forward notifications to the Deleted Items folder If
you select this check box, meeting forwarding notifications are moved to the
Deleted Items folder after they are processed by the Calendar Attendant. This
setting is disabled by default.
Remove old meeting requests and responses If you select this check
box, the Calendar Attendant removes old and redundant updates and
responses. This setting is enabled by default.
Mark new meeting requests as Tentative If you select this check box,
incoming meeting requests are marked as "Tentative" on the calendar. If you
don't select this check box, pending requests are marked as "Free". This
setting is enabled by default.
Process meeting requests and responses originating outside the
Exchange organization If you select this check box, the Calendar
Attendant will process meeting requests that originate outside the Exchange
organization. This setting is disabled by default.
12. Use the Member Of tab to view a list of the groups to which this recipient belongs.
Some of these groups may not be mail-enabled. Mail-enabled groups will have an
envelope icon next to them. You can't use this tab to modify membership information.
The recipient may match the criteria for one or more dynamic distribution groups in
your organization. However, dynamic distribution groups aren't displayed on this tab
because their membership is calculated each time they are used. For more
information, see Managing Distribution Groups.
13. Use the E-Mail Addresses tab to configure the e-mail addresses for the recipient.
You can modify the existing addresses or create additional ones. Each recipient must
have at least one primary STMP address that is internal to your Exchange
organization and one external address.
o
Add Click Add to add a new e-mail address for this recipient. Use the dropdown box to select from the following address types:
SMTP Address This is the default address type. Click this button and use
the corresponding dialog box to add an SMTP address.
EUM Address This address type is available only for user mailboxes. It's not
available for mail users, mail contacts, distribution groups, or mail-enabled
public folders. An EUM (Exchange Unified Messaging) address is used by
Unified Messaging servers to locate UM-enabled users within an Exchange
2010 organization. EUM addresses contain the extension number and the UM
dial plan for the UM-enabled user. Click this button and use the corresponding
dialog box to add an EUM address.
Custom Address Click this button and use the corresponding dialog box to
add a custom address (for example, fax or X.400).
Note:
With the exception of X.400 addresses, Exchange doesn't validate custom addresses
you specify complies with the format requirements for that address type.
o
o
o
Set as External This button is available only for mail users and mail
contacts. It's not available for user mailboxes, distribution groups, or mailenabled public folders. Click Set as External to designate the selected e-mail
address as the external e-mail address for the recipient.
Note:
This button is enabled when an address other than the external e-mail address is se
14. Use the Mailbox Settings tab to configure the following settings for this mailbox.
o
Comments Use this field to type a comment that you want to be displayed
to the mailbox user in the Backstage view of Microsoft Outlook 2010.
o
Storage Quotas Select this setting and then click Properties to open
the Storage Quotas dialog box. Use this dialog box to set the storage quotas
for this mailbox. For more information, see Configure Storage Quotas for a
Mailbox.
Archive Quota Select this setting and then click Properties to open
the Archive Quota dialog box. Use this dialog box to set the archive quotas
for this mailbox. If archiving isn't enabled for this mailbox,
the Properties button will be unavailable. For more information,
see Configure Archive Quotas for a Personal (On-Premises) Archive.
Role Assignment Policy Select this setting and then click Properties to
open the Role Assignment Policy dialog box. Use this dialog box to apply a
role assignment policy for this user. Click Browse to view the available role
assignment policies. For more information, see Change the Assignment Policy
on a Mailbox.
Address book policy Select this setting and then click Properties to open
the Address Book Policy dialog box. Use this dialog box to apply an address
book policy (ABP) for this mailbox. Click Browseto open the Select Address
Book Policy dialog box. Use this dialog box to select the policy you want
associated with this mailbox. To learn more, see Understanding Address Book
Policies.
4. Use the Resource General tab to configure general settings for the resource
mailbox:
o
Resource capacity Use this box to specify the capacity of this resource. For
example, if this is a room resource, specify the maximum occupancy of the
room.
Enable the Resource Booking Attendant Select this check box to allow
the Resource Booking Attendant to process resource requests and
cancellations automatically.
Note:
If you don't select this check box, the settings that you configure on the Resource P
Out-of-Policy Requests tab aren't enabled.
5. Use the Resource Policy tab to specify under which conditions the resource mailbox
automatically accepts requests:
o
Allow conflict meeting requests Select this check box to allow conflicting
meeting requests to be scheduled by the Resource Booking Attendant.
Allow scheduling only during working hours Select this check box to
allow scheduling for the resource to occur during working hours. Users can set
working hours either by using Outlook or Outlook Web App. Administrators can
set working hours by using the Set-MailboxCalendarConfiguration cmdlet
on the resource mailbox.
Reject repeating meetings that have an end date beyond the booking
window Select this check box to allow the Resource Booking Attendant to
reject recurring meeting requests that are outside of the resources booking
window.
Booking window (days) Use this box to specify the number of days that
the room can be booked in advance. For example, if the booking window is set
for 90 days and a request is received for scheduling the resource 4 months
from today's date, the Resource Booking Attendant rejects the request.
Maximum conflict instances Use this box to specify the maximum number
of conflicts allowed for recurring meetings. If the number of instances for a
recurring meeting in conflict exceeds this number, the recurring meeting
request is declined.
Specify delegates of this mailbox Click Add to add delegates who can
control the scheduling options for the resource mailbox. Click Remove to
remove delegates from this resource mailbox.
6. Use the Resource Information tab to specify the meeting information that appears
in the resource's calendar:
o
Delete attachments Select this check box to remove attachments from all
incoming requests.
Delete comments Select this check box to remove comments from all
incoming requests.
Delete the subject Select this check box to remove the subject of all
incoming requests.
Add the organizer's name to the subject Select this check box to specify
whether the resource requestor's name is added to the subject of the request.
Remove the private flag on an accepted meeting Select this check box
to remove the private flag for all incoming requests.
7. Use the Resource In-Policy Requests tab to specify users who are allowed to
submit requests within the resource policy's configuration:
o
Specify who can submit in-policy meeting requests that are subject
to approval by a resource mailbox delegate Click All
users or Selected recipients. If you click Selected recipients, you need to
click Add to select the recipients. You can also remove selected recipients by
clicking Remove.
8. Use the Resource Out-of-Policy Requests tab to specify the users who are allowed
to submit out-of-policy requests. Users who have permission to submit out-of-policy
requests won't have their request denied, but the requests require approval by one of
the resource's delegates:
o
All users Click this button to allow all users to submit resource requests that
don't meet the resource policy's configuration.
Selected recipients Click this button to select specific users who can
submit out-of-policy requests.
____________________________
Tom Lineen
December 05, 2013 16:40
Open the Exchange Admin Centre by selecting Exchange from the drop downAdmin tab at the
top of your Office365 portal screen.
In the list of user mailboxes, click the mailbox that you want to change the properties for, and
then click Edit
.
On the mailbox properties page, click one of the following sections to view or change properties.
General
Mailbox Usage
Contact Information
Organization
Email Address
Mailbox Features
Member Of
MailTip
Mailbox Delegation
General
Use the General section to view or change basic information about the user.
* Alias This specifies the email alias for the user. The users alias is the portion of
the email address on the left side of the at (@) symbol. It must be unique.
* User ID This is the name that the user uses to sign in to their mailbox and to log
on to Office365. Typically the user logon name consists of the users alias on the left
side of the @ symbol, and the domain name in which the user account resides on the
right side of the @ symbol.
Hide from address lists Select this check box to prevent the recipient from
appearing in the address book and other address lists that are defined in your Exchange
organization. After you select this check box, users can still send messages to the
recipient by using the email address.
Click More options to view or change these additional properties:
Custom attributes This section displays the custom attributes defined for the
user mailbox. To specify custom attribute values, click Edit. You can specify up to 15
custom attributes for the recipient.
Mailbox Usage
Use the Mailbox Usage section to view or change the mailbox storage quota and deleted item
retention settings for the mailbox. These settings are configured by default when the mailbox is
created. They use the values that are configured for the mailbox database and apply to all
mailboxes in that database. You can customize these settings for each mailbox instead of using
the mailbox database defaults.
Last logon This read-only box displays the last time that the user signed in to
their mailbox.
Mailbox usage This area shows the total size of the mailbox and the
percentage of the total mailbox quota that has been used.
Note
The online message says Use this page if you want to change the quota for this user or specify
how long to keep deleted items but these settings arent available in the EAC in Exchange
Online
Contact Information
Use the Contact Information section to view or change the user's contact information.
The information on this page is displayed in the address book. Click More options to
display additional boxes.
Organization
Use the Organization section to record detailed information about the user's role in the
organization. This information is displayed in the address book. Also, you can create a virtual
organization chart that is accessible from email clients such as Outlook.
Email Address
Use the Email Address section to view or change the email addresses associated with the user
mailbox. This includes the users primary SMTP address and any associated proxy addresses.
The primary SMTP address (also known as the default reply address) is displayed in bold text in
the address list, with the uppercase SMTP value in the Typecolumn. In Exchange Online there
will also be a SIP address which is used for Lync DO NOT CHANGE THIS.
To add a secondary email address also known as a proxy address it is simply a matter of
selecting Add here and typing the new address. Exchange Online mailboxes can have multiple
email addresses through which they receive email.
Add
Click Add
SMTP This is the default address type. Click this button and then type
the new SMTP address in the * Email address box.
Other Types Please do not add EUM or any other addresss types.
Make this the reply address In Exchange Online, you can select this check
box to make the new email address the primary email address
Mailbox Features
Use the Mailbox Features section to view or change the following mailbox features and
settings:
Sharing policy This box shows the sharing policy applied to the mailbox. A
sharing policy controls how users in your organization can share calendar and contact
information with users outside your Exchange organization. The Default Sharing Policy
is assigned to mailboxes when they are created. To change the sharing policy thats
assigned to the user, select a different one from the drop-down list.
Role assignment policy This box shows the role assignment policy assigned
to the mailbox. The role assignment policy specifies the role-based access control
(RBAC) roles that are assigned to the user and control what specific mailbox and
distribution group configuration settings users can modify. To change the role
assignment policy thats assigned to the user, select a different one from the drop-down
list.
Retention policy This box shows the retention policy assigned to the mailbox.
A retention policy is a group of retention tags that are applied to the users mailbox.
They allow you to control how long to keep items in users' mailboxes and define what
action to take on items that have reached a certain age. A retention policy isnt assigned
to mailboxes when they are created. To assign a retention policy to the user, select one
from the drop-down list.
Address book policy This box shows the address book policy applied to the
mailbox. An address book policy allows you to segment users into specific groups to
provide customized views of the address book. To apply or change the address book
policy applied to the mailbox, select one from the drop-down list.
Phone and Voice Features - Unified Messaging This feature is disabled by default. When
you enable Unified Messaging (UM), the user will be able to use your organizations UM
features and a default set of UM properties are applied to the user. A UM dial plan and a UM
mailbox policy must exist before you can enable UM.
Mobile Devices Use this section to view and change the settings for Exchange
ActiveSync, which is enabled by default. Exchange ActiveSync enables access to an
Exchange mailbox from a mobile device. Click Disable Exchange ActiveSyncto
disable this feature for the mailbox.
IMAP This feature is enabled by default. Click Disable to disable IMAP for the
mailbox.
POP3 This feature is enabled by default. Click Disable to disable POP3 for the
mailbox.
Hold date This read-only box indicates the date and time when the
mailbox was put on litigation hold.
Put on hold by This read-only box indicates the user who put the
mailbox on litigation hold.
Note Use this box to notify the user about the litigation hold, explain why
the mailbox is on litigation hold, or provide additional guidance to the user, such as
informing them that the litigation hold won't affect their day-to-day use of email.
URL Use this box to provide a URL to a website that provides information
or guidance about the litigation hold on the mailbox.
Note:
The text from these boxes appears in the user's mailbox only if they are using Outlook 2010 or
later versions. It doesn't appear in Outlook Web App or other email clients. To view the text
from the Note and URL boxes in Outlook, click the File tab, and on theInfo page,
under Account Settings, you'll see the litigation hold comment.
Archiving If an archive mailbox doesn't exist for the user, this feature is
disabled. To enable an archive mailbox, click Enable. If the user has an archive
mailbox, the size of the archive mailbox and usage statistics are displayed. ClickEdit
details to view and change the following archive mailbox settings:
Status This read-only box indicates whether an archive mailbox exists.
Delivery Options Use to forward email messages sent to the user to another
recipient and to set the maximum number of recipients that the user can send a
message to. Click View details to view and change these settings.
Forwarding address Select the Enable forwarding check box and then
click Browse to display the Select Mail User and Mailbox page. Use this page to
select a recipient to whom you want to forward all email messages that are sent to this
mailbox.
Message Size Restrictions These settings control the size of messages that
the user can send and receive. Click View details to view and change maximum size
for sent and received messages.
Note:
These settings cant be changed in Exchange Online.
Message Delivery Restrictions These settings control who can send email
messages to this user. Click View details to view and change these restrictions.
Accept messages from Use this section to specify who can send
messages to this user.
All senders Select this option to specify that the user can accept
messages from all senders. This includes both senders in your Exchange organization
and external senders. This option is selected by default. This option includes external
users only if you clear the Require that all senders are authenticated check box. If
you select this check box, messages from external users will be rejected.
Reject messages from Use this section to block people from sending
messages to this user.
Senders in the following list Select this option to specify that the
mailbox will reject messages from a specified set of senders in your Exchange
of all recipients in your Exchange organization. Select the recipients you want, add them
to the list, and then click OK. You can also search for a specific recipient by typing the
recipients name in the search box and then clicking Search
.
Member Of
Use the Member Of section to view a list of the distribution groups or security groups to
which this user belongs. You can't change membership information on this page. Note that the
user may match the criteria for one or more dynamic distribution groups in your organization.
However, dynamic distribution groups aren't displayed on this page because their membership is
calculated each time they are used.
MailTip
Use the MailTip section to add a MailTip to alert users of potential issues if they send a message
to this recipient. A MailTip is text that is displayed in the InfoBar when this recipient is added to
the To, Cc, or Bcc boxes of a new email message.
Mailbox Delegation
Use the Mailbox Delegation section to assign permissions to other users (also calleddelegates)
to allow them to sign in to the users mailbox or send messages on behalf of the user. You can
assign the following permissions:
Send As This permission allows users other than the mailbox owner to use the
mailbox to send messages. After this permission is assigned to a delegate, any
message that a delegate sends from this mailbox will appear as if it was sent by the
mailbox owner. However, this permission doesnt allow a delegate to sign in to the users
mailbox.
Send on Behalf Of This permission also allows a delegate to use this mailbox
to send messages. However, after this permission is assigned to a delegate,
theFrom: address in any message sent by the delegate indicates that the message was
sent by the delegate on behalf of the mailbox owner.
Full Access This permission allows a delegate to sign in to the users mailbox
and view the contents of the mailbox. However, after this permission is assigned to a
delegate, the delegate cant send messages from the mailbox. To allow a delegate to
send email from the users mailbox, you still have to assign the delegate the Send As or
the Send on Behalf Of permission.
To assign permissions to delegates, click Add
page that displays a list of all recipients in your Exchange organization that can be assigned the
permission. Select the recipients you want, add them to the list, and then click OK. You can also
search for a specific recipient by typing the recipients name in the search box and then
clicking Search
Note:
Granting a delegate access to another mailbox will not add the mailbox in Outlook.