Wages Protection System

File formats
General Notes
1.
a.
b.

All Employers have to send 2 types of files:

Salary Information File (SIF) For sending salary payment requests
Request for refund File (RFR) For initiating any refund request (Only in case of refund)

2.
3.
4.

All file contents will be in ASCII

Record formats will be COMMA SEPERATED VALUES (CSV)
Files that do not comply with the formatting standards will be rejected in its entirety

1. a. Salary Information File (SIF)

a. The SIF must be provided by the employer to their banker.
b. The SIF File comprises of 2 records:

Employee Detail Record (EDR)

Salary Control Record (SCR)

c. Each EDR must be for a unique employee
d. Not more than one EDR is permitted for each employee in a SIF File.

EDR

,10001016594125

,640110101

,4551902459

,2009-06-01

,2009-06-30

,30

,1221.92

,0

,0

EDR

,30305106000500

,640110101

,155481121

,2009-06-01

,2009-06-30

,30

,1000

,0

,0

SCR

,0000000009103

,302210101

,2009-07-16

,1107

,062009

,2

,2221.92

,AED

,1141

A = Alphabetic
(O) = Optional
MOL - Ministry of Labour

(M) = Mandatory
AN = Alphanumeric
B = Blank

N = Numeric
D = Date YYYY-MM-DD

EDR (Employee Detail Record)

Size/length

03

14

09

16

10

10

04

15

15

04

Field
Labels

Record
Type

Employee
ID

Agent ID

Employee
A/c with
agent

Pay
Start
Date

Pay
End
Date

Days in
Period

Income
Fixed

Income
Variable

Days on
Leave

Character
Type/Use

A/(M)

AN/(M)

N/(M)

AN/(M)

D/(M)

D/(M)

N/(M)

N/(M)

N/(M)

N/(M)

Must
be EDR

Unique as
provided
by MOL.
This field
will have
to be
padded
with
leading
zeros if
the length
is less
than the
max
length 14.

Valid
amount (e.g
2345.87 /
23.00 / 22. If
no
contribution
from the
component
then send
0.00

Days that
the
employee
has
availed of
leave
without
pay in the
pay
period. If
no leave
has been
availed
off, then
indicate
with zero
"0"

Remarks

The 9
digit head
office
routing
code as
assigned
to the
agent by
CB-UAE

The
employer
must
provide
the
account
number of
the
employee
as
provided
by the
agent.

YYYYMMDD

YYYYMMDD

Number
of
calendar
days for
which
the
salary is
being
paid

Valid
amount (e.g
2345.87 /
23.00 / 22. If
no
contribution
from the
component
then send
0.00

SCR (Salary Control Record)

Size/lengt
03
13
h

09

10

04

06

10

15

03

35

Field
Labels

Recor
d
Type

Employ
er ID

Bank Code
of
Employer

File
Creation
Date

File
Creatio
n Time

Salary
Month

EDR
Count

Total
Salary

Paymen
t
Currenc
y

EMR
Reference

Character
Type/Use

A/(M)

N/(M)

N/(M)

D/(M)

N/(M)

N/(M)

N/(M)

N/(M)

A/(M)

AN/(O)

Must
be
SCR

Unique
ID as
provided
by MOL.
This
field will
have to
be
padded
with
leading
zeros if
the
length is
less
than the
max
length
14.

HHMM

MMYYYY
. Shall be
validated
to be a
month +
year that
is either
equal to
or 1 more
than the
that of
the
processin
g month
+ year on
WPS

Numbe
r of
EDR
record
s in the
file

Valid
amount
(e.g
(2345.87 /
23.00 / 22)
will be
validated
to be equal
to the sum
of all the
fixed &
variable
component
s indicated
in all the
EDR
Records in
the file.

Currenc
y (AED)
only

Documentar
y field

Remarks

802420101

YYYYMM-DD.
Shall be
validate
d to be
a date
that is
less
than or
equal to
that of
the
processi
ng date
on WPS

1. b. Request for Refund File (RFR)

a. The RFR must be provided by the employer to their banker.
b. Only banks are allowed to transfer the RFR into WPS.
c. The RFR File comprises of 2 records:

reFund Details Record (FDR)

reFund Control Record (FCR)

FDR (reFund Details Record)
Size/length

03

50

50

09

14

15

03

Field
Labels

Reco
rd
Type

SIF File
Name

AC
K
file
na
me

Agent
Routing
Code

Employe
e ID

Refund
amount
Requested

Refund
Request
Code

Charcater
Type/Use

A/(M)

AN/(M)

N/(M)

AN/(M)

N/(M)

N/(M)

Must
be
FDR

SIF file name

in which the
salary
information
provided for
specific
employee.
Separate FDR
must be used
for each
SIF+Employee
combination

Lea
ve
Bla
nk

The 9 digit
routing
code as
assigned to
the agent
by CBUAE.
Validated
against the
master
database
help in
WPS

Unique as
provided
by MOL.
This field
will have
to be
padded
with
leading
zeros if
the length
is less
than 14.

Remarks

Valid amount
(eg: 2345.87
/ 23.00 / 22).
Shall be
equal to or
less than the
sum of fixed
& variable
income

A valid
refund
request
code as
provided by
CBUAE
(mentioned
below)

16
Emplo
yee
A/c
with
Agent
AN/(M
)
Employ
er must
provide
the a/c
no. of
the
employ
ee as
provide
d by
the
agent.

01

05

Future
Use

Future
Use

A/(M)

A/(M)

Leave
Blank. A
space
has to
be sent
in as the
data.

Must be
"EWPM
S"

Valid Refund Request codes

001 Errors in computation of fixed wages
002 Errors in computation of variable
003 Errors in computation of wages
004 Same data sent through multiple banks

005 Same data sent through another bank

FCR (reFund Control Record)
Size/length
03
13

35

Field
Labels

Record
Type

Employer
ID

Employer
Reference

Character
Type/Use

A/(M)

N/(M)

AN/(O)

Must
be
FCR

Unique
ID as
provided
by MOL.
This field
will have
to be
padded
with
leading
zeros if
the
length is
less than
the max
length of
13.

Remarks

Documentary
Field

09
Bank Code
of the
Employer

20
A/c of
employer
with Bank

15
Total
Refund
Claimed

N/(M)

AN/(M)

N/(M)

802420101

A/c no.
where the
monies
will need
to be
credited of
the refund
request is
accepted
by the
agent.

File Naming Convention

SIF File:
Prefix

EEEEEEEEEEEEEYYMMDDHHMMSS

Save as type
Extension

EEEEEEEEEEEEE : Employer unique ID

YYMMDD
: File Creation Date
HHMMSS
: File Creation Time
CSV (Comma delimited)
.SIF

RFR File:
Prefix

EEEEEEEEEEEEEYYMMDDHHMMSS

Save as type
Extension

EEEEEEEEEEEEE : Employer unique ID

YYMMDD
: File Creation Date
HHMMSS
: File Creation Time
CSV (Comma delimited)
.RFR

Valid
amount
(e.g.
2345.87
/ 23.00 /
22)

10

01

01

05

FDR
Count

Future
Use

Future
Use

Future
Use

N/(M)

A/(M)

A/(M)

A/(M)

Total
number
of FDR
in this
file

Leave
Blank.
A
space
has to
be
sent
in as
the
data.

Leave
Blank.
A
space
has to
be
sent
in as
the
data.

Must be
"EWPMS"