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HRMS/SIS
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Project Management
Memo
Table of Contents
Overview of the Methodology................................................................................................................................... 1
Charter Document (not Scope Doc)......................................................................................................................... 1
Project Management................................................................................................................................................ 2
Business Process Analysis...................................................................................................................................... 3
Requirements........................................................................................................................................................... 4
Design...................................................................................................................................................................... 5
Development & Unit Testing..................................................................................................................................... 6
User Acceptance Testing.......................................................................................................................................... 8
Documentation and Training.................................................................................................................................... 8
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Project Management
Goal: To track the progress of the system implementation. Provide the project manager and the project team
members with an accurate and descriptive picture.
1. Project Milestones
Goal: To identify the key events and deliverables in a project lifecycle. This allows the project managers
to track the progress of the project. A milestone may also identify a point in time when executive approval
is required.
Responsibility: Project Manager
Tool: Milestone Gantt Chart
2. Deliverables and Tasks
Goal: To identify and track team tasks and deliverables required to complete the project. A task is a
specific activity that must be completed. A deliverable is a specific product or artifact (e.g., document,
data conversion) required to complete the project, and is usually subject to approval from stakeholders or
management. Leads will measure progress based on completion of tasks and deliverables.
Description: One project plan per module and service area that includes both technical and functional
tasks.
Responsibility: Functional and Technical Lead
Tool: Deliverables and Tasks (MS Excel)
3. Glossary
Goal: To help project team members and stakeholders communicate. Allows people to have a common
understanding of commonly used terms (technical or functional) to be used on the project. The terms
may be kept in any format (e.g., MS Word document, Exchange Public Folder, Access Database, or MS
Excel spreadsheet), but must be maintained in only one location.
Tool: Glossary Document
4. Issue Tracking
Goal: To help project team members, stakeholders, and managers track issues related to the system
implementation.
Responsibility: Leads Identify, describe and track issues.
Project Manager Follow up and manage issue resolution
Tool: Issue Document (MS Excel) with an Index to documents.
5. Meeting Minutes
Goal: To maintain a record of key topics, discussions, decisions, issues, and action items for meetings
held with project team members and stakeholders. Team members should identify the following
information: Date of Meeting, Topic, Attendees, Discussion Items, Decisions, Issues, and Action Items.
Project team should reference meeting minute documents (and not embed them) in approach papers,
campus community papers, or other documents.
Tool: Meeting Minutes Template
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5. Prototype
Goals: To exercise and analyze the software to enable operations, begin a Fit/Gap Analysis, Identify
issues and establish and refine scenarios, use cases and preliminary specifications.
Deliverables: Demonstrate product functionality, Systems Inventory and preliminary control table
specifications.
Responsibility: Functional
6. Scenario / Use Case Review with Stakeholders
Goal: To walkthrough functionality and verify needs with end users using scenarios and use cases. Elicit
feedback from end users, identify potential changes to the potential changes to existing data entries,
identify any possible customizations, and describe possible workflow requirements.
Deliverable: Meeting with end users scheduled, held, and documented
Responsibility: Functional
Requirements
Goal: To develop a set of requirements for the new implementation. This set of requirements is used as the
basis for defining the scope of the system and how it is expected to behave.
1. User and Security Profile
Goal: To identify the various types of users (e.g., by role, by function, or by some other characterization)
to identify user specific needs for the application (e.g., security, navigation, functionality, access rights).
Deliverable: User and Security Profile Document
Responsibility: Functional
2. Systems Inventory
Goal: To provide an index of all objects by functionality and sub-functionality.
Responsibility: Functional
3. Table Inventory and Load Sequence
Goal: To manage the data requirements for the PeopleSoft Control and XLAT Tables.
Deliverable: Table Inventory/Load Sequence Document(Excel Spreadsheet)
Responsibility: Functional
4. XLAT Table Inventory
Goal:
Responsibility: Functional
5. Approach Papers
Goal:
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Responsibility: Functional
6. Preliminary Specification
Goal:
Potential conversion areas include:
Customizations
Mappings
Field-to-field
Ddd table/file
Conversion and logic
Known technical issues/software needs
Responsibility: Technical
7. Batch/Interface Inventory
Goal: To describe the design for a newly defined interface or batch program. This should provide
enough information to describe the requirements, inputs, results, and other outputs. This should also
include enough information to provide information for run-to-run controls.
Deliverable: Batch/Interface Specification Document, Batch Job Inventory and Scheduling Information
Document
Responsibility:
Design
Goal: To develop detailed specifications and develop a training inventory.
1. Control and XLAT Table Specifications
Goal: Document table coding strategies, business processes affected by control tables, owners/experts
of control tables, and navigation instructions. Review and adjust delivered control table values, identify
IU values and load data into the PeopleSoft Control Tables.
Deliverable: Control Table Specification Document and XLAT Master List of Changes (Excel
Spreadsheet)
Responsibility: Functional
2. Customization and Extension Technical Specifications
Goal: Finalize specifications and describe the customizations for the implementation. Specifications can
include PeopleSoft customizations, IU extensions to PS, IU developed applications and third party
applications. (After the customization has been documented, the customization must be reviewed and
approved by the project team and the DIRT team before being implemented.)
Deliverable: Customization Specification Document, Customization Inventory and DIRT documents
Responsibility: Technical
3. Conversion Specification
Goal: To describe how existing IU data will be converted into the PeopleSoft application. The conversion
specification should be reviewed by the functional staff. The specification includes the following:
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2. Transaction Data
Goal: To convert and load transaction data to SIS.
Deliverables: Populated transaction tables
Responsibility: Technical and Functional
3. Developer Unit Test
Goal: To define and execute the test cases for the initial functional test. Unit Tests are more appropriate
for newly developed software components (e.g., panels, SQRs, interface programs). These test cases
are validated by technical team leads.. The unit test plan should cover the following:
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8. User Acceptance Testing Preparation: To confirm that SIS functionality has been properly implemented,
the core module and service area leads must submit the following documents to the core management
team for review.
User and Security Profile
System Inventory
Master Table Inventory
Customization Inventory
Batch Job Inventory
Functional Test Plans and Results
Developer Integration Test Plans and Results
Scheduling Information Documents
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