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SAINT MARYS UNIVERSITY

Bayombong, Nueva Vizcaya


PHYSICAL PLANT MAINTENANCE AND PLANNING OFFICE
YEARLY STRATEGIC CALENDAR OF ACTIVITIES
SCHOOL YEAR 2009-2010
VISION STATEMENT
We envision the office of the Physical Plant Maintenance and Planning Office to be the service provider of choice that constantly seek creative and
innovative solutions to satisfy the campus community needs of the Saint Marys University who shall treat people with dignity, courtesy, and respect .
MISSION STATEMENT
The Physical Plant Maintenance and Planning Office is committed to provide , maintain and optimize physical resources and environment with
outstanding support services and facilities , development for academic departments, student life, and the campus community to assure that students,
faculty, staff, and the community have available quality facilities to fully utilize the institution.

GENERAL OBJECTIVES:
This proposed action plan for the Office of the Physical Plant Maintenance and Planning Office aims for the following;
1.
2.
3.
4.
5.

to become acquainted with the objectives and policies of the university particularly that of the Physical Plant Maintenance and Planning Office
to plan and monitor activities in the office to foster employees relation , enhance their knowledge and expertise
to improve techniques/strategies and to develop the proper skills needed in the field of infrastructure maintenance to obtain better output.
to have an awareness of changes and current concepts brought about the advance technologies, particularly in the field of construction works.
to solicit feedbacks , comments/suggestions, to continuously improve the quality of service and products.

COMPETENCE
Program: Resource Dev't. Program
Project 1: Human Resource Mgmt. & Devt.
OBJECTIVES

ACTIVITIES

1. Continuous appraisal of the human a. attendance to seminars to update the workers of


resources on areas identified relevant the current trends in construction
to physical plant maintenance;
b. periodic observation tours of industries courtesy
of the administration
c. Identify the man-power and skills needed in the
implementation of approved projects

2. to ensure stability and smooth


working relationships between and
among the members of the
management and PPMPO personnel

PERFORMANCE
MEANS OF VERIFICATION
INDICATORS
Number of seminars attended Attendance/certificates
Every year

Attendance

Number of multi-skilled
contractual employees hired

Employment contract executed at


Personnel Office
d. Assign staff/workers to different job assignment in Different classification of skills Accomplishment Report
order for them to acquire multi-skills
needed in each project
e. Closely monitor the execution of projects in order Number of projects finished Accomplishment Report
to fully utilize the skills of staff/worker
a. systematic coordination from offices like
Every start of the school year Accomplishment report
Housekeeping, and office of the vice president in
Administration plans and programs of activities

a. maximize the use of maintenance facilities


Throughout the year
b. harmonious interaction and socialization between Throughout the year
and among the PPMP0 staffs and workers
4. to implement safety measures and transferability of the CHSF in the PPMPO
Throughout the year
maintain the CHSF
Project 2: Educational Support Services
OBJECTIVES

ACTIVITIES

PERFORMANCE

Accomplishment report
Accomplishment report
Narrative report

MEANS OF VERIFICATION

INDICATORS
1. To improve the quality of programs and a. to implement the repair and maintenance of
Number of facilities repaired
delivery of the various educational support physical facilities identified thru inspection or
services of the institution
reports/request received from members of the school

Accomplishment Report

community
b. to implement the execution of projects that are
Number of projects finished Accomplishment Report
approved by the office of the VP's and the President
c. to implement the periodic repair/replacement of
defective lighting fixtures (starters, ballast & busted Number of lighting fixtures
Approved written request of projects
bulbs) and repair of classrooms chairs and tables
repaired/replaced and chairs
& tables repaired

2. To strengthen the level of


satisfaction of service recipient
3. To ensure updated and adequate
holdings in terms of quality and
quantity

d. to implement approved projects proposed by the Number of items per projects


SCC Officers and endorsed by the DSA to the
finished
President for approval
a. To assign an electrician to render services from
Steady supply of power
10:00am to 1:00pm and from 4:00pm to 8:00pm
during power cut-off from
during school days to ensure the steady supply of
NUVELCO by means of the
power
Power Generator
a. To implement the required systematic systems and Every end of the year
procedures on the replacement of non-functional
equipment and other holdings

Accomplishment Report
Daily Time Record of personnel
assigned
Accomplishment report

CREATIVITY
Program: Multidisciplinary Research and Creativity Development Program
Project: Literary, Visual and Performing Arts Project
OBJECTIVES
To provide technical support to
Performing Arts Project

ACTIVITIES

PERFORMANCE
MEANS OF VERIFICATION
INDICATORS
a. To assist in the project requested and preparation Needed materials used during Approved written request of material
of materials needed in the presentation of performing the presentation
artists

COMMUNITY-SUPPORT
Program: CESP and Environment Development Program
OBJECTIVES

ACTIVITIES

PERFORMANCE
MEANS OF VERIFICATION
INDICATORS
1. To fully support the program of the a. To provide materials and man-power needed in the Finished needed materials in Approved written request
CESP and the CEMTAR office
implementation of projects
projects
2. to sustain the institutions advocacy a. To participate in maintaining of the identified forest Number of planted trees
Attendance
for watershed management
reserved areas

CHRISTIAN DISCIPLESHIP
Program: Evangelization Program
OBJECTIVES

ACTIVITIES

PERFORMANCE
INDICATORS
Number of request
implemented

1. to strengthen the Apostolic services a. To assist in the preparation of Eucharistic s


of the university (Campus Ministers Celebration and other activities
activities )
2. to deepen the Marian spirituality in a. To join with the administrators, faculty, ,personnel Annual retreat
school activities
and students to institutional Christian-related activities

MEANS OF VERIFICATION
Materials needed during the activities
Attendance

PHYSICAL PLANT MAINTENANCE OFFICE


CALENDAR OF ACTIVITIES
SCHOOL YEAR 2009-2010
Component/Area

Program of Activities

Work involved

Carpentry and electrical


Educational Support Replacement of the
existing ceiling of Tonus works
Services

Gym.
Construction of floor plan Carpentry works
billboard of the existing
identified campus
buildings
Construction of welcome Iron works
billboard and campus
development plan at SMU
Main Gate
Construction and
Construction works
maintenance of drainage
inside the school campus
Repair and maintenance of Carpentry and electrical
buildings and facilities
works
Fabrication and repair of Carpentry works
furniture and bulletin
boards
Renovation of offices and Carpentry and electrical
laboratories
works
Conversion of classrooms Carpentry and electrical
to offices/laboratories
works
Installation/maintenance Electrical and plumbing
of power and water supply
Implementation of CHSF Cleaning and fixing every
Program in the Shop and Saturdays
its surroundings.
Installation, repair and
Electrical works
replacement of electric
fan, emergency light, air
condition unit and others

Performance
Indicators
No. of man-hour
utilized

Implementation
Date/Schedule
First Semester

No. of man-hour
utilized

Maintenance Staff and


Casual Employee

Documents/
Evidence
Approved Purchase Order of
materials

Second Semester

Maintenance Staff and


Casual Employee

Approved Purchase Order of


materials

No. of man-hour
utilized

Second Semester

Maintenance Staff and


Casual Employee

Approved Purchase Order of


materials

No. of man-hour
utilized

Through out the Year

Maintenance Staff and


Casual Employee

Approved Purchase Order of


materials

No. of man-hour
utilized
No. of man-hour
utilized

Through out the Year

Maintenance Staff and


Casual Employee
Maintenance Staff and
Casual Employee

Approved request letter or P.O.

No. of man-hour
utilized
No. of man-hour
utilized
No. of man-hour
utilized
No. of man-hour
utilized

Through out the Year

Maintenance Staff and


Casual Employee
Maintenance Staff and
Casual Employee
Maintenance Staff and
Casual Employee
Maintenance Staff and
Casual Employee

Approved request letter and P.O.

No. of man-hour
utilized

Through out the Year

Electricians

Approved Purchased Order of


materials

Through out the Year

Through out the Year


Through out the Year
Every Saturday afternoon

Personnel Involved

Delivery Report Card

Approved request letter and P.O.


Approved request letter or P.O.
CHSF Evaluation

appliances
Fencing of SMU lot at
Barangay Dinadiawan,
Dipaculao, Aurora
Bunkhouse rehabilitation
at SMU Lot in Sitio
Paray, Barangay Masoc ,
Bayombong, Nueva
Vizcaya
Roofing of the basketball
court near the shop
Others

Carpentry and Masonry


works

No. of man-hour
utilized

Summer09 and first


semester, SY 2009-2010

Carpentry and masonry

No. of man-hour
utilized

First semester, sy 2009-2010 Maintenance Staff and


Casual Employee

Approved Purchased Order of


materials

Carpentry/welding works

No. of man-hour
utilized
No. of man-hour
utilized

Second semester

Approved Purchased Order of


materials
Approved request letter or P.O.

Construction
works/fabrication

Every Saturday afternoon

Maintenance Staff and


Casual Employee

Maintenance Staff and


Casual Employee
Maintenance Staff and
Casual Employee

Approved by the president

Prepared by:

Engr. Pascual B. Cabatic


Supervisor

SPECIFIC

STRATEGIC ACTIVITIES

OBJECTIVES

PERSONS/OFFICES/

TIME

AGENCIES

FRAME

PERFORMANCE PERCENT (%) of


INDICATOR

ACCOMPLISHMENT

MEANS OF
VERIFICATION

INVOLVED
1. To strengthen the Continuous appraisal of the
competencies of the human resources on areas
labor force
identified relevant to physical
plant maintenance;
a. attendance to seminars to
update the workers of the
current trends in construction
b. periodic observation tours of
industries courtesy of the
administration
2. to ensure stability a. systematic coordination from
and smooth working offices like Housekeeping, and
relationships between office of the vice president in
and among the
Administration plans and
members of the
programs of activities
management and
PPMPO personnels
3. to sustain the
a. maximize the use of
organizational culture maintenance facilities
of quality and
excellence as related b. harmonious interaction and
to institutional core
socialization between and
values
among the PPMP0 staffs and
workers
4. to establish a
transparent and
smooth transition of
services to target
clientle

-Department Head

-no. of
seminars/conventions
attended by the
head/or personnel

-verified attendance and


participation in local
,national & international
conventions/seminars

-PPMPO

-no. of observation
tour participated by
the head/personnel
-no. of meetings
conducted by the
department head

-minutes of
meeting/accomplishment
reports
-minutes of
meeting/accomplishment
reports

-no. of personnel
using maintenance
facilities

-accomplishment reports

-behavioral
manifestation of the
teamwork and
solidarity
--operational
guidelines for
requisition, purchase
or procurement of
materials

-accomplishment reports

-Department head or
any member of the
administration

-PPMPO
-PPMPO

a. orientation and reorientation -PPMPO


in the operational procedures
and guidelines for requisition,
purchase or procurement of
materials used by the personnel
of the PPMPO

-budget performance and


building plans

b. clarification of the delineation


of duties, functions and
responsibilities of PPMPO
personnels
a. Implementation of systematic
5. to ensure updated systems and procedures on the -PPMPO
and adequate
replacement of non-functional
holdings in terms of equipment and other holdings
quality and quantity
7. to stabilize the
operation and
implementation of the
program of activities

a. safe working atmosphere and -PPMPO and


supportive and nurturing human members of the
support system in the
administration
enumerated operational
program of activities
(see attach copy)
8. to sustain the
a. participation in maintaining of -PPMPO/and other
institutions advocacy the identified forest reserved
offices
for watershed
areas
management
9. to deepen the
a. guided participation of the
-PPMPO
Marian spirituality in administrators, faculty,
school activities
,personnel and students to
institutional Christian-related
activities
10. to strengthen the a. institutionalization of the
-PPMPO
Apostolic services of Marian family life apostolic
the university
11. to implement
a. transferability of the CHSF in -PPMPO
safety measures and the PPMPO
maintain the CHSF

-job descriptions of all


personnel

-manual of operation

-prompt repair
/replacement of nonfunctioning units ;
and no of outdated
/non-functioning
equipments
-no. of implemented
program of activities

-accomplishment report;
equipment repaired and
discarded

-inventory report/ no.


of seedlings planted

-accomplishment reports

-accomplishment report

-throughout -no. of Christian


the year
formation activities
participated

-proceedings and minutes


of meeting

-throughout -no. of sustained


the year
activities for family
life apostolic
-throughout -CHSF campus/
the year
working area

-policies of the program

Prepared by:

-narrative reports

ENGR. PASCUAL B. CABATIC


Supervisor