JobDescriptionLoccalComm

mitteeViicePresiidentforrFinancce
Role
Reportsto
Coordinattes
Cooperateswith
Durationofposition

Briefdesccriptionoftherole

Timecom
mmitmentperrweek

Availabilittyrequired

LocalCommitteeViceP
PresidentforFinance
LCgeneralassembly,LC
CP,MCVPF
Localfuncttionalteams//taskforces,O
OCmembersinchargefor
finance
EB,NationalfunctionalteamF
June1,201
13May31,2
2014
Fin
nal responsib
ble for the fin
nancial manaagement and the
leggalmatters(togetherwithLCP)intheLLC.
ViccePresident FinanceisasstrategicpositionwithinLCEB
thaat is respon
nsible for prroper short and long term
t
fin
nancialmanaggement.
The LCVPFs ro
ole is to man
nage the bud
dgeting and cash
c
ow on the lo
ocal level and to ensure proper finan
ncial
flo
traacking on the
t
LC leveel. VPF is accountable for
maaintaining and ensuring the budget is kept up to date
andallinvoicessarepaidfor andaccounteedfor.
Hee/she is reesponsible for
f
the co
oordination and
maanagementofaccounting functionsin ordertoprod
duce
fin
nancial reportts. He/she is responsible for the accurrate,
tim
mely and co
omplete filing of financiial reports with
reggulatory agen
ncies. VPF neeeds to ensurre proper qu
uality
ofreports.
Fulltimep
position(25h//week)
Availabilityyonweekend
dsforevents
AttendanceatSFMand
dallnationalcconferences
utiveBoard,LocalCommittteeandNatio
onal
AttendanceatallExecu
FunctionalTeammeetin
ngs

Resp
ponsibilitiesin
ntheteams
Membero
ofExecutiveboard
Behaveinawa
aythatEBissseenasauniq
quebodyin
teermsofdecisiionmakingasswellasbodyywhichleadssby
exxample
Co
ommunicatio
onandcollabo
orationwithin
nEBteamto
ca
apitalizeonfu
unctionalsynergies
Crreationandrrevisionofind
dividualandLCplan
Co
ontributingto
odevelopmen
ntofnewidea
asand
sttrategiesthattwillbringgrrowthtowholleLC
BeingtransparrenttotheresstoftheLCaboutthe
acctivitiesintheefunction

Measureo
ofsuccess

%ofEB
Bmeetingattended

%ofLC
Cmeetings


deroffunctio
onalteam
Teamlead
Arrangingand
dfacilitatingtteammeeting
gsregularly
(o
onceperweekk)
Trrackingtheperformanceo
ofteammemb
bers
Motivatingtea
M
ammemberstoachieveth
hegoalsofthee
LC
CandtopartiicipateinLCa
activities
Delegateassig
D
gnmentsthatwillenablem
memberstoleearn
an
nddevelop
Organizeteam
O
mbuildingsan
ndteamactiviitiestodevelo
op
teeamidentitya
andstrengtheenteamrelattionship
Membero
ofNationalFFunctionalTeam
Activelycontrib
butingtotheworkofNFTbyproviding
su
uggestions,id
deasorasking
gforhelpifneeded
Ed
ducatingselfandteamon
nallnationaltopics
PrresentingLCp
perspectiveto
othenationa
alteam
Co
ommunicatio
onwithotherLCVPTMsan
ndtheMCVP
reesponsibleinordertocrea
atenationalin
nitiatives
Im
mplementatio
onofGlobala
andNationalsstrategiesona
lo
ocallevel

#ofmeeetingsperm
month
Attendanceofteam
mmeetings
Activityyofmemberssinteam
#ofmeembersapplyyingforleadership
roles

%ofNFFTmeetingsaattended
#ofnationalinitiativvessuccessfu
ully
implem
mentedintheeLC
#ofGC
CPssharedwiththeNFT

Responsibiliti
R
ies
Financialmanagementandbudgettingprocess:
Coordinate financial planning and budget
m
management
taking inputts from VPs and OCPs
w
whicharealig
nedwiththeiroperationaalplansand
go
oals. Workingg with OCPs on developing suitable
budgetsforallprojects;
Plan and creaate LC budgeet (project budget) and
caashflow;
Developing gu
uidelines and regulating sp
pending on
th
he LC, identiffying strategies for costccutting and
properinvestm
ment;
Monitor
M
and analyze monthly operatting results
aggainst budge
et and cash flow. Ongoin
ng tracking
th
he revenue generation and expen
nditures to
m
manage
LC cash
c
flow and
a
making necessary
ad
djustments as necessaary. Analyzee financial
sttatements to
o pinpoint po
otential weakk areas and
providerecom
mmendationsandpossiblesolutions;
Management
M
Investmentin
nLC;
Regularupdate
esofbudgetandcashflow
waccording
to
othecurrentsituation;
Reporting all revenues and
d expenses regularly
r
to
EB
B and GA to incorporaate finance within all

M
Measureofs
success

%ofLCBud
dgetfulfillmen
nt

%ofselfcoveragerateo
ofallprojects

% of projeccts that have proper budggeting

andaccountingdone

#ofapprovalofLCbudgetfromMC

#ofrebudggeting

#ofbudgetrevision

#ofmonthssofreservesggenerated

Monthsofrreserves


sttrategicdecissions.Workto
ogetherwithEBanOCP
on strategies to ensure fin
nancial sustaainability of
eaachproject;
Create strateggies for reserrves, buildingg a reserve
an
ndmanagingreserve.

Accountin
ng,legaladm
ministrationan
ndpaymentss:
Crreateinvoices;
HandlingwithLCbankacco
ountandcash;
Maintaining
M
proper accounting reccords and
bo
ookkeeping and reportin
ng to the go
overnment.
En
nsuring LC su
ubmits all exxternal requirrements on
time. Manage
e the prepaaration of all financial
reeports; Annu
ual and qu
uarter financcial report
prreparation;
Handling all legal adm
ministration such as
reegistrationwiithgovernmeent,notarizinggimportant
do
ocuments, etc.
e
Legal do
ocuments management
(C
Contracts).Re
esponsibleforpreparation
nandusage
off the accurate and uptodate contract
co
oncerningcom
mpanies;
En
nsure all th
he financial reports to
o Member
Co
ommittee are
e sent in duee time and ensuring
e
LC
fu
ulfillsallfinancialobligationsontimeto
owardsMC;
Paarticipateininternalfinancialaudit;
Prreparefinanccialreportsfo
orinternalfinaanceaudit;
Prresentauditrreporttogeneralassemblyy;
Co
ommunicatio
on and coop
peration witth internal
au
uditor;
PrresentfinancialstatetoGA
A
GrantsMaanagement
Im
mplementing revenuegen
nerationand costsaving
sttrategiesinalllfunctionson
nthelocallevvel
Creating,trackking andupd
datingoflocaaldatabase
an
nd impleme
entation of a monthlyy database
co
ontainingthe
egrantsopportunitiesforA
AIESEC;
Research of potential grants in co
ountry and
in
nternational;
Prepare and submit grrant applicaations and
proposals;
Coaching and
d guiding the
t
grant applications
a
m
management(
(withtheOCP
P/TL);

%ofcompleeteFinancialReportssubm
mitted
ontimetottheministry

Obligationstowardscoun
ntrylawarem
met

Minimal quality accountting standard

ds are
met

Obligations toward AIEESEC Internattional

and Memb
ber Committtee are met; LC
membership
p criteria fulfilled;
f
req
quired
payments are
a
made before
b
dead
dlines,
includingtoMC(membeershipcriteriaa)and
otherLCs

Obligationtowardextern
nalsaremet

Bankaccoun
ntsarechanggedtonewEB
B

Aclearacco
ountingsystem
misinplace

%grantsapp
plicationefficciency
TotalLCinco
omesfromFu
unds&Grants
#offollowedupapplicattion
# of timess that data in databasee are
checked
#grantsapp
plications
#ofgrantsttaken
Report and financial rep
port is writteen on
timewithallneededelem
ments
Reportisseenttothedonorsmaximu
um21
dayafteren
ndoftheprojeect

Middle and end

M
e
of projects evaluattions, both
naarrative and
d financial (together with one
reesponsibleinvvolveddirectlyintheprojeect/OCP);
Accountmanagementforlo
ocaldonors

Globally

Knowledge
TheAIESECWay
AIESEC2015
AIESECXP

Nationally

Expe
erience

NationaalRealityinFinance,Acccount
lawforNGOs
LocalR
RealityofFinanceArea,C
Cross
functionallsynergy

Locally

Participatio
onatatleastt1
W
WLDC
Cashflow
wandbudget
manaagement,
myaieseec.netusage

Skills
English
Teamwork
Trainingaand
facilitatin
ng
Teammanagement

Basicc

Average

Go
ood
X
X

X
X

Excellentt

AnalyticalThinking

X
X

PlanTracking

X
X

Organizattional
Understanding

MINIM
MUMOF
NEEEDED
COMPETENCIES
(accordin
ngtoGCM)
Globalmiindset
Emotionaal
intelligence
Socialressponsibility
Entrepren
neurial
Outlook
Proactive
elearning

Someobservation
Noobservaation
Slightly
atall
ervation(0.1
(1.1
12)
Obse
(0)
1)

Regularr
Observatio
on
(2.13))

X
X

X
X

X
X