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Corporate objectives
These are the statement of intent that basically provides a firm direction for the activities an organization
performs in the pursuit of its mission. Usually in organizations there is confusion and overlapping between
the terms, objectives and the company goals. This confusion is easy o solve only if the company tends to
think of the objectives as a statement of intents and the goals as the quantifiable targets.
Sales Strategies
Sales strategy can be defined as the planned approach to the account management policy formation,
prospect identification and qualification, sales presentation, and order generation aimed at achieving a
firm's sales quotas or targets.
Following are sales strategy Objectives:
Helps in improving client loyalty
Increases the closeting ratio by knowing clients hot buttons
Helps in shorting the sales cycle with outside recommendations.
Proper sales strategy helps in offering best solutions to outsell the competitors
Helps in targeting and penetrating the most promising and profitable sectors and markets
Helps in refining and maximizing the competitive advantage and product differentiation to increase the
market margin and share.
Helps in establishing a specific plan to strengthen and enhance the lead generation
source: (Businessdictionary)
Attracting:
Screening:
Selection process:
Screening Applicants
Read all applications submitted. The selection of the top candidates for interviewing must be based on the
Job Description and specifications. New criteria cannot be introduced to assess the candidates at this
stage as it would be unfair. It is the responsibility of the persons conducting the interviews to complete the
short-listing and to ensure the process remains free of unlawful discrimination. If a committee is used, the
entire committee should agree on the short list. If a committee is not used, it is desirable that a second
person also participate in the short-listing process. The criteria used to select the top candidates and all
appropriate notes must be returned to Human Resources and Employee Development for filing and are
retained for a period of 6 months. It is good practice that all employees that apply for a position within their
department be interviewed.
Former employees who have been dismissed for misconduct cannot be considered for appointment.
Former employees who have since retired must meet certain qualifications due to their retirement status. If
there is a question about whether an applicant can or cannot be considered contact Human Resources
and Employee Development.
Arranging the Interview
The persons responsible for the interviews is responsible for scheduling dates and times for interviews
directly with the short listed candidates and notifying the candidates of any selection tests that will be used.
Federal law prohibits certain questions in an employment interview and the application for employment
has been developed to comply with Federal guidelines. Examples of such illegal questions might refer to
the applicant's age, disability, religion, ages of children, etc. Interviewing guidelines are provided to the
employing department upon referral of applications. To assure consistent treatment of each applicant, a
patterned interview might be developed by the department. Such might include specific questions of job
related functions, skills required, and how the applicant's educational background, previous experience,
etc. might be useful in the position if selected for employment.
The Interview
The purpose of interviewing is to appoint the best person for the job based solely on merit and suitability.
The Valdosta State University recruitment and selection process achieves this using methods that are
systematic, thorough, fair, unbiased and based on rational, objective, job related criteria.
At the interview, each candidate should be treated consistently. To achieve this the panel should:
Ask the same initial questions of each candidate
Supplement their understanding of the candidate's responses by following up questions as appropriate
Be consistent in allowing access to presentation material, notes and so on
Not allow any discriminatory questions, harassment, or any other conduct which breaches the equal
opportunities policy or code of conduct
Ensure that in the case of disabled candidates, the necessity for any 'reasonable adjustments' that would
be required on the job are explored in a positive manner. Assessment of disabled candidates should be
based on their expected performance in the job, given that any reasonable adjustment required was
provided.
Keep in mind that information obtained throughout the selection process is treated as confidential and is
known only to parties involved in the selection process
Keep records of interviews and the reasons for decisions - each question should receive a grade, and a
grade for overall impression. The candidates will be ranked from highest to lowest based on the scores
given and the position negotiated or offered to the highest ranking candidate. The scoring sheets and all
documentation of the interviews must be given to Human Resources and Employee Development for filing
Panel members must be aware that it is their responsibility to ensure recruitment/interview documentation
is stored securely and confidentially whilst in their possession.
Selection Tests
Where selection tests are a valid method of assessing a candidate (i.e. effectively measures the job
criteria, is relevant, reliable, fair and unbiased - also considering the predictive capacities of tests), they are
an extremely useful tool and are recommended for use. Supervisors should seek advice from Human
Resources and Employee Development on the use of such tests.
Hiring Decision
In selecting the successful candidate, the panel must make a decision based on the merit and eligibility of
the candidates as judged by:
Content of application and qualifications
Performance at Interview
Outcome of any selection tests
Reference Checks
As part of assessing the merit of each candidate, persons selecting candidates must satisfy themselves
that the information the candidate gives is authentic, consistent and honest. This includes being satisfied
about information regarding the candidate's:
application -- work history
qualifications (where a qualification is a requirement, supporting evidence or certification must be obtained
from the candidate and recorded)
evidence presented at interview
Reference checks; references must be called and information recorded for the file
a) Identify yourself immediately, explain your position within the organization and tell the person why you
are calling about the applicant.
b) Ensure confidentiality
c) Ask if he or she is free to discuss the situation
d) Try to establish rapport
e) Tell the person the position the candidate is being considered for
f) Let the person talk feely
g) Ask the references the same questions for each of your candidates
h) Always end the call with: would you rehire this person?"
Should any of these not meet the required standards, Human Resources and Employee Development
must discuss the issue with the Supervisor/Director. Use the Employment Reference Check and Education
Verification form located in Appendix 10 and Appendix 11.
Criminal Background Checks.
In an effort to provide a safe and secure workplace, to comply with Board of Regents Policy and to
minimize the potential litigation associated with "negligent hiring processes," Valdosta State University will
require background checks on the top two candidates for the position. Employment shall be conditioned
upon the execution of a consent form for criminal record disclosure and upon consideration of one's
criminal history. The Valdosta State University Police Department, upon receipt of the Consent to Criminal
History Release Form, shall conduct the background check and report results to the Department of Human
Resources.
The department will notify the applicants whose criminal history report prevents their employment. The
applicant can be referred to Human Resources and Employee Development if they have questions on the
process The applicant is allowed seven calendar days to initiate corrective action of any inaccurate report.
Proof of an error in reporting shall not disqualify the applicant and the position will not be filled until this
time period has expired.
If no action is initiated, and if the report is factual, the hiring department may resume the employment
process.
P-11: Describe two techniques used to co-ordinate and control sales output.
Sales out put control
Outputs can be triggered manually or automatically in the sales document.
Automatic determination requires maintenance of output condition record.
Print programs and layout sets control content which Should be displayed in the output. controls output
determination using condition
Technique.
Output determination procedure is determined on the basis of sales document type (sales order type,
delivery type, billing type).
Standard output determination procedure for sales order (OR), Delivery (LF) and Billing (F2) is V100000.
Output procedure contains output types, which can be processed when that sales document is created.
One document can have Output types like Delivery note and Packing list in delivery.
Output controls
Medium (Like Print, Fax, EDI)
Time of sending the output -e.g. immediately or in a batch
Which partner function of Business partner it can be sent
Language
Criteria for which output condition record can be maintained for automatic output determination
It offers flexibility of changing the key controls in the Sales documents.
Example - If order confirmation for a customer is scheduled to be printed in a batch but the customer wants
it immediately then time of dispatch control can be changed in the sales order.
instance the engineering department would be staffed only with software engineers. This leads to
operational efficiencies within that group. However it could also lead to a lack of communication between
the functional groups within an organization, making the organization slow and inflexible.
As a whole, a functional organization is best suited as a producer of standardized goods and services at
large volume and low cost. Coordination and specialization of tasks are centralized in a functional
structure, which makes producing a limited amount of products or services efficient and predictable.
Moreover, efficiencies can further be realized as functional organizations integrate their activities vertically
so that products are sold and distributed quickly and at low cost .For instance, a small business could start
making the components it requires for production of its products instead of procuring it from an external
organization. But not only beneficial for organization but also for employees faiths.
P-13: Identify and give three examples of the differences in the nature of
sales tasks and skills in a variety of context.
Sales Skills
Effective communication
Ability to listen
Ask revelent questions
Problem solver
Well-organized
Self starter and self finisher
Positive self image.
Well mannered and courteous
Naturally Persuasive
Person of Integrity
Sales Task
Specified amount of sales that a management sets for achieving or exceeding within a specified
timeframe, and allocates required resources. Sales targets are apportioned among different sales-units
such as salespersons, franchisees, distributors, agents, etc.
Three Types of Sales Task
Personal Sales Task
A salesman of Jazz has to sell 100 connections/Sims per week
Team Sales Task
Peshawar region has to sellout 2000 connections in a month
Organizational Sales Task
P-15: Explain the purpose of trade fairs and evaluate their contributions.
Trade fair
A trade fair (trade show or expo) is an exhibition organized so that companies in a specific industry can
showcase and demonstrate their latest products, service, study activities of rivals and examine recent
market trends and opportunities. In contrast to consumer fairs, only some trade fairs are open to the public,
while others can only be attended by company representatives (members of the trade, e.g. professionals)
and members of the press, therefore trade shows are classified as either "Public" or "Trade Only".
Demonstrating your product in ways not possible using other marketing channels
Recruiting distributors or dealers
Educating your target audience.
Internal Recruitment
In the case of internal recruitment people from within the organization are promoted to fill the vacant
vacancy. The HR department and the relevant department in which the vacancy exists, analyze whether
there an employee within the organization exists, who most appropriately meets the requirements of the
particular vacancy. If more then one employee is eligible for the vacancy; then that employee is chosen
who has the most outstanding record. After the promotion the employee may be sent for further training.
The effect of internal vacancy is that it motivates the employee to perform their best and produce maximum
output. It also creates a healthy competition amongst the employees. The hiring from within may have a
trickle down effect i.e. the opportunities spring not just from the first vacancy but from the vacancy created
when a person in the company fills that vacancy.
External Recruitment
If the organization feels that none of their current employees can fill out the new vacancy then they hire
from external sources. In this case the human resource management considers other departments in the
organization that might be interested in the appointment in order to make it a joint effort. They talk to
relevant supervisors and especially to the people the new person will work with. A set of expert panelists is
then selected from each relevant department to interview applicants
Direct Applicants
Ufone maintains a data base system i.e. HRMS (Human resource management system) for its internal
employees as well as the employees which they will recruit in near future. In some case certain some
people just drop their CV's at the head office. And whenever there is an opening or a vacancy occurs, the
organization may call them for an interview.
Referrals
By advertising a post internally Ufone gains an added benefit, which is; the current employees may pass
the information on to any interested friends and relations. Word of mouth is also a valuable recruitment
method for them and they draw on all appropriate contacts they have
Advertisements
Since most of the posts are of a specialist nature, they intend on advertising in the journals of professional
bodies and the trade press. Their next step is to find out how much adverts cost for varying amount of
space and decide what they can afford.
The HR management has hired the services of Interflow, an advertising agency, to propagate their service
and company for them. They are also using the services of a web designer, Eveready media, to post the
advertisement of the company on the Internet.
Electronic Recruiting
The growth of information superhighway has opened up new vistas for organizations trying to recruit talent.
Ufone is make full fledge use of this new technology, and it uses its own web page to advertise for new job
openings.
Another aspect of the electronic recruiting is that individuals don't have to physically go to the head office to
drop their CV's. They now can simply use the e-CV format provided by Ufone on its home page. The e-CV
is then transferred to the relevant database or the HR department.
Recruitment Procedure
The HR management decides on the length of the short-list, which includes five or six people at the most.
Following the advert they need help to sift through the applications. Everything is computerized and on-line
which makes it easier to handle large numbers of replies. In case they run short of time, they get the help
of other staff, supervisors and managers in the organization. Apart from the question of time, they do this
to get second opinions. They look out for the following when reading an application:
How well-matched is the candidate to the requirements
Any unexplained employment gaps
The quality of presentation
How tailored the reply is to the particular job and Ufone as an organization.
Replying To Candidates
The candidates that do not match the job are contacted as quickly as possible and dealt with courteously
since the HR management believes in the philosophy that these people, and their relatives and friends,
may be future customers or acquaintances of potential, future applicants. Those that match the job are
called over to undertake an on-line evaluation test.
Scheduling Interview
The candidates that pass the on-line evaluation test are then called for interviews. A date and a time are
arranged and the candidate appears for the interview. The questions of this interview are designed
especially for gauging the personality and ability of the candidate.
Screening Process
The results are screened by a set of panelists in order to minimize chances of error in selecting the
candidates. The HR management sometimes keeps a small number of candidates in reserve.
External Training
In-house training is customized training which is only for Ufone employees.
External training is carried out through trainers in training institutes.
Employees at Ufone are usually trained through Rameez Allahwalla (in
Karachi), Possibilities and Intec (two well-known training institutes).
Before training "Training Need Analysis" (TNA) is conducted by the manager
of the department. And after the training feedback from the employee is
taken.
Remuneration at Ufone
There are about 150 employees who are working in the Ufone Head Office and 1500 employees serving
nationwide. All of them are very devoted as they are given a wonderful learning environment to work, pay
offered to them is also very attractive and ample chance of progress motivates them to work more. The job
analysis is done on targets assigned and daily routines.
The employees are indeed very satisfied and motivated.
Ufone is basically equal employment opportunity organization. Almost 70% of its employees are male and
30% are female. The job description of each and every employee is predefined. Performance appraisal is
done on annual basis. Average age of Ufone employee is 32 years. This shows that they prefer young and
energetic people for their middle and lower level management. High profile well experienced persons are
considered for top level management. Average Salary is 12000 for a Ufone employee. Salaries are
increased as the federal government of Pakistan announced the percentage.
M-7: Compare the sales tasks and skills being used by the two selected
organization.
Ufone Sales Task & Skills:
Successful companies have long known that a well-trained, highly motivated and efficiently connected field
force is critical to their continued growth and success. Ufone realized that to stay ahead of the competition,
they must replace traditional paper based systems with mobile solutions that enable access to key
information directly from the field.
Today, Ufone's sales team is armed with Psion Teklogix WORKABOUT PRO hand-held with GPRS and a
software application built on the Microsoft CE Framework; the team retrieves data from the company's
accounting stock system through an Oracle database and uploads new data in the same manner. Known
internally as U SFA (Ufone Sales Force Automation), this application allows sales staff to create orders,
add details, fill in electronic outlet cards, review daily activity, and synchronize for real time information on
stock availability.
Sales Tasks at Ufone:
Maximum sales.
Brand Promotion.
Customer Loyalty.
Team Work.
Achievement of Assigned sales task(e.g Sales of 10 Connections & 2000 recharge balance by single
salesman).
Proper Presentation.
Complete Information about brand & Company.
Taking Competitive advantage by Smooth distribution.
Effective Communication.
Public Relation.
M-8: Measure the differences between sale staff of the selected organization
working in a domestic environment with that of operating internationally.
The sale staff of domestic and international environment has major difference. As local staff need
command on local language while international while international staff need on international languages
like English. Domestic staff needs local PR while international staff needs international exposure. Ufone is
operating just nation wide so they need domestic exposure. But following are general differences of
international & domestic sales staff.
Qualification
In domestic market a non-educated person can also sale products. But in International market it is
impossible to sale without proper education as we see ads in news paper driver cum sales man
Language
In domestic market you can sell or present in Urdu, Pashto etc but for International market sales man
should have command on International languages like English, French etc.
Cultural
Need Differences.
There are differences in need of International staff and domestic staff in life style and facilities like clothes,
foods etc.
Differences of Funds
International staff needs large funds while domestic need lesser.
Allowances differences
International staff have to travel through airplane, eat and stay in five star hotels while domestic staff
mostly travel through roads and eat in lower middle place so hey have differences in different kind of
allowances.