ProScript

User Guide
_________________________________________________________________________

Attendance Register Manager

Version
Release Date
Author
Other Contributors

1.2.20
03/10/2010
Rx Systems
N/A

Attendance Register Manager

ProScript

Table of Contents
Introduction ......................................................................... 3
Objectives ............................................................................ 3
Accessing the Attendance Register....................................... 4
Adding New Pharmacists ...................................................... 5
Updating Pharmacist Details ........................................................... 6
Deleting a Pharmacist .................................................................... 6

Printing a Certificate ............................................................ 7

Sign In & Sign Out ................................................................ 8
Absence ................................................................................ 9
Attendance Register ............................................................10
Continuing Professional Development .................................11

RxSystems 2009

Attendance Register Manager

ProScript

Introduction
The medicines Act 1968 (effective as of 1 Oct 2009) states
that there must be a responsible pharmacist in charge of
each registered pharmacy.
The responsible pharmacist is the pharmacist appointed by the employer,
who is responsible for securing the safe and effective running of the
pharmacy.
To assist Registered Pharmacies comply with the new legislation,
RxSystems have developed the Attendance Register Manager
application, which accurately records all the information currently required
by the new legislation. In addition to recording the required information,
the Attendance Register Manager also provides a facility to view and
print reports for RPSGB Inspectors, should this be required.

Objectives
After reading this manual you should be able to:
1)
2)
3)
4)
5)
6)

Create, update, and delete pharmacists details.

Log in as a Responsible Pharmacist.
Print a certificate displaying details of the Responsible Pharmacist
Accurately record the login and logout times.
Manage your absent times.
Print historical records from the Attendance Register.

RxSystems 2009

Attendance Register Manager

ProScript

Accessing the Attendance Register

The Electronic Attendance Register can be accessed from the Main
screen of ProScript as shown below.
Note: The Attendance Register application can be configured to automatically
pop-up when loading ProScript if no Responsible Pharmacist is logged in. If you
would like this feature activated, please contact the RxSystems helpdesk. (You
will need authorisation from the owner or head office if applicable.)

Click here to display the

Electronic Register.

After clicking on the [Responsible Pharmacist] button as shown above,

the main window of Attendance Register Manager will be displayed.

When using the application for the first time, the first thing youd need to
do is add the details of all pharmacists working within the pharmacy. See
below for instructions.

RxSystems 2009

Attendance Register Manager

ProScript

Adding New Pharmacists

To add a new pharmacist, click the [F8 -Pharmacist] button which is
located on the main screen. After clicking this button, you will be shown
three different options.

Click on the option reading [Add new Pharmacist].

Selecting this option will present you with the Add Pharmacist screen,
where you can add new pharmacists. Fill in the details as applicable.

The Reg No will be used

as your login.

When you have filled in all the details click this

button to save or press F10.
To add more pharmacists, simply repeat the steps above.

RxSystems 2009

Attendance Register Manager

ProScript

Updating Pharmacist Details

To update the details of an existing pharmacist, follow the steps below:
1) Click the [F8 -Pharmacist] button on the main screen.
2) Select [Update Pharmacist] from the drop down list.
3) On the Select Pharmacist window, highlight the pharmacist you
would like to update
4) Click [F10 Select].
1
3
2

4
This will then display the Update Pharmacist window. Simply update the
details, and press [F10 Save].

Deleting a Pharmacist
To delete a pharmacist, follow the steps below.
1) Click the [F8 -Pharmacist] button on the main screen.
2) Select [Delete Pharmacist] from the drop down list.
3) Highlight the Pharmacist you would like to delete on the Select
Pharmacist window.
4) Press [F10 Select].
1
3

2
4
You will then be presented with a confirmation window as shown below.

Click on [YES] to delete the pharmacist.

RxSystems 2009

Attendance Register Manager

ProScript

Printing a Certificate
You can print a certificate displaying the name of the responsible
pharmacist and their registration number using the Attendance Register
Manager. This certificate can then be displayed in your pharmacy as
notice for staff and customers.
Press the [F7 Print Pharmacist Certificate] button on the main
screen.
You will then be shown a list of all pharmacists whose details have been
entered on the system.

< Highlight the pharmacist whose

certificate youd like to print.

Press the [F10 Select] button.

This will then display a preview of the certificate.
To print the report, click the icon in the top left of the preview screen.

RxSystems 2009

Attendance Register Manager

ProScript

Sign In & Sign Out

To sign into the Attendance Register. Press [F1 Sign In] from the
Main screen. See the steps below for help with this window.
All pharmacists present in the Pharmacy can log into the Attendance manager, but only
one can be the nominated Responsible Pharmacist.

1 - Enter the Registration Number (Reg

No) of the pharmacist.

3 - If you are
the Responsible
Pharmacist,
leave the tick in
the checkbox,
otherwise untick it.

2 -Enter the
Date and
Time you are
Signing in.

4 - If you have read and agree to the

SOPs in the pharmacy, leave the tick in
the checkbox here, otherwise un-tick it.

When you have entered the details required in the window above, Press
[F10 Sign In].
All pharmacists that are currently logged in will be displayed on the main
screen, and the responsible pharmacist will be listed with a tick
icon
beside his or her name.

The status of the Responsible Pharmacist will also be displayed in

the bottom left of the ProScript main screen.

RxSystems 2009

Attendance Register Manager

ProScript

Absence
To log absence (responsible pharmacist leaving pharmacy temporarily)
follow the steps below.
1) Press the [F3 Leave] button on the main screen. This will display
the Leave Pharmacy window.
2) On the Leave Pharmacy window (below), enter details of your
absence. Most sections in this window are self explanatory. See
below for tips filling in the sections.

You can
tick more
than one
option if
applicable.

Click these
arrows to
drop a list of
previously
defined
reasons.
(See below)

3) Press [F10 Leave] to complete. You will be asked if you wish to

print a Notice for staff. This is a print-out that can be displayed
showing:
a)
b)
c)
d)
e)

The
The
The
The
The

place the pharmacist has gone to.

approximate time he/she will be gone for.
contact details in case he/she needs to be contacted.
location of the SOPs
alternate contact person

Tip:
These icons (Highlighted in red above) allow you to add commonly used
responses. For example, if a commonly used reason for your absence is a
Nursing Home Visit, you can add this to a predefined list in the Reason
section by following the steps below:
1)
2)
3)
4)

Click on the icon shown above

Press [F1 Add]
Type the new predefined response in the section provided.
Press [F10 Save]

The next time you need to fill details of your absence, use the drop-down
arrow and the
response will be listed allowing you to select it rather than
having to type it
in again.

After returning from your absence, click on the [F4 Return] button on
the main screen.
9

RxSystems 2009

Attendance Register Manager

ProScript

Attendance Register
You can view the Attendance Register at any time by pressing the [F6
Show Attendance Register] button on the main screen.
The list below can be
filtered to show for a
certain date range by
using these options.

You can also filter the list to

show all/responsible/non
responsible pharmacists here.

To print the currently displayed list, Press the [Print Register] button.
This will display a preview of the register.
To print the report, click the icon in the top left of the preview screen.

10

RxSystems 2009

Attendance Register Manager

ProScript

Continuing Professional Development

evaluate

record

identify

CPD

plan

act

What have I learnt from this training session?

How will these things improve my current or future performance in
my job?
What opportunities do I have or need to practise what I have learnt?
What help or support will I need and from whom?
How and when will I (and others) measure how well I have put my
learning into practice at work?

11

RxSystems 2009