Guided Demonstration - Automatic Preparation of Mass Addition

Lines
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Guided Demonstration - Automatic Preparation of Mass Addition Lines

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Guided Demonstration - Automatic Preparation of Mass Addition

Lines
Create a Value for a Minor Category
Before running Prepare Mass Additions to automatically prepare mass additions lines, you need
to ensure you have a unique category and clearing account.
Responsibility: Assets, Vision Operations (USA)
(N) Setup > Financials > Flexfields> Key > Values
1.

On the Find Key Flexfield Segment window, enter:

Field

Value

Application

Assets

Title

Category Flexfield

Structure

Vision Category Flexfield

Segment

Minor Category

Independent

Computer

2.

(B) Find.

3.

With your cursor in the first field in the Values table on the lower half of the window, (I)
New to create a new record.

4.

Enter a new value for the minor category, for example, modem or router. Enter the same
value in the Description field.

5.

Save your work and close the Segment Values window.

Create a Natural Account

Responsibility: Assets, Vision Operations (USA)
(N) Setup > Financials > Flexfields> Key > Values
6.

On the Find Key Flexfield Segment window, enter:

Field

Value

Application

General Ledger

Title

Accounting Flexfield

Structure

Operations Accounting Flex

Segment

Account
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7.

(B) Find.

8.

With your cursor in the first field in the Values table on the lower half of the window, (I)
New to create a new record.

9.

Enter a new four-digit account value, for example 1599.

Note: Ensure that the four-digit account value you enter has not been defined. If the value
you enter has been defined previously, enter another value.

10. In the Description field, enter Demo Clearing Account XX.

11. Press the tab key until the Segment Qualifiers window opens.
12. Change the Account Type to Asset. Leave the other fields as they are.
13. (B) OK.
14. Save your work and close the Segment Values window.
Create an Asset Category
Responsibility: Assets, Vision Operations (USA)
You need to set up an asset category using the minor asset category and the new account value
you defined.
(N) Setup > Asset System > Asset Categories
15. In the Category field, enter a major category of Computer. For minor category, enter the
name of the minor category you set up. For example, COMPUTER-MODEM.
16. In the Book field, enter OPS CORP.
17. Enter the following account information:
Field

Value

Asset Cost

01-000-5110-0000-000

Asset Clearing

01-000-new clearing account you created-0000-000

Depreciation Expense

01-000-6505-0000-000

Accumulated Depreciation

01-000-1660-0000-000

18. Accept the defaults for Bonus Expense and Bonus Reserve.
19. (B) Default Rules.
20. Enter STL in the Method field.

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21. Enter 5 in the Life Years field.

22. Enter Month in the Prorate Convention and Retirement Convention fields.
23. Save your work and close the Default Depreciation Rules window and the Asset Categories
window.
Set Up Mass Additions Line Rules
Responsibility: Assets, Vision Operations (USA)
(N) Setup > Asset System > QuickCodes
24. Query the QuickCode Rules to Prepare Mass Additions.
25. Verify that USE CUSTOM and USE CUSTOM ENERGY have disable dates. Verify that
USE DEFAULT has no disable date. For example:
Value

Description

Disable Date

USE CUSTOM

Use Custom

15-JAN-2007

USE CUSTOM
ENERGY

Use Custom
Energy

15-JAN-2007

USE DEFAULT

Use Default

Create an Invoice in Oracle Payables

Responsibility: Payables, Vision Operations (USA)
26. Log in to the Oracle Applications and choose the Payables, Vision Operations (USA)
responsibility.
27. Navigate to the Invoices form:
(N) Invoices > Entry > Invoices
28. Using the default Standard invoice type, enter the following Invoice Header information:
Field Name

Values

Trading Partner

Advantage Corp

Supplier Site

ADVANTAGE - US

Invoice Date

Use date within current open period in Oracle

Assets. For example, 15-DEC-2006

Invoice Number

XXINVMA where XX represents any value you

choose

Invoice Curr

USD

Invoice Amount

$ 5000
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Payment Method

Check

29. Save the invoice by choosing the Save icon on the Toolbar or using the CTRL + S keys.
30. (T) Lines
31. Enter the following invoice line data (Note: you can use folder technology to make data
entry easier):
Num

Type

Item

Amount
5000

Distribution Account
01-000-the four-digit clearing
account you created-0000-000

Description
Computer Parts

32. Scroll along the Invoice Lines window and click the Track As Asset check box.
33. Save your work.
34. Validate your invoice by selecting the (B) Actions..1 and then checking the Validate check
box.

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35. (B) OK.

36. Create accounting for your invoice by selecting the (B) Actions1 and checking the Create
Accounting check box. Select the Final option. Then select (B) OK. You will receive a
message stating that accounting has been created for the invoice.

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37. Close out of the Invoice Workbench window.

Create Mass Additions Lines
Responsibility: Payables, Vision Operations (USA)
38. Proceed to the Submit Request form:
(N) Other > Requests > Run
39. Choose Single Request and click (B) OK.
40. Choose to run the Transfer Journal Entries to GL process from the List of Values with the
following parameters:
Parameter

Value
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Ledger

Vision Operations (USA)

End Date

Use the invoice date of the of the invoice you created (01-MMMYYYY)

Post in General Ledger

No

41. (B) OK.

42. (B) Submit.
43. View your concurrent request to ensure it completes normally.
(N) Other > Concurrent
44. (B) Find.
45. From the Requests form, select (B) Submit a New Request.
46. Select Single Request and click (B) OK.
47. Choose to run the Mass Additions Create process from the List of Values using the following
parameters:
Parameter

Value

GL Date

Use the invoice date of the invoice created (01-MMM-YYYY)

Book

OPS CORP

48. (B) OK.

49. (B) Submit
50. View the concurrent request to ensure it completes normally.
51. Select (B) Submit a New Request.
52. Select Single Request and click (B) OK.
53. Select the Mass Additions Create Report from the List of Values and enter OPS CORP as the
parameter. Select (B) Submit.
54. (B) No.
55. When the request finishes, select (B) View Output and review the Mass Addition lines that
were created.
56. Close the Requests window.

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Run the Prepare Mass Additions Program

Responsibility: Assets, Vision Operations (USA)
57. (N) Mass Additions > Prepare Mass Additions
58. Enter OPS CORP in the Book field and your invoice number in the Invoice field and click
(B) Find.
59. (B) Open.
60. In the Mass Additions window, confirm that your invoice contains no category information.
61. Close out of the Mass Additions window.
62. Navigate to the Submit Request window.
63. (N) Other > Requests > Run
64. Choose Single Request and click (B) OK.
65. Enter Prepare Mass Additions in the Name field.
66. In the parameters window, enter OPS CORP in the Book field.
67. (B) OK.
68. (B) Submit.
69. When you receive the message Submit another request? Select (B) No.
70. Find your invoice again in the Mass Additions window and confirm that the category has
been added.
71. Click (B) Assignments and confirm that the expense account has been added.
72. In the Assignments window, enter USA-CA-SAN FRANCISCO-100 in the Location field.
73. Save your work and close the Assignments window.
74. Back on the Mass Additions Summary window, enter a description in the Description field,
for example, XX Asset.
75. Change the queue to Post.

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Post Mass Additions

Responsibility: Assets, Vision Operations (USA)
76. Navigate to the Submit Request window.
(N) Mass Additions > Post Mass Additions
77. Enter the following values:
Program

Stage

Parameters

Mass Additions Post

Mass Additions Post

OPS CORP

Mass Additions Posting

Report

Mass Additions Posting

Report

OPS CORP

78. (B) Submit.

79. Navigate to the Requests window to view your requests:
(N) Other > Requests > Concurrent
80. Choose (B) Find.
81. Select the Request ID of the Mass Additions Posting Report you just ran and choose (B)
View Output.
82. View your asset in the Asset Workbench.
(N) Assets > Asset Workbench
83. Enter your asset number in the Asset Number field and OPS CORP in the Book field and
click (B) Find.
84. Close the Assets window.

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