Beruflich Dokumente
Kultur Dokumente
CIRCULAR
No. 2013-_9_
GUIDELINES IN THE GRAN!' OF THE FY 2012 PERFORMANCE
BASED BONUS FOR DILG-LG PERSONNEL
SUBJED'
Pursuant to Administrative Order No. 25 dated 21 December 2011 and Executive Order
No. 80 dated 20 July 2012, an Inter-Agency Task Force (IATF) was created to harmonize,
unify, streamline and simplify existing monitoring and reporting requirements and processes
and to formulate the implementing guidelines on the implementation of the Performancebased System. In line thereto, IATF issued Memorandum Circular Numbers 2012-1, 2012-02A,
2012-03 and 2012-05, which will be adopted as the bases for the following implementing
guidelines to govern the grant of the DILG PBB for FY 2012.
1.0 Coverage
All officials and employees of DILG Regional offices, bureaus, including LGA, services,
and other operating units within the DILG-LG Sector holding regular plantilla positions
and all contractual employees who are in the government service as of November 30, 2012
and have rendered at least four months of service during the year as of November 30,
2012.
2.0 Requirements
The following shall be observed in determining the eligibility for the grant of the PBB of
personnel within the DILG-LG Sector offices/operating units:
2.1 Personnel should have rendered at least four (4) months of service and or still in
service as of November 30, 2012;
2.2 Employees belonging to the first and second levels should receive a rating of at
least "Satisfactory" under the DILG PPES;
2.3 Contractual personnel who may be entitled to the PBB are those occupying
positions in the DBM-approved contractual staffing pattern. They maybe ranked
along with the regular personnel;
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2.4 Personnel on detail to another government agency for three (3) months or
more as of November 30, 2012 shall be included in the ranking of
employees in the recipient agency which rated his/her performance;
2.5 Personnel on scholarship may be included in the ranking, provided they
qualify based on the performance criteria established by the DILG-OSEC
Performance Management Group (PMG) and approved by the SILG;
2.6 Personnel found guilty of administrative and or criminal cases filed
against them and meted penalty in FY 2012 shall not be entitled to the FY
2012 PBE. If the penalty meted out is only a reprimand such penalty shall
not cause disqualification to receive the PBB;
3.2 Each office/operating unit within the cluster/group will be forced ranked
following a normal distribution per IATF MC No. 2012 - 03 (Top 10% Best Performer; Next 25% - Better Performer; and Next 65% - Good
Performer).
3.3 All officials and employees who qualified for the PBB based on the criteria
set in Section 2 shall be forced ranked following the same normal
distribution as that applied to forced ranking of offices/operating units.
3.4 The amount of PBB for personnel occupying first and second level
positions shall be contingent on the ranking of their respective offices, as
follows:
INDIVIDUAL PERFORMANCE
OFFICE
PERFORMANCE
BEST
BETTER
GOOD
BEST
(Top 10%)
BETTER
(Next 25%)
GOOD
(Next 65%)
35,000
25,000
15,000
20,000
13,500
10,000
10,000
7,000
5,000
CRITERIA
A. Accomplishments III accordance to PBB
Performance Targets (source: PBB Form A-I)
B. PPA Accomplishments (source: OPB and
WEIGHT
60%
4QO/o
Accomplishment Reports)
b.l Priority PPAs
28%
12%
TOTAL
100%
4.2 Rating and ranking of personnel belonging to first and second level
positions may follow the criteria below. Weight allocations may be
adjusted but greater emphasis must be placed on individual
accomplishments for the year. Please see sample rating forms which may
be used. (Annexes A- for 2ndlevel and B-for 1st level).
CRITERIA FOR RANKING OF PERSONNEL
Performance
WEIGHT
60%
Employee Behavior
30%
10%
100%
Each RO/Bureau/Service/operating
unit shall submit to the DILG-OSEC
Performance Management Group, thru Administrative Service, the final list of forcedranked personnel (please specify employees' Salary Grade) on or before July 19, 2013
using but not limited to the above individual rating criteria.
These guidelines shall be enforced for the grant of PBB for FY 2012.
DlLG-OSEC OUTGOING
13-01964
~~
ANNEXA
BASED-INCENTIVE
nd
(For 2
Numerical
Level Employee)
YEAR:
preceding
the evaluation)
corresponding
RARELY
the performance
VERY
OFTEN
OFTEN
of the concerned
employee.
CONSISTENTLY
shows the
conduct
being
described
>"
Recommends or implements
reforms
of the office goals and objectives
Suggests new perspectives/ideas
adopted
to the attainment
or program
Builds on introduced
acceptance
as systems,
policies, projects
contributing
innovation/s
for better
implementation
or
of the change/project/program
~,<:~
JUDGEMEI\IJAND
~RITICAl niINKIJlJG,.
':"
','
,The m~'nnei ef analyzing, conceptualizing, evaluating and deciding based on gathered facts and observations:' "'.
Knowledgeable
expertise
to handle tasks
prior to
decision making
6
in
activity
Weighs situations/facts
Sets priorities
Solicits ideas/information
10
?i; '",'."
~:,';< ',::
",
15
16
inaccomplishing
",'
-. .,~, - .',c--
14
information
tasks
~;~'>~~~.t.~:j'_.
11
12
13
by competing
from subordinates,
-:t.
~'
WORK ETHICS
tasks and.receptivltv
disposition
even in stressful
work situations
peers and
subordinates
Maximizes
expected
.4
resources to achieve
~
(l)
bD
" ,
ro
-:
on time
" .
in any misdeed/misconduct
to achieve results/tasks
"
t..,,:-
2
2
2
3
3
3
4
4
4
5
5
5
0..
~'ff;
..~
ANNEX A
when
rating Supervisory
level employee
and/or
designated
supervisors
..
-.,!
[SG 18-24].
"
LEADERSHIP'
. The manner of directing, Influencing, motivating and developing confidence of peers and subordinates to work
, and initiating teamwork to accomplish assigned tasks and achieve office goals and objectives.
!
Directing
17
Set priorities,
18
the programs
using a systematic
process
19
Effectively
monitors
alignment
with organizational/national
and evaluates
20
accountabilities
office performance
to subordinates
on expected
to ensure
results
Influencing
Exhibits passion for work and the organization
21
Sets an example
22
23
by providing
substantive
organization's
performance
Demonstrates
good communication
contribution
to the
skills
Motivating
Inspires a sense of purpose that unifies co-workers
24
through
a shared
vision
Mentors
25
and
skills
Consults and entertains
26
Approachable
27
suggestions
and upholds
a conducive
environment
for a healthy
and abilities
of subordinates
discussion
Developing
Develops skills, knowledge
work performance
28
through
technical
for effective
training
programs
NEVER
shows the
conduct
being
described
RARELY
(2-3
times)
tI'
OFTEN
(4-8)
VERY
OFTEN
(9-15)
Tardiness
Under time
Absences
Non attendance
Non
Submission
1
1
1
1
Late
Submission
Submits
updated
Submits
PPES on time
4
4
4
4
3
3
3
3
5
5
5
of Assets & Liabilities
(SALN) within
given-
Submits liquidation
2
2
2
2
On Time
Submission
deadline
3
4
CONSISTENTLY
shows the conduct
being described
(more than 15
times)
5
5
III
be
C1l
0-.
Department
PLEASE DO NOT FILL-UP BELOW THE DOTIED LINE. FOR ASSESSORS USE ONLY.
SUMMARY OF ASSESSMENT
IUII:tIIII:
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Creativity
and Innovation
Judgment
& Critical Thinking
Work Ethics
Leadership
TOTAL RATING
GRAND TOTAL
REMARKS:
~~
M
OJ
bO
cu
0.. .
ANNEX B
~~
.'O&JI,'.'
PERFORMANCE
BASED-INCENTIVE
st
Numerical
YEAR:
FIRST RATING PERIOD
SECOND RATING PERIOD
Total Score (I + 11)/2
NEVER
shows
the
conduct
being
described
1
CONSISTENTLY
RARELY
OFTEN
VERY
OFTEN
shows the
conduct being
described
Improved methods/systems
2
2
3
3
4
4
5
5
~;;;;c;;'2
~~j~~;"~~~!di;f12~::~f~;~1[o~~'li~:~~~:~X~;~~~%~~I~~!~!~hJ~~~'~ha~a;~:~a~J~e~or~:~~~'3'~,
11
12
13
14
15
16
1
1
1
1
.'.',:
2
2
2
2
2
3
3
3
3
3
4
4
4
4
4
5
5
5
5
5
ANNEX B
NEVER
shows the
conduct
being
described
RARELY
(2-3
Tardiness
Under time
Absences
Non attendance
rI~~Imf.....
Non
Submission
1'
Late
Submission
..
1
1
1
OFTEN
(4-8)
times)
CONSISTENTLY
shows the conduct
being described
(more than 15
times)
VERY
OFTEN
(9-15)
Submits updated
4
4
4
4
5
5
5
5
On Time
Submission
(SALN) within
given
Submits liquidation
3
3
3
3
deadline
2
2
2
2
0
0
1
1
5
5
PLEASE DO NOT FILL-UP BELOW THE DOTTED LINE. FOR ASSESSORS USE ONLY.
SUMMARY OF ASSESSMENT
-N
Uil i!ii.]m:r:m~ij:f.t43.Jmtia~it-Jt1llk1A1W!~
~~.TOTALC!..&
RATING
~
III:.:I::I:"! , '1-'11I.
Judurnent
Work Ethics
I:U'f-
TOTAL
RATING
REMARKS:
(.75)*
DIMENSION)
one to
(100).
encircled from items one to five. Do not add item no. four if no
travel has been made during the rating period. Do not rate.
2. Divide the score by twenty (for employees who have rating on item no. 4) and
fifteen (for those who do not have a rating on item no. 4).
3. Then, multiply it by .075 then multiply it by one hundred
(100).
FINAL RATING
Add the ratings of Letters A, B, C & D.
"Point seventy-five
of the PPES