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6/14/2014

220 Excel keyboard shortcuts for PC and Mac | Exceljet

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220 Excel keyboard shortcuts for PC and Mac


Windows shortcuts in dark gray on the left, Mac shortcuts in white on the right.
On Macs, you generally need to use the Fn key for certain shortcuts, as shown
below.

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Search Shortcuts
Apply

Reset

File
Create new workbook
Ctrl

Open workbook
Ctrl

Save workbook
Ctrl

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220 Excel keyboard shortcuts for PC and Mac | Exceljet

Save as

F12

Print file
Ctrl

Open print preview window


Ctrl

F2

Close current workbook


Ctrl

F4

Close Excel
Alt

F4

Ribbon
Expand or collapse ribbon
Ctrl

F1

Activate access keys


Alt

Move to next ribbon control


Tab

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Tab

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220 Excel keyboard shortcuts for PC and Mac | Exceljet

Activate or open selected control


Space

Space

Confirm control change


Enter

Return

Get help on selected control


F1

General
Open help
F1

Undo last action


Ctrl

Redo last action


Ctrl

Copy selected cells


Ctrl

Cut selected cells


Ctrl

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220 Excel keyboard shortcuts for PC and Mac | Exceljet

Paste content from clipboard


Ctrl

Display the Paste Special dialog box


Ctrl

Alt

Display find and replace


Ctrl

Display find and replace, replace selected


Ctrl

Find previous match


Ctrl

Shift

F4

Find next match


Shift

F4

Create embedded chart


Alt

F1

Fn

F1

Create chart in new worksheet


F11

Fn

F11

Toggle Autofilter
Ctrl

Shift

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F
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Activate filter

Alt

Insert table
Ctrl

Select table row


Shift

Space

Space

Space

Select table column


Ctrl

Space

Select table
Ctrl

Drag and Drop


Drag and cut
drag

drag

Drag and copy


Ctrl

drag

drag

drag

Drag and insert


Shift

drag

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220 Excel keyboard shortcuts for PC and Mac | Exceljet

Drag and insert copy


Ctrl

Shift

drag

drag

Drag to worksheet
Alt

drag

drag

drag

Drag to duplicate worksheet


Ctrl

drag

Navigation
Move one cell right

Move one cell left

Move one cell up

Move one cell down

Move one screen right


Alt

PgDn

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Fn

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220 Excel keyboard shortcuts for PC and Mac | Exceljet

Move one screen left


Alt

PgUp

Fn

Move one screen up


PgUp

Fn

Fn

Move one screen down


PgDn

Move to right edge of data region


Ctrl

Move to left edge of data region


Ctrl

Move to top edge of data region


Ctrl

Move to bottom edge of data region


Ctrl

Fn

Move to beginning of row


Home

Move to last cell in worksheet


Ctrl

End

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Fn

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Move to first cell in worksheet


Ctrl

Home

Fn

Turn End mode on


End

Fn

Selection
Select entire row
Shift

Space

Space

Space

Select entire column


Ctrl

Space

Select entire worksheet


Ctrl

Add non-adjacent cells to selection


Ctrl

Click

Click

Move right between non-adjacent selections


Ctrl

Alt

Move left between non-adjacent selections


Ctrl

Alt

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Toggle add to selection mode


Shift

F8

Fn

F8

Cancel selection
Esc

Esc

Active Cell
Select active cell only
Shift

Backspace

Delete

Show the active cell on worksheet


Ctrl

Backspace

Delete

Move active cell clockwise in selection


Ctrl

Move active cell down in selection


Enter

Return

Move active cell up in selection


Shift

Enter

Return

Move active cell right in a selection


Tab

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Tab

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Move active cell left in a selection


Shift

Tab

Tab

Extend Selection
Extend selection by one cell right

Shift

Extend selection by one cell left

Shift

Extend selection by one cell up

Shift

Extend selection by one cell down

Shift

Extend the selection to the last cell right


Ctrl

Shift

Extend the selection to the last cell left


Ctrl

Shift

Extend the selection to the last cell up


Ctrl

Shift

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Extend the selection to the last cell down


Ctrl

Shift

Fn

Fn

Fn

Extend selection up one screen


Shift

PgUp

Extend selection down one screen


Shift

PgDn

Extend selection to start of row


Shift

Home

Extend selection to first cell in worksheet


Ctrl

Shift

Home

Fn

Fn

Fn

F8

Extend selection to last cell in worksheet


Ctrl

Shift

End

Toggle extend selection mode


F8

Select Special
Display 'Go To' dialog box
Ctrl

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Select cells with comments


Ctrl

Shift

Fn

Select current region around active cell


Ctrl

Shift

Space

Select current region


Ctrl

Select current array


Ctrl

Select row differences


Ctrl

Select column differences


Ctrl

Shift

Select direct precedents


Ctrl

Select all precedents


Ctrl

Shift

Select direct dependents


Ctrl

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]
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220 Excel keyboard shortcuts for PC and Mac | Exceljet

Select all dependents


Ctrl

Shift

Select visible cells only


Alt

Cell edit mode


Edit the active cell

F2

Insert or edit comment


Shift

F2

Fn

F2

Cancel entry
Esc

Esc

Select one character right


Shift

Select one character left


Shift

Move one word right


Ctrl

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Move one word left


Ctrl

Select one word right


Ctrl

Shift

Fn

Fn

Select one word left


Ctrl

Shift

Select to beginning of cell


Shift

Home

Select to end of cell


Shift

End

Delete to end of line


Ctrl

Delete

Delete

Delete character to the left of cursor


Backspace

Delete

Delete character to the right of cursor


Delete

Fn

Delete

Start a new line in the same cell


Alt

Enter

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Return
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Entering data
Enter and move down
Enter

Return

Enter and move up


Shift

Enter

Return

Enter and move right


Tab

Tab

Enter and move left


Shift

Tab

Tab

Complete entry and stay in same cell


Ctrl

Enter

Return

Enter same data in multiple cells


Ctrl

Enter

Return

Insert current date


Ctrl

Insert current time


Ctrl

Shift

Fill down from cell above


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Ctrl

'

"

Fill right from cell left


Ctrl

Copy formula from cell above


Ctrl

'

Copy value from cell above


Ctrl

"

Add hyperlink
Ctrl

Display AutoComplete list


Alt

Formatting
Display the Format Cells dialog box
Ctrl

Display Format Cells with Font tab selected


Ctrl

Shift

Apply format again


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F4

Apply or remove bold formatting


Ctrl

Apply or remove italic formatting


Ctrl

Apply or remove underscoring


Ctrl

Apply or remove strikethrough formatting


Ctrl

Add or remove the shadow font style

Add or remove the outline font style

Align center
Alt

Align left
Alt

Align right
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Alt

Indent

Remove indent

>

<

Increase font size one step

Decrease font size one step

Number Formatting
Apply general format
Ctrl

Shift

Apply currency format


Ctrl

Shift

Apply percentage format


Ctrl

Shift

Apply scientific format


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Ctrl

Shift

Apply date format


Ctrl

Shift

Apply time format


Ctrl

Shift

Apply number format


Ctrl

Shift

Borders
Add border outline
Ctrl

Shift

&

Add or remove border right


Alt

Add or remove border left


Alt

Add or remove border top


Alt

Add or remove border bottom


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Alt

Add or remove border upward diagonal


Alt

Add or remove border horizontal interior


Alt

Add or remove border vertical interior


Alt

Remove borders
Ctrl

Shift

Formulas
Toggle absolute and relative references

F4

Open the Insert Function Dialog Box


Shift

F3

Fn

F3

Autosum selected cells


Alt

Toggle formulas on and off


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Ctrl

Insert function arguments


Ctrl

Shift

Enter array formula


Ctrl

Shift

Enter

Return

Calculate worksheets
F9

Fn

F9

Calculate active worksheet


Shift

F9

Fn

F9

Force calculate all worksheets


Ctrl

Alt

F9

Evaluate part of a formula


F9

Fn

F9

Expand or collapse the formula bar


Ctrl

Shift

Display function arguments dialog box


Ctrl

Define name
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Ctrl

F3

Define name using row and column labels


Ctrl

Shift

F3

Shift

F3

Paste name into formula


F3

Accept function with autocomplete


Tab

Tab

Grid Operations
Display Insert Dialog box
Ctrl

Shift

Insert rows
Ctrl

Shift

Insert columns
Ctrl

Shift

Display Delete dialog box


Ctrl

Delete rows
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Ctrl

Delete columns
Ctrl

Delete cells
Ctrl

Delete contents of selected cells


Delete

Fn

Delete

Hide columns
Ctrl

Hide rows
Ctrl

Unhide rows
Ctrl

Shift

Unhide columns
Ctrl

Shift

Group rows or columns


Alt

Shift

Ungroup rows or columns


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Alt

Shift

Open Group Dialog Box


Alt

Shift

Open Ungroup Dialog Box


Alt

Shift

Hide or show outline symbols


Ctrl

Pivot Tables
Select entire pivot table
Ctrl

Toggle pivot table field checkbox


Space

Space

Group pivot table items


Alt

Shift

Ungroup pivot table items


Alt

Shift

Hide pivot table item


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Ctrl

Ctrl

Create pivot chart on same worksheet


Alt

F1

Create pivot chart on new worksheet


F11

Fn

F11

F11

Workbook
Insert new worksheet
Shift

F11

Go to next worksheet
Ctrl

PgDn

Fn

Fn

Go to previous worksheet
Ctrl

PgUp

Move to next pane


F6

F6

Move to previous pane


Shift

F6

F6

Go to next workbook
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Ctrl

Tab

Tab

Go to previous workbook
Ctrl

Shift

Tab

Tab

Display control menu


Alt

Space

Minimize current workbook window


Ctrl

F9

Maximize current workbook window


Ctrl

F10

Dialog boxes
Move to next control
Tab

Tab

Move to previous control


Shift

Tab

Tab

Tab

Move to next tab


Ctrl

Tab

Move to previous tab


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Ctrl

Shift

Tab

Tab

Accept and apply


Enter

Return

Check and uncheck box


Space

Space

Cancel and close the dialog box


Esc

Esc

Other
Open Spelling dialog box
F7

F7

Open Thesaurus dialog box.


Shift

F7

F7

Open Macro dialog box


Alt

F8

Fn

F9

Fn

F11

Open VBA Editor


Alt

F11

Hide or show objects


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Ctrl

Display Modify Cell Style dialog box


Alt

'

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220 Excel keyboard shortcuts for PC and Mac | Exceljet

Laminated quick-reference cards


Excel has a ton of shortcuts that can save you time. These quick
reference cards are printed in color and list over 200 Excel
shortcuts for both Windows and Mac.
Printed in color on 10 pt. card stock with a matte finish
Laminated and non-laminated versions available
Color-coded, with Windows and Mac side-by-side
No batteries or WIFI required
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