State Blood Transfusion Council, West Bengal

Swasthya Bhawan, 1st Floor, Wing B, GN 29, Sector V, Salt Lake City, Kolkata 91
Ph. No: (033) 2333-0526, Fax No. : ( 033) 2357 0122
Minutes of the meeting of the Executive Committee of State Blood Transfusion Council, West
Bengal held on 05.04.2011 at 02.30 p.m. in the conference hall of West Bengal State AIDS Prevention
& Control Society, Swasthya Bhawan, 1st Floor, Wing B, GN 29, Sector V, Salt Lake City, Kolkata
700 091.
Members Present:1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.

Dr. M. N. Roy, Addl. Chief Secretary, Dept. of H & FW, Govt. of WB

Dr. R. K. Vats , Member Secretary & Principal Secretary, Dept. of H & FW, Govt. of WB
Shri C. N. Ghosh, Director , Drugs Control
Dr. B. Mandal, Addl. Project Director, WBSAP&CS
Shri K. K. Jha, Joint Director ( Finance ), WBSAP&CS
Dr. R. L. Ganguly, Joint Director ( Blood Safety )
Dr. N. K. Chanda, Deputy Director ( Blood Safety )
Dr. S. N. Guchait, Director IBTM&IH
Dr. D. K. Panda, Director, RBTC, NRS MCH,
Dr. B. Bhattacharya, Director, RBTC, R. G. Kar MCH
Dr. Madhusudan Mondal, Director, RBTC, CNMCH
Dr. Tapan Kr. Ghosh, Director, RBTC, BMCH
Dr. Prasun Bhattacharya, Asst. Prof. MCH.
Shri N. Kundu Das, Asst. Director , Drugs Control & Quality Manager, WBSAP&CS
Shri A. Banerjee, Asst. Director , Drugs Control.
Shri Debabrata Ray, AVBDWB
Shri Apurba Ghosh, WBVBDF
Ms Rajrupa Ghosh, Quality Manager, WBSAP&CS
Dr. M. N. Roy, President, SBTC, West Bengal & Addl. Chief Secretary to the Govt. of West Bengal,

Health & Family Welfare Department took the chair. The following discussions were held and decisions
were taken in the meeting.
1. CONFIRMATION OF MINUTES OF THE LAST MEETING :- Minutes of the last meeting of
Governing Body of SBTC, West Bengal held on 10.11.2010, and was circulated among the
members vide memo. no. SBTC/1E- 05- 05/ Pt.-I/85-A dated 13.11.2010 was confirmed.
2. FINANCIAL STATUS AS ON 31.03.2011 :-

Fund flow status, SOE, Outstanding advance positions and major expenses as on 31.03.11 were noted.
The President expressed his displeasure over the accumulation of advances and non supply of required
fund, especially under the head Refreshment and Camp Contingency to the Blood Banks by the RBTCs.
It was decided that RBTCs would continue to exercise administrative and financial control over all
matters as before, over the Blood Banks, except for Refreshment and Camp Contingencies. Upto
31.03.11 the RBTCs will settle all outstanding claims of all Blood Banks in this matter and from 1st
April11 SBTC will directly transfer (ONLY REFRESHMENT & CAMP CONTINGENCY) fund to the Blood
Banks in the name of the Superintendent of the Hospitals on monthly basis and release further fund on
DA-ADMIN

receipt of SOE. All the Superintendent are required to open a separate Bank A/c. for Blood Donation
purpose and operate it jointly with M.O. BB/Asst. Superintendent and sent monthly SOEs.
The matter was approved.

2.1 FUNDS FLOW POSITION AS ON 31.03.2011 (FINANCIAL YEAR 2010-11):Details

Amount (in Rs)

Opening Balance
UBI Bank 1
UBI Bank 2

(Figure in Rs)

Amount (in Rs)

Amount (in Rs)

7,132,618.25
113,932.00
7,246,550.25
2,741,996.55
35,005.00

Advances to RBTC
Cheque In Hand
Total of Opening Balance
Fund received during the year
Health & Family Welfare
WBSAP&CS
Health & Family Welfare (RCH)

10,023,551.80
37,500,000.00
26,500,000.00
3,408,800.00
67,408,800.00

Other Income receieved

Sale of Tender Form
Interest from Bank
Interest from RBTC

3,700.00
533,388.00
119,865.00
656,953.00

Total Fund received during the year

Total Fund Available during the period
Application of Fund
Direct Expenses
Indirect Expenses
Blood Bank Equipment
Software Development
EMD Released
Total Fund Utilized during the period
Closing Balance
Bank
UBI 1
UBI 2

68,065,753.00
78,089,304.80
47,808,666.40
1,303,843.74
1,083,968.00
1,133,884.00
14,100.00
51,344,462.14

6,323,044.01
7,824,753.00
14,147,797.01
12,597,045.65

Advances to RBTC
Total of Closing Balance

26,744,842.66

The position was noted.

2.2 STATUS OF OUTSTANDING ADVANCES AS ON 31.03.11 :S
L
1
2
3
4
5
6
7
8

a) In 8 RBTCs :Name of
Opening
RBTC
Balance
IBTMIIH
411511.00
RG Kar MCH
513516.00
CNMCH
95059.00
NRS MCH
210597.00
MCH,Kolkata
164181.00
BMCH
476135.00
BSMCH
250192.55
NBMCH
620805.00
Total
2741996.55

b) In NGOs :SN
Name of the NGO
1
WBVBDF
2
AVBD
Total

(Figure in Rs)

Adj. in
O/B
0.00
1657.00
0.00
0.00
0.00
0.00
0.00
0.00
1657.00

Advance (Rs.)
6015445.00
4699352.00
2999190.00
3517661.00
3291008.00
1985049.00
2487416.10
2193768.00
27188889.10

SOE

6426956.00
5214525.00
3094249.00
3728258.00
3455189.00
2461184.00
2737608.65
2814573.00
29932542.65

4479695.00
2743073.00
1911363.00
2350895.00
2048765.00
1398177.00
1035305.00
1368224.00
17335497.00

Refund

Balance (Rs.)

0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00

1947261.00
2471452.00
1182886.00
1377363.00
1406424.00
1063007.00
1702303.65
1446349.00
12597045.65
(Figure in Rs)

Opening Balance
0.00
0.00
0.00

Advance
2976527.00
1162000.00
4138527.00

The above position was noted.

DA-ADMIN

Total

Total
2976527.00
1162000.00
4138527.00

SOE
2976527.00
1162000.00
4138527.00

Refund
0.00
0.00
0.00

Balance
0.00
0.00
0.00

2.3 STATUS OF OUTSTANDING ADVANCES WITH RBTCS AS ON 31.03.2011

S
N

Name of
SBTC

1
2
3
4
5
6
7
8

IBTM&IH
RG.Kar MCH
CNMCH
NRS MCH
MCH,Kolkata
BMCH
BSMCH
NBMCH
TOTAL

Salary of
M. O.
73284
631110
433800
165560
354570
131400
25000
30000
1844724

Salary of
Lab.
Tech
183884
302260
100400
137130
144100
104100
218320
30000
1220194

Salary of
Scavenger
32200
42500
0
0
0
0
0
0
74700

Refresh
ment
charges
387265
740940
262355
618750
451080
449160
876673
550169
4336392

Camp
continge
ncy
194128
434814
135926
344625
185785
296919
513009
733148
2838354

Gel Card

Trai
ning

765300
143460
96360
60962
102669
26380
0
0
1195131

0
0
0
0
0
5662
5634
0
11296

Visit to
Blood
Bank
0
20000
20000
0
20000
19500
0
20000
99500

(Figure in Rs)

Interest

Reagents

Total
balance

0
0
6361
0
19834
0
14131.65
22241
62567.65

311200
156368
127684
50336
128386
29886
49536
60791
914187

1947261
2471452
1182886
1377363
1406424
1063007
1702303.65
1446349
12597045.65

The position was noted.

2.4

STATEMENT OF EXPENDITURE FOR THE PERIOD FROM 01.04.2010 TO 31.03.2011

S.
N.

Particulars

WBSAP&CS
for Blood
Donation
purpose

State Govt.
for Blood
Donation
purpose

State Govt.
for Blood
Transfusion
Services

(Figure in Rs)
WB State
Health &
Total
Family Welfare
(RCH)

Blood Donation Programme

Component - 1 : Programme Management

1.1
1.2
1.3

Salary of Staff
2,889,385.00
Salary to Doctors
1,551,910.00
Salary of Lab Tech.
1,295,207.00
Refreshment charges to Voluntary
1.4 blood donors
4,668,075.00
1.5 Camp Contingency
1,371,239.90
1.6 Camp Consumables
2,840,171.50
1.7 Meeting Expenses
1.8 Office Expenses
7,750.00
1.9 Audit fee
2
Traveling Expenses
945,073.74
2.1 Legal Expenses
2.2 Consultancy Charges
582
2.3 Supervisory Visit
500
Total
15,569,894.14
Component - 2 : IEC and Awareness
2.1 IEC, Awareness & Training
964,457.00
2.2 Promotion of V BD
2,641,100.00
Total
3,605,557.00
Component - 3 : Blood Transfusion Services
3.1 Blood Bank Consumables
5,537,407.00
3.2 Blood Bank Equipments
61,388.00
Hiring charges of Security &
3.3 Scavengers
153,000.00
3.4 Gel Card
152,369.00
3.5 Reagents
772,313.00
3.6 Software Development
648,071.86
Total
7,324,548.86
Grand Total
26,500,000.00

2,359,659.00
1,609,770.00
1,506,900.00

5,249,044.00
3,161,680.00
2,802,107.00

2,318,400.00
1,757,507.00
1,367,866.00
23,000.00
15,096.00
154,420.00
66,264.00
85,500.00
6,158.00
0

6,986,475.00
3,128,746.90
4,208,037.50
23,000.00
22,846.00
154,420.00
1,011,337.74
85,500.00
6,740.00
500.00
26,840,434.14

0.00

0.00

1,229,380.00
3,222,100.00
4,451,480.00

3,689,263.00
1,022,580.00

3,408,800.00

11,270,540.00

264,923.00
581000.00
845,923.00
4,063,644.00
43800

485812.14
4,593,256.14
16,709,719.14

4,711,843.00
4,711,843.00

3,408,800.00
3,408,800.00

16,699,114.00
1,083,968.00
196,800.00
152,369.00
772,313.00
1,133,884.00
20,038,448.00
51,330,362.14

The position was noted and approved.

2.5 APPROVAL OF MAJOR EXPENDITURE: The following major expenditure incurred during the
financial year 2010-2011 may be approved.
S.
N.

Name of Supplier

Item

Amount
(in Rs)

1.

M/s. J. R. Enterprise

Supply of Metal Badge

4,80,430/-

2.

M/s. Fleming Laboratories

Supply of HCV (Rapid) kits

10,38,000/-

3.

M/s. HLL Life Care

Supply of Single

20,53,440/-

DA-ADMIN

S.
N.

Name of Supplier

Amount
(in Rs)

Item

4.

M/s. The Electro-Medical Allied

Supply of Reagent Refrigerator

10,22,580/-

5.

M/s. Eastern Medikit

Single Blood Bags

8,08,090/-

6.

M/s. Anandamoyee Traders

Supply of Donor Credit Card

3,28,415/-

7.

M/s. J. Mitra & Co.

Supply of HCV (ELISA)

13,70,880/-

8.

M/s. Florence Offset Process Pvt. Ltd.

Supply of Screening & Registration Card

2,78,400/-

9.

M/s. Tulip Diagnostics

Supply of Elisa Reader

4,14,025/-

10

M/s. Orchid Biomedical Systems (P) Ltd.

Supply of HbsAg (Rapid)

8,73,990/-

11.

M/s. J. R. Enterprise

Supply of Metal Badge

13,42,336/-

12.

M/s. HLL Life Care

Supply of Blood Bags

40,63,644/-

13.

M/s. Hooghly Printing

Supply of Certificates of Blood Donation Camp

8,91,020/-

14.

M/s. Span Diagnostics

Supply of HIV Rapid test kits

15,88,049/-

15.

M/s. J. Mitra & Co.

Supply of HCV (Rapid)

8,96,398/-

16.

M/s. J. R. Enterprise

Supply of Metal Badge

8,87,436/-

The position was noted and approved.

3. STAFF RELATED MATTER :3.1 RENEWAL OF THE STAFF WORKING AT HEADQUATER UNDER SBTC, WB :- The
following staff were engaged on contractual basis on expiry of their contract, a performance review
was made and on the basis of the same, the extension of their services was made as detailed
below
SL
No
1
2

Name of Staff
Smt. Jhuma Ganguly
Sri Pannalal Bhattacharya

Designation
Office Assistant
Messenger

Extend

Date of expiry
of contract

From

To

31.03.2011
31.03.2011

01.04.11
01.04.11

31.03.12
31.03.12

Existing
Consolidated
Pay
9590/7350/-

3.2 ANNUAL INCREMENT OF THE STAFF WORKING AT HEADQUATER UNDER SBTC,

WB :- The following staff have earned an annual increment @ Rs. 750/- raising their contractual
remuneration as detailed bellow
SL
No
1
2

Name of Staff
Smt. Jhuma Ganguly
Sri Pannalal Bhattacharya

Existing
Consolidated
Pay

Designation
Office Assistant
Messenger

9590.00
7350.00

Annual
Increment
750.00
750.00

Pay after
Annual
Increment

Date of
effect

10340.00 16.04.11
8100.00 01.04.11

The action taken in sl. no 3.1 & 3.2 was approved.

3.3 APPOINTMENT OF MEDICAL OFFICERS UNDER SBTC, W.B: The following Medical
officers was appointed.
S.
N.
1

Name of the Medical

Officer
Dr. Susmita Kabasi

Howrah Dist Hospital Blood Bank

Date of
joining
10.01.11

Dr. Rina Choudhury

Medical College & Hospital Blood Bank, Kolkata

10.01.11

3
4

Dr. Apara Bhuyan

Dr. Santosh Kr. Guha

Darjeeling Dist. Hospital Blood Bank

Medical College & Hospital Blood Bank, Kolkata

10.01.11
12.01.11

DA-ADMIN

Place of posting

Remarks

S.L
5
6
7
8
9
10
11

Name of the M.O.

Dr. Swapna Roy
Dr. Manjusree Pal (Saha)
Dr. Bharati Chakraborty
Dr. Anup Mondal
Dr. Sunil Kr. Sadhu
Dr. Abhik Hati
Dr. Amar Krishna Sikder

Place of posting
Diamond Harbour SDH Blood Bank
R. G. Kar Medical College & Hospital Blood Bank
NRS Medical College & Hospital Blood Bank
SSKM Hospital Blood Bank
Chinsurah SDH
Diamond Harbour SDH Blood Bank
IBTM&IH

Date of joining
13.01.11
01.02.11
01.02.11
01.02.11
18.01.11
23.02.11
01.03.11

Remarks

The above position was noted and approved.

3.4 APPROVAL OF PANEL FOR CONTRACTUAL ENGAGEMENT OF MEDICAL OFFICERS
UNDER SBTC, W.B.: On the basic of application a panel of selected candidates has been prepared

which was noted and approved.

S. N.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21

Name of the Medical Officer

Dr. Subhash Chand Jain
Dr. Apara Bhuyan
Dr. Ram Chandra Sahoo
Dr. Krishnendu Das
Dr. Yusuf Ali
Dr. Subrata Kumar
Dr.Sunil Kumar Sadhu
Dr. Swapna Roy
Dr. Susmita Kabasi
Dr. Jagadish Chandra Halder
Dr. Debasish Ray Choudhury
Dr. Santosh Kr. Guha
Dr. Anup Mondal
Dr. Bharati (Sarkar) Chakraborty
Dr. Pinaki Ghosh
Dr. Rina Choudhury
Dr. Manjusree Pal (Saha)
Dr. Abhik Hati
Dr. Amar Krishna Sikder
Bijan Kr. Mondal
Dr. Subham Bhattacharya

Place of posting
Kurseong SDH Blood Bank
Darjeeling Dist. Hospital Blood Bank
Burdwan MCH Blood Bank
Kalna SDH Blood Bank
Bolpur SDH Blood Bank
Rampurhat Blood Bank
Chinsurah Dist. Hospital BB, Hooghly
Diamond Harbour SDH Blood Bank
Howrah Dist Hospital Blood Bank
NRS MCH Blood Bank
SSKM Hospital Blood Bank
Medical College & Hospital Blood Bank, Kolkata
SSKM Hospital Blood Bank
NRS Medical College & Hospital Blood Bank
NRS MCH Blood Bank
Medical College & Hospital Blood Bank, Kolkata
R. G. Kar Medical College & Hospital Blood Bank
Diamond Harbour SDH Blood Bank
IBTM&IH
SSKM Hospital
Burdwan MCH

Remarks

4. STATUS OF VOLUNTARY BLOOD COLLECTION AND HOLDING OF CAMPS : The

State has 106 blood banks. The status of collection and organizing of Voluntary Blood Donation
Camps during the period from April 2010 to February 2011 (As on 31.03.11) as follows:
S.
N.
1.
2.
3.

Category of
Blood Banks

No. of Blood
Banks

State Govt.
Central Govt
Private
Total

58
16
32
106

Blood Collection
Vol.
Rep.
Total
58081
415230
473311
2310
4538
6848
52733
209187
261920
628955
113124
742079

The above position was noted.

DA-ADMIN

% of Vol.
Collection
88%
66%
80%
85%

No of
Camps held
8207
99
3511
11817

5. NOC FOR ESTABLISHMENT OF NEW BLOOD BANKS :In the Gazette Notification No. GSR 733(E) dt. 21-12-2005, para-2(ii) it was stated that application
for grant or renewal of a license for operation of blood banks or processing of human blood
components shall be made by the
(1) Blood Bank run by the government
(2) Indian Red Cross Society
(3) Hospitals
(4) Charitable trust or voluntary organisation approved by a State / Union Territory
Blood transfusion council.
NACO issued one guideline in January 2009 for SBTC to grant No objection certificate for
approval / renewal of blood bank license. ( Memo No. S12015 / 81 /2006 NACO (BS) dated
05/01/2009). It has also been approved by NBTC.
At present we propose that only big hospitals which require good amount of blood may be allowed
to establish new Blood Banks.
The above proposal was noted.
6. PERMISSION TO BLOOD BANKS FOR ORGANISING BLOOD DONATION CAMPS :As per Drug and cosmetic rules Sch. F Part (xii) B ,Blood donation camps may be organised by the
following blood banks :-(1) A licensed blood bank designated as RBTC
(2) A licensed Govt. blood bank.
(3) Indian red cross society.
(4) A licensed blood bank run by registered voluntary or charitable organisation
recognised by state or union territory blood transfusion council.
In our state a large number of non govt. blood banks are running, which applied to SBTC for
organising blood donation camps. The data submitted to SBTC was seen and it was decided that the
existing policy may continue for the time being.
7. MISCELLANEOUS :
7.1

Discussion:
1. The draft SOP presented would be circulated to the RBTCs as well other members of SBTC for
their comments and further input, to make the same exhaustive and comprehensive before
being referred to NBTC.
2. RBTCs should have net connectivity. They will buy a data card and use upto Rs. 500/- p.m. for
download purpose. Initial expenses if any to use internet will also be allowed.
3. To meet crisis during summer months the private nursing homes/private hospitals coming to
collect bloods from Govt. Blood Banks should bring patient parties in order to donate on spot
half the number of bags requisitioned for a patient. In Govt. hospitals, this practice should be
encouraged ( but not made mandatory ). This practice will continue for the present.
4. Component separation percentage in all Blood Banks having the facility should be doubled the
present output. Effort will be made by DME/ DHS to give additional number of the M. T. Labs
having required qualification.
5. For Kalyani and Murshidabad Medical College NACO may be approached for fund for
component separation unit in addition to CNMCH also and Medinipur.

DA-ADMIN