Contract Cancellation Letter

A contract cancellation letter is written with an intent of informing a service provider about your
decision of canceling the contract or any such contractual services and informing about not
requiring the service in future. It could be any kind of contract -- an insurance policy, a magazine
subscription, a cable facility or any other service.
The format of a cancellation letter mostly remains the same, with only the content of the letter
changing. The only possible variable factor in a cancellation letter is the content of the letter which
varies depending on the contract or policy type.
Contract Cancellation Template
Given below is a template that could help you to understand the essentials that need to be
mentioned in a cancellation letter for a contract.
Your Name
Contact Details
Date
Name of the Recipient

Contact Details
Salutation,
Subject:________________________
While writing letters such as for a contract cancellation, one must directly point out the issue or the
reason for writing the letter. Put your request forward to cancel the contract and explain in detail
the reason of cancellation. Although, it is not mandatory to highlight the reason of cancellation, it
could be helpful for the company to understand the reasons why the customers are terminating or
canceling the contract.
If your reason for canceling the contract is influenced by a better offer available elsewhere, then do
mention the name of the company offering the service. This is, so that the company that you are
canceling the contract with does not convince or bother you in future to continue with their service.
Mention the registration number/account number so that the reader can identify you along with the
other details pertaining to your contract.
Request them to acknowledge and accept the cancellation by either sending a written
acceptance/confirmation letter or through an e-mail.
Yours Sincerely,

(Signature)
Your Full Name
Note.- The format used for the above-mentioned template can be used as a general format to draft
any type of cancellation letter.
Cancellation Letter Sample
Given below is a sample letter for delivery cancellation.
Winston Collins
1234 Brooke Street,
Arlington, TX 74015
November 27, 2012
Mr. Tim Walters

Vice President

Chris Delivery Service,

25 South Street,

Addison Town, TX 76000

Subject: Cancellation of delivery service
Sir,
I am writing this letter to confirm that as of Thursday, i.e., Nov 29, 2012, I would no more require
the help of Chris Delivery Service. Fidelity Bonds
A fidelity bond is a type of surety bond that applies to a person. A fidelity bond ensures the sincerity,
honesty and also competence of that person. Although this seems actually simple, it's a little bit a lot
more complex than that.
Just what is a surety bond?
A surety bond is a three celebration arrangement. The first party is the obligor, or principal. This is

the party that needs the bond (guarantee). The obligor then needs to go to an additional party to
offer a warranty on their part. The 2nd event is the obligee. This is the event that is calling for the
obligor to in fact obtain the bond. The party that in fact provides the warranty is the surety.
This written agreement gives that the guaranty will examine the obligor's underlying personality,
financials, and so on then offer the assurance to the obligee.
Exactly what is a fidelity bond?
A fidelity bond is a specialized type of surety bond. This type of bond is not based on the
performance of any specific job. Instead, the bond guarantees that a specific individual has the
required proficiency to carry out the task responsibilities offered to them. Even more, the fidelity
bond warranties that the person will certainly not steal or otherwise damage the obligee.
The individual that is being adhered is the obligor. "Person" could either be restricted to a specific
individual, like John Doe, or it can be an entire class of individuals, like financial institution cashiers.
The bond will usually be written on a time frame basis, like a fiscal year. That's due to the fact that
the work is a continual series of duties that face one another and could not be quickly bifurcated in a
separate collection of activities.Your services have always pleased me, and hence I wish that we part
on good terms. I have planned to employ another delivery service, as they are located closer to my
office and their delivery service is quicker and prompter in the mornings.
Please consider this letter as a confirmation from my end that I wouldn't be in a position to continue
my services with you come this Thursday. My account number is 00223344.
Please send me an acceptance reply to my e-mail ID acknowledging the contract termination. You
are free to contact me in case of any other issue(s) in this regard. Wish you the very best in your
future endeavors.
Yours Sincerely,
(Signature)

Winston Collins
Writing Etiquette
While drafting a letter, one must use letter writing etiquette applicable to business writing. It is
important to avoid informal terms, and even if you are not satisfied with the services, using abusive
language is strictly forbidden. Be polite and courteous while explaining your concerns and
complaints. Doing this would ensure that the issue will not unnecessarily prolong and you can expect
a prompt response to your request. Here is some more advice in this regard.
? Try to maintain a professional tone and be very specific while drafting a contract cancellation
letter.
? Specify a reason(s) for canceling the contract.

? It is required that you mention the precise date on which you would like the service to come to a
halt.
? Assure the company that you are following the contract's guidelines to the core.
? Lastly, remember to express your thanks to them and wish them well. It's possible that you may
require their services in the time to come.
You must always notify the other party of your decision to end a contract, even though you may have
irreconcilable issues. Do not stop the payment abruptly. That's the professional way to address a
contract termination.

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