Invoices for Purchase Orders with Account

Assignment

SAP AG

SAP AG

TAMM30 4.0B

10-1

Invoices for Purchase Orders with Account

Assignment: Objectives
At the conclusion of this unit, you will know:
How to enter an invoice for a purchase

order that is assigned to an account

Which default values are suggested in

Invoice Verification in the case of multiple

account assignment
When you can change the account

assignment
The account movements which take place

when you post an invoice for a purchase

order with account assignment
R

SAP AG

SAP AG

TAMM30 4.0B

10-2

Purchase Orders with Account Assignment

Cost center 1

We need
100 folders!

PO with account
assignment

Purchasing

Cost center 2

Item
2010

Material
Folders

Quantity
300

CAA
1
2

Folders 100 cost ctr 1

Folders 200 cost ctr 2

We need
200 folders!
R

SAP AG

The buyer can assign a purchase order to one or more cost objects.
In the case of a purchase order item that is assigned to an account, a current account assignment is set
up for each account assignment.
The account assignment cannot be derived from the incoming invoice. When the invoice is entered, the
system proposes the individual current account assignment.
In the case of multiple account assignment, the buyer also determines how an invoice for partial delivery
is to be distributed:
On a progressive fill-up basis

Proportionally

SAP AG

TAMM30 4.0B

10-3

Types of Account Assignment

Purchase order item

Asset

Cost center

Account
assignment to

Account assignment
category

Project

Customizing
Account assignment
category

Order

Goods receipt
GR non-valuated
Invoice receipt
Account assignment
changeable at IR

Sales order

X
X

SAP AG

You can assign a purchase order to various objects.

You define the type of account assignment with the Account assignment category key.
The account assignment category controls:
Whether you can post a goods receipt

Whether you can post an invoice receipt

If you cannot post a goods receipt, the system suggests the difference between the purchase order
quantity and the invoiced quantity in Invoice Verification.
In Invoice Verification, the system suggests the account assignment defined in the purchase order.
In conventional Invoice Verification, you can change the account assignment, providing that the
following two conditions are fulfilled :
Changing the account assignment is defined for the respective account assignment category in
Customizing.
No valuated goods receipts are defined for the purchase order.
You cannot change the account assignment in Logistics Invoice Verification.

SAP AG

TAMM30 4.0B

10-4

Account Movements for POs with Acct Assgmt

Purchase
order
100 pcs
@ 10 UNI
Acct Assgmt:
400000 cost ctr 1
Valuated
goods receipt

Non-valuated
goods receipt
or
No goods receipt

Invoice
Goods receipt

50 pcs

Goods receipt
Consumption acct
GR/IR account
Vendor

50 pcs
@ 11 UNI
= 550 UNI

Invoice

500 +
500 -

50 +
500 +
550 -

Goods receipt

Invoice

Consumption acct
GR/IR account
Vendor

550 +
R

550 -

SAP AG

If a valuated goods receipt is defined for a purchase order with account assignment, the consumption
account is debited when the goods receipt is entered. The offsetting entry is made to the GR/IR clearing
account and cleared by posting the invoice.
If no goods receipt or only a non-valuated goods receipt is defined for a purchase order with account
assignment, the posting to the consumption account is made directly in the invoice.

SAP AG

TAMM30 4.0B

10-5

Invoices for Blanket Purchase Orders

Purchase order
Validity period:
01.01.9831.12.98

Value limit:
150 000 UNI

Date/
Value

01.01.98

750.00

20 750.00

Invoice
01.10.98

Invoice
01.15.98

UNI 750
CCtr 123

UNI 20 000
CCtr 789

...

12.31.98

148 000.00

... Invoice
12.03.98
UNI 8 000
CCtr 456

Invoice
12.20.98

Invoice
01.15.99

UNI 10 000
CCtr 765

UNI 3 000
CCtr 789

Limit
exceeded!

Validity
period
exceeded!
R

SAP AG

In Purchasing, you can create blanket purchase orders. Each blanket purchase order has a validity
period, during which invoices for this purchase order can be posted. It also has a value that the total
invoiced quantity may not exceed.
When you enter an invoice for a blanket purchase order, you can enter as many account assignments as
you require, along with the appropriate amounts.

SAP AG

TAMM30 4.0B

10-6

Invoices for Purchase Orders with Account

Assignment: Summary
When you enter an invoice for a purchase order with

account assignment, the system displays the

account assignment information from the purchase
order.

In conventional Invoice Verification, you can change

the account assignment, provided you do not post a

goods receipt or the goods receipt for the purchase
order item is non-valuated. The account assignment
category must also allow you to change the account
assignment.

If no goods receipt or a non-valuated goods receipt

has been defined, the offsetting entry for the vendor

line item is posted directly to the G/L accounts
defined in the account assignment.

In Logistics Invoice Verification, you enter account

assignments for invoices for blanket

purchase orders.

SAP AG

SAP AG

TAMM30 4.0B

10-7