Outline of Covering Letter

Your Address
Telephone No.
Date
Name of Contact person
Title
Name of Organisation
Address
Dear Name (Only use Sir or Madam if you cannot find out the name of the person)
Opening Paragraph: Identify yourself; then indicate the position for which you are applying and state
where you learned about the vacancy.
Second Paragraph: State why you are interested in this work and this organisation. Briefly mention
your academic background, relevant qualification(s), and related work experience which qualify you
for the position. Summarise your talents and how they might help the employer. (Remember, you are
seeking to persuade the reader to see you). Above all, keep it short dont waffle!
Third Paragraph: Refer to the fact that you have enclosed your C.V or application form and draw
attention to any further points of relevance to your application.
Final Paragraph: Reiterate your interest, indicate your availability for interview if necessary, and ask
for further information. Close your letter with a confident statement, which will encourage a positive
response.
Yours sincerely,
(Signature)
_____________
YOUR NAME

Sample Letter of Application No.1.

1 Highfield
Ballybangor
Co. Louth
Tel: 044 44444
30th August 2014
Mr R. Rover
Human Resources Manager
Boom & Bust Construction Ltd
113 Mill Lane
Dublin 2
Dear Mr. Rover,
I enclose a copy of my Curriculum Vitae for the post of Assistant Personnel Officer (or whatever the
job is) as advertised through the Careers Service of Dundalk Institute of Technology.
You will see that I took a year out between school and college. A large part of this time was spent in a
metal packaging factory. During the vacations at the college I worked as an accounts clerk in a large
double-glazing plant. I was able to make good use of this experience by seeing for myself the various
jobs undertaken by different departments in a manufacturing industry.
My position as chairperson of the Business Society Committee has taught me very similar skills to
those I would need in the Human Resources function.
Your firm appeals to me because of its medium size and multi-site operations requiring mobility, and an
energetic disposition which I think I have.
I look forward to having the opportunity of meeting you. I am available at any time from the 5th
September onwards.

Yours sincerely,
_____________
Bill Deavy

Sample Letter of Application No.2.

1 Highfield
Ballybangor
Co. Louth
Tel: 044 44444
30th August 2001
Mr Billy Walsh
Managing Director
Billy Walsh Publications Ltd
OConnell Street
Dublin 1
Dear Mr. Walsh,
I am interested in entering the challenging world of publishing and am writing to enquire if you have a
vacancy in your company for which I could be considered. While particularly interested in advertising
work, I am willing to gain experience at any available level.
I note that you specialise in ___________ and I believe that my academic background, skills and
abilities are of particular value to your business. I have a BSc /BBS / Cert/ Dip / Degree. The topic for
my final year project, which I am currently undertaking at _________ focuses on ________ and this
combined with my experience as a ________has stimulated my interest in educational matters.
While marketing assistant in Tyrone Glass, I achieved above target sales. Both this and the part time
Library Assistant post I held in ____ gave me a broad insight into the commercial reality of publishing
and issues affecting readers.
Through my academic studies, I developed communication skills, an eye for detail, and ability to retain
command over a diverse range of material, while my sports and recreational activities have taught me
the importance of teamwork and relating positively to others.
I am enclosing a copy of my Curriculum Vitale, and I hope that you will consider my application. I am
available for interview at any suitable time and I look forward to your response.
Yours sincerely,
_____________
Olivia Kelly

14 Seaside Avenue,
Waterford,
Co Waterford

Tel: 051 43434343

E-mail: rosie@rosie.com
Date of Birth: 15/03/79

Olivia Byrne
Objective

[Click here and type your objective]

Experience

20002001
Assistant Librarian

TCD

Created Catalogue Records.

Dealt with Reader enquiries.

Checked bibliographies

2000
Deutsche Language School
Teacher of English as a Foreign Language

Planned and prepared classes for students

Organised and co-ordinated social activities

Organised sight-seeing trips around Berlin.

19992000
Office Administration

Education

Murphys Bookshop

Kept up to date with book reviews

Returned books to publishers

Customer service

Cash management.

19982001

Dublin

Berlin, Germany

Galway City

Trinity College

Dublin

B.A. in Business Administration

Final Year Project Causes of the Technology Sector downturn

19921998

St Pauls Secondary School

Monkstown

Honours Leaving Certificate.

Computer Knowledge

Word Processsing: Word for Windows 6, Database: Lotus 1-2-3, Familiar with
Internet Microsoft iexplorer 5, and Netscape Navigator.

Specialised
Qualification

Fluent in German, Conversational French, TEFL Certificate

Full Clean Driving Licence.

Interests and
Activities

Regular contributor to TCD Publications particularly Book and Film reviews.

Travelled extensively around Australia and Far East as backpacker. Member

of college hockey and tennis teams.

Curriculum Vitae
Name: John Ryan
Address: 63 Manor Road
Ballygar
Co. Meath

E-Mail: john_ryan@yahoo.com

DOB: 03 March 1977

Telephone: 087 23232323

Educational Background:
Carlow Institute of Technology
Vocational School, Ballygar

Course:
Degree in Computer Aided Design
Honours Leaving Certificate 1991-1996

Date:
1996-2001

Bachelor of Technology in Computer Aided Design:

Principle course:

Design Technology, Operations Management

Mechatronics & Control, Applied computing,
Automation Studies, Business & Project Mgt.

Year 4 Project:

Designed and built an automated storage and retrieval

system.

Result:

Pass with Honours

Computer Knowledge:
Experience in Autocad, Microsoft Access and databases, Microsoft Word MRP, Ms DOS, Microsoft
Excel, Internet/Email and Windows Explorer.

Work Experience:
Greene Corporation
June October 2000

This is a Turnet Machine shop based in

New York where my duties included operating
machines to produce some highly accurate parts, as
well as other engineering tasks such as drawing and
quality control.

Ballygar Stud Farm

From 1996 Present

This farm is part of the world famous ballygar stud

industry and I worked part-time as general horse
handler for them for the last number of years.

Meath Engineering Company

June 1997 Sept 98

I completed 12 months work experience here

between second and third year in college where I
gained valuable experience in the workshop practice as
well as experience on lathes, mills and other workshop
machines.

Hobbies and Interests:

I like to keep fit by going to the gym 2 or 3 times a week. I also enjoy playing soccer and football.

Additional Information:
I am fluent in German and have conversational French. I also have a full driving license.