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USER MANUAL

Adante Enterprises Database System

I.

MAIN MENU

Open the database and a


navigation form will appear. This
will be the Home Page/Main Menu
of the database.

If you want to add a new


customer in the record, click Customers
from the Main Menu and it will show the
Customer which contains information of
customers.

Clicking the New Customer


button from the Customer Form will
show a blank entry for customer
which would be filled up by the user
with the information to be given by the
customer. Once finished, click the
Save Record button to save the
current record.

After saving the new


customers record, you can
click New Order from the
Customer Form and it bring
you to the Order Form which
shows all the orders recorded.
For a new order, click the
New Order button.

In filling up the form,


the
user
has
a
requirement of knowing
the following things:
1. Customer Number
2. Employee ID
3. Type
4. Product Code

Clicking the New


Order button from the
Order Form will bring you to
a blank order from, which
entries are to be filled up by
the user according to order
of the customer

To continue, it is
possible that the user uses
the order form without a
new customer given that the
customer being currently
served already has a
record. The order number is
displayed
automatically
once the customer number
field
is
filled
up.

Click Save Record to add the current purchase


to the Sales Report of the company.

The user must also


know the corresponding
sales
representative
assigned
to
specific
Employee ID. The Type
will be referring to how the
purchase by the customer
was made, so as the user
must
know
the
corresponding equivalent of
the
letters
from
the
dropdown list. And lastly,
the user MUST know the
codes of the products being
bought by the customer.
Once product codes are
entered, the current date is
already generated.

Note:
Only the values for Type is held constant since
data in Products and Employees could still be
added through time.

To issue an
official receipt, click
CHECKOUT and it
will ask the user to
enter
the
Order
Number to make sure
whose order receipt it
is to be printed out.

A receipt would look like this showing specific order line information, and the
amount due for each product, as well as the Value-Added Tax (VAT), the amount
payable, and the Total amount to be received by the company.
The user has the option to print it or just close the report, in compliance to a
customers need.
The user can now click the X command button, or Home to return to the
Main Menu once the transaction is finished.

II.

NEW PRODUCTS

From the Main Menu, clicking


the Product button will bring
you to the Product Information
Form which displays the
information about the products
currently recorded. To add
new item(s), click the New
Item button.

Click the Save button so that


the new item will be included in the
product list. The product code is
generated when the product name is
filled
up.
The user also has the option to
delete the item(s) in the list by clicking
the Delete button.

III.

SALES REPRESENATIVE

From the Main Menu,


to
see
who
are
the
employees accommodating
the customers, click the
Sales Rep button and it will
bring you to the Sales
Representative
Form
containing
necessary
information of the employee.
To
add
a
new
sales
representative, click the New button
and enter all required information. The
employee ID is generated when
names
are
filled
up.
Click Save to add the information to
the record.Click Delete to erase the
record of an employee.

Clicking the Employee Sales


button will preview the sales report
which is sorted by employee. It will
display the total sales amount per
employee as well as the accumulated
total sales for the whole company.

IV.

Clicking the Sales Report


button will bring you to the
Sales Form which has two
buttons to choose from. First,
the Total Sales.

SALES REPORTS

By clicking the Total


Sales button, it will display the
Sales Report from the very
beginning.
There will be a subtotal for
each order, and a summation of
all sales will be at the very bottom
or in cases, the next page(s).

Second, by clicking the Sales


on Specific Period button, you will
be asked to enter the starting date
for which period you wanted to be
included in the sales. After inputting
the start date, click OK.

Next, enter the end date until


which record you want to be
included in the sales report.
Note: The input for date must be in
this format: MM/DD/YY
Click OK when done.

V.

RECEIVABLES

In this example, sales


for the month of January is
showed with a a total amount
of sales. For sales in including
different months, it will be
labelled as seen on the
rightmost part of the report
and there will be a separate
subtotal for each month.

Through clicking the Receivables button from the Main Menu, it


will display a report on Customers with Payables. These are customers
which have ordered, and there products were subject to delivery, such
that, they were still unable to pay their dues to the company.
Note :Delivery status could be updated through the order form, by
changing the entry from the Type field to B.

VI.

PENDING DELIVERIES

Through clicking the Pending Deliveries button from the Main


Menu, it will display a report, showing all orders by the customers that
should be delivered and are paid, yet the company had missed to
deliver.
Note:Delivery status could be updated through the order form, by
changing the entry from the Type field to B.

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