Documentation!

ISABELA STATE UNIVERSITY
Cauayan Campus
Cauayan City, Isabela
COLLEGE OF COMPUTING AND INFORMATION TECHNOLOGY
A SMS-BASED STUDENT ACCOUNT MONITORING SYSTEM FOR LA SALETTE OF

CABATUAN, SAN ANDRES, CABATUAN, ISABELA
A Capstone Project Presented to the Faculty of the College of Computing and Information
Technology
Isabela State University
In Partial fulfillment of the Requirements

for the Degree Bachelor of Science in
Information Technology
PAULO I. GUILLERMO III

SOCRATES C. ARIOLA
PAUL JOHN S. SOLOMON
OCTOBER 2014
Bachelor of Science in Information Technology

Cauayan Campus
Republic of the Philippines
Cauayan Campus
APPROVAL SHEET
The Capstone Project entitled A SMS-Based Student Account Monitoring

System for La Salette of Cabatuan prepared and submitted by Paulo I. Guillermo,
Socrates C. Ariola, Paul John S. Solomon in partial fulfillment of the requirements for the
degree of Bachelor of Science in Information Technology, is hereby endorsed.
Mary Jane S. Bitanga, DIT

Adviser
Approved to the Panel of Final Oral Defense with the Grade of ________.
Accepted as partial fulfillment of the requirements for the degree Bachelor of Science in
Information Technology (BSIT)

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DEDICATION
We heartily dedicate this accomplishment to our parents for their unending love,
care, kindness, patience, sacrifice, understanding and financial support. To the CCIT
Professors and Instructors for giving the chance to share and dedicate their idea and
knowledge and for their advice to finish this study. To our classmates and friends, who
were always there to give their comforting words and advises for them to work hard and
better and for extending their helping hands in the success of our study. And above all, to
our dear Almighty God for his many blessings he showered upon us.
SOCRATES C. ARIOLA

Cauayan Campus
DEDICATION
I would like to dedicate this research work to all BSIT student of ISU Cauayan Campus
whom will soon follow my footstep as they approach the dawn of the college life. To my parents
for their support, love and care.My relatives and my friends. In addition, it as well is dedicated to
all those who believe in the richness of learning. You are such a shower of blessing to my life,
and most of all I thank to our almighty God who gives me strength and life.
-PAULO I. GUILLERMO III

Cauayan Campus
DEDICATION
I humbly dedicated this research work of mine to my parents and relatives for
their support and encouragement whenever I feel alone and down, to my group namely
dasho and friends. All there have been a constant source of my inspiration. You are such a
shower of blessing to my life. To our God who gives me strength guidance and provides
all my needs to accomplished all my works.
-PAUL JOHN S. SOLOMON

Cauayan Campus
ACKNOWLEDGMENT
The researchers would like to convey their sincerest appreciation to the following
persons.
The Dean of CCIT, Dr. Mary Jane S. Bitanga, for her unfailing guidance,
patience, encouragements and understanding for being also the Capstone Adviser;
The Program Chair of BSCS, Mr. Jesus M Lindo, for his unfailing guidance,
patience, encouragements and understanding;
The Program Chair of BSIT, Mrs. MarveeCheska B. Natividad, for his unfailing
guidance, patience, encouragements and understanding;
The Laboratory Instructor, Mrs. Jessica C. Sioco, for her encouragement and
pieces of advice for this research;
The beloved parents, friends and COC clans for giving assistance, complete
guidance, prayers, and moral support to pursuit this study;
Above all to the Almighty God, for giving the researcher the knowledge and
guidance to finish this research study.
The Researchers

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ABSTRACT
Nowadays mobile communication is a necessity as one of the ways of acquiring
information. All level of users, including higher education students have a mobile phone as one of
their communication device choice. This paper explores the adoption of SMS based system to
measure the usability and effectiveness of this broadcast communication option in disseminating
information among students and lecturers.
We examine its usability and effectiveness through sets of questionnaire. Result shows
that the propose prototype can be an option for managing and disseminating information.

Cauayan Campus
TABLE OF CONTENTS
Title Page -----------------------------------------------------------------------------Approval Sheet-----------------------------------------------------------------------Dedication ----------------------------------------------------------------------------Acknowledgement ------------------------------------------------------------------Abstract --------------------------------------------------------------------------------
i
ii
iii
iv
v
Chapter 1: INTRODUCTION
Project Context ----------------------------------------------------------------Purpose and Description -----------------------------------------------------Objective of the Study -------------------------------------------------------Scope and Delimitation -------------------------------------------------------
1
1
2
3
Chapter 2: Review of Related Literature

Theoretical Background ------------------------------------------------------Related Studies -----------------------------------------------------------------
4
6
Chapter 3: Technical Background

Technicality of the Project---------------------------------------------------Details of Technology to be Used-------------------------------------------How the Project Will Work --------------------------------------------------
8
10
11
Chapter 4: Methodology
Environment ------------------------------------------------------------------Population of the Study ------------------------------------------------------Organizational Chart ---------------------------------------------------------Software Development Methodology -------------------------------------- Data Gathering Procedure ----------------------------------
13
13
14
15
16
Data Gathering Instruments --------------------------------
17
Requirement Specifications-------------------------------------------------- Fishbone Diagram------------------------------------------- Functional Decomposition Diagram---------------------- Schedule Feasibility-----------------------------------------Cost and Benefits Analysis --------------------------------------------------Requirements Modeling------------------------------------------------------Data and Process Modeling -------------------------------------------------Data Flow Diagram ----------------------------------------------------------System Flow Chart -----------------------------------------------------------
18
18
19
21
22
26
27
28
31

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Program Flow Chart ---------------------------------------------------------32

Design--------------------------------------------------------------------------33
Output and User-Interface Design------------------------33
Data Design ------------------------------------------------------------------------- 41
Entity Relationship Diagram------------------------------------ 41
Data Dictionary---------------------------------------------------- 42
Database Functional Description ------------------------------------------------- 47
System Architecture----------------------------------------------------------------- 50
Network Model---------------------------------------------------- 50
Network Topology----------------------------------------------- Security------------------------------------------------------------Development------------------------------------------------------------------------ System Development-------------------------------------------- Software Specification------------------------------------------ Hardware Specification----------------------------------------- Program Specification------------------------------------------Programming Environment------------------------------------------------------Deployment Diagram-------------------------------------------------------------Testing------------------------------------------------------------------------------ Unit Testing
Integration Testing
System Testing
Acceptance Testing
Chapter 5: Discussion and Results
Statistical Treatment-------------------------------------------------------------Chapter 6: Conclusion and Recommendation------------------------------------- Summary
Conclusion
Recommendation
Bibliography -----------------------------------------------------------------------------Appendices
A- Title Approval --------------------------------------------------------------B - Letter to the Agency ------------------------------------------------------C - Letter to the Adviser ------------------------------------------------------D - Letter to the English Critic -----------------------------------------------E - Letter to the Statistician ----------------------------------------------------
50
52
52
52
53
53
53
54
54
54
57
69

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F - Memorandum of Understanding -----------------------------------------G - Sample Questionnaire -----------------------------------------------------H - User Manual ---------------------------------------------------------------I - Sample Code ----------------------------------------------------------------J - Curriculum Vitae ------------------------------------------------------------
LIST OF FIGURE
Page
Figure 1: System Architecture.
Figure 2: Organizational Chart.
Figure 3: The Phases of deliverables of SDLC
Figure 4: Fishbone Diagram.
Figure5:Functional Decompostion Diagram
Figure 6: Gantt Chart.
Figure 7: Entity Relationship Diagram ...
Figure 8: Gantt chart ...

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Chapter 1
Introduction
Project Context
Computer is indeed a powerful tool in the process of improving our nation. It contributes
to the dissemination of basic knowledge and necessary information that a certain individual
should know. Computer helps a lot in compiling data. The benefits of computer are more than
what we expect, they are able to provide and access information. This technology helped our
nation to speed up the growth of progress. Short Message Service (SMS) today is particularly
used by society to shout out their opinions or feelings.
The role of SMS nowadays is significant. Everybody now somehow depends and
succeed. It gives everybody full package of what they want to know and do. Some school use
SMS or texting to spread or to expand information everywhere. It is use to connect and update
people.
We chose this study because we care and we are honest that we can help them to give
information through SMS or texting.
A system that improves for faster viewing of information thru SMSnotification. It is one
way of modernizing the traditional of informing students account. The researcher will help the
operations and transactions of the cashier regarding student account records. It increases the
standard and services of the management and it will help the cashier and staff to develop their
transactions, operations, and receiving payments.
Purpose and Description of the Project

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The study is focused on the Student Account Monitoring System of the students in La
Salette through the design and development of a system providing a means of information on the
students inputted tuition fees and Information of the students on the school through SMS
reminder notification.
The focus of the study is to send information to the parents. Regarding the outstanding
balance and payments made. With the system providing a user-friendly and effective way of
providing an easier and faster view of data of every student such as when the cashier/admin is
mistaken in the input of information. The system provides the means of updating the record and
can retrieve information from the database when they view anytime.
This project is basically SMS application which is self-contained software runs on a
system on which it has been installed under the user control and it work for a particular school
only.
Objective of the Study

The design and development of SMS-Based Student Account Monitoring System aims to
provide an interface for the parent to monitor their childs tuition fees amount and also to receive
an announcement from school; specifically has the following functionalities:
1. A system that will record the students tuition fee amount and inputted information in
each units every examinations and paying amounts.
2. A system that will send and notify the students with their balances and amounts to be
paid.
3. A system that notify their parents if the student pay their tuition fees or not.
4. To update the parents for announcement made by the school.

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Scope and Limitations of the Project

The proposed Sms-Based Student Account Monitoring System is designed and developed
for La Salette of Cabatuan, Isabela, High School Department.
The study focuses on the Student Information System to be used by the
administrator and cashier in the management ofLa Salette of Cabatuan. The SMS-Based
Student Account Information System is concerned on sending and updating the students and also
their parents regarding their account status anytime. This system will only generate reports of the
student's accounts information;hence no other school documents such as grade and certificate of
good moral character are not included.
The system provides functional of storing the individual records of the students such as
tuition fee amounts and inputted student account information in every grading period in the
school. The system also providesa search capability for the user can easily view the student
records. The system also provides the functionality of sending notification and reminder via SMS.
These notifications are the accounts information of the student. There is no such as feedbacks
from the receiver. The system cannot receive some messages from the receiver.
Significance of the Study
The study would be beneficial to the following:
To La Salette of Cabatuan.This Study will serve as a new way to expand the school and show
more quality and standards regarding to the study.
To the Teacher and Staff.This is a new way to show the information about the information of
students and an easy way to update and connecting people.

Cauayan Campus
To the Pupils.This study will help the students and their parents to be updated with their
transactions thru SMS.
To the Future Researchers.This will serve as a future reference for the future researchers to
conduct another study regarding SMS.
To the Parents. This study provides adequate information and additional knowledge about SMS.
This serve as a good experience to develop a better SMS Based system in the future.
Definition of terms
SMS or Short Message Service is a text messaging service component of phone, Web, or
mobile communication systems. It uses standardized communications protocols to allow fixed
line or mobile phone devices to exchange short text messages.
Students Account Contains students name, address, age, students ID and etc.
Manual System A system involving data processing which does not make use of storedprogram computing equipment; by this somewhat arbitrary definition, systems using other types
of tabulating equipment, such as the card-programmed calculator, are considered to be manual.
Computerized System - is a computer system with a purpose. When we talk about a computer
system, we are simply referring to the hardware and software that comprise the computer system.
But when we talk about a computerized system, we are referring to a function (process or
operation) integrated with a computer system and performed by trained people.
Notification- an act or instance of notifying, making known, or giving notice.
Software - is a generic term for organized collections of computer data and instructions, often
broken into two major categories: system software that provides the basic non-task-specific
functions of the computer, and application software which is used by users to accomplish specific
tasks.

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SIM
A subscriber
identity
module or subscriber
identification
module (SIM)
is
an integrated circuit that securely stores the international mobile subscriber identity (IMSI) and
the related key used to identify and authenticate subscribers on mobile telephony devices (such as
mobile phones and computers).

Cauayan Campus
Chapter II
Review of Related Literature
Theoretical Background
Nowadays, most of mobile payment transactions are made through Short Message
Service (SMS). A number of SMS-based mobile payment protocols have been proposed but
ccccstill lack of necessary security properties. This paper introduces a new SMS-based operatorassisted mobile payment protocol called SOMP. The proposed protocol offers clients the ability to
perform payment transactions directly to the mobile operator itself or to merchants through the
mobile operator. We perform accountability analysis to show that SOMP satisfies necessary
security
properties.
Moreover,
SOMP
is
easy
to
use
and
compatible
with
existing SMS infrastructure. (Duangphasuk, S. Fac. of Inf. Sci. & Technol., Mahanakorn Univ. of
Technol., Bangkok, Thailand, Warasart, M. ; Kungpisdan, S.)
A secure network partially depends on user authentication and unfortunately
authentication schemes used at present are not utterly secure. Most of the systems today rely on
static passwords to verify the user's identity. This paper describes a method of implementing two
factor authentication using mobile phones. The proposed system involves using a mobile phone
as a software token for One Time Password generation. OTP algorithm powered with user's
unique identifications like International Mobile Equipment Identification and Subscriber
Identification Module; makes a finite alphanumeric token valid for a session and for a single use.
The generated One Time Password is valid for only a short user defined period of time and is
generated by factors that are unique to both, the user and the mobile device itself. Additionally,
an SMS-based mechanism is implemented as both a backup mechanism for retrieving the
password and as a possible mean of synchronization.
(Indu, S. VeltechMultitechDr. Rangarajan Dr. Sakunthala Eng. Coll., Chennai, India Sathya,
T.N. ; Saravana Kumar, v.)

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Mobile applications are being implemented in varieties of areas including mobile
commerce, purchase of services and products using mobile devices, gaming, banking,
information services etc. ObafemiAwolowo University is a large academic community that can
benefit from a mobile information service centre. There is a large population of students who can
satisfy a great deal of their information needs. Existing modes of information delivery are
inefficient and in most cases not timely. There is therefore a need for the provisioning of a
suitable software application framework that can meet this critical need. This paper presents a
suitable software system that can deliver information services with mobile functionality to the
content subscriber (students in this case). Mobile devices are prevalent amongst students and
teachers, which provides the motivation for the application of mobile technologies in learning
environment.
The mobility provided was achieved using SMS over GSM Network with the hardware
implemented on a GSM Nokia phone acting as a modem. Object-Oriented Analysis and Design
(OOAD) approach with the Unified Modelling Language (UML) was employed to document the
software component of the application. This system was then implemented in Java programming
language. The software developed include; integrated subscription, payment and billing, user
profile management, efficient mobile architecture, and ease of content publishing, all loosely
coupled, to allow for further extension to the service architecture. (Oluwarantil, A.l Dept. of
Comput. Sci. & Eng., ObafemiAwolowo Univ., Ile-Ife, Nigeria, Afolabi, B.S. ; Abiona, O.o ;
Olugboji, T.M. ; Onime. C.E. ;Kehinde, L.)
Mobile applications are being implemented in varieties of areas including mobile
commerce, purchase of services and products using mobile devices, gaming, banking,
information services etc. ObafemiAwolowo University is a large academic community that can
benefit from a mobile information service centre. There is a large population of students who can
satisfy a great deal of their information needs. Existing modes of information delivery are
inefficient and in most cases not timely. There is therefore a need for the provisioning of a
suitable software application framework that can meet this critical need. This paper presents a
suitable software system that can deliver information services with mobile functionality to the
content subscriber (students in this case). Mobile devices are prevalent amongst students and
teachers, which provides the motivation for the application of mobile technologies in learning

Cauayan Campus
environment. The mobility provided was achieved using SMS over GSM Network with the
hardware implemented on a GSM Nokia phone acting as a modem. Object-Oriented Analysis and
Design (OOAD) approach with the Unified Modelling Language (UML) was employed to
document the software component of the application. This system was then implemented in Java
programming language. The software developed include; integrated subscription, payment and
billing, user profile management, efficient mobile architecture, and ease of content publishing, all
loosely coupled, to allow for further extension to the service architecture. (Oluwarantil, A.I. Dept.
of Comput. Sci. & Eng., ObafemiAwolowo Univ., Ile-Ife, Nigeria Afolabi, B.S. ; Abiona, O,O. ;
Olugboji, T.M. Onime, C.E. ; Kehinde, L.)
Related Studies
The university as an educational institution organization has a lot of valuable information
which can be provided to students such as grade release, enrollment information and university
announcement. As a convenient and low-cost mobile communication technology, SMS is
experiencing a very rapid growth. Indeed, Philippines lead the Asia pacific region with the
highest number of messages sent per user.
The Caraga State University SMS based grade inquiry system was proposed to have a
more convenient, faster and easier way of transactions. This study is concerned on how to provide
a service to students residing in remote areas where internet connection is not available. Since the
text based technology is one of the popular ways to access information, it provides the
opportunity to save time and money, and in addition it improves the way of communication. It
also helps the students access the information in anytime-anywhere basis at their own convenient
time.
This proposed system enables the student to save time, money and effort by just typing
in at their mobile phone the keyword together with their ID number and password. Furthermore,
these systems provide a convenient way of inquiring grade with just press and send way. The
proposed system is offering the SMS service which can be used by all mobile phones. The user
only sends the SMS to the system and the system will reply the answer back to the user as an
SMS also.

Cauayan Campus
In a study of Jennifer C. Cuthcon (2001), on a Proposed Computerized Student
Monitoring System of the Information Technology of University of La Sallete Santiago City, she
noted the following:
1. Slow data processing
2. Inaccuracy of reports
3. Lost of unrecorded files
For those reasons, she recommends a computerized System:
1. To answer data security and fast, accessing of students information
2. To lessen document in folder because it will already be placed and stored in diskettes for more
secured data storage.
3. To make the job of staff, cashier, faster and more accurate.
Jennifer C. Cuthcon proposed a good system but it is not well managed. The researcher didnt
focus in recording but in disseminating the students performance because it is the responsibility
of the parent for them to know what is happening.
Chapter III

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Technical Background
Technicality of the Project
Figure 1: System Architecture

At present, cashier personnel of La Salette of Cabatuan are using manual system in
recording and keeping of students record. They are using forms and receipts with written
amounts and payments of students accounts transaction in the cashiers office and then keep it in
drawer or cabinet for safe keeping.
One of the major advantages of the of SMS-based student account monitoring system is
its low cost nature, Particularly due to the existing supply and multi-purpose usage of all
hardware. Mobiles did not need to be purchased for this project since they were procured and
given to local level officials for previous projects. Similarly, computers for accessing the
dashboard were already in all departmental secretary, district collector, and block level official
offices.

Cauayan Campus
GLOBE is the telecom service provider that supplies a common user group (CUG) SIM
card under which a nominal fee of approximately 466 Pesos per month allows for unlimited texts
between all users. The SIM card can be placed in a USB stick, which acts as a constant active
central server.
The program will be used by the cashier personnel. The assistant or front line cashier
personnel must registered the student if new and has no record yet in the system. Below are the
technologies used in the development of SMS-based student account monitoring system.
Software
Microsoft Visual Basic 6.0
Microsoft Windows XP
Platform used in the development of program

Operating system (XP, 7)
MySQL-Front
Database (no limit )
Hardware
Computer Unit
A device use by the administrator of the
Processor: Intel Pentium 4, 2.4 GHz
website and the visitors/applicants.
RAM: 1 GB DDR 2
Hard disk: 500 GB
Ink Jet Printer
Use for Print Receipts
Sky Broadband(main device)
Use to send notifications/information
Network
Hub and UTP cables were used in networking the computers.
Sim Card (Globe, Sun, Smart and etc.)
Peopleware
System user must be knowledgeable in using computer.

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User must be know how to compute and estimate time.
People who know how to use and how to operate mobile phones.
Details of Technology to be Used

The scope of this section is the discussion on what are the technologies is being used and
how did the researcher use these technologies.
Modem- device that enables
computers,
facsimile
machines,
and
other
equipment
to
communicate with each other across telephone lines or over cable television network cables. In
the strictest sense, a modem is a device that converts between analog signals, such as sound
waves, and digital signals, which are used by computers. However, the term has also come to
include devices that permit the transmission of entirely digital signals.
Cellular Phone-A portable telephone that uses wireless cellular technology to send and receive
phone signals. This technology works by dividing the Earth into small regions called cells. Within
each cell the wireless telephone signal goes over its assigned bandwidth to a cell tower, which
relays the signal to a telephone switching network, connecting the user to the desired party.
MySql-Font-MySQL-Front is a Windows front end for the MySQL database server. The database
structure and data can be handled via dialogs or SQL commands. Import and Export in standard
file formats is supported. The MySQL server can be connected directly or via HTTP tunneling.
Broadband - In telecommunications, broadband is wide bandwidth data transmission with an
ability to simultaneously transport multiple signals and traffic types. The medium can be coaxial
cable, optical fiber, twisted pair, DSL local telephone networks or wireless broadband. In
contrast,baseband describes a communication system in which information is transported across a
single channel.
How the Project will Work?

Cauayan Campus
To disseminate the information on the parents, the projects works in a client based
system. It shows how the project work and how the process done in all layers. From the
presentation layer, where the clients interface or the parents, to application layer, where the
administrator or cashier, to persistence layer or the database layer of the system, the system is
being explained in further details.
There are two kinds of system to be used view the information; through SMS and through
Web Portal. It means that there are also two presentation layers, two application layers and two
persistence layers. As you can see above figure, there are two users which are the parents, two
application layers which are the application server of the window base application and the
webhosting server and two database servers. To disseminate information on the parents, data and
information must gather beforehand to record or save in the database of the system and ready to
be viewed by the parents.
In order to collect data, the admin records the student tuition fee amount to be paid every
grading period to the system. One distinct feature of the system is that it automatically sends
notification or reminder to the parent via SMS after they paid their amounts in cashier.The system
will update the record from the database made from the system
Chapter IV
Methodology

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Environment
Locale of the study
The system is generic in nature, it can be used by any university/school that are
willing to test and implement the system, but the proposed study focuses on the needs
and requirements of agency where the researcher conducted his study during the first
semester and second semester of school year 2014-2015. The researcher is referring toLa
Salette of Cabatuan, CabatuanIsabela.
Population of the study

The main source of information of the study was the School of La Salette of
Cabatuan, Cabatuan, Isabela. The faculty and staff where interviewed to get the needed
information to be able to design and construct a system to improve the present manual
system.
A survey was conducted on order to verify if the software is beneficial to its
intended users and if it has performed its function according to the objectives. The survey
questionnaires were given to respondents. Each respondent was given one questionnaire
to fill out. The questionnaire was intended for the study and evaluating the software
product.
The La Salatte of Cabatuan respondent has 390 students, 24 faculty staff and 150
parents. The Students is composed of 46 Grade 7 St Matthew, 43 Grade 7-St John, 42
Grade 8-St. Augustine, 41 Grade 8- St. Vincent, 55 Grade 9-St. Andrew, 54 Grade 9-St.
Lorenzo, 56 IV-St. Peter and 55 IV-St. Peter.
Organizational Chart
FR. MANUEL
R.MEDINA, MD
DIRECTOR

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SUNGA, LUZVIMIDA
E.
PRINCIPAL
MAGALAD,
NEMESTO M.
REGISTRAR /POD
MANIBOG, MAYA
FLOR S.
TREASURER
ELEMENTARY
DEPARTMENT
GARCIA, FATIMA
CLARISSE L.
GRADE I ADVISER
GALOLO,
JESSICA C.
SINFUEGO, KAREN
R.
GRADE I
ADVISER
GRADE II ADVISER
AGAPITO,
OLIVER G.
ANQUILLIANO,
FAVERLYN C.
PANGANIBAN,
MARISSA S.
GRADE 7 ADVISER
GRADE 7 ADVISER
MONES, REYMOND
M.
GRADE 8 ADVISER
GRADE 9 ADVISER
PAANO, JOHN
MICHAEL P.
RAMOS,
REYGIE V.
GRADE IV ADVISER
CALICA, JESSA
MARIE T.
REBOLLEDO,
FEBELYN J.
GRADE III
ADVISER
SUBJECT TEACHER
GRADE V
ADVISER
LOPEZ,
DIANA T.
GRADE VI
ADVISER
HIGH SCHOOL DEPARMENT
GOZE, MAGELYN
G.
GRADE 8 ADVISER
PATRICIO,
ANGELA S.
GRADE 9
ADVISER
TIBALAO, JULIET
C.
TADENA,
NOEY L.
4th YEAR ADVISER
4th YEAR
ADVISER
RIVERA, RONALD
B.
SUBJECT TEACHER
CARMADA, ERICA
ROSE B.
SUBJECT
TEACHER
Figure 2: Organizational chart of La salette of cabatuan
Software Development Methodology

The proponent used the System Development Life Cycle (SDLC) a structured analysis
concept in developing system.

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System Request
Phase 1
System Planning
Preliminary investigation report
Phase 2
System Analysis
Stop
System requirements documentation
Stop
Phase 3
System Design
System Design Specifcation

Complete Functioning
Stop
Phase 4
System Implementation
SMS-Based System
Phase 5
System Operation
Support and Security
Figure 3: The phases and Deliverables of SLDC

SMS-Based Student Account
Monitoring System
Phase 1 SYSTEM PLANNING

The proponent performed preliminary investigation to the school where we able to
identify the process and flow of manual transaction.

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Phase 2 SYSTEM ANALYSIS
After the investigation, the proponent build logical model for the new system based
from the user requirements.
Phase 3 SYSTEM DESIGN
At this stage the proponent design the user-interface and identify all necessary outputs,
inputs, and processes. In addition the proponent design internal and external controls including
computer based and manual features to guarantee that the system will be reliable, accurate,
maintainable and secure.
Phase 4 SYSTEM IMPLEMENTATION
I this phase the proponent constructed the new system. Program is written, tested and
documented and system is installed.
Phase 5 SYSTEM OPERATION, SUPPORT AND SECURITY
This stage the La Salette should maintain and protect the System.
Data Gathering Procedures
First, the researcher prepared a letter seeking for the approval from Luzviminda E. Sunga,
the Principal of La Salette of Cabatuan High School Department of San Andres, Cabatuan,
Isabela.
After seeking approval, the researcher prepared the questionnaires, have them checked
and approved by the Research Instructor and then administer the questionnaires to the
respondents.
Data Gathering Instruments

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This study made use of the Questionnaires as its main instrument in gathering data. It
also made use of interview to support the data and information gathered from the questionnaires.
This will also be supplemented by observations and documentary analysis.
Questionnaire
The researcher used the questionnaire method in collecting data in a large number of
people. The questionnaire undergone different kind of approval; first, the questionnaire was
checked by the adviser to make sure that is related to the statement of the problem. Second, the
English Critic made sure that the grammar and spelling were correct.
Interview
The researcher interviewed the principal to obtain pertinent data and accurate information
that would help in improving their manual grading.
Observation
Observation was done by the researcher to get more information about the current
process.
Internet Researcher
The researcher used the internet to collect additional information about SMS-Based
Student Account Monitoring System.
Library Researcher
Library research was done in defining terms in the study and served as a reference in
making document analysis from similar studies and procedures. The method helped the
researcher and served as a guide on how to organized data that is needed on the study.
Requirement Specifications

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Operational Feasibility
Fishbone Diagram
One of the most effective method to track the root cause or problem of the agency or at
the area were the study were taken which is the school, fishbone method is being used because
researcher can determine what problems are going to solve when the system is being
implemented. The diagram below shows what are the data gathered by the researchers. It shows
the cause and effect of the current system of the school.
CAUSE
EFFECT
Communication
Communication between
parents and
Material
Student receipts is lack
of students account
school are poor
information
Cashier record has no
transparancy
Retrieving of records
Processesing the student
takes a lot of timeaccount receipt is slow

Consumes time in disseminating
the student receipts
Time
Process
Figure 4: Fishbone Diagram of the Project

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`The figure above illustrates an outline diagram of cause and effect of the system. The
causes include Communication, Materials, Time and Process. Communication includes the
communicationof the parents from the school. Materials are the things used in the development
and implementation of the system. Time includes retrieving of records and disseminating
receipts..Process in which the processing of receipt is slow
Functional Decomposition Diagram
FDD is a diagram that shows the breakdown structure in smallest component of the
system that the researchers going to develop after studying analyzing the data that are gathered in
feasibility and planning phase. This will help track the functionalities of the system and let you
know the features that can are being added into the system.
This diagram shows all the processes of the system. It will help the researchers on
creating DFD because it is similar to context diagram that all processes are being displayed in one
diagram. Step-by-step procedure can be applied in the system as the diagram shows the flow of
the processes, in this way; user can easily understand the processes of the system.

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Figure 5: Functional Decomposition Diagram of the System
This represents that decomposition diagram is the organization chart. Informationengineering functional decomposition diagrams can be created using the function symbol.
Another typical use is the Work Breakdown Structure (WBS) for project management. System
Architect enhances the capabilities of the decomposition diagramming technique by including
other systems analysis concepts, such as leveling and the data dictionary.

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Schedule Feasibility
Figure 6: Project of the Schedule using Gantt chart

The figure above shows the proposed schedule of activities that the proponent will do and
the expected output in each activity. There are 17 weeks to finish the project including
presentation and final defense of the project.

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Economic Feasibility
Cost and Benefits Analysis

Cost and benefit analysis of the present system can be produced from presenting the
proposed system. It is an activity that plots project cost and benefits overtime to determine if or
when, the system becomes economically justifiable.
Cost
Implementing this system would not cost much on the part of the School considering that
the cashier is equipped with computer connected to the broadband/router, in addition to that, the
software being used in the development and implementation of the system are free of charge.
That means, the school shall benefit the functionality of the SMS-Based Student Account
Monitoring System absolutely free.
Present System
Hardware
Proposed System
Hardware
Personal Computer spec:
MINIMUM
Processor: 2.0Ghz
REQUIREMENTS:
Memory: 2.0Gb
Personal Computer spec:
Hard disk: 300Gb
Processor: 2.0Ghz
Monitor
Memory: 1.0Gb
Mouse
Hard disk: 200Gb
Keyboard
Monitor
Variance
None
Mouse
Keyboard
Software
Software
Windows XP professional
Windows XP professional
None

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Item
Broadband(Globe Tatoo)
Sim Card
TOTAL
Cost
P 995.00
P 45.00
P1,040.00
Software Cost
Item
Windows 7 Ultimate
Visual Basic 6.0
TOTAL
Cost
P 7,000.00
P 800.00
P 7,800.00
Development Cost
Item
Programmers Salary
Software Depreciation
Hardware Depreciation
Electricity
TOTAL
Value
P 12,750
P 72.00
P 353.00
P 330.96
P 13,505.96
Total Project Cost

Total Hardware Cost
P 1,040.00
Total Software Cost
P 7,800.00
Total Development Cost
P 13,505.96
Total Project Cost
P 22,345.96
Schedule 1 Programmers Salary

Note: Prevailing instructor 1 rate = 15,000
(255/day / 8 hours (CSC prescribed no of hours per day served) = 31.88/hr

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31.88/hr * 5hrs/day * 4 days/wk * 4 wks/mons. * 5 mons = 12,750.00
Schedule 2 Hardware Depreciation

(Total Hardware Cost/Estimated useful life)/12 months * no. of months developed
= (P 3,150/ 5) / 12 x 5 months
= P 630/ 12 x 5
= 52.5 x 5
= P 262.50
Schedule 3 Software Depreciation

(Total Software Cost/Estimated useful life)/12 months * no. of months developed
= (P 7,800/ 5) / 12 x 5 months
= P 1560 / 12 x 5
= 130 x 5
= P650.00
Schedule 4 Electricity
Prescribed cost /kwh under ISELCO 1= 9.3360 per kilowatt

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1 Unit
= 90watt/1000watts)* 9.3360* 1 units * 5hrs/day * 4 days/wk * 4 wks/mons. * 5 mons
=336.096
The alternative solution with cost and benefits of this problem is, the developer develops
a system to make the transaction convenient for both consumers and staff and also for the fast
transaction to lessen the time spend by doing the transactions manually.
Intangible Benefits:
Advantages:
1. Speeds up the calculation of bills.
2. Reduces the time spent in organizing records.
3. Reduce expenses in terms of printing the reports.
4. Reduces the use of manpower.

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5. Lessen the work of staff in charged
Salaries and utilities expense:
Printed Papers/requirements
300.00
Total salaries and Utilities expenses:
Php 300.00
Total cash outflow:
Php600.00
Requirements Modeling
PROCESS needed in the

Information
proposed system.
INPUT
Gathering
the information
needed in the proposed
system.
Process used in the

submission of files.
Determining the process

used in submission.
Problems encountered in
the submission of files.
Identifying the problem

encountered in the
submission of files.
Advantages of the
proposed system.
Determining the
advantages of the
proposed system.
OUTPUT
Development of SMSBased Student

Account Monitoring
System

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FEEDBACK
Figure 6: Input-Process-Output (IPO) model

The proponent used the IPO model. In the input column is information or ideas used by
the researcher. Processing column are the actions taken upon using input. Output is result of the
processing, which is the development of the proposed system.
Data and Process Modeling

Context diagram shows the whole process of the system. This will help the researcher in
developing the system logically and to understand the flow of the system.
STUDENT
Notification
Tuition Fee Status

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User Information
ADMIN/CASHIER
Tuition Information
Report
SMS-BASED
Tuition Fee Status
STUDENT
ACCOUNT
Announcements
MONITORING
SYSTEM
Enrollment Information
Tuition Fee Information
PARENTS
User Information
DATABASE
Figure 6: Proposed System Context Diagram
Data Flow Diagram

The Researcher used the Data Flow Diagram to understand the flow of the project and the
same for the future study. DFD demonstrate the external entities, data storage and the process to
be performed.
In the Log In process, the user needs to enter his username and password. When the
username and password were entered, the system will look for any information matched in the
database. As soon as the system confirms that the information given is valid, the system will
show the users interface. There are different views for the administrator, the student and parents.

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A. Administrator Login
a.1 The La Salette of Cabatuan administrator has to be verified using login and
password that is issued by the programmer. The application should offer the administrator
a set of user interfaces different from those to the normal user since he has access to
0
Validate User ID and Password

features that allow him to edit, delete information to the database.
Inp
1.11.3
Pay enrollment fee and others
Add
new User
2
Log out
Printed Assessment form and official re
Print Reports
Figure 7: Log in Information of SMS-Based Student Account Monitoring System

B. Adding Users
1. The graphical user interface (GUI) provides a user friendly interface in which a user
can easily understand how to use system.
2. The graphical user interface (GUI) should allow the information of only one user to
be entered at a time.
3. The GUI allows the administrator to input the user information, username and
password.
4. The administrator
provides the user information, username and initial password of
the new user.

5. The username is declared as unique, there can be no identical username.
6. If the adding of user is successful the GUI will provide a confirmation message.
7. Only the administrator can add, edit or recover the lost password of a user.
.

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Figure 8: Adding Users

C. Creating Student Record
b.1 Every student are given a unique ID number that will be use as they are
staying at the school. The ID Number consist of the year he/she first enrolled at the school and
his/her number of enrollment.
b.2The Graphical user interface (GUI) should allow the information of only one
student to be entered at a time.
b.3 The GUI should allow the administrator to create new student information,
retrieve and edit existing student information and save them. If the student ID already exists, the
GUI should prompt administrator accordingly.
b.4 The Student Account for students include:
The complete name of the Student including extensions. It must be correct spelling as
much as possible.
Students Course, year, section, ID number and their cp number.
The name of their parents and their cp number.
b.6 The GUI should provide suitable fields and options to allow all the above
information/description to be added to the particular student information account. All
links should be accordingly displayed in the GUI.

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System Flow Chart
Figure 9: System Flow Chart

(System Flow Chart) illustrates the flow of the data given for student records.
Program Flowchart
Start
Login
Login
complete
No

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Yes
Opened
Program

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Student
information
End
Data stored
to database
Figur
Figure 10: Program Flowchart.
Design
Output and User-Interface Design
These are captured images of SMS-Based Student Account Monitoring System and its functions.
Login form
Figure 11: (Login form) Security check for accessing the main form of the system.

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Splash Screen
Figure 12: (Splash Screen)Loads background libraries.

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Main Form
Figure 13: (Main Form)Contains all the system functions thru buttons and labels such as
FILE, TRANSACTIONS, REPORT, BROADCAST, ABOUT, REMINDERS, PAYMENT,
STUDENT INFORMATION and ENROLLMENT FORM.

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Payment Breakdown
Figure 14: (Payment Break down) contains the Payment of fees and list of fees function and
transactions.

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Enrollment Form
Figure 15: (Enrollment Form) Contains the ID Number of student to be enroll, their full name and
year level. Also, the payment fees of student.
Payment Information Report

Figure
16:
(Payment
Information Report) List of

student account records that
are enrolled in the school.

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System Number Form

Figure
17:
(System
Number
Form)
Containsthe number of
the system user. Where
the admin can update
the
information
processing files.
for

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Payment Form
Figure 18: (Payment Form) Payment details of paying student fees for their previous balances and
remaining balance.
Student Information

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Figure 19: (Student Information) Contains Student Information to be enrolled and save in order
to send notification to their parents.
Broadcast Form

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Figure 20: (Broadcast/Reminder) Update and send
announcement to the students that are enrolled in school.
User Type
Figure 21: (User
type) contains options
for adding, edit and
delete users and
admin.

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User Maintenance
Figure 22: (User Maintenance) List of admin and user accounts.
Year Level Form

Figure
23:
(Year
Level Form) List of

Grade and Year of
students
that
are
available to be enroll
in school.

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About Form
Figure 24: (About form) Information about the system.
Data Design
Entity Relationship Diagram

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Data Dictionary
To further understand the data being saved in the database, the data dictionary will
help to show the fields of the tables.
Field name
Feeid
Tuitionfee
miscellaneousfee
Tblpaymentbreakdown
Data type
Length
varchar
10
Varchar
10
Varchar
10
Description
Fee id of student
Tuition fee of the
student
Miscellaneous fee of the
student

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Computer fee
Varchar
10
Computer fee of the

student
Testpaperfee
Varchar
10
Test paper fee of the
Studentidfee
Varchar
10
student
Student fee of the
Handbookfee
Varchar
10
student
Hand book fee of the
10
student
Certification fee of the
10
student
Recollection fee of the
Certificationfee
Varchar
Recollectionfee
Varchar
Others
Totalfees
Entryby
Entrydate
Varchar
Varchar
Varchar
Varchar
student
Other fee of the student
Total fees of the student
10
10
50
50
Table 1. Database Table of payment breakdown
Field name
Officialreceiptnumber
Tblpaymenthistory
Data type
Length
Varchar
10
Description
Official receipt
Paymentdate
Studentid
Completename
Varchar
Varchar
Varchar
10
10
50
number
Date of the payment
Student ID
Complete name of the
Yearlevel
Varchar
20
student
Year level of the
10
student
Total fees of the
Totalfees
Varchar
Previousbalance
Varchar
10
student
Previous balance of
Previouspayment
Amountpaid
Varchar
Varchar
10
10
the student
Previous payment of t
Amount paid by the

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Remainingbalance
Varchar
10
student
Remaining balance of
Entryby
Entrydate
Varchar
Varchar
50
50
the student
Access by admin
Date of Ebtry
Table 3. Database table of the payment history

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Tblstudent
Field name
Id
Idnumber
Data type
Varchar
Varchar
Length
10
10
Description
Id of the student
Id number of the
Firstname
Varchar
20
student
First name of the
Middlename
Varchar
20
student
Middle name of the
20
student
Last name of the
Lastname
Varchar
Extensionname
Varchar
student
Extension name of the
Completename
Varchar
50
student
Complete name of the
Yearlevel
Varchar
20
student
Year level of the
13
student
Mobile number of the
Mobilenumber
Varchar
Dateenrolled
Totalfees
Amountpaid
Varchar
Varchar
Varchar
20
10
10
student
Date enrolled
Total fees
Amount paid by the
Balance
Emailaddress
Varchar
Varchar
10
50
student
Balance of the student
Email address of the
10
student
House number of the
Housenumber
Varchar
Street
Varchar
20
student
Street address of the
Barangay
Varchar
20
student
Barangay of the
20
student
Town city of the
20
student
Province of the
Towncity
Province
Varchar
Varchar

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Completeaddress
Varchar
100
student
Complete address of
Dateofbirth
Varchar
20
the student
Date of birth of the
10
student
Gender/sex of the
50
20
student
Guardians name
Relation of the student
13
between guardian
Number of the
50
50
50
50
guardian
Access by admin
Access by admin
Date of entry
Access by admin
Gender
Guardiansname
Relationship
Guardiansnumber
Entryby
Updateby
Entrydate
Lastupdate
Varchar
Varchar
Varchar
Varchar
Varchar
Varchar
Varchar
Varchar
Table 4.Database Table of the Student
Systemnumberid
Systemnumber
Entryby
Updateby
Entrydate
Lastupdate
Tblsystemnumber
Varchar
10
Varchar
Varchar
Varchar
Varchar
Varchar
Number id of the
13
system
Mobile number of the
50
50
50
50
system
Access by admin
Access by admin
Entry date
Access by admin
Table 5. Database Table of system number

Tblusers
Id
Userid
Firstname
Mi
Varchar
Varchar
Varchar
Varchar
10
20
20
1
Id of the user
User id
First name of the user
Middle initial of the
user

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Lastname
Extensionname
Varchar
Varchar
20
3
Last name of the user

Extension name of the
Longname
Varchar
50
user
Long name/complete
10
20
50
50
50
50
name of the user

User type(admin only)
Password of the user
Access by admin
Access by admin
Date of entry
Access by admin
Usertype
Password
Entryby
Updatedby
Entrydate
Lastupdate
Varchar
Varchar
Varchar
Varchar
Varchar
Varchar
Table 6. Database Table of the User

Tblusertype
Usertypeid
Usertype
Varchar
2
Varchar
10
Table 7. Database table of Message of SMS
Id type of the user

Type of user
Tblyearlevel
Yearlevelid
Yearlevel
Varchar
Varchar
10
20
Year level id
Year level
Table 7. Database table of year level
Database Functional Description

ADD
Process Narrative
This function adds a record for the new entries. The user is required to enter details in the
input screen. A command will handle the actual insertion of the details in their corresponding
tables in the database. Key Fields, like Transaction No and Item No, are generated by the system.
Restrictions/Limitation
The system rejects inputted records that do not have the correct format. There are various
formats for entries. They can be alphabet, numbers, or a combination of both.

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Performance Requirements
The Add function saves a record in the database of the corresponding details added like
user details, customer details, and item details. If there are duplicate records, the system will
inform the user that the record already exists. The system allows the administrator to modify
existing records
EDIT / UPDATE
Process Narrative
This function allows the users to modify the records depending on the level of
permission, going to the corresponding form, the user searches for the record to be edited.
Details like Borrowers Name and Addresses, Contact Numbers and photo can be
modified by the administrator and Staff, User account can be edited by the user himself or by the
administrator, collection accounts can be updated by the administrator or by the collectors while
the status of the loan can be released by the administrator and by the accounting.
Restrictions and Limitations in the ADD function also apply to the EDIT / UPDATE
function making it possible for the staff to correct input errors on the borrowers profiles but
restricts them in updating the Item No., all the information about the borrowers credit account
history can only be updated by the collector and the administrator.
The function must provide an option that cancels the modification before it is to be saved
in the database. The function should be able to locate the file when the user searches for it, like
search by Item No. or Last Name, and display the information on their corresponding textboxes;
hence, the user has to press the EDIT button and fields that can be edited will be enabled. After
correct modifications are done, the user can then press the UPDATE button and save. By the
process, incorrect modifications can be avoided.
Design Constraints
The system is designed with multiple users making flexible for changes, however each
user have a specific level of access giving only the administrator a total access can reduce human
input error.
Restrictions/ Limitations

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The administrator user have an overall control of the system while other users have a
specific function and limited access.
SEARCH
Process Narrative
This function allows the system user to search for records from the database. The system
user can search for record details by using the corresponding Item No or Last Name. The user has
to go to the correct search form and from there input either the Item No. or Last Name, to be able
to search for the record.
All users can use this function. The string could be the Item No, or the Last Name stored
in the database.
The search must be able to locate the correct files which should not take so much time.
Design Constraints
This function has various search forms intended for the various records to be searched.
REPORTS /PRINT
Process Narrative
This function allows the system user to search for a particular data and a report will be
generate and print reports in the forms built by the system builders.
This function should be able to display on the screen various reports, as displays on the
reports menu. From the reports displayed, the system user can then print the report.
Design Constraints
The format of the report will be built as part of the system, so only a limited amount of
formats are available. If the system user wishes for another format, it will require a modification
of the system.

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System Architecture
Network Model
The network model is a database model conceived as a flexible way of representing
objects and their relationships. Its distinguishing feature is that the schema, viewed as a graph in
which object types are nodes and relationship types are arcs, is not restricted to being a hierarchy
or lattice.

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Figure: Network Model of the System

Network Topology
In this type of network, a central controller forms the principal node, while the subsidiary
nodes form the points of the star.
There are two types of server, the file server and the print server. The file server is used to
store both programs and data. It acts as a massive hard drive on behalf of all the client terminals.
As the central machine controls the whole system, the whole system will be affected if it
breaks down. Star topologies use more cabling than other topologies and this makes them more
expensive. However, communication is fast because there is a direct path from the central
controller to each terminal.

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Figure: Network Topology of the System

The illustration shows how the system application is connected to certain clients from
the server. It notifies the clients thru the server or the system.
Security
With regards to security, the proposed system provides suites of protective functions
including login, authentication and access control in a system. The system is also protected with.
Authorized users have the only privileged to use the system with their respective rights.
Passwords are encrypted to ensure data integrity. Also, users undergo proper authentication and
validation to fully use the system. Lastly, access controls are handled properly. Only the
privileged people can have the full access to the system. Other users can have ample privileges .

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Development
System Development
An information or evaluation system acquired today must not only satisfy present
business needs; it must also be flexible and capable of being enhanced to meet changing
circumstances well into the future. Thus a pre-requisite to the introduction of a new system is for
management to identify and understand their organizations mission and its related information
needs. Writing this down helps to ensure common understanding and direction, and provides a
yardstick against which achievement can be measured. A Student Account Monitoring System
Strategy is typically a high level management document. It serves to the people in information
needs, the student account information required to satisfy those needs, the skills and resources
required to develop and implement them, and the development timetable.
Software Specification
Visual Basic 6.0
MySQL-Font
Operating system-windows7
Hardware Specification
Memory-
1GB

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Processor-Intel Pentium (4 2.5 GHz)
System Type- 32 bit windows7
2 GB DDR 2
SVGA Monitor
Hard disk: 500
Video card Intel (R) HD Graphics,
15 inches colored monitor,
Keyboard
Mouse
Program Specification
a.
b.
c.
d.
The system inputs and retrieves data from a central database.

The system keeps the data secured and confidential.
The system provides accurate Information.
Database access
Programming Environment:
a. Front-end Visual Basic 6.0 is the front-end of the system which is visible to
user in the form interface inviting to interact with the user.
b. Back end- MySQL-Font is the back-end of the system which serves as the brain
of the developed application. It is a part of the system that is never visible to the
user.
Deployment diagram
It serves to model the hardware used in system implementation, the components deployed
on the hardware and the associations between those components deployed on the hardware and
the associations between those components.
Testing

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The testing procedure is done in order to eliminate errors during the program cycle
execution. This is important to ensure the quality of the system product.
Some testing procedures were performed after the development of the system in order to
assure the system is running properly.
First is to test the modules if they are functioning correctly. Second is to check if the
errors so that there will be compatibility when one links each other and they performed as one.
Lastly is to test if all the modules are connected to each other.
Testing is done by the prospective respondents in order to carry over their possible
comments or suggestions. This is also the step to distribute questionnaire in order to evaluate the
system if it functions I accordance to the requirements of the respondents.
o
Alpha Test- the researchers are performed through peer-to-peer testing in their respective
class. This testing is based on knowledge of the internal logic of an applications code.
Internal software and code working should be known for this type of testing. Tests are
based on coverage of code statements, branches, paths, conditions.
System/Beta Test- the researchers is performed with the present of capstone instructor.
Entire system is tested as per their requirements. It involves testing of a complete
application environment in a situation that mimics real-world use, such as interacting
with a database, using network communications, or interacting with other hardware,
application, or systems if appropriate.
Unit Testing
This phase deals with actual coding and building the system, First, is to develop system
in small programs, which are integrated with source to be best, to determine if they are it used to
be needed in the next phase. It is the implementation testing for the development of the system
for actual coding.
Integration Testing
The integration test is performed when all application modules are completed to ensure
that the system operates correctly together. In the system, it is used to see if the forms are
successfully linked with each other.

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System Testing
System testing is performed when unit and integration testing are completed. It ensures
that all software and hardware components work together correctly. In the system, it will be done
to ensure that the whole software product performs its necessary function. After the software
product was developed, feedback from the selected respondents was gathered through the use of
questionnaire.
System Testing is the last type of testing but the most important one of all other test.
Before the system testing, unit and integration test are done so before the system testing. It is
expected that at this stage, minor errors have already been trapped and solved.
The end user must test all the modules if they are functioning correctly. The end user will
also check if the data from the computerized system are the same as the proposed system, and if
there are differences after two months of testing. If this situation occurs, manual system will be
discontinued.
Acceptance Testing
The researchers performed during the presentation of the system to the agency for
implementation. Normally this type of testing is done to verify if system meets the customer
specified requirements. User or Customer does this testing to determine whether to accept
application.

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Chapter V
DISCUSSION OF RESULTS
This chapter discusses the presentations, analysis and interpretations of data gathered by
the researchers.
Statistical Treatment
Data were analyzed using simple frequency distribution table and comparison of
weighted mean in order to asses responses of respondents.
Data are gathered are tabulated, analyze and interpreted using formula below:
WM = 1(f) + 2 (f) + 3(f) + 4 (f) + (f)
N
Where:
WM = Weighted Mean
f = Frequency
N = Total Population

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Five-point Licker Scale was utilized to determine the problems encountered in the present
system and the possible benefits of the proposed system.
Table 1: The Licker Mean
Table 2:
SCALE
WEIGHTED MEAN
DESCRIPTIVE
INTERPRETATION
4.20 5.00
Strongly Agree
3.40 4.19
Agree
2.60 3.39
Fairly Agree
1.80 2.59
Disagree
1.00 1.79
Strongly Disagree
Weighted Mean and Descriptive Interpretation of Faculty staff according to

the Advantages of the Proposed SMS-Based Student Account Monitoring
System in terms of Functionality.
FUNCTIONALITY
1. The system is able to send students
account information thru SMS.
2. The system is able to send
announcements to the parents,
WEIGHTED
DESCRIPTIVE
MEAN
INTERPRETATION
4.72
Strongly Agree
4.73
Strongly Agree
4.60
Strongly Agree
4.41
Strongly Agree
4.31
Strongly Agree
students and teachers.

3. The system is able to send reminders
to the parents regarding payment by
their children thru SMS.
4. The system can process
environment.
5. The system can process payment.
Category Mean
4.55
Strongly Agree

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Table 2 exhibits the weighted mean and descriptive interpretation of faculty staff
according to the advantages of the proposed SMS-Based Student Account Monitoring System in
terms of Functionality.
As can be gleaned from the table, the respondents strongly agreed that the system is able
to send students account information thru SMS, The system is able to send announcements to the
parents, students and teachers, The system is able to send reminders to the parents regarding
payment by their children thru SMS, he system can process environment, The system can process
payment with weighted means of 4.72, 4.73, 4.60, 4.41 and 4.31 respectively.
Moreover, the respondents agreed to the advantages of the proposed student record
management system in terms of performance with a category mean of 4.55.
Table 3:
Weighted Mean and Descriptive Interpretation of Faculty Staff according to

System in terms of Reliability.
RELIABILITY
1. The system is able to send valid
information generated from the
4.19
Agree
type of mobile phone.

3. The system is able to back up data at
4.1
Agree
the end of the day.

4.26
Strongly Agree
the end of the day.

5. The system lessens the process time
4.16
Agree
4.1
Agree
4.16
Agree
2.
system.
The system can send SMS to any
in which responds immediately to the

users need.
Category Mean

Cauayan Campus
Table 3 reveals the weighted mean and descriptive interpretation of respondents
according to the advantages of the proposed student record management system SMS-Based
Student Account Monitoring System in terms of Reliability.
The data indicated the respondents agreed that the system is able to send valid
information generated from the system, The system can send SMS to any type of mobile phone,
The system is able to back up data at the end of the day and The system lessens the process time
in which responds immediately to the users need with weighted means of 4.19, 4.1, 4.16, and 4.1
respectively.
On the other hand, they strongly agreed that the personnel assigned have no time in
maintaining the system with a weighted mean of 4.26.
Furthermore, the respondents agreed to the advantages of the system supports service
ability in terms of reliability with a category mean of 4.16.
Table 4:
Weighted Mean and Descriptive Interpretation of Faculty according to the

Advantages of the Proposed SMS-Based Student Account Monitoring
System in terms of Reliability
USABILITY
1. The system is easy to use.
4.00
Agree
4.1
Agree
4.14
Agree
4.12
Agree
4.1
Agree
2. The system uses simple menus

screen design and color.
3. The system is easy to understand.
4. The system has customized
menus for specific users
5. The system can send SMS as long
as the network provider is
available and has load.

Cauayan Campus
CategoryMean
4.09
Agree
Table 4: reveals the weighted mean and descriptive interpretation of Students according
to the advantages of the proposed student record management system in terms of usability.
As can be gleaned from the table, the respondents agreed that the system is easy to use,
the system uses simple menus screen design and color, The system has customized menus for
specific users he system is easy to understand, and the system can send SMS as long as the
network provider is available and has load with weighted means of 4.00, 4.1, 4.14, 4.12 and 4.1
respectively.
Therefore, the respondents agreed to the advantages of the proposed SMS-Based Student
Account Monitoring System in terms of usability with a category mean of 4.09.
Table 5:
Weighted Mean and Descriptive Interpretation of Faculty Staff According to

System In terms of Efficiency
EFFICIENCY
The system process real time
record in sending students
4.02
Agree
relating to efficiency
3. The system able to update
4.11
Agree
students account information.

4. The system is able to process and
4.14
Agree
generate reports in time

5. The system process payment and
4.1
Agree
4.14
Agree
4.10
Agree
accounts information
2. The system adheres to standards
generate receipts.
Category Mean

Cauayan Campus
Table 5 exhibits the weighted mean and descriptive interpretation of students according to
the advantages of the proposed SMS-Based Student Account Monitoring System in terms of
Efficiency
The data indicated that the respondents agreed that the system process real time record in
sending students accounts information, his system adheres to standards relating to efficiency, The
system able to update students account information., the system is able to process and generate
reports in time and The system process payment and generate receipts with a weighted means of
4.02, 4.11, 4.14, 4.1 and 4.14 respectively.
Moreover, the respondents agreed to the advantages of the proposed SMS-Based Student
Account Monitoring System in terms of Efficiency with a category mean of 4.10.
Table 6:
Weighted Mean and Descriptive Interpretation of Faculty Staff according to

System In terms of Maintenance.
MAINTENANCE
1. The system allows
modification per
4.16
Agree
4.1
Agree
4.1
Agree
module without
affecting previous
transaction stored in
database.
2. The System will not
allow any user to
delete data.
allow additional
features depending on

Cauayan Campus
the need of the user as
long as no records
affects.
Category Mean
4.12
Agree
Table 6 revealed the weighted mean and descriptive interpretation of respondents

according to the advantages of the proposed student record management system in terms of
Maintenance.
The date revealed that the respondents agreed that The system allows modification per
module without affecting previous transaction stored in database.,the System will not allow any
user to delete data., The System will not allow additional features depending on the need of the
user as long as no records affects. with weighted means of 4.16, 4.1, and 4.1, respectively.
Furthermore, the respondents to the advantages of the proposed student record
management system in terms of Maintenance with a category mean of 4.12.
Table 7:
Weighted Mean and Descriptive Interpretation of Students according to the

System In terms of Portability
PORTABILITY
1. The System will run in any
Operating System
2. The system is portable and
4.12
Agree
4.16
Agree
serviceability
4. The system maintains
4.16
Agree
future expansion the
4.18
Agree
it can run in Intel Pentium 4

and up.
3. The system supports
scalability

Cauayan Campus
5. The systems supports
adaptability it copes the
4.31
Strongly Agree
needs of the end-users

Category Mean
4.18
Agree
Table 8 shows the weighted mean and descriptive interpretation of respondents according
to the advantages of the Proposed SMS-Based Student Account Monitoring System in terms of
Portability.
The data indicated that the respondents agreed that The System will run in any Operating
System, The system is portable and it can run in Intel Pentium 4 and up, the system supports
service ability and The system supports serviceability with weighted means of 4.12 and 4.16, 4.16
and 4.18 respectively.
Therefore the respondents agreed to the advantages of the proposed student record
management system in terms of service with a category mean of 4.18.
Table 8:
Summary of the Category Mean and Descriptive Interpretation of Faculty

According to the Advantages of the Proposed SMS-Based Student Account
Monitoring System
Advantages of the Proposed SMS-Based

Student Account Monitoring Systemin
terms of:
1. Functionality
2. Reliability
Category
Mean
Descriptive Interpretation
4.55
4.16
Agree
Agree
3. Usability
4.09
Agree
4. Efficiency
4.10
Agree
5.Maintenance
4.12
Agree
6. Portability
4.18
4.2
Agree
Grand Mean
Agree

Cauayan Campus
Table 8 shows the summary of the category mean and descriptive interpretation of
Students according to the advantages of the proposed SMS-Based Student Account Monitoring
System.
The data indicated that the respondents agreed to the advantages of the proposed SMSBased Student Account Monitoring System in terms of Functionality, Reliability, Usability,
Efficiency, Maintenance and Portability with category means of 4.55, 4.16, 4.09, 410, 4.12 and
4.18 respectively.
Account Monitoring System with a grand mean of 4.2.
Table 9:
Weighted Mean and Descriptive Interpretation of Parents according to the

FUNCTIONALITY
WEIGHTED
DESCRIPTIVE
MEAN
INTERPRETATION

Cauayan Campus
4.82
Strongly Agree
4.76
Strongly Agree

4.57
4.41
Strongly Agree
Strongly Agree
environment.
4.31
Strongly Agree
Category Mean
4.57
Strongly Agree

Table 9 exhibits the weighted mean and descriptive interpretation of students according to
the advantages of the proposed SMS-Based Student Account Monitoring System in terms of
Functionality.
As can be gleaned from the table, the respondents strongly agreed that The system is able
parents, students and teachers, the system is able to send reminders to the parents regarding
payment by their children thru SMS, he system can process environment, the system can process
Moreover, the respondents strongly agreed to the advantages of the proposed student
record management system SMS-Based Student Account Monitoring System in terms of
Functionality with a category mean of 4.57.
Table 10:

RELIABILITY

Cauayan Campus
4.22
Strongly Agree
of mobile phone.
4.45
Strongly Agree
the end of the day.

4.0
Strongly Agree
the end of the day.

4.55
Strongly Agree
4.25
Strongly Agree
4.29
Strongly Agree
system.
2. The system can send SMS to any type

users need.
Category Mean

The data indicated the respondents strongly agreed that The system is able to send valid
information generated from the system, The system can send SMS to any type of mobile phone,
the system is able to back up data at the end of the day and The system is able to back up data at
the end of the day with weighted means of 4.22, 4.45, 4.0, 4.55 and 4.25 respectively.
Table 11:

System in terms of Reliability
USABILITY
4.80
Strongly Agree

Cauayan Campus
2. The system uses simple
menus screen design and
4.28
Strongly Agree
4.55
Strongly Agree
4.19
Agree
4.04
Agree
4.37
Agree
color.
3. The system is easy to
understand.
5. The system can send SMS as
long as the network provider
is available and has load.
CategoryMean
As can be gleaned from the table, the parents strongly agreed that the system is easy to
use, The system uses simple menus screen design and color, and The system is easy to understand
with weighted means of 4.80, 4.28 and 4.55 respectively.
On the other hand, they agreed that the system has customized menus for specific
users and the system can send SMS as long as the network provider is available and has load with
a weighted mean of 4.19 and 4.04.
Account Monitoring System in terms of usability with a category mean of 4.37.
Table 12:
Weighted Mean and Descriptive Interpretation of Students According to the

EFFICIENCY
1. The system process real time

Cauayan Campus
4.18
Strongly Agree
4.1
Agree

4.12
Agree

3.83
Agree
4.03
Agree
4.05
Agree
generate receipts.
Category Mean
Table 12 exhibits the weighted mean and descriptive interpretation of Parents according
to the advantages of the proposed SMS-Based Student Account Monitoring System in terms of
Efficiency
The data indicated that the parents agreed that The system process real time record in
sending students accounts information, The system adheres to standards relating to efficiency,
The system able to update students account information., The system is able to process and
generate reports in time and The system process payment and generate receipts with a weighted
means of 4.1, 4.12, 3.83 and 4.03 respectively.
On the other hand, they strongly agreed that the system process real time record in
sending students accounts information with a weighted mean of 4.18.
Table 13:


Cauayan Campus
MAINTENANCE
modification per
4.24
Strongly Agree
4.03
Agree
4.97
Strongly Agree
4.13
Agreed
module without
affecting previous
database.
allow any user to
delete data.
allow additional
long as no records
affects.
Category Mean
Table 13 revealed the weighted mean and descriptive interpretation of parents according
to the advantages of the proposed student record management system in terms of Maintenance.
The date revealed that the parents strongly agreed that the system allows modification per
module without affecting previous transaction stored in database. and The System will not allow
additional features depending on the need of the user as long as no records affects with weighted
means of 4.24 and 4.97 respectively.
On the other hand, they agreed that The System will not allow any user to delete data.
with a weighted mean of 4.03.

Cauayan Campus
Table 14:
Weighted Mean and Descriptive Interpretation of Respondents according to

PORTABILITY
Operating System
4.04
Agree
4.15
Agree
serviceability
4.02
Agree
4.01
Agree
4.27
Strongly Agree
4.1
Agree

and up.
scalability
Category Mean
Table 14 shows the weighted mean and descriptive interpretation of respondents

according to the advantages of the Proposed SMS-Based Student Account Monitoring System in
terms of Portability.
The data indicated that the Parents agreed that the System will run in any Operating
System, the system is portable and it can run in Intel Pentium 4 and up, the system supports
serviceability and The system maintains future expansion the scalability with weighted means
of 4.04 , 4.15, 4.02 and 4.01 respectively.
On the other hand, they agreed that The System will not allow any user to delete data
with a weighted mean of 4.27.

Cauayan Campus
Table 15:
Summary of the Category Mean and Descriptive Interpretation of Parents

Monitoring System

terms of:
1. Functionality
2. Reliability
Category
Mean
4.57
4.29
Strongly Agree
Strongly Agree
3. Usability
4.37
Strongly Agree
4. Efficiency
4.05
Agree
5.Maintenance
4.13
Agree
6. Portability
4.1
4.25
Agree
Grand Mean
Strongly Agree
Parents according to the advantages of the proposed SMS-Based Student Account Monitoring
System.

Cauayan Campus
Efficiency, Maintenance and Portability with category means of 4.57, 4.29, 4.37, 4.05, 4.13 and
4.1 respectively.
Table 16:

FUNCTIONALITY
WEIGHTED
DESCRIPTIVE
MEAN
INTERPRETATION
4.72
Strongly Agree
4.73
Strongly Agree
4.60
Strongly Agree
4.41
Strongly Agree

environment.
Strongly Agree
4.31
Category Mean
4.55
Strongly Agree

Cauayan Campus
Table 16 exhibits the weighted mean and descriptive interpretation of students according
Functionality.
As can be gleaned from the table, the respondents strongly agreed that The system is able
parents, students and teachers, the system is able to send reminders to the parents regarding
payment by their children thru SMS, he system can process environment, the system can process
Moreover, the respondents strongly agreed to the advantages of the proposed student
record management system SMS-Based Student Account Monitoring System in terms of
Functionality with a category mean of 4.55.
Table 17:

RELIABILITY
4.19
Agree
type of mobile phone.

4.1
Agree
the end of the day.

4.26
Strongly Agree
the end of the day.

4.16
Agree
4.1
Agree
4.16
Agree
system.
2. The system can send SMS to any

users need.
Category Mean

Cauayan Campus

The data indicated the respondents agreed that he system is able to send valid information
generated from the system, the system can send SMS to any type of mobile phone, the system can
send SMS to any type of mobile phone, the system is able to back up data at the end of the day
and the system is able to back up data at the end of the day with weighted means of 4.19, 4.1,
4.16, and 4.1 respectively.
On the other hand, they strongly agreed that the system is able to back up data at the end
of the day with a weighted mean of 4.26.
Table 18:

System in terms of Usability
USABILITY
4.00
Agree
4.1
Agree
4.14
Agree
4.12
Agree
4.1
Agree
2. The system uses simple menus

screen design and color.
3. The system is easy to understand.
5. The system can send SMS as long
as the network provider is

Cauayan Campus
available and has load.
CategoryMean
4.09
Agree
As can be gleaned from the table, the respondents agreed that The system is easy to use,
The system uses simple menus screen design and color, and The system is easy to understand
with weighted means of 4.00, 4.1, 4.14, 4.12 and 4.1 respectively.
Therefore, the respondents agreed to the advantages of the proposed SMS-Based
Student Account Monitoring System in terms of usability with a category mean of 4.37.
Table 19:
Weighted Mean and Descriptive Interpretation of Students According to the

EFFICIENCY
1. The system process real time
4.18
Agree
4.1
Agree

4.12
Agree

3.83
Agree
4.03
Agree
4.05
Agree
generate receipts.
Category Mean

Cauayan Campus
Table 19 exhibits the weighted mean and descriptive interpretation of sudemts according
Efficiency
The data indicated that the parents agreed that the system process real time record in
sending students accounts information, the system adheres to standards relating to efficiency,
The system able to update students account information., The system is able to process and
generate reports in time and the system process payment and generate receipts with a weighted
means of 4.1, 4.12, 3.83 and 4.03 respectively.
Table 20:

MAINTENANCE
modification per
4.16
Agree
4.1
Agree
4.1
Agree
module without
affecting previous
database.
allow any user to
delete data.
allow additional
long as no records

Cauayan Campus
affects.
Category Mean
4.12
Strongly Agree
Table 20 revealed the weighted mean and descriptive interpretation of students according
to the advantages of the proposed student record management system in terms of Maintenance.
The date revealed that the students agreed that The system allows modification per
module without affecting previous transaction stored in database,. The System will not allow any
user to delete data. and The System will not allow additional features depending on the need of
the user as long as no records affects with weighted means of 4.16, 4.1 and 4.1 respectively.
Table 21:

PORTABILITY
Operating System
4.12
Agree
4.16
Agree
serviceability
4.16
Agree
4.18
Agree
4.31
Strongly Agree

and up.
scalability

Cauayan Campus
Category Mean
4.18
Agree
Table 21 shows the weighted mean and descriptive interpretation of respondents

according to the advantages of the Proposed SMS-Based Student Account Monitoring System in
terms of Portability.
The data indicated that the Parents agreed that The System will run in any Operating
System, the system is portable and it can run in Intel Pentium 4 and up, the system supports
serviceability and The system maintains future expansion the scalability with weighted means
of 4.04 , 4.15, 4.02 and 4.01 respectively.
On the other hand, they Strongly agreed that The systems supports adaptability it copes
the needs of the end-users with a weighted mean of 4.18.
Table 22:
Summary of the Category Mean and Descriptive Interpretation of Students

Monitoring System

terms of:
1. Functionality
2. Reliability
Category
Mean
4.57
4.29
Strongly Agree
Strongly Agree
3. Usability
4.37
Strongly Agree
4. Efficiency
4.05
Agree
5.Maintenance
4.13
Agree
6. Portability
4.1
4.25
Agree
Grand Mean
Strongly Agree

Cauayan Campus
Parents according to the advantages of the proposed SMS-Based Student Account Monitoring
System.
Efficiency, Maintenance and Portability with category means of 4.57, 4.29, 4.37, 4.05, 4.13 and
4.1 respectively.

Cauayan Campus
Chapter VI
CONCLUSION AND RECOMMENDATIONS
Summary, conclusion and recommendation of the study based on the interpretation and
analysis of data gathered.
Summary of Findings
This study entitled, A SMS-BASED STUDENT ACCOUNT MONITORING
SYSTEM OF LA SALETTE OF CABATUAN, ISABELA primarily aims to design, develop
and improve searching, retrieving, and recording of data easier and reduce documentation
expenses of La Salette encountered problems in their existing manual system. Therefore, the
study aimed to analyze the existing methods in maintaining student account records, to determine
the problems encountered to the study, to identify the benefits of the current system and the
security measures implemented.
The researcher made used of a questionnaire to gather the necessary data that will used in
identifying the primary context if the SMS-Based Student Account Monitoring System and to
know the perception of the respondents.
Different methods like internet and library research are used to help in gathering
information, in order to know the definition of some important terms that are needed in this study.

Cauayan Campus
Conclusion
The researcher concludes that the SMS-Based Student Account Monitoring System for La
Salette of Cabatuanwill lessen the task of Cashier in encoding the tuition fees and information of
students. The system can also send notifications manually. The system shortens the process of
paying of amounts. By the use of the system, the students will know how much their balance
using SMS Technology. The cashier can encode amounts through the server and submit manually
to the parents. Based on the result of the researchers survey, most of respondents strongly agreed
the use of SMS-Based Student Account Monitoring System.
Recommendation
As a result of the given conclusion it is analyzed that the performance of the existing
system, the researcher recommends that the current monitoring of accounts of the students should
be replace with a SMS-Based Student Account Monitoring System. The researcher recommends
adopting the SMS-Based Student Account Monitoring System that can give faster and accurate
process of the information needed in monitoring the accounts of the students.
The SMS-Based Student Account Monitoring System is sufficient and easy to use. The
data are accurate and accessible. The System is updated when there is a new being purchased and
the Cashier office will be productive and competitive.
Based on the summary of findings and conclusions, the researcher wants to recommend
for the acceptance of the SMS-Based Student Account Monitoring System for La Salette of
Cabatuan for it will be beneficial for the said company.

Cauayan Campus

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ISABELA STATE UNIVERSITY

A SMS-BASED STUDENT ACCOUNT MONITORING SYSTEM FOR LA SALETTE OF

In Partial fulfillment of the Requirements

PAULO I. GUILLERMO III

Bachelor of Science in Information Technology

ISABELA STATE UNIVERSITY

The Capstone Project entitled A SMS-Based Student Account Monitoring

Mary Jane S. Bitanga, DIT

Bachelor of Science in Information Technology

ISABELA STATE UNIVERSITY

Bachelor of Science in Information Technology

ISABELA STATE UNIVERSITY

-PAULO I. GUILLERMO III

Bachelor of Science in Information Technology

ISABELA STATE UNIVERSITY

-PAUL JOHN S. SOLOMON

Bachelor of Science in Information Technology

ISABELA STATE UNIVERSITY

Bachelor of Science in Information Technology

ISABELA STATE UNIVERSITY

Bachelor of Science in Information Technology

ISABELA STATE UNIVERSITY

Chapter 2: Review of Related Literature

Chapter 3: Technical Background

Data Gathering Instruments --------------------------------

Bachelor of Science in Information Technology

ISABELA STATE UNIVERSITY

Program Flow Chart ---------------------------------------------------------32

Bachelor of Science in Information Technology

ISABELA STATE UNIVERSITY

Bachelor of Science in Information Technology

ISABELA STATE UNIVERSITY

Bachelor of Science in Information Technology

ISABELA STATE UNIVERSITY

Objective of the Study

Bachelor of Science in Information Technology

ISABELA STATE UNIVERSITY

Scope and Limitations of the Project

Bachelor of Science in Information Technology

ISABELA STATE UNIVERSITY

Bachelor of Science in Information Technology

ISABELA STATE UNIVERSITY

Bachelor of Science in Information Technology

ISABELA STATE UNIVERSITY

Bachelor of Science in Information Technology

ISABELA STATE UNIVERSITY

Bachelor of Science in Information Technology

ISABELA STATE UNIVERSITY

Bachelor of Science in Information Technology

ISABELA STATE UNIVERSITY

Bachelor of Science in Information Technology

ISABELA STATE UNIVERSITY

Technicality of the Project

Figure 1: System Architecture

Bachelor of Science in Information Technology

ISABELA STATE UNIVERSITY

Platform used in the development of program

Database (no limit )

website and the visitors/applicants.

Ink Jet Printer

Use for Print Receipts

Sky Broadband(main device)

Use to send notifications/information

Bachelor of Science in Information Technology