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1. What is the difference between a Purchase Requisition and a Purchase Order?

A PR is an internal document that sends notification to purchase department when some

material is service is required. PR can be generated by department that needs any material or
A PO is a document sent to vendor by purchaser which is an official request of mentioned
material or services. POs are generally binding on purchaser, though it depends on terms
and conditions mentioned in PO.
2. What are different Info Records types?
Different Info Record types are Standard, Consignment, Sub-Contracting and Pipeline
3. What is a consignment Stock?
The stock supplied by the vendor is in the purchasing companys premises but the company has
no liability for the same. The liability for the company will only arise one the goods are issued
from the consignment stock for use. However, in this case, even before the use, purchasing
company can check in system how much stock is lying in inventory.
4. What is Sub-Contracting cycle in MM?
In Sub-contracting, we send raw material or input material to sub-contractor and then receive
the finished goods. A sub-contracting PO is created with item category L. Input material is sent
to vendor for processing with movement type 541. When GR is done using movement type 101,
movement type 543 takes place automatically and takes care of consumed material
5. What types of special stocks are available?
Various special stock types available in SAP are Consignment, Subcontracting, pipeline, project,
sales order stock, Returnable transport packaging, stock transfer, and the third party


is the difference between Contracts and Scheduling Agreements?

A contract is a pre-determined long term agreement to supply material or service for a certain
period of time. Specific delivery dates are not mentioned in the contracts. Contracts can be of
two types: Value Contract or Quantity contract
In Scheduling agreements, we can enter scheduling lines which gives details of quantity that
should be delivered on specific date. Plant must be entered in SA so that materials can be
delivered at plant. These are generally used for materials whose requirements are predictable.
7. What are release procedures with and without classification?
Release Strategy with Classification:
PR can be released at header level as well as item level.

It can be used for both internal/external documents.

Can be set on any field available in structure CEBAN
Release Strategy without Classification:
PR can be released only at item level.
It can be used only for internal documents such as PR.
This strategy can be used only on 4 parameters which are Account assignment category, Plant,
Material Group and value of PR.
8. What is meant by batches?
A batch is a subset of the total stock of a material. It represents a homogeneous unit which has
unique specification. Normally, a batch is assigned to the quantity of material produced during a
given production run. A batch number uniqueness can be assigned at any of the following 3
At client level: The same batch number can be assigned only once within the entire client.
At material and plant combination level: Same batch number can be assigned to material with
different specification in each plant.
At material number level: A batch assigned to a material has the same specification for all plants
where material is extended. Batch number can be reassigned with a different specification for
each material
9. What is the use of Material types?
Material Types is used to group various materials based on some common properties. It helps
in maintain material master data for a particular material. Using material types, we can control
which all views are required for a material type, which fields are required or optional, the
material number range etc
10. What are various types of Stock transfer?
The physical movement of stock between different physical locations is called as Stock
transfer. Stock transfer can be either a single step process or a two-step process. Various
Stock transfers are:
Inter Company (Company to Company)
Inter Plant/Intra Company (Plant to Plant)
Intra Plant (Storage location to Storage location)
11. What are various Stock Types?
In SAP, commonly used stock types are:
Unrestricted Stock (Stock that is available for use)

Restricted Stock
Quality Inspection Stock (Not the unrestricted stock but can be considered for MRP)
Blocked Stock (Stock rejected by quality or production)
GR Blocked Stock (Conditionally accepted stock. Not the unrestricted stock)
12. What is the use of Split Valuation?
Within a valuation area, sometimes, we need to valuate various stocks of a material separately.
It can be because of different origin, quality, status, etc. We use split valuation in such cases. In
this case, material is managed at several partial stocks which are sub-stocks of main material
stock. Any transaction, relevant for valuation, is carried at this partial stock level. In accounting
view, we define if we need split valuation for any material.
13. What is a Cost Center?
Cost Center accounting is used for controlling purposes. It is an organizational unit within a
controlling area which represents a defined location of cost incurrence. For example, any
department can be a cost center for recording all expenses incurred for that department.
14. What is a Profit Center?
Profit Center Accounting evaluates the profit or loss of individual, independent areas within an
organization. Profit center is an organizational unit in controlling to recognize your profit. Profit
center is attached to material master at plant level.
15. How to create Tax calculation procedure in MM?
Tax can be calculated for each line item of a PO separately based on the tax code. Earlier
TAXINJ, which is a formula based tax procedure, was used. Now, TAXINN, which is a condition
based tax procedure, is generally used. Tax procedure contains the condition type and
necessary specification for each condition type. Account keys are assigned to condition types
and these account keys determine the G/L to which the tax amount is to be posted(OB40).
These account keys are maintained using t-code OBCN. (All these transactions are under
Financial Accounting Global Settings >> Tax on Sales/Purchases >> Basic Settings). Tax codes
are assigned to country codes and country are linked with tax procedure. Thus, based on tax
code, corresponding tax procedure is determined and then calculation is done based on
condition types in that tax procedure.
16. What are the commonly used movement types in Sub-Contracting process?
541 - Issues of goods from warehouse to subcontractoru2019s stock
542 - Reversals of goods issues from warehouse to subcontractoru2019s stock
543 - Consumption from subcontracting stock (Automatic updating during GR)
544- Co-products receiving
545- Goods receipt of by-products from subcontracting (Stock provided to vendor)
101 Finished good/ Sub-Contracted good received after processing