AP

Oracle
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{If you do not allow withholding tax for a supplier, you cannot allow withholding tax
for any of the supplier's sites. If you disable withholding tax at the supplier site, you
will not be able to allow withholding taxes for any invoices entered for this supplier
site.}
Supplier Address Book & Contact Directory
For every supplier, you can create an unlimited number of supplier sites with different
addresses and contacts. You can buy from several different sites while sending the
payments to only one site.
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The system predelivers a set of business classifications. You cannot delete or update the
Minority Owned, Woman Owned, and Small Business business classifications, but you
can add, remove, or update other values, as needed.
Define the list of business classifications (POS_BUSINESS_CLASSIFICATIONS)
through the Lookups window

EBS
Woman Owned business, Small Business
Looup POS_BUSINESS_CLASSIFICATIONS
For each supplier and supplier site that has bank account assignments, you must
designate a primary bank account. The primary bank account is used by Payables as a
default when you pay this supplier electronically. You may override the default if
necessary.

EBS AP

Liability
The Liability Account and description for a supplier sites invoices.
If you use the Multiple Organization Support feature, you can enter a value in this field
only at the supplier site level.
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Distribution Set
The default Distribution Set for all invoices entered for the supplier site. Distribution
Sets are used to expedite entry of distribution lines on invoices.

Full distribution sets will automatically create distribution lines with both account
numbers and currency amounts.

Skeleton distribution sets will automatically create distributio n lines with only
account numbers and you must provide the currency amounts.

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Allow Tax Applicability
Enable this option, if you want to automatically calculate taxes for this supplier or
supplier site.
Allow Tax Applicability :
Set for Self Assessment/Reverse Charge
A self-assessed tax is a tax calculated and remitted for a transaction, where tax was not
levied by the supplier but is deemed as due (and therefore needs to be paid by the
purchaser). In such cases the purchaser is responsible for calculating and remitting the
tax. Self-assessment is also known as reverse charge or use tax in certain tax regimes.
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Allow Offset Taxes

Enable this option if you want to allow calculation of offset taxes with this supplier or
supplier site.

Income Tax Reporting Site

You can choose only one supplier site as the income tax reporting site for a supplier.
Payables requires a tax reporting site for each 1099 supplier for income tax reporting
purposes.
1099

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20091019
Ship Via
Ship Via allows you to indicate a preferred carrier that youd like the supplier to use
when shipping to you.

Define default Ship Via codes. Purchasing provides no Reply/Receive Via codes, but
you can define your own. (N) Setup > Payables > Lookup Codes
Pay On Receipt
The Pay on Receipt functionality allows you to create invoices based on receipts and
purchase order information in the system. This functionality is generally used with
suppliers who send ASNs (Advance Shipment Notices) and ASBNs (Advance Shipping
and Billing Notices).

ASNs (Advance Shipment Notices) and ASBNs (Advance Shipping

and Billing Notices).

Alte rnate Pay Site

Pay site to be used as the supplier site when the system creates self-billing invoices for
this supplier. This list of values is limited to active pay sites for the supplier.
Alternate Pay site

Invoice Summary Level

The level at which you want to consolidate invoices for this supplier site when you
submit the Pay on Receipt AutoInvoice Program.
Invoice Summary level
FOB
Free on Board (FOB) indicates the point at which ownership of the goods and services,
as well as the cost of any damage or loss, transfers from the supplier to you.
FOB
Purchasing provides no FOB codes, but you can define your own. This code is printed
on your purchase orders.(N) Setup > Payables > Lookup Codes

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Freight Te rms

Create Debit Memo from RTS Transaction Return to supplier

If you enable the Create Debit Memo from RTS (Return to Supplier) Transaction
option, you will have the option of allowing Workflow to automatically create a debit
memo when processing a return to supplier.

Country of Origin
Country in which the product was manufactured.

Supplier - Receiving
Ship-To Location
Receipt Routing
*

Direct Delivery. 1 step to the final destination

Standard Receipt. 2 steps: 1st to receiving, then to the final destination

Inspection Required. 3 steps: 1st to receiving, next to inspection, then to the

final destination

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Match Approval Level
The Match Approval Level indicates what information will be compared to determine
whether an invoice can be validated or not. Options are:
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2-Way. Purchase order and invoice quantities must match within tolerance before
the corresponding invoice can be paid. The receipt close tolerance should be set
to 0% to allow the system to automatically close fully received lines.

3-Way. Purchase order, receipt, and invoice quantities must match within
tolerance before the corresponding invoice can be paid.

4-Way. Purchase order, receipt, accepted, and invoice quantities must match

within tolerance before the corresponding invoice can be paid.

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2-way
0
3-way

4-way

Allow Substitute Receipts

Supplier Information- Payment Details

Pay Each Document Alone
If the Pay Each Document Alone option is enabled, a separate payment is created for
each invoice. If it is not enabled, a single payment is made for multiple invoices.

Supplier Invoice Management

Invoice Amount Limit
If you enter an invoice for a supplier site that exceeds a pre-specified invoice amount
limit, Payables will automatically place the invoice on an Amount Hold during the
Invoice Validation process.

Invoice Match Option
The Invoice Match Option determines whether or not you intend to match invoices for
this supplier against purchase orders or receipts.

Hold All Payments
Select the Hold All Payments option to prevent any invoices entered for the supplier
site from being selected for payment processing.

Hold Unvalidated Invoices
If the Hold Unvalidated Invoices option is selected, Payables will automatically apply a
Supplier hold to all invoices as they are entered.

Terms Date Basis

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The Terms Date Basis is the date you select for Payables to use as the basis for
calculating the scheduled payment. Below are the options available listed in order from
the earliest date selection to the most recent date selection.
*

Goods Received

Invoice (Date)

Invoice Received

* System (Date)

Pay Date Basis

The Pay Date Basis determines if the system will create a payment at the end of the
discount period or by the due date.
Create Interest Invoice

Multiple Organization Support feature suppliers Account

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Merging suppliers is an irreversible action. You cannot reverse the merge once it has
completed. Before you initiate the merge program, you should be sure that the action you
want to take is final.

Accounts Payable Trial Balance Report

Use this report to verify that total accounts payable liabilities in Payables equal those in
the subledger. You can use this report to review all negative supplier balances.

Invoice Aging Report

Use this report to view your unpaid invoices. This report provides information about
invoice payments due within four time periods you specify in the Aging Periods
window.

Open Items Revaluation Report

Use this report to revalue the balances of your open items. Open items in this report are
all invoices (including prepayments, credit memos, and debit memos) that are unpaid as
of the last date of the revaluation period you specify.

Expense Reimbursement Address

Indicates whether employee expense reimbursement checks will be mailed to
employees at their home or office address. This value is used when the Automatically
Create Employee as Supplier option is enabled which will automatically create a
supplier record based on the employee record in Human Resources. This supplier will
have a site named either home or office along with the corresponding address.

Supplier Numbe r Type

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Options include Alphanumeric or Numeric. After you begin entering suppliers, you can
change your Number Type from numeric to alphanumeric at any time. However, you
can change your Number Type from alphanumeric to numeric only if all of your current
supplier numbers are numeric.

When switching from manual to automatic numbering, you should ensure that the Next
Automatic Number to be assigned has been reset to a number larger than the largest
assigned number. For example, if the highest number assigned is 11215, set the next
automatic number to at least 11216, but maybe even to 12000.

11215
11216 12000
Supplier Numbering Options
Automatically assigned numbers will use numeric characters only
Manually assigned numbers can use either numeric or alphanumeric characters
Invoice Match Option. Select Purchase Order or Receipts to indicate how you want to
match most invoices. Defaulting is in the following order, but can be overridden at any
level: Payables System Setup > supplier > supplier site > purchase order shipment. The
value at the purchase order shipment controls which purchasing document type that you
can match to an invoice.
Hold Unmatched Invoices
Payable does not apply a hold if the sum of the invoice distributions by accounting code
combination is zero. Payables do not apply this hold to Prepayment or Interest invoices.

Pay Group
This is one of the methods Payables uses to specify which invoices should be selected
during payment batch processing. (N) Setup > Payables > Lookup Codes

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The system provides no Pay Group lookups, but you can define your own in this
window.
(N) Setup > Payables > Lookup Codes

Vendor Type
The Tax Authority supplier type indicates suppliers to whom you remit withholding
taxes.
Tax Authority supplier
Profile Options
System Administrator Responsibility
(N) Profiles > System
PO: Secondary E-mail Address
This profile option allows you to send a copy of the e- mail PO to your company. If you
wish to resend the e- mail, you will need to log into this secondary e- mail account and
resend it from there.
PO: In File Path
Enter the absolute path of the directory where the generic terms and conditions file is
placed.
PO: Terms and Conditions File Name
Enter the name of the generic terms and condition file that will be printed on your
purchase documents.

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