FI08 01 Asset Master Data

User Manual - FI08.
01
Title:
Module Name
Asset Master data

Asset Management
OVERVIEW
Business Process Description Overview
A fixed asset is defined as an individual economic good that it is recognized in the balance sheet at the
time of closing, and is in the long-term service of the enterprise.
In order to make it easier for the user to create, maintain and evaluate master data, the varied individual
information is structured according to its area of use and the relevant functions in the system. The asset
master record consists of two main parts:
General Master Data: This part of the master record contains concrete information about the fixed asset.
Data for Calculating Asset Values: You can specify depreciation terms in the asset master record for
each depreciation area in the chart of depreciation. In order for you to make these specifications, the
master record contains an overview of the depreciation areas. In addition, there is a detailed display
available for each depreciation area. If there are depreciation areas that are not needed for a specific
asset, it is possible to deactivate these depreciation areas at the asset level.
The below transactions will be covered in the following pages:

FI08.01.01
FI08.01.02
FI08.01.03
FI08.01.04
FI08.01.05
FI08.01.06
FI08.01.07
Creation of asset master data

Change of asset master data
Display of asset master data
Block asset master data
Delete asset master data
Create asset sub number
Asset Explorer
AS01
AS02
AS03
AS05
AS06
AS11
AW01N
PROCEDURAL STEPS
FI08.01.01
CREATION OF ASSET MASTER DATA
Via Menu
Accounting Financial Accounting Fixed Assets Asset

Create AS01 - Asset
Via Transaction Code
AS01
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User Manual - FI08.01

Title:
Module Name
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Asset Master data

Asset Management
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Release: ERP 6.0
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Title:
Module Name
Asset Master data

Asset Management
Double Click on AS01 - Asset

Create Asset: Initial screen
Press [F4] or Click the
Search button in the Asset class field.

.
Restrict value range (1)
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Click the Enter
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Asset Master data

Asset Management
button for a complete list for company code
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Module Name
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Asset Master data

Asset Management
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Title:
Module Name
Asset Master data

Asset Management
Input - Required Fields
Asset Class
Field Value / Comments
Enter the asset class; the asset class is the main criterion for
classifying assets.
Enter your Company Code
Company Code
Number of similar Assets
Number of similar assets that you want to create in the system

when you save.
On screen Create Asset: Master Data, enter information in the fields as specified in the table below:
Field Name
Description
Asset main no
Text
Description
The description of the asset
One line description of the asset.
It will appear in reporting.
R/O/C
R
O
Manage
Historically
Set this indicator if you want this

asset to be manage Historically
Inventory no
You can enter an inventory number

for the asset. The inventory is
placed into the standard inventory list for
Asset Accounting
(Information System).
You can enter the date of the last
inventory.
Set this indicator if you want this
asset to be counted in a physical
inventory check.
Supplementary information for the

analysis of physical inventory
The capitalization date is the value
date of an asset.
Last inventory on
Include assets
in inventory list.
Inventory note
Capitalized on
First acquisition
On
Acquisition year
Deactivation on
Last changed on:
O
O
The system automatically sets the

asset value date of the first
acquisition posting in this field.
The system enters the fiscal year of
the first acquisition posting in this
field.
The system enters the asset value
date of the retirement posting for a
full retirement in this field.
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Comments
If leave blank, the first line of
description
will be copied over to this
field.
This indicator ensures that
this asset is
manage Historically
Accounting trace for
reporting within the
Financial Accounting
Information System
This field is for information
only
This indicator ensures that
this asset is
included in the standard
inventory list of
Asset Accounting. Asset
without this indicator are not
output by the report.
General Information for
Users
The field will be
automatically updated upon
acquisition posting.
The field will be
The field will be
Once an asset has been
deactivated, you
can no longer post to the
asset
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Title:
Module Name
Asset Master data

Asset Management
Once you have entered the required data in the fields, Click on the time Dependent tab on screen.
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Module Name
Asset Master data

Asset Management
Click on the Time-dependent tab. (Which will be highlighted in dark blue)
Field Name
Business area
Cost centre
Plant
Location
Room
Last changed on:
Description
R/O/C
An organizational unit of financial

accounting
This is the cost centre where the
depreciation expenses of the asset
will be charged.
Used in selection criteria in reporting
Used in selection criteria in reporting
Enter the particular room number ,

freely definable
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R
O
O
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Comments
Enter your SSA number
from the selection
Use drill-down to locate the
cost centre
Use the drill down.
Use drill-down to find out
the predefined location.
If available enter the
number.
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Title:
Module Name
Asset Master data

Asset Management
Click on the Allocations tab

Field Name
Evaluation Group 1
Description
Services and sub
services
R/O/C
Evaluation Group 2
Evaluation Group 3
Evaluation Group 4
Sub asset class

Region
Shift factor
O
O
O
Comments
Use the drop down function and
choose appropriate code related to
asset
Use the drop down function
Click on the evaluation 1 field, and after selecting the required information.
Then Click on the icon
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then click onto the next field
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Asset Master data

Asset Management
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Asset Master data

Asset Management
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Asset Master data

Asset Management
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Asset Master data

Asset Management
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then click onto the next field.
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Asset Master data

Asset Management
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Asset Master data

Asset Management
Go to the next Tab Origin

Field name
Description
Vendor
Manufacturer
You can enter vendor number

You can enter the manufacturer of the
asset in this field
Set this indicator if the asset
was purchased new
Set this indicator, if this asset
was second-hand when it was
acquired (not new).
Asset Purchased
New
Purchased Used
Country of
origin
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In this field you can specify the

country of origin for the asset.
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R/O/C
O
O
Comments
This field is for information only

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Asset Master data

Asset Management
Go to the next tab Insurance:

Field name
Type
Description
Enter the type of insurance
R/O/C
O
Insurance Companies
Enter the name of the insurance

company from which the insurance is
taken
Enter the agreement number for the
insurance
Enter the text for insurance , if required
Enter the start date of the insurance
Enter the rate for the insurance
Enter the end date of the insurance
Agreement number
Suppl. text
Start date
Insurance rate
End Date
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Comments
Select from the drop
down.
down.
Enter the actual number
O
O
O
O
Enter the text ,

Enter the date
Maintain the rate
Enter date.
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Asset Master data

Asset Management
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Asset Master data

Asset Management
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Asset Master data

Asset Management
Go to the Next tab BSNL:

Field name
Decommission of assets
Date of
Decommissioning
Net realizable value
Tax rates for assets
Periodicity
Date of Tax payment
Next tax due date
Tax Vendor Name
Vendor
Amount
Description
If the asset is decommissioned,
maintain the type of decommissioning.
Enter the date from which the asset is
decommissioned
Enter the NRV for permanent
decommissioned asset
In case there any taxes applicable on
assets, e.g. municipal taxes enter the
rate.
Enter the periodicity for the tax
R/O/C
O
O
Comments
down.
Enter the date
Enter the actual amount.
Enter the percentage

rate for the tax
O
O

down.
Enter date
Enter the date on which the taxes are

paid.
Enter the next due date for payment of
tax
Enter the vendor name for the tax
payment
Enter the vendor account number for
the tax.
Enter the tax amount on the asset
Enter date
Enter the name
Select from the vendor

list.
Enter the amount.
Click on the Depreciation Area tab.

You will be prompted with the following screen:
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Module Name
Asset Master data

Asset Management
The following key values are displayed with regard to the depreciation area selected above
1. Depreciation Start Date
2. Planned Useful Life
3. Depreciation key
Click on the icon
to save the asset. The system will assign Asset number.
Then the following screen will be displayed
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Asset Master data

Asset Management
At the bottom of this screen when you have clicked on the save button you will see the
asset number created by the SAP system
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Asset Master data

Asset Management
FI08 .01.02. CHANGE ASSET MASTER DATA

Via Menus
Accounting Financial Accounting Fixed Assets

AssetChange Asset
AS02
Field name
Asset
Sub-number
Description
The asset main number to be changed.
The asset sub-number to be changed.
R/O/C
R
O
Company Code
Comments
Enter the asset number
No need to enter any
number in this field. The
system will default to
zero.
Select from the option.
First screen for the Change of Asset master data
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Asset Master data

Asset Management
Change the description of the asset:
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Asset Master data

Asset Management
The asset is changed
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Asset Master data

Asset Management
Message reads: The asset 11xxxxx is changed

END OF TRANSACTION.
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FI08.01.03
Asset Master data

Asset Management
DISPLAY OF ASSET MASTER DATA:
Via Menus

AssetDisplay Asset
AS03
On screen Display Asset: Initial Screen, enter information in the fields as specified in the table below:
Field name
Asset
Sub-number
Description
The asset main number to be changed.
The asset sub-number to be changed.
R/O/C
R
O
Company Code
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Maninder kaur
Version: 1.0
Release: ERP 6.0
Comments
Enter the asset number
No need to enter any
number in this field. The
system will default to
zero.
Select from the option.
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Module Name
Press <Enter> or click on the icon
Asset Master data

Asset Management
then the following screen will appear:
Note: Screen field names:

1. General Data
2. Inventory
3. Posting Information.
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Asset Master data

Asset Management
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Asset Master data

Asset Management
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Module Name
Asset Master data

Asset Management
To display who created the asset

On screen Display Asset: Initial Screen, Go to:
1. ExtrasManagement Data.
You will be prompted with the following screen: Details displayed as below
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Module Name
Asset Master data

Asset Management
Note: The popup screen will display the Management data and information on the user
who created the asset or the changes made to the Asset.
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Module Name
Asset Master data

Asset Management
To view changes made to the Asset Master Data Record

On screen Display Asset: Initial Screen Go to:
EnvironmentChange Documents On Asset.
You will be prompted with the following screen:
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Module Name
Asset Master data

Asset Management
To view asset values

On screen Display Asset: Initial Screen, click on the button
(Assuming that this asset is already capitalized, if this asset does not have any balance
than definitely it will not show you any value)
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Asset Master data

Asset Management
If there are no values in the asset , the below screen will appear:
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Asset Master data

Asset Management
Once the asset is capitalized and has values the below screen will appear:
This report can be accessed through asset explorer

(T.Code AW01N)
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FI08.01.04
Asset Master data

Asset Management
BLOCK ASSET MASTER DATA
Via Menus

AssetLock Asset
AS05
On screen Block Asset: Initial Screen, enter information in the fields as specified in the table below:
Field Name
Description
Asset
The asset main number to

be locked
The asset number to be
locked
Sub-number
Company Code
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Enter company code
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R/O/C
R
Comments
O
R
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Asset Master data

Asset Management
The below screen appears, click the radio button Locked to aquis
Click on
to save.
The asset is blocked for further acquisition postings.
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FI08 .01.05
Asset Master data

Asset Management
DELETE ASSET MASTER DATA
Via Menus

AssetDelete Asset
AS06
On screen Delete Asset: Initial Screen, enter information in the fields as specified in the table below:
Field Name
Description
Asset

be locked
locked
Sub-number
Company Code
Last changed on:
Enter company code
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R/O/C
R
Comments
O
R
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Asset Master data

Asset Management
If the asset has values it cannot be deleted , the error will be coming in the screen as below :
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Asset Master data

Asset Management
The asset with zero values can be deleted,
Click the icon

Select the radio button physically delete asset
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Click on
Asset Master data

Asset Management
to save.
The asset is deleted from the system.
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Module Name
Asset Master data

Asset Management
FI08 .01.06 CREATE ASSET SUB NUMBER

Via Menus

AssetCreate Sub asset number
AS11
On screen Create sub asset: Initial Screen, enter information in the fields as specified in the table
below:
Field Name
Description
Asset

be locked
Sub-number

locked
Company Code
Enter company code
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R/O/C
R
Comments
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Release: ERP 6.0
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Asset Master data

Asset Management
The details in the tabs will be coming by default from the main asset number, and can be changed in the
sub number if required, else same values can be used.
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Asset Master data

Asset Management
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Click on
Asset Master data

Asset Management
to save
Asset sub number generated.
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Asset Master data

Asset Management
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Module Name
Asset Master data

Asset Management
FI08 .01.07
ASSET EXPLORER
Accounting Financial Accounting Fixed Assets AssetAsset
Via Menus
Explorer
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AW01N
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Asset Master data

Asset Management
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Asset Master data

Asset Management
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User Manual - FI08.

Asset Master data

The below transactions will be covered in the following pages:

Creation of asset master data

CREATION OF ASSET MASTER DATA

Accounting Financial Accounting Fixed Assets Asset

Via Transaction Code

Last changed on:

User Manual - FI08.01

Last changed on:

Asset Master data

User Manual - FI08.01

Asset Master data

Double Click on AS01 - Asset

Press [F4] or Click the

Search button in the Asset class field.

Restrict value range (1)

Last changed on:

User Manual - FI08.01

Click the Enter

Last changed on:

Asset Master data

button for a complete list for company code

User Manual - FI08.01

Last changed on:

Asset Master data

User Manual - FI08.01

Asset Master data

Input - Required Fields

Field Value / Comments

Number of similar assets that you want to create in the system

Set this indicator if you want this

You can enter an inventory number

Supplementary information for the

Last changed on:

The system automatically sets the

User Manual - FI08.01

Asset Master data

Last changed on:

User Manual - FI08.01

Asset Master data

Click on the Time-dependent tab. (Which will be highlighted in dark blue)

Last changed on:

An organizational unit of financial

Enter the particular room number ,

User Manual - FI08.01

Asset Master data

Click on the Allocations tab

Sub asset class

Last changed on:

then click onto the next field

User Manual - FI08.01

Last changed on:

Asset Master data

User Manual - FI08.01

Asset Master data

Last changed on:

then click onto the next field

User Manual - FI08.01

Asset Master data

Last changed on:

then click onto the next field

User Manual - FI08.01

Asset Master data