Applicant's Guide RO BG Cross Border

GOVERNMENT OF
ROMANIA
EUROPEAN UNION
MANAGING AUTHORITY
GOVERNMENT OF
BULGARIA
NATIONAL AUTHORITY
MINISTRY OF REGIONAL
DEVELOPMENT AND PUBLIC ADMINISTRATION
MINISTRY OF REGIONAL DEVELOPMENT

AND PUBLIC WOKS
ROMANIA
BULGARIA
Applicants Guide
www.cbcromaniabulgaria.eu
Call for proposals no.1
March 2015
Applicants Guide
Approved version
March 2015
Table of Contents
Glossary of terms...................................................................................3
Glossary of Acronyms..............................................................................5
Explanation of text-boxes........................................................................6
Legal basis...........................................................................................6
I. GENERAL INFORMATION........................................................................8
I.1. Overview of Interreg V-A Romania-Bulgaria.......................................8
I.2. Programme Strategy..................................................................9
i. Programme Objectives.........................................................9
ii. Programme Priority Axes....................................................10
I.3. Programme Implementation Structure...........................................11
I.4. Programme Financial Allocation..................................................12
I.5. Programme Indicators..............................................................12
i. Output Indicators..............................................................13
ii. Result Indicators..............................................................14
I.6 Financial allocation for the call for proposals...................................15
I.7. State Aid..............................................................................16
I.8. Revenue Generating Projects......................................................18
II. RULES OF THE CALL FOR PROPOSALS.....................................................19
II.1. Type of call for proposals..........................................................19
II.2. Eligibility Criteria...................................................................20
i. Eligibility of Applicants.......................................................20
ii. Eligibility of Actions..........................................................25
iii. Eligibility of Expenditure...................................................34
II.3. How to apply for funding..........................................................35
i. How to get the Applicants Pack............................................35
ii. How to fill in the Application Form and its Annexes....................36
iii. How to submit the applications............................................48
iv. Deadline for receipt of applications.......................................49
II.4. Evaluation and Selection of Applications.......................................50
III. Pre-Contractual conditions.................................................................53
IV. Annexes.........................................................................................54
*common output indicator; **calculation basis for the flat rates

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Glossary of terms

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Applicant
Beneficiary
Biodiversity
Discounting
Discount rate
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March 2015
Any legal entity meeting the eligible criteria which submits an

application to be financed by the programme
Any applicant whose application has been approved for financing
The variability of living bodies within the land, sea, continental
aquatic ecosystems and ecological complexes; this comprises the
intra-specific, inter-specific and ecosystems diversity
The process of adjusting the future value of cost and benefits to
the present by a discount rate.
The rate at which future values are discounted to the present
Eligible
expenditure
Expenditures made by a Beneficiary, related to the projects

financed through the programme, which could be financed from
the structural instruments, as well as from the state budget
and/or own Beneficiary contribution
Eligible
The Romanian counties and Bulgarian districts located in the
area/region
border area, as mentioned in the programming document approved
by the European Commission
Hard project
Project that has an infrastructure component or which grants more
than half of its total eligible budget for the purchase of equipment
Internal rate The discount rate at which a stream of costs and benefits has a net
of
present value of zero. The internal rate of return is compared with
Return (IRR)
a benchmark in order to evaluate the performance of the proposed
project
Investment
Capital cost incurred in the construction of the project
cost
Investment
A project whose results involve the achievement of an objective by
project
investing capital, which means that their main component is to
carry out a work, without excluding the procurement of services
(as consultancy or technical assistance) or goods (procurement of
necessary equipments for the respective objective) related to the
respective objective.
Joint
The structure responsible for assisting the programme
Secretariat
management bodies in carrying out their duties. Cross Border
Cooperation Regional Office Calarasi for Romanian Bulgarian
Border is hosting the Joint Secretariat for Interreg V-A RomaniaBulgaria Programme
Lead
A Beneficiary designated by the beneficiaries involved in a project
Beneficiary
responsible for coordinating the process of development,
submission and implementation of that specific project
Managing
The structure responsible for managing the operational
Authority
programme. The Romanian Ministry of Regional Development and
Public Administration is the Managing Authority for Interreg V-A
Romania-Bulgaria Programme
National
The counterpart of the Managing Authority in the partner state.
Authority
The Bulgarian Ministry of Regional Development and Public Works
is the National Authority for Interreg V-A Romania-Bulgaria
Programme
National
The legislation of the state on whose territory the beneficiary is
Legislation
located
Natural
Land, aquatic and/or underground area hosting savage fauna and
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protected area flora species, bio-geographical, landscape, geological, paleontological, speleological or other elements and systems with
outstanding ecological, scientific or cultural value, governed by
special preservation and protection rules in compliance with legal
provisions
Net
Present
The sum that results when the expected costs of the investment
Value
are deducted from the discounted value of the expected benefits
(NPV)
Operating
Cost incurred in the operation of an investment, including cost of
costs
routine and extraordinary maintenance but excluding depreciation
or capital costs
Priority Axis
A strategic priority within the operational programme, that
corresponds to a thematic objective and comprises one or more of
the investment priorities of that thematic objective in line with
the EU Regulations
Potential
Any legal entity meeting the eligible criteria for submitting an
applicant
application to be financed by the programme
Potential
Any applicant or potential applicant is a potential beneficiary until
beneficiary
the decision for financing its project has been issued
Project
An operation comprising a series of works, activities or services
intended in itself to accomplish an indivisible task of a precise
economic or technical nature, which has clearly identified goals,
expressed as the application form and its annexes.
Reference
The number of years for which forecasts are provided in the cost
period
benefit analysis
Residual value The net present value of assets at the final year of the reference
period selected for evaluation analysis
Revenue
Any project involving an investment in infrastructure, the use of
generating
which is subject to charges borne directly by users, and any
project
project involving the sale or rent of land or buildings or the
provision of services against payment
Revenues
Income to be expected from an investment through pricing or
charges
Soft project
Project that does not have an infrastructure component or which
does not grant more than half of its total eligible budget to
purchase of equipments
Secondary
Secondary nodes are the branching or crossing points of the core
nodes
and comprehensive networks, provided they represent cities (at
least of regional importance) and/or multimodal connections
Tertiary nodes Tertiary nodes are urban areas (regional towns, towns, cities)
providing jobs and public and private services (e.g. schools, health
or social care, employment services, banks) beyond their
administrative boundaries, and/or places of multimodal nodes

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Glossary of Acronyms

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AA
Audit Authority
BG
Bulgaria
CA
Certifying Authority (the Managing Authority took the role of

Certifying Authority)
CBC
Cross-Border Cooperation
CBA
Cost Benefit Analysis
EC
European Commission
ERDF
European Regional Development Fund
EU
European Union
GD
Government Decision
ICT
Information and Communication Technology
IRR
Internal Rate of Return
IT
Information Technology
MC
Monitoring Committee
JS
Joint Secretariat
MA
Managing Authority
MRDPA
Ministry of Regional Development and Public Administration
MRDPW
Ministry of Regional Development and Public Works
MF
Ministry of Finance (Bulgaria)
MPF
Ministry of Public Finance(Romania)
MEF
Ministry of European Funds
MoI
Memorandum on Implementation - Arrangements between MS

participating in the Interreg V-A Romania Bulgaria Programme
MS
Member States
NA
National Authority
NGO
Non-Governmental Organization
NUTS
Nomenclature of Territorial Units for Statistics
OP
Operational Programme
PC
Personal Computer
PROETC
The Information System of the Programme
PSC
Project Steering Committee
Programme
Interreg V-A Romania Bulgaria
R&D
Research and Development
RTD
Research and Technological Development
RO
Romania
CBC
RO Cross Border Cooperation Regional Office Calarasi for Romania-

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Calarasi
Bulgaria Border
SMEs
Small and Medium sized Enterprises
SWOT
Strengths, Weakness, Opportunities, Threats
VAT
Value Added Tax
March 2015
Explanation of text-boxes
Across the following pages you will find a series of highlighted text. Highlights draw attention
on important issues, possible mistake or offer practical advices.
Legal basis
In the elaboration of this guide the following legal provisions have been observed:
Interreg V-A Romania-Bulgaria Programme;
Regulation (EU) No 1299/2013 of the European Parliament and of the Council of 17

December 2013 on specific provisions for the support from the European Regional
Development Fund to the European territorial cooperation goal
Commission Regulation (EU) No 1301/2013 of the European Parliament and of the

Council of 17 December 2013 on the European Regional Development Fund and on the specific
provisions concerning the Investment for growth and jobs goal and repealing Regulation (EC)
No 1080/2006
Regulation (EU) No 1303/2013 of the European Parliament and of the Council of 17

December 2013 laying down common provisions on the European Regional Development Fund,
the European Social Fund, the Cohesion Fund, the European Agricultural Fund for Rural
Development and the European Maritime and Fisheries Fund and laying down general
provisions on the European Regional Development Fund, the European Social Fund, the
Cohesion Fund and the European Maritime and Fisheries Fund and repealing Council
Regulation (EC) No 1083/2006
Implementing Acts
(http://ec.europa.eu/regional_policy/information/implementing/index_en.cfm)
Delegated Acts
(http://ec.europa.eu/regional_policy/information/delegated/index_en.cfm)
Commission Delegated Regulation (EU) No 481/2014 of 4 March 2014 supplementing

Regulation (EU) No 1299/2013 of the European Parliament and of the Council with regard to
specific rules on eligibility of expenditure for cooperation programmes
Directive 2004/18/EC of the European Parliament and of the Council of 31 March 2004
on the coordination of procedures for the award of public works contracts, public supply
contracts and public service contracts

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Other relevant national and European legislation (Annex K).
Please note that all this legal provisions must also be observed by the applicants during
both project elaboration and implementation phases.

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I. GENERAL INFORMATION
This applicants guide aims to provide practical information for project applicants to
the Interreg V-A Romania - Bulgaria. It is the most practical level of documentation
needed for the successful submission of a project under this programme. This guide
provides information on how to fill in the application, budget and related forms, the
application procedure, the project selection criteria, the decision procedure and
other practical advices.
Please bear in mind at all stages that this is a different Programme from the
previous Romania-Bulgaria Cross Border Cooperation Programme 2007-2013.
Therefore please read carefully this Guide in order to avoid confusion!
Please bear in mind that this call for proposals only concerns Priority Axis 1,2
and 3. Future calls will be launched for the rest of the Priority Axis (4 and 5).
I.1. Overview of Interreg V-A Romania-Bulgaria
This programme is financed by the European Union through the European Regional
Development Fund and co-financed by Romania and Bulgaria through contributions
from state budget and from project beneficiaries.
The programming document drafted jointly by the two countries through a large
partnership with national, regional and local stakeholders was approved by the
European Commission on 12th of February 2015. It sets out the general framework of
intervention of ERDF in the Romania Bulgaria cross-border area.
The programme continues the evolution of the EUs cross-border initiatives with
Romania and Bulgaria, reflected in Phare CBC Programmes from 1999 to 2006 and
subsequently in the Romania-Bulgaria Cross Border Cooperation Programme 20072013.
The programmes eligible are includes 7 counties from Romania (Mehedinti, Dolj, Olt,
Teleorman, Giurgiu, Calarasi, Constanta) and 8 districts from Republic of Bulgaria
(Vidin, Montana, Vratsa, Pleven, Veliko Tarnovo, Ruse, Silistra, Dobrich).
The Programme and annexes are available on www.cbcromaniabulgaria.eu.

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I.2. Programme Strategy

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The programme was drafted starting from the status of current links between the two
countries at border level.
The core element of the programme strategy is to bring together the cross-border
communities as the first step towards sustainable cooperation and to promote their
common actions to overcoming the physical and socio-cultural barriers, and to better
exploit the opportunities offered by the development of the cross-border area for a
mid-long-term sustainable growth.
The strategy of cooperation focuses on the problems and opportunities where the
border is an important factor and where cross-border action is a key requirement. It is
intended as a coherent and effective response to the needs, obstacles and
weaknesses identified in the area and intends to be the vehicle for its cross-border
socio-economic sustainable development.
The strategy takes due account of the following strategic considerations:
The connectivity in terms of physical infrastructure and communication services is

the basis for an effective cooperation.
The natural features of the area represent valuable assets that may only be
safeguarded through joint interventions.
Establishing common business interests shall drive the improvement of the level of
economic co-operation and prevent the economic divergence in the border regions
of the two countries.
Knowing each other is the basic requirement for both economic and social
connections, which shall be reflected in the priorities given to social and cultural
linkages.
The programme takes due note of the limited contacts and low base of cross-border
cooperation during a long lasting period and recognizes the need for overcoming the
natural geographic, psychological and language barriers (preconditions to
understanding and trust) in order to transform the border from a line of separation
into a place for communication and cooperation, meant to promote the potential of
the area for integrated development and to integrate the cross-border area between
two EU new member states.
i. Programme Objectives
The strategy, therefore, sets out to address the specific needs of the BulgariaRomania border area both in the short and longer term and supports the overall
strategic goal:
To bring together the people, communities and economies of the RomaniaBulgaria border region to participate in the joint development of a cooperative
area, using its human, natural and environmental resources and advantages in a
sustainable way.
The overall aim of the programme, with the core elements of the strategy derived
from the SWOT analysis, together led to the formulation of the following specific
objectives of the Interreg V-A Romania-Bulgaria, which must be taken into account
when preparing a project:
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Specific objective 1.1: Improve the planning, development and coordination of

cross border transport systems for better connections to TEN-T transport
network
Specific objective 1.2: Increase transport safety on waterways and maritime

transport routes
Specific objective 2.1: To improve the sustainable use of natural heritage and
resources and cultural heritage
Specific objective 2.2: To enhance the sustainable management of the

ecosystems from the cross-border area
Specific objective 3.1: To improve joint risk management in the cross-border

area
Specific objective 4.1 To encourage the integration of the cross-border area in

terms of employment and labour mobility
Specific objective 5.1: To increase cooperation capacity and the efficiency of

public institutions in a CBC context
The above specific objectives focus on the establishment of a sound basis for joint
development of the eligible area.
For further details on programme strategy please refer to the programming
document and to the Project Implementation Manual.
ii. Programme Priority Axes
In order to achieve the objectives set out in the programming document, the partner
states have jointly agreed upon the main directions on which the interventions under
this programme should focus. These main directions are called Priority Axes and are as
follows:
Priority Axis 1: A well connected region

Specific Objective 1.1 Improve the planning, development and coordination
of cross-border transport systems for better connections to TEN-T transport
network
Specific Objective 1.2 Increase transport safety on waterways and maritime
transport routes

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Priority Axis 2: A green region

Specific Objective 2.1 To improve the sustainable use of natural heritage
and resources and cultural heritage
Specific Objective 2.2 To enhance the sustainable management of the
Priority Axis 3: A safe region
Specific Objective 3.1 To improve joint risk management in the cross-border
area
Priority Axis 4: A skilled and inclusive region
Specific Objective 4.1 To encourage the integration of the cross-border area
in terms of employment and labour mobility
Priority Axis 5: An efficient region
Specific Objective 5.1 To increase cooperation capacity and the efficiency
of public institutions in a CBC context
Priority Axis 6: Technical Assistance
Only the first five priority axes finance projects submitted by regular applicants
while the sixth one is dedicated to ensuring the proper functioning of the
programme implementation bodies.
I.3. Programme Implementation Structure
According to the EU Regulations on Structural Instruments, the two partner states in
the programme - Romania and Bulgaria - have established a number of bodies forming
the implementation and monitoring mechanism of the programme. The most relevant
bodies for the potential beneficiaries are:
Managing Authority the Romanian Ministry of Regional Development and Public
Administration - is responsible for managing and implementing the operational
programme in accordance with EC Regulations and the principles of sound financial
management. The Managing Authority signs the ERDF subsidy contracts with the Lead
Beneficiaries as well as the co-financing contracts with the Romanian project partners
(for the co-financing granted from the Romanian state budget). The Managing
Authority took over the role of certifying the expenditures (role of Certifying
Authority).
National Authority - the Bulgarian Ministry of Regional Development and Public Works
is the counterpart of the Managing Authority and will sign the co-financing contracts
with the Bulgarian project partners (for the co-financing granted from the Bulgarian
state budget).
Monitoring Committee (MC) is formed of representatives at national, regional and
local level from both countries, supervises the programme and selects the projects.
All the decisions relevant for the Programe implementation are taken by the
Monitoring Committee.

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Joint Secretariat (JS) is based in Calarasi (Romania), within the Cross Border
Cooperation Regional Office Calarasi for Romania-Bulgaria Border. It assists the
Managing Authority in carrying out their respective duties and is the main contact
point between the programme and the potential beneficiaries/project partners.
A JS Antenna (JSA) is a structure within the CBC RO Calarasi branch, located in Ruse,
Bulgaria, that develops information and monitoring related activities, having as main
role to serve as local contact point for potential beneficiaries/project partners (tasks
related to information and monitoring).
For further details on programme implementation structure please refer to the
programming document.
I.4. Programme Financial Allocation
The total budget of the programme for the entire 7-year programming period is
258,504,126 Euro, of which 215,745,513 Euro is represented by EU contribution
through the European Regional Development Fund. The remaining 42,758,613 Euro are
national contributions from state budgets and project partners.
The breakdown of the total budget of the programme on priority axes and national
contributions approved by the European Commission as part of the programme is
shown in the table below:
Community
Funding
ERDF (a)
(a)
Priority Axis 1 A
well connected
region
Priority Axis 2 A
green region
Priority Axis 3 A
safe region
Priority Axis 4 A
skilled and
inclusive region
Priority Axis 5 An
effective region
Priority Axis
Technical
Assistance
Total
Priority axes by source of funding (in euro)

National
Total funding
counterpart
(b)
(a)+(b)
81,983,295
14,467,641
96,450,936
53,936,379
9,518,185
63,454,564
40,991,647
7,233,821
48,225,468
15,102,186
2,665,093
17,767,279
10,787,276
1,903,637
12,690,913
12,944,730
6,970,236
19,914,966
215,745,513
42,758,613
258,504,126

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*Includes the contributions from state budgets and local budgets from both countries
For further details on programme financial provisions please refer to the programming
document and to the Project Implementation Manual.
Please note that the programme financial allocation is not broken down by state or
NUTS III eligible region (county/district).
I.5. Programme Indicators
The focus in the 2014-2020 programming period is on the results. The Programme
results are measured by indicators. The performance framework is one of the tools to
achieve a result-orientation of the ESI Funds. It is a table in which a set of milestones
and targets is defined for each priority in the programme. The achievement of
milestones will be assessed by the European Commission in 2019 and in case of failure
it could lead to the suspension of payments. The achievements of final targets will be
assessed in 2025 and might form the basis of financial corrections.
Indicators measure whether the project has achieved its objectives or not. In this
respect, each project must contribute to the achieving of the programme indicators
(both output and result indicators). The choice of appropriate indicators and the way
your project contributes to the Programme results is important for the project and its
selection by the Monitoring Committee.
i. Output Indicators (baseline for output indicators is always 0) and financial
indicators from the performance framework for the first 3 priority axes.
Targets are counted based on finalized projects.
Priority Axis 1: A well connected region

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Indicator
Total length of reconstructed or upgraded roads
Number of joint mechanisms (e.g. route guidance,

incidents/emergencies detection and management,
studies on traffic flows, feasibility studies addressing
cross-border transport issues, traffic safety measures,
black-spot maps, awareness raising activities); to
facilitate the connection of secondary/tertiary nodes
to TEN-T infrastructure
Number of studies, strategies and action plans to
improve safety of the navigation on the Danube and
the Black Sea supported
Total length of new or improved inland waterway
Financial indicator
March 2015
Target 2018
Target 2023
60 KM of roads
to be
upgraded or
120 KM
reconstructed
for which
tenders have
been launched
NA
30
NA
NA
20 km
8 000 000
96,450,936
Priority Axis 2: A green region

Indicator
Target 2018
Increase in expected number of visits to supported
sites of cultural and natural heritage and attraction
2 000
(COI)
Number of integrated tourism products/services
10
created
Number
of
common
strategies,
policies
or
management plans for valorising (including raising
awareness) the cultural and natural heritage through
NA
its restoration and promotion for sustainable economic
uses
Surface area of habitats supported to attain a better
NA
conservation status (ha) (COI)
5 100 000
Financial indicator

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Target 2023
10 000
100
50
20.000 ha
63,454,564
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Priority Axis 3: A safe region

Indicator
Target 2018
benefiting from actions of risk
NA
Population
management
Population benefiting from flood protection measures
Population benefiting from forest fire protection
measures
Number of joint partnerships in the field of joint
early warning and emergency response
Financial indicator

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Target 2023
2 500 000
NA
1 250 000
NA
1 250 000
10
50
4 500 000
48,225,468
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ii. Result Indicators for the first 3 priority axes (for further details on the
methodology used to set the Programme baselines, which will be the same
methodology to measure these indicators throughout the lifetime of the
Programme, please consult Annex J).

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Priority
Axis
A well
connected
region
A green
region
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Baseline
Specific
Objective
Improve
the
planning,
developme
nt
and
coordinati
on of cross
border
transport
systems
for better
connection
s to TEN-T
transport
network
Result Indicator
Increase
transport
safety on
waterways
and
maritime
transport
routes
To improve
the
sustainabl
e use of
natural
heritage
and
resources
and
cultural
heritage
To
enhance
the
sustainabl
e
manageme
nt of the
ecosystem
s from the
crossborder
area
% of the RO-BG 1,29%

CBC
Danube
length and Black
Sea where safety
of the navigation
has
been
improved
by
joint actions
Number
of 6.668.515 7.200.000 Romanian and Bulgarian
tourists
national
statistical
overnights in the
survey
CBC region
Cross
border 626.140
population
served
by
modernized
infrastructure
leading to TEN-T
NATURA
2000 2
sites in the cross
border area with
coordinated
management
tools
Target
March 2015
How its measured
1.250.000 The indicator is built

through
the
superposition of a 2 km
zone on the layouts of
the roads taken into
account
by
the
programme.
This
map
of
the
programme catchment
area is used to quantify
the
number
of
inhabitants,
counting
those
from
every
locality within the 2 km
zone
(population
is
given by the census).
25%
Data available from the
previous
financed
projects
(km
with
safety of navigation
improves
vs.
total
length).
10

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No. of Natura 2000 sites

with
coordinated
management plans
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To improve
joint risk
manageme
nt in the
crossborder
area
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The quality of 2
the joint risk
management in
the CBC area
March 2015
Survey: How is the

quality of joint risk
management in the ROBG
CBC
area
appreciated?
1strongly
A safe
inappropriate;
2
region*
somewhat
inappropriate;
3
satisfactory;
4
appropriate; 5strongly
appropriate; 0do not
know/no answer.
*Since this is a qualitative indicator, a quantification of your project contribution
cannot be made at the present moment, therefore, instead, projects may explain
how, by what means, they intend to contribute to the result indicator.
For further details on programme indicators and performance framework please refer
to the programming document (including annexes).
I.6 Financial allocation for the call for proposals
The total amount allocated for this call for proposals for the three priority axes,
matched by national public and private funding and is of 208.130.968 Euro,
broken down as follows:
Indicative allocation for first deadline (soft projects):
(a)
Priority Axis 1
A well
connected
region
Priority Axis 2
A green
region
Priority Axis 3
A safe region
Total
(b)
(a)+(b)
1,446,764
9,645,094
10,787,276
1,903,637
12,690,913
4,099,165
723,382
4,822,547
23,084,771
4,073,783
27,158,554
8,198,330

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*Includes the contributions from state budgets and local budgets from both
countries
Indicative allocation for first deadline (hard projects):
Priority Axis
Priority Axis 1 A
well connected
region
Priority Axis 2 A
green region
Priority Axis 3 A
safe region
Total
Community Funding
ERDF (a)
(a)
National
counterpart*
(b)
Total funding
13,020,877
86,805,842
7,614,548
50,763,651
36,892,482
6,510,439
43,402,921
153,826,550
27,145,864
180,972,414
73,784,965
43,149,103

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(a)+(b)
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Summed up, the allocation for this call matches the entire allocation available for
these three Priority Axis (1,2,3) therefore, please note that this could be the only
call for proposals available for this PAs (a separate call will soon follow for PA 4
and 5)
I.7. State Aid
Considering the activities financed under the current call, activities for which the
beneficiaries do not act as economic operators and for which there are no
considerations to assume that the competition will be distorted, the projects shall not
be subject to state aid rules.
To this end, the following provisions shall be fulfilled by each project:
All expenditure must be made according to the national laws on public

procurement of the country on whose territory the partner which organizes the
procedure is located. For Romanian NGOs a special procedure is applicable.
The procedure for the Romanian NGO may be changed unilaterally by the
Managing Authority. The procurement procedure (performed by either
Romania/Bulgarian partners) has to be open (to allow all interested and
qualified bidders to participate in the process), transparent, sufficiently wellpublicized, non-discriminatory and unconditional. When a tender procedure
complies with these principles, it can be presumed that the transactions are in
line with normal market conditions. For direct procurements the market price
level is observed (try to refer to any well-known suppliers available at national
level - print screen from websites are accepted and recommended).
The project must not create an economic advantage to an economic
operator/undertaking. The undertakings are defined as entities engaged in an
economic activity, regardless of their status and the way in which are financed.
The classification of a particular entity as an undertaking thus depends entirely
on the nature of its activities. This general principle has three important
consequences:
First, the status of the entity under national law is not decisive. For
example, an entity that is classified as an association or a sports club under
national law may nevertheless have to be regarded as an undertaking within the
meaning of Article 107(1) of the Treaty. The only relevant criterion in this
respect is whether it carries out an economic activity.
Second, the application of the state aid rules as such does not depend
on whether the entity is set up to generate profits.
Third, the classification of an entity as an undertaking is always

relative to a specific activity. An entity that carries out both economic and noneconomic activities is to be regarded as an undertaking only with regard to the
former. Any activity consisting in offering goods and services on a market is an
economic activity.

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A service that is reimbursed at market price is not conveying an advantage.- All

studies or other results of the non-investment research and development
projects shall be made available for free to all interested individual or legal
persons, in a non-discriminatory way.
In the field of research&development&innovation activities, the following
activities are generally of a non-economic character:
a) primary activities of research organisations and research infrastructures,
in particular:
education for more and better skilled human resources. Public
education organised within the national educational system,
predominantly or entirely funded by the State and supervised by the
State is considered as a non-economic activity
independent R&D for more knowledge and better understanding,
including collaborative R&D where the research organisation or
research infrastructure engages in effective collaboration
wide dissemination of research results on a non-exclusive and nondiscriminatory basis, for example through teaching, open-access
databases, open publications or open software.
b) knowledge transfer activities, where they are conducted either by the
research organisation or research infrastructure (including their departments
or subsidiaries) or jointly with, or on behalf of other such entities, and where
all profits from those activities are reinvested in the primary activities of the
research organisation or research infrastructure. The non-economic nature of
those activities is not prejudiced by contracting the provision of
corresponding services to third parties by way of open tenders.
Where a research organisation or research infrastructure is used for both
economic and non-economic activities, public funding falls under state aid
rules only insofar as it covers costs linked to the economic activities. Where
the research organisation or research infrastructure is used almost
exclusively for a non-economic activity, its funding may fall outside state aid
rules in its entirety, provided that the economic use remains purely ancillary,
that is to say corresponds to an activity which is directly related to and
necessary for the operation of the research organisation or research
infrastructure or intrinsically linked to its main non-economic use, and which
is limited in scope. This should be considered to be the case where the
economic activities consume exactly the same inputs (such as material,
equipment, labour and fixed capital) as the non-economic activities and the
capacity allocated each year to such economic activities does not exceed 20
% of the relevant entitys overall annual capacity. Making the project results
available only for certain individual or legal persons is strictly forbidden!
Also, the project results should not create an economic advantage to a
certain undertaking/activity/the production of certain goods.
Special provisions regarding state aid are included in the sections of this
Guide dedicated to the eligibility of actions under a priority axis.

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I.8. Revenue Generating Projects

Revenue generating projects shall be financed under the present call for proposals. A
revenue-generating project means:
any project involving an investment in infrastructure the use of which is subject
to charges borne directly by users or
any project involving:
o the sale or rent of land or buildings or
o any other provision of services against payment.
Eligible expenditure on revenue-generating projects shall not exceed the current
value of the investment cost less the current value of the net revenue from the
investment over a specific reference period for:
(a) investments in infrastructure; or
(b) other projects where it is possible to objectively estimate the revenues in
advance.
Where not all the investment cost is eligible for co-financing, the net revenue shall be
allocated pro rata to the eligible and non-eligible parts of the investment cost. The
potential net revenue generated by the project shall be determined in advance by
calculating the discounted net revenue of the project, according to Article 61(3)b of
Regulation 1303/2014. Applicants shall respect the provisions of Section III of
Commission Delegated Regulation (EU) No. 480/2014 when calculating the discounted
net revenue of operations generating net revenue.
The net revenue generated during implementation of the project, resulting from
sources of revenue not taken into account in determining the potential net revenue of
the project, shall be deducted from the eligible expenditure of the project, no later
than in the final payment claim submitted by the beneficiary.
Where it is objectively not possible to determine the revenue in advance, the net
revenue generated within three years of the completion of a project, or by the
deadline for the submission of documents for programme closure, whichever is
earlier, shall be refunded to the MA and/or to NA according to the ERDF and national
state budget contributions.
The implementation of the provisions mentioned above is done by the following
measures:
In the preparation phase, in the application form, the applicants shall mention if
their project is revenue generating. From the cost-benefit analysis, the projects
generated net revenues are deducted from the investment cost, thus establishing
the eligible costs of the project.
The projects budget annexed to the application form shall not include the net
revenue, net revenue shall be mentioned however, in the application form.
In the implementation phase, a monitoring of the generated revenues shall be

done throughout the implementation period of the project or for the next 3
years following the completion of the project.
II. RULES OF THE CALL FOR PROPOSALS

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II.1. Type of call for proposals

The financing under the Interreg V-A Romania Bulgaria shall be made available to
potential beneficiaries through a competitive process. The Managing Authority
together with the National Authority and the Joint Secretariat are launching the
present call for proposals with deadlines for submitting the applications (30th of
June for soft projects, 30th of September for hard projects). Nevertheless, the
applicants may submit their applications throughout the entire period of the call
for proposals, up until the mentioned deadline. The evaluation process starts after
each deadline.
The present call for proposal has the goal of establishing solid partnerships in the
eligible area by financing both soft projects (as studies, strategies, seminars, knowhow exchanges) and hard projects (projects involving investments with a concrete
impact to the cross-border area or which grants more than half of its total eligible
budget to purchase of equipments).
All investment projects must observe the relevant national provisions regarding the
elaboration, financing and approving (see Annex K- Relevant national and EU
legislation).
II.2. Eligibility Criteria

In order to be eligible for funding under the programme, a project should meet three
criteria: the eligibility of applicants, activities and expenditure.
i. Eligibility of Applicants
The applicants have to comply with a set of requirements related to their:
- legal status,
- geographical location,
- professional and financial background.
(1) The applicants must fulfill the following criteria:
Be Romanian or Bulgarian non-profit making bodies/organizations, legally
established according to the national legislation of the state on whose territory they
are located;

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Be non-governmental organizations (associations or foundations), public sector

operators, bodies governed by public law1, local/regional/national authorities which
fulfill one of the following criteria:
have their headquarters in the eligible cross border region or;
are organizations whose headquarters are not situated in the eligible area, but
are located in Romania or Bulgaria and have local/regional branch offices with legal
statute (legal entity) established in the eligible area.
are Romanian or Bulgarian national public authorities whose area of competence,
established by legal acts, extends to the eligible area of the programme.
The applicants, located in Romania and Bulgaria, but whose headquarters are not
situated in the eligible area and cannot legally open a local/regional branch office
with legal personality in the eligible area may participate in projects provided that
their budget is limited to 20% of the projects total budget
Be directly responsible for the preparation and management of the action together
with their partners, not acting as an intermediary;
Appoint, for each project, a lead beneficiary among the project partners. The
tasks of the Lead Beneficiary are provided in the framework subsidy contract (Annex
G) and in the model partnership agreement (Annex I);
Have at least one partner on the other side of the border, which must fulfill the same
eligibility criteria. Applicants without any partners from the other side of the border
will not be eligible (with the exception of sole beneficiaries, as defined art. 12 of
Regulation 1299/2013);
The maximum number of beneficiaries in a project will be five (5), including the
Lead Beneficiary!
Have stable and sufficient financing sources to ensure the continuity of the
operation of their organization throughout the project and, if necessary, to play a
part in financing it;
Be able to demonstrate their capacity to manage their share of activities in the

project for which the subsidy is requested;
Be the body/institution entitled to take action in the field/fields addressed by the

project;
Have not benefited of financing support from public funds in the past 5 years before
the deadline for submitting the applications under this call for proposals for the
same project in terms of objectives, activities and results (for infrastructure
projects, this provision refers to the same infrastructure/segment of infrastructure).
The definition of a body governed by public law is the following according to Article 1 of Directive
2004/18/EC:
A "body governed by public law" means any body:
(a) established for the specific purpose of meeting needs in the general interest, not having an
industrial or commercial character;
(b) having legal personality; and
(c) financed, for the most part, by the state, regional or local authorities, or other bodies governed
by public law; or subject to management supervision by those bodies; or having an administrative,
managerial or supervisory board, more than half of whose members are appointed by the state,
regional or local authorities, or by other bodies governed by public law.
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For investment projects, the applicants must prove they hold a right under the real
property law over the land and/or building by the following documents:
a) the applicant is the owner of the land/or building:
1. for public authorities:
-the legal act (e.g. government decision, law, government ordinance,
decision of local counties, Council of Ministers Decrees etc) stating the
public property on the land and/or building;
-documents related to the registration of property of the respective
applicant on the land and/or building in the relevant public registers.
2. for NGOs
- property act on the land and/or building;
- documents related to the registration of the land and/or building in the
relevant public registers.
b) the applicant has received the land and/or building is in concession or holds any
other right under the real property law:
1. for public authorities:
-the legal act (e.g. government decision, law, government ordinance,
decision of local counties, contracts etc) proving the concession or the
real property right; it must be proved that the duration of the concession
or the real property right of the land is in line with the provisions of
article 71, paragraph 1 from Regulation 1303/2013 and that the owner has
given its written agreement saying that the applicant may perform the
investment.
- declaration from the land and/or building owner that the land and/or
building is:
o free of any encumbrances;
o not the object of an pending litigation;
o
not the object of a claim according to the relevant national

legislation.

2. for NGOs
- the legal act proving the concession or the real property right; it must be
proved that the duration of the concession of the land and/or building is
in line with the provisions of article 71, paragraph 1 from Regulation
1303/2013 and that the owner of the land and/or building has given his
written agreement saying that the applicant may perform the investment.
- Declaration from the land and/or building owner that the land and/or
building is:
o free of any encumbrances;
o not the object of an pending litigation;
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not the object of a claim according to the relevant national

legislation.

The land and/or building, which are subject of the application for financial
support for investment, must:
- Be free of any encumbrances;
- Not be the object of a pending litigation;
- Not be the object of a legal claim according to the relevant national
legislation.
The applicants for the projects financed under priority Axis 2: A green region, must
also observe the following rules:
a) If the applicant is another entity than the administrator of the protected area
which the project refers to and the administrator is not a partner in the project the
applicant must have the written approval of the administrator of the respective
protected area;
b) In case a protected area is not administered by a certain entity and the
responsible environment authority is not a partner in the project the applicant must
have the written approval of the responsible environmental authority or the
responsible environment authority is a partner in the project.
Partnerships not involving strong commitment and contributions (observing at
least joint development and implementation and additionally either joint
staffing or financing) from the part of all partners shall be rejected!
Political parties are not eligible!
(2) Exclusion criteria
All applicants (Lead beneficiaries and Project Beneficiaries) shall prove their
professional and financial liability by not falling under any of the cases presented
below.
Potential applicants are not allowed to participate in calls for proposals if:
(a) they are bankrupt or being wound up, they have their affairs administered by the
courts, they have entered into an arrangement with creditors, they have
suspended business activities, they are the subject of proceedings concerning
those matters or they are in any analogous situation, arising from a similar
procedure provided for in the national legislation or EU regulations;
(b) the legal representative has been convicted of an offence concerning professional
conduct by a judgment which has the force of res judicata (i.e., against which no
appeal is possible);
(c)
the legal representative is guilty of serious professional misconduct proven by any

means;
(d) they have not fulfilled obligations related to the payment of debts to the central
or local budget;
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(e) the legal representative has been the subject of a judgment which has the force of
res judicata for fraud, corruption, involvement in a criminal organization or any
other illegal activity detrimental to the Communities or national financial
interests;
(f)
they have been declared to be in serious breach of contract for failure to comply
with their contractual obligations in connection with a procurement procedure or
other grant award procedure financed by the Community or national budget.
Applicants are also excluded from participation in calls for proposals or the award of
financial support if, at the time of the call for proposals, they:
(g)
are subject to a conflict of interests; the conflict of interests represents any

circumstances that may affect the evaluation or implementation process, in an
objective and impartial manner. Such circumstances may result from economic
interests, political or national preferences or family connections.
(h) are guilty of misrepresentation in supplying the information required by the

Managing Authority/ Joint Secretariat as a condition of participation in the call for
proposals or fail to supply this information;
(i)
have attempted to obtain confidential information or influence the evaluation

bodies during the evaluation process of current or previous calls for proposals;
In the cases referred to in points (a), (c), (d), (f), (h) and (i) above, the exclusion
applies for a period of two years from the time when the infringement is established.
In the cases referred to in points (b) and (e), the exclusion applies for a period of four
years from the date of notification of the judgment.
In the signed Declaration of eligibility included in the application form (Annex A.4),
applicants must declare that they do not fall into any of the above categories (a) to
(i).
(3) A general eligibility criteria that has to be filled in by all applicants concerns the
professional and financial eligibility, meaning:
-The applicants shall have the necessary professional background, experience and
knowledge in the field of action they are applying for;
- The applicants shall have stable and sufficient professional and financial resources
in order to manage and financially implement the project.
The applicants must state their financial and administrative capacity to manage
their share of the project, namely:
a) have the capacity to ensure their own contribution and the financing for noneligible expenditures of the project; they must also have the capacity to ensure
the temporary availability of funds until they are reimbursed by the programme.
The own contribution represents the share of the total eligible expenditure
that will be supported by the beneficiaries of the project;
b) the value of the own contribution of the applicant, the list of eligible
expenditures and the list of Ceilings for expenditure (Annex C to the present
Guide, the prices are calculated without VAT) must be followed when completing
the budget of the project in the Application Form. Any non-eligible expenditure
and any additional expenditure that may appear in the implementation period of
the project shall be covered by the applicants.
All applicants shall annex to the Application form the Declaration of Commitment
(Annex A.5) regarding the coverage of expenditures related to the project.
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According to the Declaration of Commitment, the applicants shall:

- provide their own contribution to the eligible expenditure and ensure the
temporary availability of funds necessary to run the project before and between
the reimbursements from the programme;
- cover all non-eligible expenditures corresponding to their activities incurred
during project implementation;
- ensure that the representatives in the project management team are available
throughout the entire project implementation period;
- ensure the availability of all other resources planned to be used for
implementing the project, as they were described within the Application Form.
The Managing Authority or the Joint Secretariat may demand at any time additional
documentary evidence and argumentations regarding financial capacity.
Indicative examples of potential applicants for all Priority axes:
County Councils/ District Administrations;
Local Councils/Municipalities;
Associations of local public authorities;
Chambers of Commerce/ SMEs associations;
Educational institutions (schools, universities etc.);
Ministries and their local/regional departments/bodies;
Non-profit research institutes;
Other NGOs acting in the fields financed by the programme
EGTCs.
Given the provisions of the General Regulation concerning the durability of
operations, the duration of an entity acting as beneficiary under this
programme, according to its legal establishing documents, should be at least 5
years from the final payment to the beneficiary.
All State Aid provisions must be observed! (see I.7 and sections dedicated to the
eligibility of actions II.2.ii)
ii. Eligibility of Actions
The project must be in line with at least one of the indicative operations from an
investment priority under a priority axis as stipulated in the Interreg V-A RomaniaBulgaria.
The activities have to be implemented in the Programme eligible area. However,
in case a project has to be implemented partially outside the eligible area, it has
to prove that it is in for the benefit of the programme area. The total costs
incurred outside of the eligible area (related to any activity or any category of
expenditure) shall be limited to 20% of the ERDF total eligible project budget,
irrespective of the location of the partner.
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All State Aid provisions must be observed for any type of action! (see I.7)
Please pay special attention to the types of actions marked with a * or **,
which were identified as being most susceptible to be subject of state aid
provisions!
Soft project: project that does not have an infrastructure component or which
does not grant more than half of its total eligible budget to purchase of
equipments
Hard project: project that has an infrastructure component or which grants more
than half of its total eligible budget for the purchase of equipment
The feasibility studies or the equivalent technical documents shall
prepared/updated with maxim 1 year before the project submission date.
be
The types of actions financed under each Priority axis and Investment Priority, as well
as projects duration and budget limits are described below:
Priority Axis 1 A well connected region:
Specific Objective 1.1
Improve the planning, development and coordination of
cross-border transport systems for better connections to TEN-T transport networks
State aid: for the actions marked with * the following conditions must also be
observed:
* the operation and administration of the infrastructure are tendered
out/procured in accordance with the EU and national legislation respecting the
principle of open, transparent and non-discriminatory procurement
* the royalty, for the leased infrastructure, must be established in an objective
and transparent manner in order to ensure that does not confer an economic
advantage, therefore the royalty must be proportional to the value of the leased
infrastructure
Indicative operations
1. Developing cross-border/joint action-based solutions,
strategies, feasibility studies, environment impact assessments
projects for public infrastructure (waterways, roads etc.)
secondary and tertiary nodes to TEN-T infrastructure and to
time and optimising logistics;
management plans,
etc., related to works
in order to connect
reduce transportation
2. Developing co-ordinated concepts, standards and tools on the cross-border level for
improved mobility services in the public interest (e.g. for disadvantaged groups, for
shrinking regions,);

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3. Facilitating active cooperation among the providers of traffic and travel

information and value added services in order to improve the local public transport in
the cross-border area and the connection between twin cities (e.g., harmonisation of
timetables, provision of bilingual information on cross-border timetables, operating
cross-border transport public services especially between twin cities);
4. Exchanging experience and knowledge, including raising awareness (trainings,
seminars, and workshops) in the field of traffic safety measures in the cross-border
area (e.g., improved traffic network configurations, introduction of traffic calming
measures, utilisation of roundabouts, speed materials).
5. Improving the cross-border secondary and tertiary nodes connections to TEN-T
infrastructure (e.g., improve/build bicycle routes, bicycle-sheds, construction and
modernization of road infrastructure)
6. Setting up of joint traffic management for smart mobility in the cross-border area
(e.g. route guidance, incidents/emergencies detection and management, studies on
traffic flows, traffic safety measures, black-spot maps)
Project duration
For soft projects, the duration of a project should not exceed 24 months from the
starting date of the project.
For hard projects, the duration of a project should not exceed 36 months from the
Project budget
For soft projects, the total financial support from the programme for one project
will range between 250,000 Euro and 1,500,000 Euro.
For hard projects, the total financial support from the programme for one project
will range between 1.000,000 Euro and 8,000,000 Euro. In case a entire new road is
constructed, the budget could go up to 10,000,000 Euro.
The ERDF will finance 85% of the eligible expenditure and the state budgets of the
two countries shall provide an additional 13% to public bodies and NGOs. 2%
represents own contribution of project partners.
Please note that only roads proving cross border impact and connecting
secondary or tertiary nodes to TEN-T infrastructure (core or comprehensive) will
be financed!

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Figure 1: Infrastructure map, including indicative secondary and tertiary nodes (indicative map)

transport routes
Increase transport safety on waterways and maritime
observed:
*the beneficiaries may be only public bodies which have the right to declare a
service as a service of general economic interest and when applying for a
project, the service must be defined through a legal/administrative act as a
service of general economic interest;
the infrastructure for implementing the project has to be the property of the
public body, only the administration and services may be entrusted to an economic
operator through a public tender procedure, and only under the condition that the
economic operator pays a proportional market royalty to deliver this service) and
only in such manner that the rent for the infrastructure administration and the
royalty for service operation paid by the economic operator are at the market
price (e.g. if a ferry crossing point is developed, the public authority must be the
owner of the infrastructure-port and ferryboat- and the service of transferring
passengers may be externalized to an economic operator, through a public tender
procedure, and only under the condition that the economic operator pays a market
royalty to deliver this service);
the beneficiary has the obligation to stipulate in the contract that all
renovation or reparation works must be supported by the economic operator to
who the contract is awarded.

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The existence of state aid is excluded where the State acts by exercising public
power or where authorities emanating from the State act in their capacity as
public authorities. Any entity may be deemed to act by exercising public powers
where the activity in question is a task that forms part of the essential functions of
the State or is connected with those functions by its nature, its aim and the rules
to which it is subject. Generally speaking, unless the Member State concerned has
decided to introduce market mechanisms, activities that intrinsically form part of
the prerogatives of official authority and are performed by the State do not
constitute economic activities. Examples are activities related to: the army or the
police; air navigation safety and control; maritime traffic control and safety; antipollution surveillance and the organisation, financing and enforcement of prison
sentences.
1. Raising awareness regarding the importance of developing and improving
environment-friendly transport systems in the cross-border area;
2. Exchanging experience: joint seminars, study visits, surveys and trainings leading to
implementation of new methods in order to maintain the navigability of the
Danube/Black Sea during winter as well.
3. Investing (infrastructure and equipment) in improved freight and passenger on river
and sea transport on cross-border level;
4. Developing integrated plans and measures in order to improve the navigation
conditions for the common sector of the Danube and the Black Sea in the cross-border
area (e.g., joint feasibility studies, engineering planning documents, morphological
and hydrodynamic studies in establishing the sediment accumulation conditions etc.
on river regulation works, unify the reference system used in Romania and Bulgaria on
the Danube and introduce the River Information system, elaboration of maritime
spatial plans (MSP) for the Black Sea);
5. Developing and implementing joint co-ordinated strategies, tools and pilot
applications to improve the development of multimodal nodes and port services;
Project duration
Project budget

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Priority Axis 2 A green region
State aid: Please note that the costs for participation of undertakings in fairs are not
eligible.
observed:
* Research infrastructures may perfom both economic and non-economic activities. In
order to avoid granting state aid to economic activities through public funding of noneconomic activities, the costs and financing of economic and non-economic activities
should be clearly separated. Where an infrastructure is used for both economic and
non-economic activities, the funding through state resources of the costs linked to
the non-economic activities of the infrastructure does not constitute state aid. If the
infrastructure is used almost exclusively for a non-economic activity, its funding may
fall outside state aid rules in its entirety, provided that the economic use remains
purely ancillary, that is to say, an activity which is directly related to and necessary
for the operation of the infrastructure or intrinsically linked to its main non-economic
use, and is limited in scope. This should be considered to be the case where the
economic activities consume exactly the same inputs (such as material, equipment,
labour and fixed capital) as the non-economic activities and the capacity allocated
each year to such economic activities does not exceed 20 % of the relevant entitys
overall annual capacity.
* Wide dissemination of common tourism products and services on a non-exclusive and
non-discriminatory basis. The tourism products/cultural events must not grant an
advantage in a selective way to certain undertakings or categories of undertakings,
therefore their must not contain any reference to a particular tour operator /some
tour operators
To improve the sustainable use of natural heritage and
resources and cultural heritage
1.Preparing joint studies, strategies, management plans etc. in the field of common
preservation, development and utilisation of cultural/natural heritage
2. Raising awareness regarding the protection, promotion and development of natural
and cultural heritage
3. Preserving, promoting and developing the intangible cultural heritage, mainly
through cultural events with a cross-border dimension*
4. Supporting the promotion and utilisation of cultural/natural heritage potential by
investments in joint and sustainable touristic infrastructure
5. Modernizing/constructing roads to natural and cultural heritage interest points that
will be part of a cross-border tourism product
6. Reconstructing cultural infrastructure:, recovery and promotion of cultural
monuments based on relevant cross-border strategies/concepts
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7. Developing common tourism products and services based on the natural and
cultural heritage and joint promotion*
8. Developing coordinated management of natural parks, nature reserves and other
protected areas
Project duration
Project budget
Specific Objective 2.2: To enhance the sustainable management of the
1. Coordinating actions and exchanging information to reinforce the implementation
of relevant policies (Water Framework Directive), and biodiversity conservation
(Flora, Fauna, Habitat Directive and Birds Directive), organise knowledge transfer,
exchange of good practice examples, networking and development of innovations on
protecting/preserving ecosystems
2. Protecting ecosystems using classification, mapping and spatial planning and other
structural cooperative measures in the field of nature and landscape protection
3. Preparing and implementing joint researches, studies, strategies, plans related to
NATURA 2000 sites
4. Raising awareness for the general public by acknowledging and promoting the
potentials related to NATURA 2000 sites
5. Joint designation and management of protected sites and species of the NATURA
2000 network
6. Supporting and promoting cross-border investments regarding the green
infrastructure (e.g. urban tree canopy, corridors connecting habitats)
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7. Protecting/preserving/monitoring the ecosystems, especially in NATURA 2000 sites

by purchasing the necessary equipment.
8. Creating/reinforcing cross-border coordinated infrastructure that protects/restores
biodiversity/soil/promotes ecosystem services, including through NATURA 2000
Project duration
Project budget
will range between 250,000 Euro and 1,500,000.
Priority Axis 3 A safe region
To improve joint risk management in the cross-border area
1.Increasing co-ordination and efficient reactions of the authorities in the emergency
situations caused by natural disasters (flood, fire, heat waves, earthquakes, storms),
as well as setting up common rules/legislation on deforesting and construction in the
areas affected by natural and anthropic hazards
2. Setting-up and integrating harmonized standards and systems for better forecasting
and managing natural and anthropic hazards in the CBC area (flood, earthquake, fire,
storms), including preparing/updating hazard maps and ecosystem-based solutions(for
floodplains, wetland preservation, forest management)
3. Setting up of harmonised integrated tools for risk prevention and mitigation
(including detection, early warning and alert systems, risk mapping and assessment) creation of joint structures for urgent, unexpected situations (including highly
specialized response units/civil protection modules), and development of small-scale
regional level cross-border infrastructure in the field of emergency preparedness (e.g.
transport accidents, disasters, etc.), including in cases of weather-related risks (such
as storms, extreme temperature events, forest fires, droughts, floods) and
geophysical risks (such as landslides, earthquakes).
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4. Elaborating of joint detailed maps and data bases indicating natural and
technological risks, and land use for regional planning authorities, environmental
agencies and emergency services;
5. Exchanging experience and knowledge, including raising awareness in the field of
efficient risk prevention and management in the cross-border area (including training
and learning programmes, community-based training initiatives, bilingual maps,
information sheets, brochures about natural and anthropic hazards) targeted at
specific target groups (children/youth, development planners, emergency managers,
local government officials etc.)
6. Land improving for regions with high and medium hazard risk level, preferably by
nature-based ecosystem solutions (including: sanitation and reforestation of river
banks, building green infrastructure flood and coastal defenses, building flood and
coastal defence (dikes, reservoirs), forestation/reforestation of non-permanent
vulnerable land to torrential formations, reducing desertification tendencies and high
drought risks, replanting floodplain forests) rainwater harvesting, reforestation)
7. Measuring/monitoring environmental parameters that are important for early
warning and effective mitigation measures (e.g. emission levels, water purity, analysis
of soil and water samples etc.), through the purchasing of common equipment and
joint assessment of results;
Project duration
Project budget
will range between 250,000 Euro and 1,500,000.
For investment projects, the total financial support from the programme for one
project will range between 500,000 Euro and 6,000,000 Euro.
Rules applicable for all projects

Cooperation criteria
The projects must have direct CBC impact, which shall be understood in terms of
respecting at least joint development and joint implementation and,
additionally, one of the two: joint financing or joint staffing
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Additional points in the evaluation will be granted for respecting all four
cooperation criteria!
Joint development means that the project must be designed in common by
partners from both sides of the border. This means that project proposals must
clearly integrate the ideas, priorities and actions of stakeholders on both sides
of the border. The Lead Beneficiary is the coordinator of this process but should
include other partners from the beginning of the development process;
Joint implementation means that activities must be carried out and
coordinated among partners on both sides of the border. It is not enough that
activities run in parallel. There must be clear content-based links between what
is happening on either side of the border and regular contact between the two
sides. The Lead Beneficiary is responsible for ensuring that activities are
properly coordinated, that schedules are kept and that the right quality levels
are achieved;
Joint staffing means that the project should not duplicate functions on either
side of the border. Therefore, regardless of where the person is located, there
should be one joint project manager, one joint financial manager etc., (of
course more staff may be required for larger projects). These staff will be
responsible for project activities on both sides of the border. The Lead
Beneficiary is generally the employer of core project staff;
Joint financing means that there will be only one contract per project and
therefore there must be one joint project budget. The budget should be divided
between partners according to the activities carried out. A project with 0 Euro
or very small financing from one side of the border cannot be considered as
having joint financing. There is also only one project bank account for the ERDF
contribution (held by the Lead Beneficiary) and payments representing EU
support are made from the programme to this account. The Lead Beneficiary is
responsible for administration and distribution of these funds and for reporting
on their use. Match-funding should come from both sides of the border and
illustrates the commitment by each partner to the joint project.
Applicable law
The projects must be in line with the relevant national and European legislation
(including on equal opportunities, environmental protection and public procurement).
The project must observe the European legislation provisions on information and
publicity.
The project must include activities for information and publicity, according to
the European Commission Regulations and observing the Visual Identity Manual
of the Programme (soon to be published at www.cbcromaniabulgaria.com).
Programme financing

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represents own contribution of project partners. This means that every single cent
financed from the operation shall be reimbursed from these three sources, not that
part of the expenditures will be financed by ERDF and part from national cofinancing.
iii.
Eligibility of Expenditure
There is one single list of eligible expenditures at Programme level (please
consult Annex D)
Only eligible costs can receive financial support. The categories of eligible
expenditures are detailed in Annex DThe beneficiaries shall also respect the following
conditions for eligibility of expenditure during preparation and implementation of the
project.
Conditions for eligible costs
is necessary for initiating and carrying out the project and must comply with the
principles of sound financial management, in particular value for money and costeffectiveness.
it does not exceed the ceiling set in the present Guide (Annex C). Please note
that the prices in the annex exclude the VAT, so in case your organization does not
recover the VAT you can add it in the prices budgeted for the project. In case one
item is not found in Annex C, the projects must submit evidence about the market
price of that particular item (either 3 offers from operators well-known on the
market print-screens from websites of such operators are accepted - or an
independent evaluation of the cost of that particular item). In case of 3 offers,
the budgeted prices must not exceed the median value of the 3 offers (calculated
at the Inforeuro exchange rate from March 2015). Annex C values will be
periodically updated and during the implementation period of the projects, the
beneficiaries may use the updated version, provided the total budget per
category of expenditure is not exceeded.
is in line with the provisions of the subsidy contract, co-financing contracts /
national and European legislation;
the costs are definitively borne by the partner and would not have arisen without
the project.
Is paid out by the beneficiary the latest in 2 months after the project
implementation period, but no later than 31.12.2023 (but please note the
expenditures committed after the implementation period are not eligible, the
commitment for the expenditure must be made at the latest before the
finalization of the implementation period).
the expenditure has actually been paid out. Expenditure is considered to be paid
when the amount is debited from the partner institution bank account. The date
when the invoice was issued, recorded or booked in the accounting system does
not count as a payment date.
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is recorded in the beneficiaries accounts and tax documents, is identifiable and

verifiable, and is backed up by supporting documents;
is verified and validated as eligible by the first level controllers;
has not been subject to financing from other public funds;
Preparation costs are eligible if they are incurred between 1.01.2014 and the
submission of the Application Form, as provided in the Applicants Guide.
Preparation costs include: travel and accommodation costs related to meetings
between project beneficiaries, external expertise and services, feasibility study or
equivalent technical document, Cost Benefit Analysis, studies and costs for
documentation necessary to obtain the necessary endorsements and authorizations,
documentation concerning the urban planning plan, impact assessments, location
studies/appraisals, including their technical verification and shall be reimbursed as
real costs (support documents will be necessary).
Preparation costs are eligible in a 10% limit applied to the direct costs (Travel and
accommodation, External expertise and services, Equipment, Infrastructure and
works)
Implementation expenditures are eligible from the first day after approval of the
project by the Monitoring Committee.
The Programme decided to use simplified costs on overheads (office and
administrative costs) and staff costs. For details please consult both Annex D-List
of Eligible Expenditures and Annex E-Simplified costs).
Using this option means that no justification, no support documents will be
requested by any Programme bodies for staff costs and office and administrative
costs.
(first level control, Managing Authority, Audit Authority).
However, if an irregularity is flagged regarding this type of expenditures, you will
have the obligation to presented all support documents and justifications.
II.3. How to apply for funding

i. How to get the Applicants Pack
The Applicants Pack is available on the following websites:
-
programme website (www.cbcromaniabulgaria.eu);
Managing Authoritys website (www.mdrap.ro);
National Authoritys website (www.mrrb.government.bg);
CBC RO Calarasi website (www.calarasicbc.ro).

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ii. How to fill in the Application Form and its Annexes

Make sure you fill in by computer, correctly and completely, the application form and
its annexes and annex all related documents. The annexes are part of the Application
Form.
Applications and annexes must be submitted using the forms included in the
Applicants Guide (pay particular attention to observing the limit of characters
imposed in the template of application form-character includes space).
The application and its annexes must be filled in using English. The supporting
documents issued by national/local authorities or other bodies shall be attached in
the original language accompanied by a translation in English (authorized translations
are not required!!).
Where the format of the annexes requires, they should be signed and stamped by the
legal representative of the lead partner or of the partner to which the annex refers
(in case of annexes which should be annexed for each partner) or by an empowered
person (a letter of empowerment will be attached) wherever this is requested by the
standard forms.
The page number (which will continue from the Application Form until the last page
of the last annex) should be written /stamped , in a visible place (without overlapping
other numbers/letters/images). The first and last page number of each annex should
be specified in the OPIS.
Modifying the standard templates of the application form or its annexes will
result in the rejection of your application!
All documents should be valid at the date of submitting the application form!
The Application Form will be filled in by the Lead Beneficiary. The Annexes are part of
the Application Form and must also be filled in and submitted together with the
Application form.
ii.1. Application Form
First page of the Application Form - the cover page
The project title and the name of the Lead beneficiary, the priority axis, specific
objective, type of project (soft/hard) must be stated, in English (Priority axis and
specific objectives are detailed in sections I.2.i and I.2.ii of the Applicants Guide).
The first page of the Application Form (the cover page) must be bound/glued to the
package/envelope.
Project registration section of the first page of the Application Form shall be filled
in by the JS
Second page of the Application Form - OPIS of the Application Form and annexes
Each document should be mentioned stating its exact title and the partner to which it
refers while keeping the corresponding form code in the second column.
Section 1. of the Application Form - Project identification
Section 1.1. - Project Information
State the full name of the project.
Give a short name or acronym, which the project can be referred to.
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Indicate the programme priority axis and specific objective

(see sections I.2.i and I.2.ii of the Applicants Guide) where your project fits.
Insert the name of the Lead Beneficiary.
State the total number of project beneficiaries (including Lead Beneficiary). Insert
the number of implementation months necessary for the project (taking into account
the maximum project durations from section II.2.ii).
Section 1.2. - Project summary
Give a short and very clear overview of the project (in the style of a press
release) and describe:
the problem youre addressing
the objective youre aiming for
how you are going to achieve the objectives (main activities)
the result youre going for (and how is that related to the
Programme indicators)
No more than 1500 characters can be used in this section.
Section 1.3 - Applicant information
The set of information described below must be filled-in for each project beneficiary!
Indicate the role of the beneficiary in the project: Lead beneficiary or
beneficiary.
The Lead Beneficiary is responsible for the implementation of the
entire project. The Lead Beneficiary will be the addressee of the
entire correspondence during the application evaluation and
selection process and will also be responsible for reporting to the JS
after project approval for co-financing. More information about the
role and tasks of the Lead Beneficiary are included in the draft
contracts annexed to this Applicant Pack (Annex G, H, I).
State the beneficiarys organisation name and abbreviation in native language
and then in English.
Choose the legal status of the beneficiary from public or private law body and
then fill-in the type of beneficiary, using the following list:
1. Central Public Administration
2. Local Public Administration
3. Public Institution financed totally or partially form own resources:
3.1
state universities
3.2
high schools
3.3
hospitals
3.4
research and development institutes
3.5
libraries
3.6
museums
3.7
other
4. NGOs:
4.1
churches
4.2
regional development agencies
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4.4
4.5
4.6
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intercommunity development associations

metropolitan associasions
CBC ROC
Other
Body governed by public law (see details from section II.2.i Eligibility
of applicants of the Applicants Guide)
Indicate the beneficiarys country and county and then state the town, address
and postal code.
All beneficiaries must fulfill the eligibility criteria described in section II.2.i
Eligibility of applicants of the Applicants Guide!
Fill-in the full name of the beneficiarys legal representative and position within
the organisation.
Fill-in the full name of the beneficiarys contact person, together with the
related phone number, fax, email and website.
The contact person may differ from the legal
representative of the beneficiary. The data
provided for the contact person of the Lead
Beneficiary will be used during the entire
application evaluation and selection process.
Indicate the Fiscal Code / National Identification code and detail if the
organization is entitled to recover VAT based in national legislation for the
activities implemented in the project: Yes/No/Partly. If the entity is partly
entitled to recover VATm list the activities for which the VAT is recoverable.
Indicate the beneficiarys (main) object of activity.
Detail the relevance of the beneficiary for the field addressed by the project
explain which are its thematic competences and experiences relevant for the
project.
Beneficiaries are declaring to be the entities entitled to take action in the field /
fields addressed by the project within Annex A.4.
Describe in brief the previous EU financing experience of the beneficiary (if
any) that is relevant for the field addressed by the project, only for projects
started after January 1, 2007:
experience from cross-border cooperation programmes implemented

during 2007-2013:
State for each relevant project: 1. Programme that
awarded the financing; 2. project name; 3.project MIS
code/reference number
other relevant EU funded projects (maximum 3 relevant projects)

State for each relevant project: 1. Programme that
awarded the financing; 2. project name; 3. project
MIS/SMIS code/reference number; 4.Start date and end
date of the project; 5.Project partners; 6.Project
objectives and activities; 7. Total eligible value in euro

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(for finalized projects: total eligible value after project

implementation - financial execution; for ongoing
projects: total contract eligible value)

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Partnerships having at least 2 beneficiaries with previous average weighted financial

execution rates (also taking into consideration the value of their budgets) of less than
50% for projects financed under Romania-Bulgaria CBC Programme 2007-2013 will not
be accepted for financing!
Section 2. of the Appplication Form - Project description
Section 2.1. - Problems to be tackled
Provide a short and coherent description of:
the relevance of your project for the programme area in terms of common
challenges.
why is cross-border cooperation needed - explain why the project objectives
cannot be efficiently reached acting only on a national/regional/local level
and/or describe what benefits the project beneficiaries/target groups/
project/programme area gain in taking a cross-border approach.
In case statistical data, studies, specific analisys are available, please mention them.
Section 2.2. Project objectives and results
Indicate your project objective and expected result(s).
Explain how it is linked to our Programme aimed result (for the priority axis you
apply for)
Choose the related programme result indicator your project will contribute to
(programme results indicators are described in section I.5. of the Applicants
Guide).
Quantify /explain how your project will contribute to the achievement of the
selected programme result indicator (quantification is mandatory for
quantitative programme result indicators).
Please note that if your project does not prove that it contributes to the
accomplishment of a programme result indicator, it shall be rejected!
Considerable contribution to a result indicator will be extra scores during assessment!
Section 2.3. - Project activities
Predefined activity PP1 Project preparation
Indicate the activity start and end month (PP 1, PP 2, PP 3 PP n, where PP1=the
month the project preparation started and PP n is the month when the project
was submitted).
Indicate the beneficiary that was the main responsible for the activity and other
beneficiaries that were involved in implementing the activity.
Give a short and clear description of the resources (staff, material) each
beneficiary used for implementing the activity.

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Present the activity, why it is necessary for the project. Make sure the
explanations are correlated to the amounts budgeted in Section 3.1 Budget
(e.g. if 100.000 euro are budgeted at Project preparation but only one meeting
was organized, this will be considerate unjustified, make sure the activities
presented reflect the budget)
Each beneficiary must prove having sufficient resources to implement the project!
Not predefined project activities will be numbered A1, A2,An
Indicate the activity title and the activity start and end month (1, 2, 3 ,
where 1= the month the financing contract is signed and month n=month when
the implementation is finalized).
Indicate the beneficiary that is the main responsible for the activity and other
beneficiaries that are involved in implementing the activity.
Give a short and clear description of the resources (staff, material) each
beneficiary used for implementing the activity.
Present the activity, why it is necessary for the project; explain the necessity
of envisaged costs for implementing this activity for necccesary equipment,
services and works detail according to the table provided; for other necessary
provide explanations
Make sure the explanations are correlated to the amounts budgeted in Section
3.1 Budget (e.g. if 100.000 euro are budgeted at Travel and accomodation but
only one meeting is presented as activity, this will be considerate unjustified!
Make sure the activities presented reflect the budget!
Make sure you underline if your project offers a green solution or, for PA 1 if it
ensures a direct connection with TEN-T infrastructure (core or
comprehensive), this will give you extra points in evaluation!
In case the purchase of equipments/services is mandatory for carrying out the
activity, you should describe for each such equipment/service:
Number E1/S1, E2/S2,.continuous throughout the entire Application Form (so
that all equipment/service purchased in the framework of your project can be
counted from E1/S1 to En/Sn);
Name of the equipment/service to be purchased - list the planned contracts
with external experts and service providers. In case the same
equipment/service is purchased by more than one partner, one row for each
purchase will be filled in.
Short description mandatory including the duly justification of the need to use
such equipment/service and their link to project activities. For equipments,
provide a list of all technical specifications and permits (if the case) required
for the purchase of the equipment, according to the national legislation. If
such permits are available, scan and attach them to the Application Form;
otherwise indicate when you expect them to be available.

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No activities that are foreseen to be externalised will be also performed by own staff
(especially in case of projects externalising parts or hole of the project management,
including external expertise related to the organisation of the public procurements
for the project, services related to the financial and technical reporting for the
project or other activities).
In case project management is externalized, these will be deducted from the basis
of calculus for the flat rates (mechanism described in Annex E)! The formulas from
the budget form in the application form are constructed accordingly!
Beneficiary that is responsible for the purchase
Quantity that is needed for the activity implementation.
In case the items you describe in this section are not included in Annex C Ceilings for
expenditure to the Applicants Guide, projects must submit evidence about the
market price of that particular item: either 3 offers from operators (preferably print
screen for that particular item from well-known suppliers from the market or an
independent evaluation of the cost of that particular item (and English translation, if
issued in other language than Enghish). The budgeted price (in case of 3 offers
justifications) must not exceed the median value of the 3 offers (calculated at
Inforeuro exchange rate from March 2015).
Please note that the prices included in the list of ceilings do not include VAT, so make
sure that, when drafting the project budget, you include the VAT (in case you do not
recover the VAT)!!!
The Ceilings for expenditures shall have a role in the evaluation phase, the number of
items (equipment aso) you have presented in the application form will be correlated
with the ceilings and your budget. Coherence will be scored in the evaluation phase.
Also, ceilings will have a role in the implementation phase. These ceilings will apply
in implementation, for all items listed. Exceeding these ceilings will be performed on
the own risk of the beneficiary (the difference between the ceilings and the paid
price which exceeds the ceiling will be supported by the beneficiary).
The programme bodies will constantly update the price list (this annex will be
published on the programme website www.cbcromaniabulgaria.eu).
In case the purchase of works is mandatory for carrying out the activity, you should
describe for each such work:
Number W1, W2,.continuous throughout the entire Application Form (so
that all works purchased in the framework of your project can be counted
from W1 to Wn)
Name of the work/investment;
Overall description of the work, including technical documentation as
annex. Explain the need for the work/investment to achieve project
objectives and results. Describe clearly the cross-border relevance of the
investment.
Beneficiary that is responsible for the purchase.
Location of the work/physical investment concrete address where the
work will take place (if available);
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Description of the risks associated with the work, go/no-go decisions etc.,
if any;
Investment documentation list all technical specifications and
permissions (e.g. feasibility study, technical project) required for the work
according to the respective national legislation. For Romanian
beneficiaries it should be annexed: feasibility study for new
investments/DALI plus energetically audit plus technical expertise for
upgrading/reconstruction. For Bulgarian beneficiaries it should be
annexed: preliminary design (including estimation of bill of quantities and
values)
for
new
investments
or
technical
design
for
upgrading/reconstruction.
The quality of the Feasibility Study will be scored during assessment!
Indicate the ownership situation who is the owner of the site where the
work is located? Who will retain ownership of the work at the end of the
project? Who will take care of maintenance of the work and how will this
be done?
Documents certifying the beneficiaries right of property / concession /
administration / rent / loan on the land and/or building (if the case) must be
attached to the Application Form!
Describe the contribution to programme output indicators:
Indicate how do the activities contribute to the Programme outputs and
quantify
Consistent contribution to one or more programme output indicators receives extra
points in evaluation! Relation between the budget and the contribution to indicators
shall also be analysed!
Activities outside the programme area
If your project has activities that will be carried out outside the programme eligible
area, describe how the programme area will benefit of these activities and why the
project cannot be implemented if these activities outside the eligible area are not
carried out.
Mention the total indicative eligible budget of the activities that will be carried out
outside the programme eligible area.
The total indicative budget of the activities that will be carried out outside the
programme eligible area are limited to maximum 20% at project level, irrespective of
the location of the beneficiary! (of the ERDF total eligible project budget).
Figures will use maximum 2 decimals!
Section 2.4. Project outputs
Indicate how will project will contribute to the Programme outputs
Choose the related programme output indicator/(s) your project will contribute
to.
Quantify your project contribution to the achievement of the selected
Programme output indicator/(s).
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Considerable contribution to an output indicator will be extra scores during

assessment!
Make sure the results are correlated with the budget!
E.g. A project with a budget covering 20% of the axis but only contributing with 5%
of the output indicators of the axis is not recommended!
Section 2.5. - Target groups
Indicate the relevant specific target groups that will benefit from project results
and outputs.
Indicate the size and location of the specific target groups
Provide a short and clear description of how does the project tackle the needs
of the selected target group.
Section 2.6 - Project coherence with other programmes/strategies/projects
Section 2.6.1 How does the project contribute to wider strategies and policies?
In this section you should indicate if and how your project contributes to EU 2020
Strategy, EU Strategy for the Danube Region, Blue Growth Strategy other relevant
European, national, regional or local strategies and policies.
Section 2.6.2 - Does the project build on implemented initiatives? Are there
synergies/complementarities with past or current EU and other projects or initiatives
the project makes use of?
Describe in brief the experiences/lessons learned the project draws on, and other
outputs and results of past implemented initiatives the project capitalises on.
Section 2.7. of the Application Form - Project coherence with horizontal themes
Explain how your project will contribute towards the promotion of equal opportunities
and non-discrimination, equality between men and women and sustainable
development.
Under some key areas of intervention it might be expected that there should be a
significant and positive contribution under a particular horizontal theme.
Projects implementing positive specific measures to clearly promote of horizontal
themes will be extra scored during assessment!
Accomplishing the minimum requirements of law in the fields of promotion of equal
opportunities and non-discrimination, equality between men and women and
sustainable development is mandatory and will not be extra scored.
Section 2.8. of the Application Form - Revenue generating
The beneficiaries must specify if the project is revenue generating and to offer any
relevant details, including analysis and amount resulted as estimated revenue.
All estimated revenues must be deducted before filling in the budget in the
Application Form!
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All amounts mentioned will be filled in in Euro, using maximum 2 decimals.

Section 3. of the Application Form - Financial information
Section 3.1. Budget
The budget refers only to large categories of expenditures. Flexibility within these
categories of expenditures is granted to the beneficiaries (provided the programme
ceilings see Annex C - Ceilings for expenditures - are observed (please note that the
prices in the list exclude the VAT!) and provided the number of
equipments/description of necessary services/works from the description of activities
is observed and correlation with activities is clear for all costs).
The Application Form provides 2 templates for filling-in the budget one for hard
projects and one for soft projects. According to the type of your project hard or soft
- choose the corresponding table and fill it in.
Within the budget table, the nationality of each beneficiary must be selected
(choosing from RO or BG) and amounts will be filled in for each beneficiary for each
of the following categories of expenditure: Travel and accommodation; External
expertise and services, with mentioning separately the amounts for external expertise
and services related to the project management (including external expertise related
to the organisation of the public procurements for the project, services related to the
financial and technical reporting for the project), if any; Equipment; Infrastructure
and works and Project preparation. The other cells in the table will be generated
automatically based on your inputs in the table.
Please note that the format for budget within the application form is actually an
Excel table. The formulas behind it are locked (to avoid mistakes). However, in
case you find it useful to see the formulas behind the document, please note that
the table with the formulas unlocked will be available on the Programme website,
separately from the Guide (this is just for information purposes, it cannot be used
in the application form and is not part of the Applicants Pack).
Amounts will include VAT corresponding to eligible expenditure, if eligible.
The budget will be filled in in Euro, using maximum 2 decimals!
All amounts will exclude net revenues in the case of revenue generating projects.
Considering flat rates apply, these will be generated automatically by applying
percentages to direct costs you fill in in the budget form, according to the rules of
the call for proposals - see Annex E- Simplified Costs).
When drafting the budget (considering the expenditures you may encounter), please
bear in mind that during the implementation period beneficiaries will be requested to
submitted scanned documents (maximum 500MB per document) via the PROETC
electronic system.
If one of the applicants is located outside the eligible area and it is in the legal
impossibility to open a branch with legal personality in the eligible area please
note that its budget is limited to 20% from the total eligible budget of the project!
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Advance will be granted in a percent established by each Members State, from

national cofinancing, probably 60-80% from the 13% (national cofinancing). The
information will be inserted in the cofinancing contracts (and also published on
Programme website and Facebook page of the Programme, this information is
presented here to allow you to perform a better planning of your budget.
Section 3.2. Non-eligible expenditure
The amount of non-eligible expenditure for each beneficiary must be filled in and
described, including correlations with the Feasibility studies/similar document (for
investment projects).
The table will be filled in Euro. Only 2 decimals will be used!
Section 3.3. - Financing history
Specify if the project has been submitted before for request for financing from
another programme, either as such, parts of it or as part of a bigger project.
If yes, indicate the programme name, the source of financing, the date of submission,
the current status of the project (under evaluation / approved / rejected) and any
other information you consider relevant.
Beneficiaries benefiting of financial support in the past 5 years before the
deadline for submitting the applications under this call for proposals for the same
project in terms of objectives, activities and results (for infrastructure projects
this provision refers to the same infrastructure / segment of infrastructure) are
not eligible!
Section 4. of the Application Form - Exit / continuation strategy
Applicants should describe what impact their project results may have five years after
the project has ended. The kind of follow-up actions that are planned (i.e.,
exit/continuation strategy) and what are the chances for them to be achieved should
be also stated here. In general, it is expected that the results of a project would
outlive the lifetime of the project itself. Based on the results of this projects, the
applicants should estimate what other projects or activities can be developed in the
benefit of the communities in the cross-border area.
ii.2 Annexes to the Application Form
No legalization of documents or official translations is necessary!
All annexes duly filled in by each beneficiary (where this is required) will be
scanned together with the Application Form and will be submitted in electronic
format together with the paper versions of the documents!
In case more than 3 annexes to the Application Form are missing in the initial
package, the project will be rejected without further analysis!! For this purpose,
annexes partially filled-in will be considered also as missing annexes.
Annex 1 to the Application Form - Declaration of submission of the Application
Form
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The format provided in Annex A.1 must be filled in, duly signed and stamped by the
legal representative of the Lead Beneficiary or by an empowered person (a letter of
empowerment and its translation in English, if the case, will be attached to the
Application Form in this case) and annexed to the Application Form.
There is no need to sign and stamp every single page of the documentation (just
where the format requires so, see below). The legal person takes the full
responsibility of everything submitted by signing this form! Please note that in case
any differences between the annexes the scanned version prevails!
Annexes 2 to the Application Form - Legal documents of the applicants
All legal documents of all beneficiaries and their English translation (if issued in other
language than English) must be copied and attached to the Application Form. Legal
documents of the applicants: documents proving the establishing of the project
partner entities (law, decree, government decision, statute, registration act, article
of association etc.) if the legal document is a law, government decision or any
similar very large document, please attach to the Application Form only the relevant
sections of the document.
Annex(es) 3 to the Application Form - Mandates of delegation from the legal
representatives of beneficiaries (in case the application form and annexed
declarations are not signed by the legal representatives of the Lead beneficiary /
beneficiaries) and English translation (if issued in other language than English) will be
annexed to the Application Form.
Annexes 4 to the Application Form - Declarations of Eligibility
The format provided in Annex A.4 will be filled in by each beneficiary, duly signed and
stamped by the legal representative of the Lead Beneficiary and beneficiaries or by
an empowered person (a letter of empowerment and English translation, if issued in
other language than English will be attached to the Application Form in this case) and
will be annexed to the Application Form.
Annexes 5 to the Application Form - Declarations of Commitment
Annexes 6 to the Application Form - Partnership declarations
Annex 7 to the Application Form - Cost-Benefit Analysis
Investment projects will be rejected without further analysis in case the CostBenefit Analysis (Annex A.7) is not included in the initial package of the
Application Form!
The Cost-Benefit Analysis and English translation (if issued in other language than
English) will be annexed to the Application Form.
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This annex is mandatory for all applications including infrastructure as it is an

evaluation instrument regarding the advantages of the investments from the point of
view of all interested target groups, on the basis of the monetary values for all
positive and negative consequences of the investment.
Annex(es) 8 to the Application Form - Documents certifying the right of
property/ concession/ administration/ rent/ loan on the land and/or building and
English translation (if issued in other language than English) will be annexed to the
Application Form.
Investment projects will be rejected without further analysis in case the
documents certifying the right of property/concession/administration/rent/loan on
the land and/or building (Annex A.8) are not included in the initial package of the
Application Form!
Annex(es) 9 to the Application Form - Feasibility studies / equivalent technical
documents and English translation (if issued in other language than English) will be
annexed to the Application Form. For Romanian beneficiaries it should be annexed:
feasibility study for new investments/DALI plus energetically audit plus technical
expertise for upgrading/reconstruction. For Bulgarian beneficiaries it should be
annexed: preliminary design (including estimation of bill of quantities and values) for
new investments or technical design for upgrading/reconstruction.
Investment projects will be rejected without further analysis in case the
Feasibility Study / equivalent technical documents (Annex A.9) are not included in
the initial package of the Application Form!
In order to evaluate the technical characteristics of a new investment project, the
applicants must annex the feasibility studies or the equivalent technical documents
for the investment project to the application form. The elaboration and approval of
the feasibility studies or equivalent technical documents must observe the national
provisions in this matter (see Annex K Relevant national and EU legislation).
The Feasibility Study or equivalent technical documents should not have been
elaborated or updated more than one year before the deadline for the submission of
the project proposal (the document must bear the date of elaboration/revision).
However, this/these document/-s should be submitted as annex to the application
form and should be accompanied by the legal agreements and approvals.
Annex 10 to the Application Form - Urban planning permit (mandatory for
applications including infrastructure related activities) and English translation (if
issued in other language than English) will annexed to the Application Form. Only
Romanian beneficiaries have to submit the Urban planning permit.
Annex 11 to the Application Form - Environmental agreement (mandatory for
issued in other language than English) will annexed to the Application Form.
The applicants must present an official statement/act from the competent
environment authority stating that the investment project either:
observes the legal provisions of environment protection or
completed the first phase of the EIA procedure - screening.

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Annex 12 to the Application Form - Environmental Impact Survey (mandatory for

issued in other language than English) will be annexed to the Application Form.
For the applications which need a study containing data on the estimated impact on
the environment of the investment project as required by the national legislation, a
description of the projects impact on the environment must be submitted together
with the Application Form.
Annex 13 to the Application Form - Traffic study (mandatory for applications
including transport infrastructure related activities) and English translation (if issued
in other language than English) will be annexed to the Application Form.
The traffic study must contain:
1. Introduction
Details about the location
Road traffic history in brief
Sources of data used for the present study
2. Present context
Including, if necessary, details about:
-
Physical shape of the road
Traffic safety
Road construction characteristics
Road signals
Pedestrian traffic and facilities for pedestrians
Parking places and parking restrictions
Crossroads design
Access to commercial properties
Traffic analysis by types of vehicles (commercial/personal

car/buses/trailers ) and road sections (if relevant)
Traffic capacity

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3. Future traffic evolution perspectives

4. Difficulties / obstacles in traffic
5. Solution proposed and explanation for its necessity
6. Conclusion
Annex 14 to the Application Form - Environmental Impact Study (for applications
including infrastructure related) and English translation (if issued in other language
than English) will be annexed to the Application Form.
For the applications which need a study containing data on the estimated impact on
the environment of the investment project as required by the national legislation, the
submission of the document as annex to application form is not mandatory, but it
must be presented during the pre-contractual phase, if the project is selected for
funding.
iii. How to submit the applications
Each application form should be bound (together with
pages could not be taken away from a whole set.
Application Form should be visible, where <Project
Beneficiary>, <Priority Axis>, <Specific Objective> and
should be written by the applicant.
its annexes) in the way that

The very first page of the
Title>, <Name of the Lead
<Type of project: soft/hard>
A full scanned version of the Application Form and its annexes must be also included
on a CD/DVD (English translations should be provided, if documents are issued in
other language than English). The electronic version from the CD/DVD will include
both Word and scanned version of the Application Form. The electronic format must
contain exactly the same proposal as the paper version enclosed, if differences, the
scanned version prevails. Each component of the application must be submitted in a
separate and unique electronic file (one file for application form and one file for each
one of the annexes).
Applications must be received in a sealed envelope/box by registered mail, private
courier service or by hand-delivery (a signed and dated certificate of receipt will be
given to the deliverer) at the address below:
Postal address, Address for hand delivery or by courier service
Biroul Regional pentru Cooperare Transfrontalier Clrai / CBC Regional
Office Calarasi
Calarasi, Chiciu area, part of the main building representing the Passengers and
Goods Transport Public Service headquarter at PCTF Calarasi(Romania)
Silistra (Bulgaria), Calarasi county,Tel. +40 242 313 091
Fax +40 242 313 092
E-mail: info@calarasicbc.ro
Applications sent by any other means (e.g. by fax or by e-mail) or delivered to
other addresses will be rejected.

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Applications (application form and annexes) shall be submitted in one original and 1
(one) copy, bound, in A4 format (except drawings which may have bigger formats).
Please check if the content of CD or DVD is working properly and all the
requested documents are included.
In case that there are differences between the hard copy and the electronic
copies, the electronic format will prevail!
The first page of the application form should also be attached to the front side of the
envelope for identification.
iv. Deadline for receipt of applications
Applications may be submitted to the JS at any time during the period from the
launching day of the present call for proposals and until the deadlines. No application
will be opened before the deadline.
30th of June 2015 (16:00 oclock)-for soft projects
30th of September 2015 (16:00 oclock)-for hard projects
At 16:00 the doors will be closed and only the applications of the persons present
at the CBC RO Calarasi premises until the deadline will be accepted.
The evaluation of the projects shall be made after each deadline, for the
applications submitted before the respective deadline. If hard projects are
submitted at the deadline for soft projects, they can only be evaluated after the
deadline for hard projects.
Any application submitted after the deadline will automatically be rejected.
II.4. Evaluation and Selection of Applications
The project evaluation and selection criteria prepared by the Managing Authority
together with the Bulgarian National Authority and the Joint Secretariat are approved
by the Monitoring Committee and are available to potential beneficiaries as annex to
the present Applicants Guide (Annex B).
The project evaluation is performed by the Joint Secretariat.
The evaluation of the projects shall be made after each deadline, for the
applications submitted before the respective deadline. If hard projects are
submitted at the deadline for soft projects, they can only be evaluated after the
deadline for hard projects.

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In order to be proposed for financing, the applications must respect the

administrative and eligibility criteria and receive at least 60 points at the technical
and financial evaluation.
The projects are evaluated in the order they are received. In case a project has at
least 90 points as final score it goes immediately to the Monitoring Committee for
approval and, after observing the contracting procedure, the financing contracts are
signed.
The rest of the projects are proposed for financing when the evaluation is finalized,
according to the score received, in the limit of the available financing. At the
proposal of the Managing Authority, the Monitoring Committee may decide to create a
reserve list.
The projects are pre-ranked in descending order according to the score awarded and,
taking into consideration also the contribution to Programme indicators (output and
result), grouped into two categories:
1. projects proposed for financing;
2. projects proposed for rejection.
The projects proposed for financing are those projects which scored at least 60 points
and whose aggregated eligible budgets are within the limit set for the call for
proposals. The contribution to Programme indicators (output and result) shall also be
taken into consideration.
After the pre-ranking, the projects are forwarded to the Monitoring Committee, which
selects the projects for financing and approves the list of rejected projects.
Subsequently, all Lead Beneficiaries will receive notification
approval/rejection of their projects and may appeal the decision.
on
the
The complaints will be analyzed by a special committee appointed by the Monitoring

Committee, according to the procedure described in Annex F to the present Guide.
One beneficiary cannot simultaneously have more than four projects in
implementation. In case 5 projects are selected, the fifth one shall be put on a
reserve list (and could be contracted after the finalization of at least one of the other
projects, provided the Programme has the financial allocation available).
The decision of the Monitoring Committee is followed by the pre-contractual phase
and then the contracts will be concluded.
Since the focus on 2014-2020 period is on the results, please note that an analysis will
be performed at the selection moment when projects contribute to indicators (in
theory, by contracting) in a percent of at least 120% and when the financial indicators
from the Performance framework are secured (in theory, by contracting). Depending
on the analysis (performed at Programme level) the Monitoring Committee may
decide to stop contracting although the financial allocation was not reached.
Any attempt to obtain confidential information or to influence the evalutors
within the evaluation process will lead to your discalification!
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The clarifications provided in the evaluation phase cannot bring new elements
that would alter the initial content of the application form.
You will be excluded in case it is proven that you are guilty of serious misleading
of the evaluators by providing false information, that are being taken into
consideration in the evaluation process or if you did not inform the evaluators on
issues that would have led to a different decision of the evaluators.

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4.Project evaluation and selection procedure
Application form and annexes
JS headquarters
Assessment Working Group

withing the Joint Secretariat
Monitoring Committee
Pre-contractual phase
Contracting
Beneficiaries appoint the Lead Beneficiary and

start drafting the project (application and
annexes)
The applications must be submitted within the

deadline specified for the call for proposals
The applications are assessed by the assessment

working group formed with JS staff.
The applications are ranked according to the score

and submitted to the Monitoring Committee of the
programme for approval / rejection / revision
Additional documents and information may be

requested and verified by the JS or MA, on-thespot visit may take place
The ERDF contract is signed between the Lead

Beneficiary and MA; separate co-financing
contracts from state budgets are concluded with
each beneficiary by MA/NA.

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III. Pre-Contractual conditions

After the Monitoring Committee approves the projects, the JS notifies each Lead
Beneficiary if its project has been approved, or rejected.
The starting date for the eligibility of expenditures except the project preparation
expenditures (which are eligible starting with 1st of January 2014) is the first day
after approval of the project by the Monitoring Committee. Therefore, the day after
the project approval by the Monitoring Committee, the project can proceed with
expenditures (other than the ones for preparing the project). These expenditures will
be eligible from this date (subject to the MA signing of the contract with the related
final budget).
For the projects approved, the JS prepares the subsidy contracts (for ERDF
contribution), which are concluded between the MA and the Lead Beneficiary. The JS
also prepares the co-financing contracts, which are concluded between the National
Authority (Ministry of Regional Development and Public Works from Bulgaria) and the
Bulgarian partners on one hand and between the Managing Authority (Ministry of
Regional Development and Public Administration from Romania) and Romanian
partners on the other hand.
Please bear in mind that the Managing Authority has the right to decide not to sign a
financing contract in case a Beneficiary already has in implementation 4 projects.
After the finalization of one project the decision may be reconsidered, provided the
financial allocation is available.
Before signing the contracts, other documents may be requested by the JS/MA (e.g.
proof that there are no debts to the consolidated budgets or to the Programme
budget, proof that the VAT is non-recoverable from other sources etc.) and on-thespot visits may also take place. On-the-spot visits may be performed by the MA, NA,
JS and by any other body with responsibilities in the implementation of the
programme. All partners have the obligation to provide all necessary documents and
to be available for the on-the-spot visits in order for the contracts to be signed (e.g.
partnership agreement - see Annex I for model - must be presented to the MA/JS
before the signing of the contract). Please take into consideration that failure to
provide the requested documents within the set deadlines during pre-contracting
period will lead to the rejection of the project.
All partners in a project must sign a partnership agreement before the signing of the
subsidy contract with the MA that stipulates the rights and duties of the partners. A
model of partnership agreement is annexed to the present Guide. The partners may
decide, with prior agreement of the MA, to stipulate additional or more restrictive
provisions than those mentioned in the model partnership agreement.
A project may submit a reimbursement claim at any given time (the latest being at 5
months after the project is finalized), for one or more beneficiaries, the only
condition being that it is not lower than 5.000 euro (the Programme will detail rules
related to implementation in a Project Implementation Manual).
Progress reports will be submitted independently of reimbursement claims (once
every three months).
The schedule for submitting first level control claims is submitted in the precontractual phase (for each beneficiary).
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Due attention is to be paid to the schedule, particularly to the amount set for the
middle of the implementation period (this sum will be mandatory to be
established and its planning is extremely important, since at the middle of the
implementation period, the Programme will analyse this particular amount, and
may decide to decommit funds from your project). The schedule of
reimbursement shall mention the amounts to be requested for reimbursement for
each beneficiary, according to the template provided by MA. At the half of the
implementation period (the execution at half on the implementation period is
mandatory to be mentioned in the schedule), the JS shall analyse the project
financial execution, as compared to the initial schedule. In case the project has a
financial execution lower than:
- 75%, a 10% decommitment will apply to the budget of the beneficiaries who have
not respected the initial schedule of reimbursement.
- 50%, a 25% decommitment will apply to the budget of the beneficiaries who have
not respected the initial schedule of reimbursement.
The Lead Beneficiary will be granted a two weeks deadline to submit a revised
budget and in case such a budget is not provided within the deadline, the
decommitment will be applied proportionally to all budgetary lines for the
concerned beneficiaries. The Lead Beneficiary and its beneficiaries may decide to
stop implementing the project, but in this case all the paid funds shall be
reimbursed.
The subsidy contracts will be signed by MA and then sent to the Joint Secretariat.
The partners and Lead Beneficiaries will be invited to the Joint Secretariat to sign
the contract until a certain deadline. In exceptional circumstances, the contracts
may also be submitted for signature via post. In this case, the LB has a 5 working
days deadline, from the receipt of the contacts, to submit the signed contract
back to the JS (stating the date of the signature on the contract), otherwise the
MA may decide to cancel the financing.
MA and NA may decide to grant advance payments to beneficiaries in an amount
ranging between 60%-80% of the national co-financing.
The contracts annexed to this Guide are only indicative; the final version of all
contracts will be presented to the beneficiaries of the selected projects in the
pre-contractual phase).
IV. Annexes
Annex A. Application Form and its annexes
A.1.
Declaration of submission the application form.
A. 2.
Legal documents of the applicants
A. 3.
Mandates of delegation (in case the application form is not signed by the
legal representative of the Lead Beneficiary)
A. 4.
Declarations of Eligibility
A. 5.
Declarations of Commitment
A. 6.
Partnership declarations

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Cost-Benefit Analysis (if the case)
A. 8.
Documents certifying the right of property/ concession/ administration/
rent/ loan on the land and/or building (if the case)
A. 9.
Feasibility studies / equivalent technical documents (if the case)
A. 10.
Urban planning permit (if the case)
A. 11.
Environmental agreement (if the case)
A. 12.
Environmental Impact Survey (if the case)
A. 13.
Traffic study (if the case)
A. 14.
Environmental Impact Study (if the case)
Annex B. Evaluation grids

Annex C. Ceilings for expenditures (the prices are calculated without VAT)
Annex D. List of eligible expenditures
Annex E. Simplified costs
Annex F. Complaint procedure for evaluation results
Annex G. Template Framework subsidy contract
Annex H. Template co-financing contract
Annex I.Template Partnership Agreement
Annex J. Programme methodology for result indicators
Annex K. Relevant national and EU legislation
Although we do not plan to, in case changes to the present Guide are necessary,
please note that we will use the following means of communication:
1. Announcement on the Programme website: www.cbcromaniabulgaria.eu
2. Announcement
on
the
Programme
Facebook
https://www.facebook.com/RomaniaBulgariaCbcProgramme
Page:
3. E-mail to the JS database

4. Also, you can send an e-mail to robg@mdrap.ro and MA will make sure you are
informed, directly to the e-mail indicated, to any corrigenda/material errors
on the present Guide.
We will use methods 3 and 4, but please rely on methods 1 and 2, since e-mail
disfunctionalities may appear.
We wish all the potential beneficiaries best of luck! We rely on your proposals
to improve the eligible area according to the set objectives!

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GOVERNMENT OF

MINISTRY OF REGIONAL DEVELOPMENT

*common output indicator; **calculation basis for the flat rates

*common output indicator; **calculation basis for the flat rates

Any legal entity meeting the eligible criteria which submits an

Expenditures made by a Beneficiary, related to the projects

*common output indicator; **calculation basis for the flat rates

*common output indicator; **calculation basis for the flat rates

Certifying Authority (the Managing Authority took the role of

Cost Benefit Analysis

European Regional Development Fund

Information and Communication Technology

Internal Rate of Return

Ministry of Regional Development and Public Administration

Ministry of Regional Development and Public Works

Ministry of Finance (Bulgaria)

Ministry of Public Finance(Romania)

Ministry of European Funds

Memorandum on Implementation - Arrangements between MS

Nomenclature of Territorial Units for Statistics

The Information System of the Programme

Project Steering Committee

Interreg V-A Romania Bulgaria

Research and Development

Research and Technological Development

RO Cross Border Cooperation Regional Office Calarasi for Romania-

*common output indicator; **calculation basis for the flat rates

Small and Medium sized Enterprises

Strengths, Weakness, Opportunities, Threats

Value Added Tax

Interreg V-A Romania-Bulgaria Programme;

Regulation (EU) No 1299/2013 of the European Parliament and of the Council of 17

Commission Regulation (EU) No 1301/2013 of the European Parliament and of the

Regulation (EU) No 1303/2013 of the European Parliament and of the Council of 17

Commission Delegated Regulation (EU) No 481/2014 of 4 March 2014 supplementing

*common output indicator; **calculation basis for the flat rates

Other relevant national and European legislation (Annex K).

*common output indicator; **calculation basis for the flat rates

*common output indicator; **calculation basis for the flat rates

I.2. Programme Strategy

*common output indicator; **calculation basis for the flat rates

The connectivity in terms of physical infrastructure and communication services is

Specific objective 1.1: Improve the planning, development and coordination of

Specific objective 1.2: Increase transport safety on waterways and maritime

Specific objective 2.2: To enhance the sustainable management of the

Specific objective 3.1: To improve joint risk management in the cross-border

Specific objective 4.1 To encourage the integration of the cross-border area in

Specific objective 5.1: To increase cooperation capacity and the efficiency of

Priority Axis 1: A well connected region

*common output indicator; **calculation basis for the flat rates

Priority Axis 2: A green region

*common output indicator; **calculation basis for the flat rates

Priority axes by source of funding (in euro)

*common output indicator; **calculation basis for the flat rates

*common output indicator; **calculation basis for the flat rates

Number of joint mechanisms (e.g. route guidance,

Priority Axis 2: A green region

*common output indicator; **calculation basis for the flat rates

Priority Axis 3: A safe region

*common output indicator; **calculation basis for the flat rates

*common output indicator; **calculation basis for the flat rates

% of the RO-BG 1,29%

How its measured