Business Process Guide - CMS PeopleSoft Human Resources

Employee Self-Service Viewing & Updating Personal Information

Viewing and Updating Personal Information

You will need PeopleSoft Human Resources access to view job information for direct reports.
PeopleSoft is accessed through the campus portal at the following address: https://my.csusm.edu.
*If you do not have a PeopleSoft access please send an email to helpdesk@csusm.edu or contact your Department Timekeeper for
assistance. If the access is needed immediately please call the helpdesk (ext. 4790).

PeopleSoft Employee Self-Service allows the employee to update and view a variety of personal information.
This guide will step through the following items:
A. View Personal Information
B. Home and Mailing Addresses
C. Phone Numbers

Basic PeopleSoft Access Log-In Steps

1. Please sign into PeopleSoft Human
Resources through the campus portal at
https://my.csusm.edu.

2. Under Quick Links, select the link for

PeopleSoft Access.
A. Once signed into PeopleSoft you will
have two ways to navigate to your
destination (s).
a. Using the displayed side menu
bar.
*The side menu bar will display different
links depending on the employees
PeopleSoft access.
OR

b. Using the Main Menu link at

the top bar.

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D. Personal e-mail addresses

E. Emergency Contact
F. View Compesnation History

Business Process Guide - CMS PeopleSoft Human Resources

Employee Self-Service Viewing & Updating Personal Information

A. View Personal Information Summary

Processing Steps

Screen Shots

1. Using one of the options, follow the

navigation below:
Self Service >
Personal Information >
Personal Information Summary

2. The Personal Information page allows the

employee to see their personal information all
in one area.
The page will display with the current
information in each section.
Addresses
Phone
Emergency Contacts
E-mail Addresses
The employee can click on the appropriate
yellow button to edit or update each
section.
*Remember to click on the
editing any information.

button after

The Employee Information section at the

bottom is display only and cannot be
updated.
(If the employee validates this information and
needs to make an update, they will need to call
Human Resources at X 4418.)

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Business Process Guide - CMS PeopleSoft Human Resources

Employee Self-Service Viewing & Updating Personal Information

B. Home and Mailing Addresses

Processing Steps
1. Once signed into PeopleSoft, follow the
navigation below:
Self Service >
Personal Information >
Home and Mailing Addresses

2. Upon entering the page, the employees

current addresses will display in view only

mode.
To Edit, click on the Edit button on the right
and the edit page will appear.
Make the necessary updates and enter the
Effective Date.
Save when completed.

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Screen Shot

Business Process Guide - CMS PeopleSoft Human Resources

Employee Self-Service Viewing & Updating Personal Information

C. Phone Numbers
Processing Steps

Screen Shot

1. Once signed into PeopleSoft, follow the

navigation below:
Self Service >
Personal Information >
Phone Numbers

2. Upon entering the page, the employees

current phone numbers will display.

The numbers can be corrected, deleted, or a
new number added.
One number must be designated as
Preferred.
Save when completed.

D. E-Mail Addresses
Processing Steps
1. Once signed into PeopleSoft, follow the
navigation below:
Self Service >
Personal Information >
E-mail Addresses

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Screen Shot

Business Process Guide - CMS PeopleSoft Human Resources

Employee Self-Service Viewing & Updating Personal Information
2. Upon entering the page, the employees

current e-mail addresses will display.

*The employees campus e-mail will always
display and cannot be edited or deleted.
The employee can add, edit or delete any
personal e-mail addresses.
To add another address, just click on the
button to insert a new row.
*At least one e-mail address must be
designated as Preferred.
Save when completed.

E. Emergency Contacts
Processing Steps
1. Once signed into PeopleSoft, follow the
navigation below:
Self Service >
Personal Information >
Emergency Contacts

2. Upon entering the page, the employees

current emergency contacts will display.
At least one Emergency Contact must be
designated as Primary.

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Screen Shot

Business Process Guide - CMS PeopleSoft Human Resources

Employee Self-Service Viewing & Updating Personal Information

3. The employee can add or edit the Emergency

Contact Information as needed.
If the person they are designating lives at the
same address or has the same contact phone
numbers, the employee can click the same
address as the employee or same
telephone number as the employee check
boxes and the information will default.

F. View Compensation History

Processing Steps
3. Once signed into PeopleSoft, follow the
navigation below:
Self Service >
Payroll Compensation >
Compensation History

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Screen Shot

Business Process Guide - CMS PeopleSoft Human Resources

Employee Self-Service Viewing & Updating Personal Information
4. Upon entering the page, the employees

compensation history will display.

Select the View Another Date Range

Button to view salary history during a
specific time period.

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