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Email Archival and Compliance

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The proposed messaging solution should provide compliance archival for all mail
boxes on the server side to be used by Compliance officer, Auditors and
Administrator for Audit and Backup/restore purpose. Email Data retention is for 6
years
The system should allow server side rules for retention of internal, external mails to
be journal/saved to a separate database
Based on administrator defined rules, a copy of the mail should go to Journaling
database & retained there for desired time for audit purposes
Only authorized administrators will have access to search the mails rom the
compliance database
Administrator should be able to search individual or all mailboxes based on
keywords, date, from, To/cc/bcc etc.
Messaging solution should support per user Mailbox archive at the server level, for
storing / retaining email data Ability to automatically transfer emails from Primary
mailbox to archive based on retention policies. Ability to delete email post the
retention cycle should be available on the Server Side Archive
The solution should support access to Archive both from email client and Web Based
email access.
Messaging solution can be able to enforce email retention settings on users so
emails can be retained/archived/deleted as per compliance policies.
The system should allow server side rules for retention of all or specific items in the
Email default folders like Inbox.
Solution should support email data tamper-proofing capabilities for immediate
preservation of email which is changed or deleted by user (Like mail, appointments,
tasks, etc.) from both their primary mailbox and Archive. Email Tamper-proofing can
be set on individual mailboxes, across the enterprise; it can be time-bound Hold or
specific email data that fits particular criteria.
Archived email data should be held outside the email server User should have
seamless access to their respective archived e-mails.
Messaging solution can be able to enforce email retention settings on users so
emails can be retained/archived/deleted as per compliance policies.
The proposed messaging solution should provide e discovery capabilities to set
Search filters for quick searching data within multiple Mailboxes, Personal Archives &
data held via tamper-proofing through single interface.
Archived E-mails should be kept in a de-duplicated format on disk based backup
device for space efficiency on archive repository
OEM Eligibility Criteria (Relevant documents to be submitted)
The Proposed Messaging solution should be Enterprise Grade. It should have a
proven deployment track record and should be successfully running at minimum
three Indian BFSI organizations with atleast 5000 mailboxes in each organization.
The Proposed Product Messaging Suite should have been implemented by at least
five organizations, with minimum of 10000 mailboxes in each organization.
The OEM of offered products must have their own Technical Assistance Center (TAC)
support in India, with at least 500 full time Technical Support Professionals. (The
OEM should provide a self-declaration by authorized signatory duly authorized.)

Hi Arpit
I have checked it & specs are ok for archival & compliance:
Following changes are suggested:

160:"Archived email data should be held outside the email server." Should be changed to ->Archived
email data should be held on separate storage.
163:"Archived E-mails should be kept in a de-duplicated format on disk based backup device for space
efficiency on archive repository" should be deleted & changed to Archived data should be kept in
optimal storage media.