Beruflich Dokumente
Kultur Dokumente
of
Keyboard Shortcuts
for
Microsoft Office 2003
Excel
Publisher
PowerPoint
Access
Outlook
Word
Adrian Martin
www.1stcomputerliteracy.co.uk
CONTENTS
Keyboard Shortcuts for Outlook
6
Basic Navigation
6
Search
7
Flags
7
Colour Categories
7
Create an Item or File
8
All Items
8
E- Mails
9
Calendar
10
Contacts
11
Electronic Business Cards Dialogue Box
12
Add Web Information to Items
12
Print Preview
12
Tasks
13
Format Text
14
Send & Receive
14
Table View General Use
15
Table View with a group selected
15
Table View All Groups
15
Macros
16
Forms
16
Calendar Day/Week/Month View
16
Day View
17
Week View
17
Month View
18
Date Navigator
18
Extending Data
28
Formatting Data
28
Manoeuvring
29
Manoeuvring within a selection
30
Redundant Shortcut Keys (2003)
30
Other
31
Shortcuts by Function
32
Align paragraphs
74
Apply superscript and subscript formatting
74
Run a slide show presentation
75
Browse hyperlinks in a slide show presentation
76
Browse Web presentations
76
Send a presentation in an e-mail
77
Display and use windows
77
83
Sending e-mail
84
Display and use windows
85
CTRL+1
Switch to Mail.
CTRL+2
Switch to Calendar.
CTRL+3
Switch to Contacts.
CTRL+4
Switch to Tasks.
CTRL+5
Switch to Notes.
CTRL+6
Switch to Folder List in Navigation Pane.
CTRL+7
Switch to Shortcuts.
CTRL+PERIOD
Switch to next message (with message open).
CTRL+COMMA
Switch to previous message (with message open).
F6 or CTRL+SHFT+TAB
Move between the Navigation Pane, the main Outlook window, the Reading Pane, and the
To-Do Bar.
TAB
Move between the Outlook window, the smaller panes in the Navigation Pane, the Reading
Pane, and the sections in the To-Do Bar.
Arrow keys
Move around within the Navigation Pane.
CTRL+Y
Go to a different folder.
F3 or CTRL+E
Go to the Search box.
ALT+UP ARROW or CTRL+COMMA or ALT+PAGE
In the Reading Pane, go to the previous message.
UP
SPACEBAR
In the Reading Pane, page down through text.
SHFT+SPACEBAR
In the Reading Pane, page up through text.
SHFT+PLUS SIGN or MINUS SIGN, respectively
Expand or collapse a group (with a group selected) in the Navigation Pane.
LEFT ARROW or RIGHT ARROW, respectively
Collapse or expand a group in the e-mail message list.
SHFT+TAB
Move to next field in Reading Pane.
6
CTRL+TAB
Move to previous field in Reading Pane.
ALT+B, ALT+LEFT ARROW, or ALT+BACKSPACE
Go back to previous view in main Outlook window.
ALT+RIGHT ARROW
Go forward to next view in main Outlook window.
CTRL+SHFT+W
Select the InfoBar and, if available, show the menu of commands.
Search
CTRL+E
Find a message or other item.
ESC
Clear the search results.
CTRL+ALT+A
Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in.
CTRL+ALT+W
Expand the Search Query Builder.
CTRL+SHFT+F
Use Advanced Find.
CTRL+SHFT+P
Create a new Search Folder.
F4
Search for text within a message or other item.
SHFT+F4
Find next during text search within a message or other item.
CTRL+H
Find and replace text, symbols, or some formatting commands within open items. Works in the Reading Pane on an open item.
CTRL+ALT+K
Expand search to include the desktop.
Flags
CTRL+SHFT+G
Colour Categories
ALT+D
Delete the selected category from the list in the Colour Categories dialog box.
CTRL+SHFT+S
Post to this folder.
CTRL+T
Post a reply in this folder.
CTRL+SHFT+P
Create a Search Folder.
CTRL+SHFT+K
Create a task.
CTRL+SHFT+U
Create a task request.
All Items
CTRL+S or SHFT+F12
Save.
ALT+S
Save and close.
F12
Save as.
CTRL+Z or
Undo.
ALT+BACKSPACE
CTRL+D
Delete an item.
CTRL+P
Print.
CTRL+SHFT+Y
Copy an item.
CTRL+SHFT+V
Move an item.
CTRL+K
Check names.
F7
Check spelling.
CTRL+SHFT+G
Flag for follow-up.
CTRL+F
Forward.
ALT+S
Send or post or invite all.
F2
Turn on editing in a field
(except in Icon view).
CTRL+L
Left align text.
CTRL+E
Centre text.
CTRL+R
Right align text.
E- Mails
CTRL+SHFT+I
Switch to Inbox.
CTRL+SHFT+O
Switch to Outbox.
CTRL+TAB
Choose the account from which to send a message. (with focus on the To box)
and then TAB to the Accounts button
CTRL+K
Check names.
ALT+S
Send.
CTRL+R
Reply to a message.
CTRL+SHFT+R
Reply all to a message.
CTRL+F
Forward a message.
CTRL+ ALT+J
Mark a message as not junk.
CTRL+SHFT+I
Display blocked external content (in a message).
CTRL+ SHFT+S
Post to a folder.
CTRL+SHFT+N
Apply Normal style.
CTRL+M or F9
Check for new messages.
UP ARROW
Go to the previous message.
DOWN ARROW
Go to the next message.
CTRL+N
Create a new message (when in Mail).
CTRL+SHFT+M
Create a new message (from any Outlook view).
CTRL+O
Open a received message.
CTRL+SHFT+B
Open the Address Book.
CTRL+SHFT+O
Convert an HTML or RTF message to plain text.
INSERT
Add a Quick Flag to an unopened message.
CTRL+SHFT+G
Display the Flag for Follow Up dialog box.
CTRL+Q
Mark as read.
CTRL+U
Mark as unread.
CTRL+SHFT+W
Show the menu to download pictures, change automatic download settings, or
add a sender to the Safe Senders List.
F4
Find or replace.
SHFT+F4
Find next.
CTRL+ENTER
Send.
CTRL+P
Print.
CTRL+F
Forward.
CTRL+ALT+F
Forward as attachment.
ALT+ENTER
Show the properties for the selected item.
CTRL+ALT+M
Mark for Download.
CTRL+ALT+U
Clear Mark for Download.
CTRL+B
Display Send/Receive progress.(when a Send/Receive is in progress)
Calendar
CTRL+N
Create a new appointment (when in Calendar).
CTRL+SHFT+A
Create a new appointment (in any Outlook view).
CTRL+SHFT+Q
Create a new meeting request.
CTRL+F
Forward an appointment or meeting.
CTRL+R
Reply to a meeting request with a message.
CTRL+SHFT+R
Reply All to a meeting request with a message.
ALT+0
Show 10 days in the calendar.
ALT+1
Show 1 day in the calendar.
ALT+2
Show 2 days in the calendar.
ALT+3
Show 3 days in the calendar.
ALT+4
Show 4 days in the calendar.
ALT+5
Show 5 days in the calendar.
ALT+6
Show 6 days in the calendar.
ALT+7
Show 7 days in the calendar.
ALT+8
Show 8 days in the calendar.
ALT+9
Show 9 days in the calendar.
CTRL+G
Go to a date.
ALT+= or CTRL+ALT+4
Switch to Month view.
CTRL+RIGHT ARROW
Go to the next day.
ALT+DOWN ARROW
Go to the next week.
ALT+PAGE DOWN
Go to the next month.
CTRL+LEFT ARROW
Go to the previous day.
ALT+UP ARROW
Go to the previous week.
ALT+PAGE UP
Go to the previous month.
ALT+HOME
Go to the start of the week.
ALT+END
Go to the end of the week.
ALT+MINUS SIGN or CTRL+ALT+3
Switch to Full Week view.
CTRL+ALT+2
Switch to Work Week view.
CTRL+COMMA or CTRL+SHFT+COMMA
Go to previous appointment.
CTRL+PERIOD or CTRL+SHFT+PERIOD
Go to next appointment.
CTRL+G
10
Contacts
CTRL+SHFT+D
Dial a new call.
F3 or CTRL+E
Find a contact or other item.
F11
Enter a name in the Search Address Books box.
SHFT+letter
In Table or List view of contacts, go to first contact that starts with a specific letter.
CTRL+A
Select all contacts.
CTRL+F
Create a new message addressed to selected contact.
CTRL+J
Create a Journal entry for the selected contact.
CTRL+N
Create a new contact (when in Contacts).
CTRL+SHFT+C
Create a new contact (from any Outlook view).
CTRL+O or CTRL+SHFT+ENTER
Open a contact form for the selected contact.
CTRL+SHFT+L
Create a new distribution list.
CTRL+P
Print.
F5
Update a list of distribution list members.
CTRL+Y
Go to a different folder.
CTRL+SHFT+B
Open the Address Book.
CTRL+SHFT+F
Use Advanced Find.
CTRL+SHFT+PERIOD
In an open contact, open the next contact listed.
ESC
Close a contact.
CTRL+SHFT+X
Open a Web page for the selected contact (if one is included).
ALT+D
Open the Check Address dialog box.
ALT+SHFT+1
11
Print Preview
Press ALT+F and then press V To print an item in an open window, press ALT+F,
Open Print Preview.
press W, and then press V
ALT+P
Print a print preview.
ALT+S or ALT+U
Open Page Setup from Print Preview.
ALT+Z
Zoom.
ALT+C
Close Print Preview.
12
Tasks
ALT+F2
Show or hide the To-Do Bar.
ALT+C
Accept a task request.
ALT+D
Decline a task request.
CTRL+E
Find a task or other item.
CTRL+Y
Open the Go to Folder dialog box.
CTRL+N
Create a new task (when in Tasks).
CTRL+SHFT+K
Create a new task (from any Outlook view).
CTRL+SHFT+U
Create a new task request.
CTRL+O
Open selected item.
CTRL+P
Print selected item.
CTRL+A
Select all items.
CTRL+D
Delete selected item.
CTRL+F
Forward a task as an attachment.
SHFT+TAB
Switch between the Navigation Pane, Tasks list, and To-Do Bar.
CTRL+J
Open selected item as a Journal item.
CTRL+Z
Undo last action.
INSERT
Flag an item or mark complete.
13
Format Text
ALT+O
Display the Format menu.
CTRL+SHFT+P
Display the Font dialog box.
SHFT+F3
Switch case (with text selected).
CTRL+SHFT+K
Format letters as small capitals.
CTRL+B
Make letters bold.
CTRL+SHFT+L
Add bullets.
CTRL+I
Make letters italic.
CTRL+T
Increase indent.
CTRL+SHFT+T
Decrease indent.
CTRL+L
Left align.
CTRL+E
Centre.
CTRL+U
Underline.
CTRL+] or CTRL+SHFT+>
Increase font size.
CTRL+[ or CTRL+SHFT+<
Decrease font size.
CTRL+X or SHFT+DELETE
Cut.
CTRL+C or CTRL+INSERT
Copy. Note CTRL+INSERT is not available in the Reading Pane.
CTRL+V or SHFT+INSERT
Paste.
CTRL+SHFT+Z or
Clear formatting.
CTRL+SPACEBAR
CTRL+SHFT+H
Delete the next word.
CTRL+SHFT+J
Stretch a paragraph to fit between the margins.
CTRL+SHFT+S
Apply styles.
CTRL+T
Create a hanging indent.
CTRL+K
Insert a hyperlink.
CTRL+L
Left align a paragraph.
CTRL+R
Right align a paragraph.
CTRL+SHFT+T
Reduce a hanging indent.
CTRL+Q
Remove paragraph formatting.
F9
Start a send/receive for all defined Send/Receive groups with Include this
group in Send/Receive (F9) selected. This can include headers, full items,
specified folders, items less than a specific size, or any combination that you
define.
SHFT+F9
Start a send/receive for the current folder, retrieving full items (header, item,
and any attachments).
CTRL+M
Start a send/receive.
CTRL+ALT+S
Define Send/Receive groups.
14
Open an item.
CTRL+A
Refresh view.
CTRL+SHFT+PLUS SIGN
Expand all groups.
CTRL+MINUS SIGN
Collapse the group.
SHFT+PLUS SIGN
Expand a single selected group.
MINUS SIGN
Collapse a single selected group.
UP ARROW
Select the previous group.
DOWN ARROW
Select the next group.
HOME
Select the first group.
END
Select the last group.
RIGHT ARROW
Select the first item on screen in an expanded group or the first item off screen to the right.
CTRL+MINUS SIGN
Collapse all groups.
CTRL+SHFT+PLUS SIGN
Expand all groups.
15
Macros
ALT+F8
Play macro.
Forms
CTRL+ALT+SHFT+F12
Save Form Design.
CTRL+SHFT+F11
ALT+MINUS SIGN
Switch to weeks.
ALT+=
Switch to months.
CTRL+TAB or F6
Move between Calendar, TaskPad, and the Folder List.
SHFT+TAB
Select the previous appointment.
LEFT ARROW
Go to the previous day.
RIGHT ARROW
Go to the next day.
ALT+DOWN ARROW
Go to the same day in the next week.
ALT+UP ARROW
16
Day View
HOME
Select the time that begins your work day.
END
Select the time that ends your work day.
UP ARROW
Select the previous block of time.
DOWN ARROW
Select the next block of time.
PAGE UP
Select the block of time at the top of the screen.
PAGE DOWN
Select the block of time at the bottom of the screen.
SHFT+UP ARROW or SHFT+DOWN ARROW, respectively
Extend or reduce the selected time.
With the cursor in the appointment, ALT+UP ARROW or
Move an appointment up or down.
ALT+DOWN ARROW, respectively
With the cursor in the appointment, ALT+SHFT+UP ARROW or
Change an appointment's start or end time.
ALT+SHFT+DOWN ARROW, respectively
ALT+DOWN ARROW
Move selected item to the same day in the next week.
ALT+UP ARROW
Move selected item to the same day in the previous week.
Week View
HOME
Go to the start of work hours for the selected day.
END
Go to the end of work hours for the selected day.
PAGE UP
Go up one page view in the selected day.
PAGE DOWN
Go down one page view in the selected day.
ALT+UP ARROW, ALT+DOWN ARROW, ALT+LEFT ARROW, or
17
Month View
HOME
Go to the first day of the week.
PAGE UP
Go to the same day of the week in the previous page.
PAGE DOWN
Go to the same day of the week in the next page.
Date Navigator
ALT+HOME
Go to the first day of the current week.
ALT+END
Go to the last day of the current week.
ALT+UP ARROW
Go to the same day in the previous week.
ALT+DOWN
Go to the same day in the next week.
ARROW
18
F1
Displays the Office Assistant or (Help > Microsoft Excel Help)
F2
Edits the active cell, putting the cursor at the end (only available with Tools > Options, Edit Tab, Edit directly in cell)
F3
Displays the (Insert > Name > Paste) dialog box
F4
Repeats the last worksheet action (Edit > Repeat)
F5
Displays the (Edit > GoTo) dialog box
F6
Moves to the next pane in a workbook (if the window is split)
F7
Displays the (Tools > Spelling) dialog box
F8
Toggles whether to extend a selection with the arrow keys
F9
Calculates All the worksheets in All the open workbooks
F10
Toggles the activation of the Menu Bar
F11
Displays the (Insert > Chart) dialog box that creates a chart (on a chart sheet) using the highlighted range
F12
Displays the (File > Save As) dialog box
19
Ctrl + F9
Minimises the size of the active workbook or window
Ctrl + F10
Maximises the size of the active workbook or window
Ctrl + F12
Displays the (File > Open) dialog box
20
21
Ctrl + Numbers
Ctrl + 0
Hides the columns in the current selection (Format > Column > Hide)
Ctrl + 1
Displays the (Format > Cells) dialog box
Ctrl + 2
Toggles bold on the current selection
Ctrl + 3
Toggles italics on the current selection
Ctrl + 4
Toggles underlying on the current selection
Ctrl + 5
Toggles the strikethrough of text on the current selection
Ctrl + 6
Toggles between hiding, displaying or displaying just placeholders (objects)
Ctrl + 7
Toggles the display of the Standard toolbar
Ctrl + 8
Toggles the display of Outline symbols on the active worksheet
Ctrl + 9
Hides the rows in the current selection (Format > Row > Hide)
Ctrl + Shift + 0
Unhides the columns in the current selection
Ctrl + Shift + 2
Enters the value from the cell directly above into the active cell
Ctrl + Shift + 8
Selects the current region (surrounded by blank rows and columns)
Ctrl + Shift + 9
Unhides the rows in the current selection
22
Ctrl + Letters
Ctrl + A
Displays the formula palette given a function name or selects the whole worksheet
Ctrl + B
Toggles bold on the current selection
Ctrl + C
Copies the current selection to the clipboard (Edit > Copy)
Ctrl + D
Copies the first cell in the selection downwards (Edit > Fill > Down)
Ctrl + E
Goto current Error ??
Ctrl + F
Displays the (Edit > Find) dialog box
Ctrl + G
Displays the (Edit > GoTo) dialog box
Ctrl + H
Displays the (Edit > Replace) dialog box
Ctrl + I
Toggles italics on the current selection
Ctrl + J
Toggles calculation between Manual and Automatic ??
Ctrl + K
Displays the (Insert > Hyperlink) dialog box
Ctrl + L
(Added in 2003) Displays the Create List dialog box
Ctrl + N
Creates a new workbook (File > New)
Ctrl + O
Displays the (File > Open) dialog box
Ctrl + P
Displays the (File > Print) dialog box
Ctrl + R
Copies the leftmost cell in the selection to the right (Edit > Fill > Right)
Ctrl + S
Saves, Displays the (File > Save As) dialog box if a new workbook
Ctrl + U
Toggles underlining on the current selection
Ctrl + V
Pastes the entry from the clipboard (Edit > Paste)
Ctrl + W
Closes the active workbook or window (File > Close)
Ctrl + X
23
Other + Letters
Alt + C
Move the selected field into the Column area (Pivot Table)
Alt + D
Displays the (Data) menu
Alt + E
Displays the (Edit) menu
Alt + F
Displays the (File) menu
Alt + H
Displays the (Help) menu
Alt + I
Displays the (Insert) menu
Alt + L
Displays the Pivot Table Field dialog box ??
Alt + O
Displays the (Format) menu
Alt + P
Move the selected field into the Page area (Pivot Table)
Alt + R
Move the selected field into the Row area (Pivot Table)
Alt + T
Displays the (Tools) menu
Alt + U
Activates the AutoShapes submenu on the Drawing toolbar (assumes the drawing toolbar is visible)
Alt + V
Displays the (View) menu
Alt + W
Displays the (Window) menu
Alt + Shift + B
Report on the cell borders ??
Alt + Shift + G
Report the gridline status ??
Ctrl + Shift + A
Inserts argument names given a function in the formula bar.
Ctrl + Shift + C
List cells in current column ???
Ctrl + Shift + F
Activates the Font Name drop + down list on the Formatting toolbar
Ctrl + Shift + H
Selects all the hyperlinks ?? where
Ctrl + Shift + O
24
Entering Data
Enter
Enters the contents of the active cell and moves to the cell below (by default)
Shift + Enter
Enters the contents of the active cell and moves to the cell above (by default)
Tab
Enters the contents of the active cell and moves one cell to the right
Shift + Tab
Enters the contents of the active cell and moves one cell to the left
Alt + =
Enters the SUM() function (AutoSum) to sum the adjacent block of cells
Alt + 0128
Enters the euro symbol () (using Number keypad)
Alt + 0162
Enters the cent symbol () (using Number keypad)
Alt + 0163
Enters the pound sign symbol () (using Number keypad)
Alt + 0165
Enters the yen symbol () (using Number keypad)
Alt + Enter
Enters a new line (or carriage return) into a cell
Ctrl + '
Enters the formula from the cell directly above into the active cell
Ctrl + Shift + 2
Enters the value from the cell directly above into the active cell
Ctrl + ;
Enters the current date into the active cell
Ctrl + Enter
Enters the contents of the active cell to the selected region
Ctrl + Shift + ;
Enters the current time into the active cell
Ctrl + Shift + Enter
Enters the formula as an Array Formula
Shift + Insert
Enters the data from the clipboard
Alt + Down Arrow
Displays the Pick From List drop + down list
Esc
Cancels the cell entry and restores the original contents
25
Editing Data
Delete
Deletes the selection or one character to the right
Backspace
Deletes the selection or one character to the left
Shift + Delete
Cuts the selection to the clipboard
Ctrl + Delete
Deletes text to the end of the line
Ctrl + +
Displays the (Edit > Delete) dialog box
Ctrl + Shift + =
Displays the (Insert > Cells) dialog box
26
Selecting Data
Ctrl + \
Selects the cells in a selected row that do not match the value in the active cell
Ctrl + Shift + \
Selects the cells in a selected column that do not match the value in the active cell
Ctrl + /
Selects the array containing the active cell ??
Alt + ;
Selects the visible cells in the current selection
Ctrl + Enter
Selects the first object / chart ??
Ctrl + Shift + (8 or *)
Selects the current region (surrounded by blank rows and columns)
Ctrl + *
Selects the current region (using the * on the number keyboard)
Ctrl + [
Selects all the cells that are directly referred to by the formula in the active cell (precedents)
Ctrl + Shift + [
Selects all the cells that are directly (or indirectly) referred to by the formula in the active cell
Ctrl + ]
Selects all the cells that directly refer to the active cell (dependents)
Ctrl + Shift + ]
Selects all the cells that directly (or indirectly) refer to the active cell
Ctrl + Shift + Page Down
Selects the active worksheet and the one after it
Ctrl + Shift + Page Up
Selects the active worksheet and the one before it
Ctrl + Shift + Spacebar
Selects all the objects on the worksheet when an object is selected or selects the whole worksheet
Ctrl + Backspace
Selects the current active cell (scrolling if necessary)
Ctrl + Spacebar
Selects the current column
Shift + Arrow keys
Selects the active cell and the cell in the given direction
Shift + Backspace
Selects the active cell when multiple cells are selected
Shift + Spacebar
Selects the current row
27
Extending Data
Ctrl + Shift + Arrow Key
Extends the selection to the next cell adjacent to a blank cell in that direction
Ctrl + Shift + End
Extends the selection to the last used cell on the worksheet
Ctrl + Shift + Home
Extends the selection to the beginning of the worksheet
Shift + Arrow Keys
Extends the selection by one cell in that direction
Shift + Home
Extends the selection to the first column
Shift + Page Down
Extends the selection down one screen
Shift + Page Up
Extends the selection up one screen
End, Shift + Arrow Keys
Extends the selection to the next non + blank cell in that direction
End, Shift + End
Extends the selection to the last cell in the current row (only available with Tools > Options, Transition tab, Transition
Navigation Keys)
End, Shift + Home
Extends the selection to last used cell on the worksheet
Formatting Data
Alt + '
Displays the (Format > Style) dialog box
Ctrl + Shift + ( ' or )
Applies the Time format "hh:mm" to the selection
Ctrl + Shift + (1 or !)
Applies the Comma separated format "#,##0.00" to the selection
Ctrl + Shift + (4 or $)
Applies the Currency format "#,##0.00" to the selection
Ctrl + Shift + (5 or %)
Applies the Percentage format "0%" to the selection
Ctrl + Shift + (6 or ^)
Applies the Exponential format "#,##E+02" to the selection
Ctrl + Shift + (# or ~)
Applies the General format to the selection
Ctrl + (# or ~)
Applies the Custom Date format "dd + mmm + yy" to the selection
Ctrl + Shift + (7 or &)
Applies the outline border to the selection
Ctrl + Shift + ( + or _ )
Removes all the borders from the selection
28
Manoeuvring
Arrow Keys
Moves to the next cell in that direction
Ctrl + Tab
Moves to the next open workbook or window
Alt + Tab
Moves to the next application open on your computer
Alt + Shift + Tab
Moves to the previous application open on your computer
Enter
Moves to the cell directly below
Tab
Moves to the next cell on the right (or unprotected cell)
Home
Moves to the first column in the current row
End, Arrow Keys
Moves to the next non empty cell in that direction
End, Enter
Moves to the last cell in the current row that is not blank
End + Home
Moves to the last used cell on the active worksheet*
End, Home
Moves to the last used cell on the active worksheet*
Page Down
Moves to the next screen of rows down
Page Up
Moves to the previous screen of rows up
Shift + Enter
Moves to the cell directly above (opposite direction to Enter)
Shift + Tab
Moves to the cell directly to the left (opposite direction to Tab)
Alt + Page Down
Moves you one screen of columns to the right
Alt + Page Up
Moves you one screen of columns to the left
Ctrl + Home
Moves to cell "A1" on the active sheet
Ctrl + End
Moves to the last used cell on the active worksheet (only updated when the workbook is closed)
Ctrl + Up Arrow
Moves to the first row in the current region
Ctrl + Down Arrow
30
Other
=
Starts a Formula
Ctrl + `
Toggles between the value layer and the formula layer
Ctrl + Delete
Deletes to the end of the line
Ctrl + Insert
Copies the current selection to the clipboard
Ctrl + Shift + (
Unhides any hidden rows within the selection
Ctrl + Shift + )
Unhides any hidden columns within the selection
Ctrl + Shift + /
Copy value from cell above / select the array ??
Ctrl + Shift + \
Select unequal cells
Alt
Toggles the activation of the Menu Bar
Alt + Shift + Left Arrow
Displays the (Data > Group and Outline > UnGroup) dialog box
Alt + Shift + Right Arrow
Displays the (Data > Group and Outline > Group) dialog box
Alt + Backspace
Undo the last action (Edit > Undo) ??
Alt + Spacebar
Activates the Control Box in the top left hand corner
Alt + +
Displays the Excel application control menu
End
Toggles between switching End Mode on or off
Scroll Lock
Toggles between switching Scroll Lock on or off
Shift + Insert
Pastes the entry from the clipboard
31
Shortcuts by Function
Display and Use Windows
ALT+TAB
Switch to the next program.
ALT+SHFT+TAB
Switch to the previous program.
CTRL+ESC
Display the Windows Start menu.
CTRL+W or
Close the selected workbook window.
CTRL+F4
CTRL+F5
Restore the window size of the selected workbook window.
F6
Switch to the next pane in a worksheet that has been split (Window menu, Split command).
Note When the task pane (task pane: A window within an Office application that provides commonly used commands. Its
location and small size allow you to use these commands while still working on your files.) is visible, F6 includes that pane
when switching between panes.
SHFT+F6
Switch to the previous pane in a worksheet that has been split.
Note When the task pane is visible, SHIFT+F6 includes that pane when switching between panes.
CTRL+F6
When more than one workbook window is open, switch to the next workbook window.
CTRL+SHFT+F6
Switch to the previous workbook window.
CTRL+F7
When a workbook window is not maximized, perform the Move command (on the Control menu for the workbook window). Use
the arrow keys to move the window, and when finished press ESC.
CTRL+F8
When a workbook window is not maximized, perform the Size command (on the Control menu for the workbook window). Use
the arrow keys to resize the window, and when finished press ENTER.
CTRL+F9
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F6
Move to a task pane (task pane: A window within an Office application that provides commonly used commands. Its location
and small size allow you to use these commands while still working on your files.) from another pane in the program window.
Notes If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar, and then
pressing CTRL+TAB to move to the task pane. In a worksheet that has been split (Window menu, Split command), F6
press ALT and then SHIFT+F10.) is active, move to a task pane. (You may need to press CTRL+TAB more than once.)
TAB or SHFT+TAB
When a task pane is active, select the next or previous option in the task pane
CTRL+SPACEBAR
Display the full set of commands on the task pane menu
DOWN ARROW or
Move among choices in a selected submenu; move among certain options in a group of options
UP ARROW
SPACEBAR or
Open the selected menu, or perform the action assigned to the selected button
ENTER
SHFT+F10
Open a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a
shortcut menu, right-click an item or press SHIFT+F10.); open a drop-down menu for the selected gallery item
HOME or END
When a menu or submenu is visible, select the first or last command on the menu or submenu
33
PAGE UP or PAGE
DOWN
CTRL+HOME or
CTRL+END
CTRL+DOWN ARROW
Display the full set of commands on a menu.
CTRL+7
Show or hide the Standard toolbar.
34
SHFT+F11 or ALT+SHFT+F1
Insert a new worksheet.
CTRL+PAGE DOWN
Move to the next sheet in the workbook.
CTRL+PAGE UP
SHFT+F5
Display the Find dialog box.
SHFT+F4
Repeat the last Find action (same as Find Next).
TAB
Move between unlocked cells on a protected worksheet.
36
SCROLL LOCK
CTRL+SPACEBAR
Select the entire column.
SHFT+SPACEBAR
Select the entire row.
CTRL+A
Select the entire worksheet. If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a
CTRL+SHFT+SPACEBAR
Selects the entire worksheet. If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current region.
Pressing CTRL+SHIFT+SPACEBAR a second time selects the entire worksheet. When an object is selected,
37
38
Extend a selection
F8
Turn extend mode on or off. In extend mode, EXT appears in the status line, and the arrow keys extend the
selection.
SHFT+F8
Add another range of cells to the selection; or use the arrow keys to move to the start of the range you want to
add, and then press F8 and the arrow keys to select the next range.
SHFT+arrow key
Extend the selection by one cell.
CTRL+SHFT+arrow key
Extend the selection to the last nonblank cell in the same column or row as the active cell.
SHFT+HOME
Extend the selection to the beginning of the row.
CTRL+SHFT+HOME
Extend the selection to the beginning of the worksheet.
CTRL+SHFT+END
Extend the selection to the last used cell on the worksheet (lower-right corner).
SHFT+PAGE DOWN
Extend the selection down one screen.
SHFT+PAGE UP
Extend the selection up one screen.
END+SHFT+arrow key
Extend the selection to the last nonblank cell in the same column or row as the active cell.
END+SHFT+HOME
Extend the selection to the last used cell on the worksheet (lower-right corner).
END+SHFT+ENTER
Extend the selection to the last cell in the current row. This key sequence does not work if you have turned on
transition navigation keys (Tools menu, Options command, Transition tab).
SCROLL LOCK+SHFT+HOME
Extend the selection to the cell in the upper-left corner of the window.
SCROLL LOCK+SHFT+END
Extend the selection to the cell in the lower-right corner of the window.
39
Enter Data
ENTER
Complete a cell entry and select the cell below.
ALT+ENTER
Start a new line in the same cell.
CTRL+ENTER
Fill the selected cell range with the current entry.
SHFT+ENTER
Complete a cell entry and select the previous cell above.
TAB
Complete a cell entry and select the next cell to the right.
SHFT+TAB
Complete a cell entry and select the previous cell to the left.
ESC
Cancel a cell entry.
Arrow keys
Move one character up, down, left, or right.
HOME
Move to the beginning of the line.
F4 or CTRL+Y
Repeat the last action.
CTRL+SHFT+F3
Create names (name: A word or string of characters that represents a cell, range of cells, formula, or constant value. Use
easy-to-understand names, such as Products, to refer to hard to understand ranges, such as Sales!C20:C30.) from row
and column labels.
CTRL+D
Fill down.
CTRL+R
Fill to the right.
CTRL+F3
Define a name.
CTRL+K
Insert a hyperlink (hyperlink: Coloured and underlined text or a graphic that you click to go to a file, a location in a file, a
Web page on the World Wide Web, or a Web page on an intranet. Hyperlinks can also go to newsgroups and to Gopher,
Telnet, and FTP sites.).
CTRL+; (semicolon)
Enter the date.
CTRL+SHFT+: (colon)
Enter the time.
ALT+DOWN ARROW
Display a drop-down list of the values in the current column of a range.
CTRL+Z
Undo the last action.
40
F9
Calculate all worksheets in all open workbooks.
SHFT+F9
Calculate the active worksheet.
Note When a portion of a formula is selected, calculate the selected portion. You can then press ENTER or
CTRL+SHIFT+ENTER (for array formulas) to replace the selected portion with the calculated value.
41
CTRL+ALT+F9
Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.
CTRL+ALT+SHFT+F9
Rechecks dependent formulas and then calculates all cells in all open workbooks, including cells not marked as needing
to be calculated.
Edit data
F2
Edit the active cell and position the insertion point at the end of the cell contents.
ALT+ENTER
Start a new line in the same cell.
BACKSPACE
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit cell contents.
DELETE
Delete the character to the right of the insertion point, or delete the selection.
CTRL+DELETE
Delete text to the end of the line.
F7
Display the Spelling dialog box.
SHFT+F2
Edit a cell comment.
ENTER
CTRL+C
42
Format data
ALT+' (apostrophe)
Display the Style dialog box.
CTRL+1
Display the Format Cells dialog box.
CTRL+SHFT+~
Apply the General number format.
CTRL+SHFT+$
Apply the Currency format with two decimal places (negative numbers in parentheses).
CTRL+SHFT+%
Apply the Percentage format with no decimal places.
CTRL+SHFT+^
Apply the Exponential number format with two decimal places.
CTRL+SHFT+#
Apply the Date format with the day, month, and year.
CTRL+SHFT+@
Apply the Time format with the hour and minute, and AM or PM.
CTRL+SHFT+!
Apply the Number format with two decimal places, thousands separator, and minus sign (-) for negative
values.
CTRL+B
Apply or remove bold formatting.
CTRL+I
Apply or remove italic formatting.
CTRL+U
Apply or remove underlining.
CTRL+5
Apply or remove strikethrough.
CTRL+9
Hide the selected rows.
CTRL+SHFT+( (opening parenthesis)
Unhide any hidden rows within the selection.
CTRL+0 (zero)
Hide the selected columns.
CTRL+SHFT+) (closing parenthesis)
Unhide any hidden columns within the selection.
CTRL+SHFT+&
Apply the outline border to the selected cells.
CTRL+SHFT+_
Remove the outline border from the selected cells.
43
ALT+SHFT+RIGHT ARROW
Groups rows or columns.
ALT+SHFT+LEFT ARROW
Ungroups rows or columns.
CTRL+8
Displays or hides the outline symbols.
CTRL+9
Hides the selected rows.
CTRL+SHFT+( (opening parenthesis)
Unhides any hidden rows within the selection.
CTRL+0 (zero)
Hides the selected columns.
CTRL+SHFT+) (closing parenthesis)
Unhides any hidden columns within the selection.
45
46
ALT+F8
Displays the Macro dialog box.
ALT+F11
Displays the Visual Basic Editor.
CTRL+F11
Inserts a Microsoft Excel 4.0 macro sheet.
47
CTRL+DOWN ARROW
When a shortened menu is open, display the full set of commands.
ALT+CTRL+= (equal sign)
Add a toolbar button to a menu. When you type this shortcut key and then click a toolbar button, Microsoft
Word adds the button to the appropriate menu. For example, click Bullets on the Formatting toolbar to add the
Bullets command to the Format menu.
48
command is removed. You can add the menu command back to the menu if you change your mind.
ALT+CTRL++ (plus key on
Customize the shortcut key for a menu command. When you type this shortcut key and then select a menu
numeric keypad)
command, the Customize Keyboard dialog box opens so you can add, change, or remove the shortcut key.
CTRL+F1
Open the task pane or hide the current task pane.
F6
Move to a task pane (task pane: A window within an Office application that provides commonly used commands.
Its location and small size allow you to use these commands while still working on your files.) from another pane
in the program window. (You may need to press F6 more than once.)
Note If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar,
and then pressing CTRL+TAB to move to the task pane. In addition, if you open a dialog box from the Reveal
Formatting task pane, the focus may be in your document after you close the dialog box, rather than in the task
display a toolbar, press ALT and then SHIFT+F10.) is active, move to a task pane. (You may need to press
49
SHFT+F10
Open a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To
display a shortcut menu, right-click an item or press SHIFT+F10.) in a document; open a drop-down menu for
CTRL+HOME or CTRL+END
Move to the top or bottom of the selected gallery list.
Use the Open, Save As, and Insert Picture dialog boxes
CTRL+F12
Display the Open dialog box.
F12
Display the Save As dialog box.
ALT+1
Go to the previous folder ().
ALT+2
Open the folder up one level from the open folder (Up One Level button ).
ALT+3
Close the dialog box and open your World Wide Web (World Wide Web (WWW): The multimedia branch of the Internet that
presents not only text, but also graphics, sound, and video. On the Web, users can easily jump from item to item, page to
page, or site to site by using hyperlinks.) search page (Search the Web button ).
ALT+4
Delete the selected folder or file (Delete button ).
ALT+5
Create a new subfolder in the open folder (Create New Folder button ).
ALT+6
Switch between List, Details, Properties, Preview Thumbnails, Tiles, and Icons views (click the arrow next to Views ).
ALT+7 or ALT+L
Show the Tools menu (Tools button).
SHFT+F10
Display a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a
shortcut menu, right-click an item or press SHIFT+F10.) for a selected item such as a folder or file.
TAB
Move between options or areas in the dialog box.
F4 or ALT+I
Open the Look in or Save in list.
F5
Update the files visible in the Open or Save As dialog box (File menu).
50
51
CTRL+W
Close a document.
ALT+CTRL+S
Split the document window.
ALT+SHFT+C
Remove the document window split.
CTRL+S
Save a document.
52
example, items such as headers, footnotes, columns, and text boxes appear in their actual positions.).
ALT+CTRL+O
Switch to outline view (outline view: A view that shows the headings of a document indented to represent their level in the
document's structure. You can also use outline view to work with master documents.).
ALT+CTRL+N
Switch to normal view (normal view: A view that shows text formatting and a simplified page layout. Normal view is
convenient for most editing and formatting tasks.).
ALT+R
Switch to Reading View.
CTRL+\
Expand or collapse subdocuments in a master document.
53
Outline view
ALT+SHFT+LEFT ARROW
Promote a paragraph.
ALT+SHFT+RIGHT ARROW
Demote a paragraph.
CTRL+SHFT+N
Demote to body text.
ALT+SHFT+UP ARROW
Move selected paragraphs up.
ALT+SHFT+DOWN ARROW
Move selected paragraphs down.
ALT+SHFT+PLUS SIGN
Expand text under a heading.
ALT+SHFT+MINUS SIGN
Collapse text under a heading.
ALT+SHFT+A
Expand or collapse all text or headings.
The slash (/) key on the numeric keypad
Hide or display character formatting.
ALT+SHFT+L
Show the first line of body text or all body text.
ALT+SHFT+1
Show all headings with the Heading 1 style.
ALT+SHFT+n
Show all headings up to Heading n.
CTRL+TAB
Insert a tab character.
54
Reviewing documents
ALT+CTRL+M
Insert a comment (comment: A note or annotation that an author or reviewer adds to a document. Microsoft Word displays the
a document.) on or off.
ALT+SHFT+C
Close the Reviewing Pane if it is open.
HOME
Go to beginning of document.
END
Go to end of document.
Number, then ENTER
Go to page number.
CTRL+]
Increase the size of selected text by one point.
CTRL+[
Decrease the size of selected text by one point.
ESC
Exit reading layout view.
55
Web page on the World Wide Web, or a Web page on an intranet. Hyperlinks can also go to newsgroups and to Gopher,
BACKSPACE
Delete one character to the left.
CTRL+BACKSPACE
Delete one word to the left.
DELETE
Delete one character to the right.
CTRL+DELETE
Delete one word to the right.
CTRL+X
Cut selected text to the Office Clipboard.
CTRL+Z
Undo the last action.
CTRL+F3
Cut to the Spike (Spike: A special AutoText entry that stores multiple deletions. Microsoft Word appends one item to
another until you paste the contents as a group in a new location in your document. You can also use the Microsoft Office
56
Copy Formatting
CTRL+SHFT+C
CTRL+SHFT+V
57
58
Extend a Selection
F8
Turn extend mode on.
F8, and then press LEFT ARROW or RIGHT ARROW
Select the nearest character.
F8 (press once to select a word, twice to select a
Increase the size of a selection.
sentence, and so on)
SHFT+F8
Reduce the size of a selection.
ESC
Turn extend mode off.
SHFT+RIGHT ARROW
One character to the right
SHFT+LEFT ARROW
One character to the left
CTRL+SHFT+RIGHT ARROW
To the end of a word
CTRL+SHFT+LEFT ARROW
To the beginning of a word
SHFT+END
To the end of a line
SHFT+HOME
To the beginning of a line
SHFT+DOWN ARROW
One line down
SHFT+UP ARROW
One line up
CTRL+SHFT+DOWN ARROW
To the end of a paragraph
CTRL+SHFT+UP ARROW
To the beginning of a paragraph
SHFT+PAGE DOWN
One screen down
SHFT+PAGE UP
One screen up
CTRL+SHFT+HOME
To the beginning of a document
CTRL+SHFT+END
To the end of a document
ALT+CTRL+SHFT+PAGE DOWN
To the end of a window
CTRL+A
To include the entire document
CTRL+SHFT+F8, and then use the arrow keys;
A vertical block of text
press ESC to cancel selection mode
F8+arrow keys; press ESC to cancel selection mode
To a specific location in a document
59
60
To a previous revision
SHFT+F5
After opening a document, to the location it was in when the document was last closed
61
CTRL+D
Change the formatting of characters (Font command, Format menu).
SHFT+F3
Change the case of letters.
CTRL+SHFT+A
Format letters as all capitals.
CTRL+B
Apply bold formatting.
CTRL+U
Apply an underline.
CTRL+SHFT+W
Underline words but not spaces.
CTRL+SHFT+D
Double-underline text.
CTRL+SHFT+H
CTRL+SPACEBAR
Remove manual character formatting.
CTRL+SHFT+Q
Change the selection to the Symbol font.
62
Align Paragraphs
CTRL+E
Centre a paragraph.
CTRL+J
Justify a paragraph.
CTRL+L
Left align a paragraph.
CTRL+R
Right align a paragraph.
CTRL+M
Indent a paragraph from the left.
CTRL+SHFT+M
Remove a paragraph indent from the left.
CTRL+T
Create a hanging indent.
CTRL+SHFT+T
Reduce a hanging indent.
CTRL+Q
Remove paragraph formatting.
63
64
65
Function keys
F1
Get Help or visit Microsoft Office Online.
F2
Move text or graphics.
F3
Insert an AutoText (AutoText: A storage location for text or graphics you want to use again, such as a standard contract
clause or a long distribution list. Each selection of text or graphics is recorded as an AutoText entry and is assigned a
unique name.) entry (after Microsoft Word displays the entry).
F4
Repeat the last action.
F5
Choose the Go To command (Edit menu).
F6
Go to the next pane or frame.
F7
Choose the Spelling command (Tools menu).
F8
Extend a selection.
F9
Update selected fields.
F10
Activate the menu bar.
F11
Go to the next field.
F12
Choose the Save As command (File menu).
66
CTRL+ALT+F2
67
Unlink a field.
CTRL+SHFT+F11
Unlock a field.
CTRL+SHFT+F12
Choose the Print command (File menu).
68
ALT+F3
Create an AutoText (AutoText: A storage location for text or graphics you want to use again, such as a standard contract
clause or a long distribution list. Each selection of text or graphics is recorded as an AutoText entry and is assigned a
ALT+F4
Quit Microsoft Word.
ALT+F5
Restore the program window size.
ALT+F6
Move from an open dialog box back to the document for dialog boxes such as Find and Replace that support this behaviour.
ALT+F7
Find the next misspelling or grammatical error. The Check spelling as you type check box must be selected (Tools menu,
ALT+F8
Run a macro.
ALT+F9
Switch between all field codes and their results.
ALT+F10
Maximize the program window.
ALT+F11
Display Microsoft Visual Basic code.
ALT+SHFT+F1
Go to the previous field.
ALT+SHFT+F2
Choose the Save command (File menu).
ALT+SHFT+F9
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.
ALT+SHFT+F10
Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and
69
F6
Move clockwise among panes of normal view in Microsoft Powerpoint
SHFT+F6
Move counter clockwise among panes of normal view
CTRL+SHFT+TAB
Switch between Slides and Outline tabs of the Outline and Slides pane in normal view
Work in an Outline
ALT+SHFT+LEFT ARROW
Promote a paragraph (paragraph: Text that has a carriage return (hard return) at the end of it, such as when
you press ENTER. Each item in a bulleted or numbered list is a paragraph; a title or subtitle is also a paragraph.)
SHFT+F9
Show or hide the grid (grid: A set of intersecting lines used to align objects.)
ALT+F9
Show or hide guides (guides: Nonprinting straight lines, both horizontal and vertical, used to visually align objects.)
CTRL G
70
BACKSPACE
Delete one character to the left
CTRL+BACKSPACE
71
72
press ENTER. Each item in a bulleted or numbered list is a paragraph; a title or subtitle is also a paragraph.)
TAB at the end of the
Add a new row at the bottom of the table in Microsoft Powerpoint
last row
73
Change the formatting of characters (Font command, Format menu) between sentence, lowercase, or uppercase
SHFT+F3
Apply an underline
CTRL I
Align paragraphs
CTRL+E
Centre a paragraph (paragraph: Text that has a carriage return (hard return) at the end of it, such as when you press
ENTER. Each item in a bulleted or numbered list is a paragraph; a title or subtitle is also a paragraph.)
CTRL+J
Justify a paragraph
CTRL L
Left align a paragraph in Microsoft Powerpoint
CTRL+R
Right align a paragraph
74
75
TAB
a graphic that you click to go to a file, a location in a file, a Web page on the
TAB
Go to the first or next hyperlink per slide
SHFT+TAB
Go to the last or previous hyperlink per slide
ENTER while a hyperlink is selected
Perform the mouse click behaviour of the selected hyperlink in Microsoft Powerpoint
SHFT+ENTER while a hyperlink is selected
Perform the mouse over behaviour of the selected hyperlink
TAB
Move forward through the hyperlinks in a Web presentation, the Address bar, and the Links bar
SHFT+TAB
Move back through the hyperlinks in a Web presentation, the Address bar, and the Links bar
ENTER
Perform the mouse click behaviour of the selected hyperlink
SPACEBAR
Go to the next slide in Microsoft Powerpoint
BACKSPACE
Go to the previous slide
76
ALT+TAB
Move to a task pane (task pane: A window within an Office application that provides commonly used commands. Its
location and small size allow you to use these commands while still working on your files.) from another pane in the
program window (clockwise direction). You may need to press F6 more than once. Note If pressing F6 doesn't
display the task pane you want, try pressing ALT to place focus on the menu bar, and then pressing CTRL+TAB to
Move to a pane from another pane in the program window (counterclockwise direction)
CTRL+F6
When more than one window is open, switch to the next window
CTRL+SHFT+F6
When a document window is not maximized, performs the Move command (on the Control menu for the window).
Use the arrow keys to move the window, and, when finished, press ESC.
CTRL+F8
When a document window is not maximized, performs the Size command (on the Control menu for the window).
Use the arrow keys to resize the window, and, when finished, press ESC.
CTRL+F9
Minimize a window to an icon (works only for some Microsoft Office programs)
77
CTRL+F10
Maximize or restore a selected window
PRINT SCREEN
Copy a picture of the screen to the Clipboard
ALT+PRINT SCREEN
Copy a picture of the selected window to the Clipboard
78
F3 or CTRL+F or
Display the Find and Replace task pane, with the Find option selected under
SHFT+F4
Find or Replace. These keyboard shortcuts might not work if another task
pane is already open.
CTRL+H
Display the Find and Replace task pane, with the Replace option selected
under Find or Replace. These keyboard shortcuts might not work if another
task pane is already open.
F7
Check spelling.
SHFT+F7
Display the Research task pane to find synonyms.
CTRL+A
If there is an insertion point in a text box, this keyboard shortcut selects all
text in the current story (story: Text that's contained within a single text box
or a chain of linked text boxes.). If there is no insertion point in any text
box, it selects all the objects on a page.
CTRL+B
Make text bold.
CTRL+I
Italicize text.
CTRL+U
Underline text.
CTRL+SHFT+K
Make text small capital letters, or return small capital letters to upper and
lower case. This keyboard shortcut is not available in Web view.
CTRL+SHFT+S
Select the Style box on the Formatting toolbar.
CTRL+SHFT+F
Select the Font box on the Formatting toolbar.
CTRL+SHFT+P
Select the Font Size box on the Formatting toolbar.
CTRL+SHFT+C
Copy formatting.
CTRL+SHFT+V
Paste formatting.
CTRL+SHFT+Y
Turn Special Characters on or off.
CTRL+SPACEBAR
Return character formatting to the current text style.
CTRL+=
Apply or remove subscript formatting.
CTRL+SHFT+=
Apply or remove superscript formatting.
CTRL+SHFT+]
Increase space between letters in a word (kerning).
CTRL+SHFT+[
CTRL+SHFT+D
Set distributed alignment for a paragraph. This keyboard shortcut is only
available if support for Japanese, Simplified Chinese, Traditional Chinese, or
Korean is enabled through Microsoft Office Language Settings.
CTRL+SHFT+J
Set newspaper alignment for a paragraph (East Asian languages only).
CTRL+SHFT+H
Display the Hyphenation dialog box. This keyboard shortcut is not available
in Web view.
ALT+SHFT+T
Insert the current time.
ALT+SHFT+D
Insert the current date.
ALT+SHFT+P
Insert the current page number.
CTRL+SHFT+I
Display the Mail and Catalog Merge task pane open to step 3 of the mail
merge procedure, if you have previously specified a data source.
CTRL+SHFT+0
Insert a zero-width non-breaking space.
(zero)
CTRL+1
Set the current paragraph to single spacing.
CTRL+2
Set the current paragraph to double spacing.
CTRL+5
Set the current paragraph to 1.5 line spacing.
CTRL+SHFT+V
CTRL+Z or
Undo the last action.
ALT+BACKSPACE
CTRL+Y or F4
Redo the last action.
ESC
If text is selected, deselects the text, but the object that contains the text
remains selected. If an object is selected, deselects the object. If an object
within a group is selected, deselects the object but the group remains
selected. If text within a grouped object is selected, selects the object
within the group. If the Preview Gallery is open, closes the Preview Gallery.
80
Nudge an object
Arrow keys
Nudge a selected object up, down, left, or right.
ALT+Arrow keys If the selected object has an insertion point in its text, nudges the selected object up, down, left, or right.
Zoom
F9
Switch between the current view and the actual size.
CTRL+SHFT+L
Layer objects
ALT+F6
Bring object to front.
Snap objects
CTRL+SHFT+W
81
Insert an object
CTRL+ENTER
Insert an object of the type selected on the Objects Toolbar or Insert menu.
CTRL+SHFT+N
CTRL+SHFT+U
CTRL+PAGE
Go to the next page.
DOWN
CTRL+PAGE UP
CTRL+M
Switch between the current page and the master page.
CTRL+F4 or
Close the current publication.
CTRL+W
CTRL+S
Save the current publication.
F9
Switch between the current view and the actual
size.
UP ARROW or DOWN ARROW
Scroll up or down.
LEFT ARROW or RIGHT ARROW
Scroll left or right .
PAGE UP or CTRL+UP ARROW
Scroll up in large increments.
PAGE DOWN or CTRL+DOWN ARROW
Scroll down in large increments.
CTRL+LEFT ARROW
Scroll left in large increments.
CTRL+RIGHT ARROW
Scroll right in large increments.
HOME
Scroll to the upper left corner of the page.
END
Scroll to the lower right corner of the page.
F5 or CTRL+G
Display the Go To Page dialog box.
CTRL+PAGE UP
Go to the previous page.
CTRL+PAGE DOWN
Go to the next page.
CTRL+F6
Go to the next window.
ALT+F8
Display the Macros dialog box.
ALT+F11
Display the Visual Basic editor.
CTRL+P
Print the current publication.
ESC
Exit Print Preview.
CTRL+P
Print current publication.
CTRL+K
Insert a hyperlink (hyperlink: Colored and underlined text or a graphic that
you click to go to a file, a location in a file, a Web page on the World Wide
and to Gopher, Telnet, and FTP sites.) at the insertion point in a text box.
CTRL+SHFT+B
Preview Web page.
83
Sending e-mail
ALT+S
Send the current page or publication.
CTRL+SHFT+B
When the insertion point is in the message header, open the Address Book.
ALT+K or CTRL+K
When the insertion point is anyplace in the message header, check the names on the To, Cc, and Bcc lines against the
Address Book.
ALT+. (period)
When the insertion point is anyplace in the message header, open the Address Book in the To field.
ALT+C
When the insertion point is anyplace in the message header, open the Address Book in the Cc field.
ALT+B
If the Bcc field is visible, open the Address Book in the Bcc field. To display the Bcc field, open the Address Book for any
field and insert or type a name in the Bcc box.
ALT+J
Go to the Subject field.
ALT+P
Open the Microsoft Outlook Message Options dialog box.
CTRL+SHFT+G
Create a message flag.
TAB
When the insertion point is in the message header, select the next box in the message header.
SHFT+TAB
Select the previous field or button in the message header.
CTRL+TAB
If the insertion point is in an object that contains text, and you then choose the Send This Page as Message or Send
Publication as Attachment command (File menu, Send E-mail command), the insertion point moves to the To field in the
message header. You can then press CTRL+TAB to select the Send button in the message header toolbar, and use the
arrow keys to move to the other buttons. To perform the action for the selected button or command, press ENTER.
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ALT V P
To open property sheet for a selected object in Microsoft Access
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Window Operations
F11
To bring the Database window to the front in Microsoft Access
CTRL+F6
To cycle between open windows
ENTER
To restore the selected minimized window when all windows are minimized
CTRL+F8
To turn on Resize mode for the active window when it's not maximized; press the arrow keys to resize the window
ALT SPACEBAR
To display the Control menu in Microsoft Access
SHFT+F10
To display the shortcut menu
CTRL+W or CTRL+F4
To close the active window
ALT+F11
To switch between the Visual Basic Editor and the previous active window
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ALT+B
To move to the previous window in the wizard
ALT+F
To close the wizard window
Miscellaneous
F2
To display the complete hyperlink address for a selected hyperlink
F7
To check spelling in Microsoft Access
SHFT+F2
To open the Zoom box to conveniently enter expressions and other text in small input areas
ALT+ENTER
To display a property sheet in Design view
ALT+F4
To quit Microsoft Access, close a dialog box, or close a property sheet
CTRL F2
To invoke a Builder in Microsoft Access
CTRL+F11
To toggle between a custom menu bar and a built-in menu bar
CTRL RIGHT
To toggle forward between views when in a table, query, form, report, page, view , PivotTable list, PivotChart report,
ARROW or CRTL
stored procedure, or Access project (.adp) function. If there are additional views available, successive keystrokes will move
COMMA (,)
to the next available view in Microsoft Access.
CTRL+LEFT
To toggle back between views when in a table, query, form, report, page, view, PivotTable list, PivotChart report, stored
ARROW or
procedure, or .adp function. If there are additional views available, successive keystrokes will move to the previous view
CRTL+PERIOD (.)
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CTRL+TAB
To cycle through the Objects bar top to bottom
SHFT+CTRL+TAB
To cycle through the Objects bar bottom to top
ENTER or ALT O
To open the selected table or query in Datasheet view, or form in Form view in Microsoft Access
ENTER
To open the selected report in Print Preview
ENTER
To open the selected data access page in Page view
ENTER
To run the selected macro in Microsoft Access
CTRL+ENTER or ALT+D
To open the selected table, query, form, report, data access page, macro, or module in Design view
ALT+N
To create a new table, query, form, report, data access page, macro, or module
F5
To refresh the Database window in Microsoft Access
CTRL+G
To display the Immediate window in the Visual Basic Editor
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ALT F D A
Send the active Microsoft Access database object as an e-mail message
CTRL+SHFT+B
Open the Address Book
ALT+K
Check the names in the To, Cc, and Bcc boxes against the Address Book
TAB
Select the next box in the e-mail header or the body of the message when the last box in the e-mail header is active
SHFT+TAB
Select the previous field or button in the e-mail header
TAB
To select the next field
F2
To switch between Edit mode (with insertion point displayed) and Navigation mode (Navigation mode:
The mode in Microsoft Access in which an entire field is selected and the insertion point is not visible. In
Navigation mode, you can move between fields by using the arrow keys.)
SHFT SPACEBAR
To switch between selecting the current record and the first field of the current record, in Navigation
SHFT+DOWN ARROW
To extend selection to the next record, if the current record is selected
CTRL A or CTRL SHFT SPACEBAR
To select all records in Microsoft Access
Extending a selection
F8
To turn on Extend mode (EXT appears in the lower-right corner of the window); pressing F8 repeatedly
extends the selection to the word, the field, the record (in Datasheet view only), and all records
LEFT ARROW or RIGHT ARROW
To extend a selection to adjacent fields in the same row in Datasheet view
UP ARROW or DOWN ARROW
To extend a selection to adjacent rows in Datasheet view in Microsoft Access
SHFT+F8
To undo the previous extension
ESC
To cancel Extend mode
ARROW
SHFT LEFT
To select the column to the left, if the current column is selected in Microsoft Access
ARROW
CTRL+SHFT+F8
To turn on Move mode (Move mode: The mode in which you can move column(s) in Datasheet view by using the left and right arrow
keys.); then press the RIGHT ARROW or LEFT ARROW key to move selected column(s) to the right or left
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CTRL+C
To copy the selection to the Clipboard
CTRL+X
To cut the selection and copy it to the Clipboard
CTRL V
To paste the contents of the Clipboard at the insertion point in Microsoft Access
BACKSPACE
To delete the selection or the character to the left of the insertion point
DELETE
To delete the selection or the character to the right of the insertion point
CTRL+DELETE
To delete all characters to the right of the insertion point
Undoing Changes
CTRL Z or ALT
To undo typing in Microsoft Access
BACKSPACE
ESC
To undo changes in the current field or current record; if both have been changed, press ESC twice to undo changes, first
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UP ARROW
To move the selected control
DOWN ARROW
To move the selected control
CTRL+RIGHT ARROW
To move the selected control
CTRL+LEFT ARROW
To move the selected control
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CTRL+UP ARROW
To move the selected control up by a pixel (irrespective of the page's grid)
CTRL DOWN ARROW
To move the selected Microsoft Access control down by a pixel (irrespective of the page's grid)
SHFT+RIGHT ARROW
To increase the width of the selected control (to the right) by a pixel
SHFT+LEFT ARROW
To decrease the width of the selected control (to the left) by a pixel
SHFT UP ARROW
To decrease the height of the selected Microsoft Access control (from the bottom) by a pixel
SHFT+DOWN ARROW
To increase the height of the selected control (from the bottom) by a pixel
SHFT+TAB
To move the focus from the page design surface to the address/subject dialog box when sending a page as an e-mail
ESC
To move the focus from the Field List or Data Outline back to the data access page design surface
END
To move to the last field in the current record, in Navigation mode (Navigation mode: The mode in Microsoft
Access in which an entire field is selected and the insertion point is not visible. In Navigation mode, you can
DOWN ARROW
To move to the current field in the next record
CTRL+DOWN ARROW
To move to the current field in the last record, in Navigation mode
CTRL+END
To move to the last field in the last record, in Navigation mode
UP ARROW
To move to the current field in the previous record in Microsoft Access
CTRL+UP ARROW
To move to the current field in the first record, in Navigation mode
CTRL+HOME
To move to the first field in the first record, in Navigation mode
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From the datasheet to bypass the subdatasheet and move to the next record in the datasheet in Microsoft Access
UP ARROW
From the datasheet to bypass the subdatasheet and move to the previous record in the datasheet
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F6,SHFT F6
Move among the Query Designer panes in Microsoft Access
TAB, or SHFT+TAB
Move among tables, views, and functions, (and to join lines, if available)
Arrow keys
Move between columns in a table, view, or function
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SHFT+SPACEBAR
Select the entire row containing the currently selected cell
CTRL+A
Select the entire PivotTable view (PivotTable view: A view that summarizes and analyzes data in a datasheet or form. You
can use different levels of detail or organize data by dragging the fields and items or by showing and hiding items in the
drop-down lists for the fields.)
PAGE DOWN
Display the next screen
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PAGE UP
Display the previous screen
SHFT+PAGE DOWN
Extend a selection down one screen
SHFT+PAGE UP
Reduce a selection by one screen
ALT+PAGE DOWN
Display the next screen to the right
ALT+PAGE UP
Display the previous screen to the left
SHFT+ALT+PAGE
Extend selection to the page on the right
DOWN
SHFT+ALT+PAGE UP
Extend selection to the page on the left
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CTRL+PLUS SIGN
Expand the currently selected item
CTRL+MINUS SIGN
Hide the currently selected item
ALT+DOWN ARROW
Open the list for the currently selected field
Arrow keys
Move to the next item in the drop-down list for a field
SPACEBAR
Select or clear the check box for the current item in the drop-down list for a field
ENTER
Close the drop-down list for a field and apply any changes you made
ESC
Close the drop-down list for a field without applying your changes
CTRL T
Turn AutoFilter on or off in Microsoft Access
CTRL+SHFT+A
Sort data in the selected field or total in ascending order (A-Z 0-9)
CTRL+SHFT+Z
Sort data in the selected field or total in descending order (Z-A 9-0)
ALT+SHFT+UP ARROW or
Move the selected member up or left
ALT+SHFT+LEFT ARROW
ALT+SHFT+DOWN ARROW or
Move the selected member down or right
ALT+SHFT+RIGHT ARROW
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Arrow keys
Move to the next item in the field list
SHFT+UP ARROW
Move to the previous item and include it in the selection
CTRL+UP ARROW
Move to the previous item, but don't include the item in the selection
CTRL+DOWN ARROW
Move to the next item, but don't include the item in the selection
CTRL+SPACEBAR
Remove the item from the selection, if the item that has focus is included in the selection, and vice versa
ALT+DOWN ARROW
Open the drop-down list next to the Add to button in the field list. Use the arrow keys to move to the next item in the
list, and then press ENTER to select an item.
ENTER
Add the highlighted field in the field list to the area in the PivotTable view (PivotTable view: A view that summarizes and
analyzes data in a datasheet or form. You can use different levels of detail or organize data by dragging the fields and
items or by showing and hiding items in the drop-down lists for the fields.) that's displayed in the Add to list
ALT+F4
Close the field list
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CTRL+SHFT+C
Add a new total field for the selected field in the PivotTable view by using the Count summary function
CTRL+SHFT+M
Add a new total field for the selected field in the PivotTable view by using the Min summary function
CTRL+SHFT+X
Add a new total field for the selected field in the PivotTable view by using the Max summary function
CTRL SHFT E
Add a new total field for the selected field in the PivotTable view by using the Average summary function in Microsoft Access
CTRL+SHFT+D
Add a new total field for the selected field in the PivotTable view by using the Standard Deviation summary function
CTRL+SHFT+T
Add a new total field for the selected field in the PivotTable view by using the Standard Deviation Population summary function
CTRL+SHFT+V
Add a new total field for the selected field in the PivotTable view by using the Variance summary function
CTRL+SHFT+R
Add a new total field for the selected field in the PivotTable view by using the Variance Population summary function
CTRL+SHFT+B
Turn subtotals and grand totals on or off for the selected field in the PivotTable view
CTRL+F
Add a calculated detail field
CTRL+2
Move the selected field in the PivotTable view to the column area
CTRL 3
Move the selected field in the PivotTable view to the filter area in Microsoft Access
CTRL+4
Move the selected field in the PivotTable view to the detail area
CTRL+LEFT ARROW
Move the selected row or column field in the PivotTable view to a higher level
CTRL+RIGHT ARROW
Move the selected row or column field in the PivotTable view to a lower level
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Arrow keys
Move to the next item in the field list
SHFT UP ARROW
Move to the previous item and include it in the Microsoft Access selection
SHFT+DOWN ARROW
Move to the next item and include it in the selection
CTRL+UP ARROW
Move to the previous item, but don't include the item in the selection
CTRL+DOWN ARROW
Move to the next item, but don't include the item in the selection
CTRL+SPACEBAR
Remove the item from the selection if the item that has focus is included in the selection, and vice versa
ALT+DOWN ARROW
Open the drop-down list next to the Add to button in the field list. Use the arrow keys to move to the next item in the
list, and then press ENTER to select an item.
ENTER
Add the highlighted field in the field list to the drop area that's displayed in the Add to list
ALT+F4
Close the field list
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