MONTGOMERY

COUNTY BOARD OF EDUCATION

Rockville, Maryland
July 2, 2015

MEMORANDUM
To:

Mr. Michael Durso, Chair, Board of Education Fiscal Management

Committee
Mr. Christopher Barclay, Board of Education Member
Mr. Philip Kauffman, Board of Education Member

From:

Ikhide Roland Ikheloa, Chief of Staff

Subject:

Expenditure Standards

The Board's adopted Expense Standards require that the Board of Education (Board) Fiscal
Management Committee reviews a biannual report of expenses by Board members and the Board
Office. To this end, I have worked closely with staff in my office and Mrs. Susanne (Sue) G.
DeGraba, chief financial officer, to produce the attached report of expenses (as of June 30, 2015)
that details expenses by Board members and the Board Office.
To the extent possible, all attempts have been made to disaggregate the data by each individual
Board member and staff, with explanations footnoted for your information. The data is processed
in the Department of Financial Services to ensure accuracy and protect the integrity of the data. I
plan to present this report at the July 22, 2015, Board Fiscal Management Committee. The report
is a work in progress; I welcome your feedback on it.
RI:lsh
Attachment
Copy to:
Members of the Board of Education
Mr. Bowers
Dr. Zuckerman
Mrs. DeGraba

Ruh at 07/02/2015

MCPS Board Expense - Meal/Food

[sefot Books Name: MCPS Set of Boo-ks-----~fi1eficy~ffilBS~i~;:M')j;::i1!Department: 71101

FY15 Category 04 Total

FY15 Account Budget
Description:

$158,477.00
$0.00

IARcc6l1'6't:'5@!50~f,t'NlealtFo-ofl';dffj

Form 210 1 - Movement of Funds - $70.00

Current Budget: $70.00

Reimbursement for submitted receipts.

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,.......

MCPS Board Expense - OvernightTravel

Run at 07 /02/2015

!Set Of Books Name: MCPS Set of Books

::: i:bepartrrierib(7J10f

!+i:i'.::+.

JJ

Account: 564002 - OVERNIGHTTRAVEL!

NULLI
NULLI
NULLI
$344.86 I
NULLI
)$344;86L
$5.40.oo I
NULLI

NULLI
NULLI
NULLI
NULLI
NULLI
NULLI
}10.00 I
NULL
NULLI
NULLI
NULLI
Nl.Jlll
1522.38 I
NULLI
NULLI
NULL
NJJLLI
NULLI
NULL[~
NULLI
NULLI
NULLI
NULLI
1213.00
$516.06 I
$615.81 I
$557.86 I
NULU
$213.00 I
$516.06 I
$516.06 I
$303.06
NULLI
NULL!
NULL!
NULL!
NULLI
NULLI
NULLI
NULL
$516.061 $615,81l~ <$557;86l > J '$735.38'l<
$51M6l
$526.06! ... $516.06
$690.oo I
$540.00 I
$540.00 I
$1,010.00 I
$540.00 I
$125.oo I
$1,235.oo I
$540.00
NULLI
NULLI
NULLI
NULLI
NULLI
NULLI
NULLI
NULL
. , $54'0.ooj;.. ,... 4690;00J. <$54o;oot:-:: :. $540;ooi :,>$1,010~00J <: ,..,'$540moI .... $12s.oOI/ >$1,23.s.ool Zd540.'00.
;I@''l'lliif$
;1..{Sl>')j1'~-"''l',,,-,.
}1fi:i:'1)tz
$"":I2'. 0..It>.,.
'i>f0"', 6k\,;,,-,.,;i;1,,...;"i\P.[lrt
'~l:\~{!i(I:A''~ff"'5'51'...s', ~ti[ft!t"(t'~f,;\9"f8''6'
w11\fi]i$'1lio:~:0JJ00):ji,1,0fsf$'1'il2''
!V:@!.i($' C,. 6- .tt;l.>11!;(0'6,.' \!\lftl.s11]$"}"'6'~\!!'6'ifi<.~j;i;}'!i\R?,$liJ)'55u\'5'tl
,;.b);~---:v,, . 8'_ -,8'
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,,:; ;"-''~--vi,.\', .d,fl! . ~BU. ,:;-:c1. ,~.,::.,.~r;,~f.c1~.
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7

FY15 Category 04 Total

$158,477.00

FY15 Account Budget

$26,000.00

Description:

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~t/'~,~:,-:.)";,).\, ,.

Cost includes travel outside of Montgomery County (Examples: Conference accommodations, registrations, per diems, MABE New Board Member orientation registration.)

,=---------------------------

. ,- .

MCPS Board Expense - Overnight Travel

Run at 07/02/2015

!Set Of Books Name: MCPS-Set of Books

--nv,,,J0.mD.ep'ar:tffieht:7f101'0BTz1Ntil

Account: 504002- OVERNIGHTTRAVEL

>JUL-15
.. , i AUG45.<

<SEP/15..,
0CT~15
,:,..: 'NOV~15.
SubTotal> <.
::.;oAPR015
.<MAY~15ii
SubTotal:::

...<.

.$_540.00
NULL

. < $5 067:58 <?.<.::.$540.-00 ?<,;::::$415;00

wf1i:~!!1i~~i$'5Il}6;l;5l!:;i Izln"11*!1BW~:$'54'01!QQ); ~1~1Eif i!J:%\'.li{0l$~1lSmn!t

MCPS Board Expense - Mileage

Run at 07/02/2015
!Set Of Books Name: MCPS Set of Books

: @p:~~:m~m;t:t:n:tRA;Y

:,;~

Account: 504001 - LOCAL TRAVEL .....

$145.60
$454.26
NULL
$234.08
$190.80
$302.40
$413.36
NULL
$156.80
$87.24
NULL
$150.08
NULL
$230.72
NULL
1250.88
$722.62
$525.92
1140.56
259.68
NULL
$265.68
NULL
189.60
. . .. :12,044:14 l>
1589.46
$1717:58 .: .$1357.72
J185.9tt
$595.73
NULL
$264.60
$476.56
$268.24
$430.27
$415.031
NULL!
$351.801
$211.601
$321.101
$175.95
$283.47
.FEB~t2.>.1%EXt1~n*~J1
$308.20
I
$409.51
J
$188.60
I
NULL!
$329.90
I
$214.24
I
$511.89
I
$265.07
. i MAR-1.5
. APR~t5, .. ,:ttExtienem
NULLI
$550.21 I
$1..60 I
NULLI
$4~.~.47 I
$208.15 I
NULL!
$363.40
.. <MAY; 1:SJ:Lh:Extsen'se'.i:
$.4:H.64 I
$848.79 !
$30q,_~O I
NULL!
$40832 I
$172.15 I
$@7.72 I
$351.90
$613.121
$154.67 I
$208.15 I
NULLI
$456.37 j
$177.10.L_~~$433.18
I
$342.12
.>J uN"15,..li}.Ex'bense<
. >.$237.6.72
' $1963.18
'.,$1461.45 '<,->$211.60<. . $2218;86,.>. ... $1078;07.>.)
$2'359;62>> $1874;20
SubTofal..,..
tfl~1;tfs2i'S62ts.3l 1;1,rwmt~12rss2rG:;i:1, ~lti{i$2?sisr11ti itW!t'Fts2~Ml?tijfl
t~~*$..'7i7ita~ ~]$.~)1l$JfJ2011 '.It$.3t2a~1~9z~

t,iijp~n~~r

:rfi~~!fisaJ-0:or

FY15 Category 04 Total

$158,477.00

FY15 Account Budget

$12,957.00

Description:

Cost includes reimbursement of mileage forms submitted.

Negative amounts in default program numbers is based on transfer to newly created program accounts for Board staff.

Run at 07/02/2015

MCPS Board

1set0t BooksName:MCPS

Ii' :, ., : ' r::@!~~~.@~11~1ffffm:rni%wC

Setof Books-~

-,, .MAR~15<>
,:?/:APR:,15;:'

:>,.:s2;~26;os;p>--,-.-.

wlf:t&:;;\~(~,\U!f426l!l5ffe)UJR~Jil0(~ll\K0t,i@Jli!\$V~1ir03~

\U;M1~~ffk~mt?fifl0rt%~f 1~ft%t f;M~L~fu1.%tW.1i

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.;:;,.;.;.;..;.;...;qwm;w#Ui\&J'.;;;;u;::;:::

NULL
NULL
.$_31.36
39.67
NULL
$11'.03

NULL
.i1 ,296.70
1,129.35
NULL

:MAY-15>'/
.::,:",/'JlJN"15 :',
!Si.ibT6ta1.:.

Account: 504001~CffiAVEC'''J

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Expense - Mileage

MCPS Board Expense - Ticketed Event

Run at 07/02/2015
!Set Of Books Name: MCPS Set of Books

FY15 Category 04 Total

FY15 Account Budget
Description:

:.:.,y;.4*1 ,.

;;:,::w

$158,477.00
$0.00

l+;'::>:i:& ,;:;\. U ,;,.y:/')fbepartment/%1:101

:'.);k!

Account504502 - TicketecfEvent

---]

Form 210-1 - Movement of Funds - $7,000.00

Current Budget: $7,000.00

Cost includes all approved ticketed events. This account was created in April 2015 to coinside with the updated Board handbook. Examples include: County Executive
Art's Ball, legislative events, and MCCPTA events.

~~

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Run at 07/02/2015

I set Of Books Name: MCPS Set of Books

MCPS Board Expense - Ticketed Event

j:'.;:i~\:)::f: :kHDetlartmeiH:C.7t1bji:':

:~:';';/);.:::: .,,;,,vn;v,1

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Account504502- Ticketed Event

. MCPS Board Expense - Consultant - Other

Run at 07/02/2015

Set Of Books Name:MCPS Set of Books

l[@ID'.r:te'.n'e~:Ii.isiI!i~1:t~I

Department:71101

! (/8b6d'uht!o02Q01UHG0NSUl.FE4Nt ?!

JUL::.ts:

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FY15 Category 02 Total

$35,000.00

Form 210-1 - Movement of Funds - ($18,044)

FY15 Account Budget

$35,000.00

Current Budget: $16,956.00

Cost includes BoardDocs annual fee, refund when BoardDocs system was down, and Superintendent search
consultant fees.
** 3,500.00 from contractual services moved by budget.

Description:

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MCPS Board Expense - Contractual Services - Other Cost

Run at 07/02/2015
lset Of Books Name:MCPS Set of Books

FY15 Category 02 Total

FY15 Account Budget
Description:

{:$U1rre,nCvi':Sl2J.YWW::::jDepartmerrt:711m l@I$$'.S'anfi~~0}:&~0c{ffitr'.~'Ctua%i$1e:i&~'-:'.:@Jtffi

$35,000.00
$0.00
Budget error - fixed

Run at 07/02/2015

MCPS Board Expense - Contract. Maint. Other Cost

letifr@'f1Cy::H$D

!set Of Books Name:MCPS Set of Books

$35,000.00

FY15 Category 02 Total

FY15 Account Budget

J;#.cc:&dnt:i502Qi:4+::e@NJ:'f~CW0;4!illi.M.A,itN$ENiXN0E/ j

Form 210-1 - Movement of Funds - $425.00

$0.00

Description:

~",w-

::.:!oepartment:71101

Current Budget: $425.00

Cost includes maintenance contract for office copier.

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hlJ..m::m;;,o;,-...

Run at 07/02/2015
jsefl5f BooksNarne:MCPS Set of Books

MCPS Board Expense - Office Supplies - Other Cost

j~'umedcy):UJS[);!:,:::,Ui:Joepartment:71101

j~cCdUbt~5'030@0:"'trR\tQE]:S[t.Jl28U!IEB

,:x.:

<J

<$6.75>
$1,718.63
$454.75
$13.15
. < $21179(7'.8
$105.00
$84.09
$489.87
$162.49

FY15 Category 03 Total

$7,228.00

FY15 Account Budget

$7,228.00

Description:

Cost includes all office supplies.

-------------

MCPS Board Expense - Dues, Registrations & Fees - Other Cost

Run at 07/02/2015

!Set Of Boo-ks--Name: MCPS Set of Books______

IG'&rf61'1:c:vtJSDi00[Department:71101

IACcotintl's:()ifl.Q@;zff[jmcE$i:ifREG:fS1$~1tfON'.$t&:!itrf.ES{/}/Vi}!}..,;y

$71.544.00
544.00

1Jl\~3~!0'iif:!
FY15 Category 04 Total
FY15 Account Budget
Description:

$158,477.00
$53,920.00

Form 210-1 - Movement of Funds - ($17,624)

Current Budget: $71,544.00

Cost includes membership dues for MABE ($52,309.00), MABE Legal Services Association ($6,025.00),
NSBA National ($12,975.00), and NSBA Federal Policy ($235.00).

~~"""'""""""""~~===-~~~~~~~'='"""'~~~~~~--~~~"""'"""""""'""""~--""""""'~"""""""'"""'~"""""""""""'~""""""""""""~~~~~~~~~~~~~~~~~~~~~~~~~~~~-

Run at 07/02/2015

MCPS Board Expense - Books and Subscriptions

r:------- ----~~
I~ - - - I -----~ - ----------set Of Books Name:MCPS Set of Books~t1~Fe'r.c~fa0:$ID:m{;~}i!N)i;1,Department:71101

Vi@;:;;1u,-@,Eic0Un1:5Q,4"0~ .'/:ir/~';:f::,:/!
$40.00 I**
--NULL
NULL

/$40.()0
NULL
NULL

FY15 Category 04 Total

$158,477.00

FY15 Budget

$2,000.00
Costs include Education Week subscriptions, the Washington Post subscription, Maryland Law Books,
and Job Advertisement for Legal Secretary Position.
** Internet service submitted prior to current changes in the Board Handbook.

Description:

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--

~=

w,.;,:;,;;;:;;:~m..,.1:,;.;.;;;;;:;;;;:;;;,::;;mc

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MCPS Board Expense Other Cost

Run at 06/04/2015

I':/\'/ .})),

!Set Of Books Name:MCPS Set of Books

nn::;~;;{%}epartni~hb?t1~; ~.~'.>

~~ ~ ~ Account:50409T~BOEEXPENSE]

'10.05.
100.00
415.0.Q
99.00
NULL
NULL
624;05.
$35.0Q
NULL
55.00

FY15 Category 04 Total

$158,477.00
$59,600.00

FY15 Account Budget

me::::

Current Budget: $52,525.00

Cost includes payments to Carver Cafe, American Express, JP Morgan, and Journal Voucher transfers for ticketed events.

Description:

:iT.~

Fonn 210--1 - Movement of Funds - ($7,075.00)

mf!'.i4.I-'

m..z

JJ.tFW,,,Z

:si;.w;z;x;i

="'=====----==-------------~-----

MCPS Board Expense - Other Cost

Run at 07/02/2015

Set Of Books Name:MCPS Set oTBooks

]Tistf!".

. ;: (/;i':Oifoarnnenfr:if101~V:C;~:(~ ~71

NULL
NULL
NULL
NULL
$1.461.9.3.
S.2,339.06.
?6;800.99

~'61B't101gg:11

~~~~

.Account504(T9~0E.EXPENSE]

MCPS Board Expense - Furn. & Equip - Other Cost

Run at 07/02/2015

I Set Of Books

Name:MCPS Set of Books

FY15 Category 05 Total

$0.00

FY15 Account Budget

$0.00
Cost includes lease of new large office copier.

Description:

j'G"urrene~:'E!SD'#[I Department:71101 1@cou0f:5IlJ5D40l{f7i08.'NJJttH:-~.E'&$~@18MI2Ni+ADIDWU:ONA!L(:;:::,J

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