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THE RAILWAY SERVICES (CONDUCT)


RULES, 1966
1. Short Title.(1) These rules may be called the Railway Services (Conduct) Rules, 1966.
(2) They shall come into force at once.(i.e. 21-03-1966)
2. Definitions.In these rules, unless the context otherwise requires(a) 'Government' means, in relation to(i) Gazetted officers holding posts in the Railway Board, the President;
(ii) other gazetted officers, the Railway Board;
(iii) non-gazetted officers, in the Railway Board, the Secretary, Railway Board;
(iv) other non-gazetted officers in offices directly the administrative control of the
Railway Board, the heads of the offices concerned; and
(v) other non-gazetted officers, the General Managers of the Railway Administrations
concerned; Provided that for purposes of sub-rules (2) and (3) of rule 5, sub-rule (1)
of rule 8, sub-rule (1) of rule 10, rule 12, rule 14, sub-rules (1) and (3) of rule 15, subrule (3) of rule 16, sub-rule (1) of rule 19 and rule 21, 'Government' means the
Railway Board in the case of all non-gazetted railway servants.
(b) "Railway servant" means a railway servant as defined in rule 103 (43) of
the Indian Railway Establishment Code.
Indian Railway Establishment Code
Rule 103(43)- Railway servant means a person who is member of a service or holds
a post under the administrative control of the Railway Board. It also includes a person
who is holding the post of Chairman, Financial Commissioner or a Member of the
Railway Board. Persons lent from a service or post which is not under the
administrative control of the Railway Board to a service or post which is under such
administrative control do not come within the scope of this definition. The term
excludes casual labour.
Explanation- A railway servant whose services are placed at the disposal of company,
corporation, organisation or a local authority shall, for the purposes of these rules, be
deemed to be a railway servant notwithstanding that his salary is drawn from sources
other than the Consolidated Fund of India.
(c) "members of family" in relation to a railway servant includes(i)
the wife or husband, as the case may be, of the railway
servant, whether residing with the railway servant or not but
does not include a wife or husband as the case may be,
separated from the railway servant by a decree or order of a
competent court;
(ii)
son or daughter or step-son or step-daughter of the railway servant and
wholly dependent on him, but does not include a child or step-child who is no longer
in any way
dependent on the railway servant or of whose custody the
railway servant has been deprived by or under any law;

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(iii)
any other person related whether by blood or marriage to the railway servant
or to the railway servant's wife or husband, and wholly dependent on the railway
servant.
Railway Ministrys decision.-The son/daughter will come
within the purview of this rule only if he or she is dependent upon the Railway
servant. (E(D&A) 77GS-13 dt. 14-7-1977.)
Railway Boards important letters on time limits for grant of permission etc.
No. E(D&A)89 GS1-11 dt. 24-10-1989
Sub:- Conduct Rules -time limit beyond which permission may be assumed
to have been granted by the competent authority in the absence of any communication
from him. Under certain provisions in the Railway Services (Conduct) rules, 1966,
exercise of a right available to a railway servant/availing of an opportunity which may
come his way is subject to the prior permission of the Government. In order to ensure
that such a right opportunity is not inconvenienced or rendered in fructuous because
of delay on the part of the Government to grant necessary permission, it has been
decided that the following time limits should be observed for granting or refusing
permission in respect of the undermentioned provisions of the Conduct Rules where
prior permission of the Government is required: Sl.No.Rule Nos.Provisions relating to Time limit for grant of permission
1.8(2) Connection with press or radio30 days
13(5) Gifts30 days
18(2) & 18(3) Transactions in movable and immovable property30 days
2.19(1) Vindication of acts and character of Govt. Servant6 weeks
3.18-ATransactions in immovable property outside India or with foreigners 60
days
2. The above time limits will be reckoned from the date of receipt of the
request of the railway servant for granting of permission under the relevant rules by
the competent authority of his office. An acknowledgment showing the date of receipt
of the request should be given to the employee whenever the employees request
under the rules is received. In case the competent authority fails to communicate its
decision to the concerned railway servant within the time limit indicated above, the
employee concerned shall be free to assume that the permission has been granted.
3. The above instructions may be brought to the notice of all authorities
exercising powers under the relevant provisions of the Railway services (Conduct)
Rules, 1966 and may be advised to ensure that all requests of railway servants under
the aforesaid rules are dealt with expeditiously so that no occasion arises where a
railway servant may be enabled to act on the assumption that the permission has been
granted in his case on account of the failure of the competent authority to convey its
decision within the stipulated time.
3.

General:(1) Every railway servant shall at all times(i) maintain absolute integrity;
(ii) maintain devotion to duty; and

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(iii) do nothing, which is unbecoming of a railway or government servant.
(2) (i) Every railway servant holding a supervisory post shall take all possible
steps to ensure the integrity and devotion to duty of all railway servants for the time
being under his control and authority;
(ii) no railway servant shall, in the performance of his official duties or in the
exercise of powers conferred on him, act otherwise than in his best judgment except
when he is acting under the direction of his official superior;
(iii) the direction of the official superior shall ordinarily be in writing, and
where the issue of oral direction becomes unavoidable, the official superior shall
confirm it in writing immediately thereafter; and
(iv) a railway servant who has received oral direction from his official
superior, shall seek confirmation of the same in writing as early as possible,
whereupon it shall be the duty of the official superior to confirm the direction in
writing.
Explanation I: - A railway servant who habitually fails to perform the task
assigned to him within the time set for the purpose and with the quality of
performance expected of him shall be deemed to be lacking in the duty within the
meaning of clause (ii) of sub-rule (1).
Explanation II :- Nothing in clause(ii) of sub-rule(2) shall be construed as
empowering a railway servant to evade his responsibilities by seeking instructions
from or approval of a superior officer or authority when such instructions are not
necessary under the scheme of distribution of powers and responsibilities.
(Authority: Railway Boards letter No. E(D&A) 86/GS 1-5 dt 14-07-1986.)
Railway Ministry's decision:- In the light of the provisions of Rule 3(2) (ii) it
is impressed upon all Railway servants that(i) Oral instructions should not, as far as possible, be issued by senior
officers to their subordinates;
(ii) If the oral instructions are issued by any senior officer they should be
confirmed by him in writing immediately thereafter;
(iii) If a junior officer seeks confirmation to the oral instructions given by the
senior, the latter should confirm it in writing, whenever such confirmation is
sought;
(iv) A junior officer who has received oral orders from his superior officer
should seek confirmation in writing as early as practicable;
(v) Whenever a member of the personal staff of Minister communicates an
oral order on behalf of the Minister, it should be confirmed by him in writing
immediately thereafter;
(vi) If a junior officer received oral instructions from the Minister or from his
personal staff and the orders are in accordance with the normal rules,
regulations or procedures, they should be brought to the notice of the
Secretary, or the concerned Members of the Railway Board or the Head of the
Department, as the case may be, for information.
(vii) If a junior officer received oral instructions from the Minister or from
his personal staff and the orders are not in accordance with the norms, rules,
regulations or procedures, they should seek further clear orders from the
Secretary, the concerned Member of the Railway Board or the Head of the
Department, as the case may be, about the line of action to be taken stating
clearly that the oral instructions are not in accordance with the rules,
regulations, norms, or procedures. (NO.E (D&A) 78GSI-9 DT 14-12-78)

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Railway Boards important letters on rule 3.


No. E(D&A)90 GS1-6 dt. 12-07-1990
Sub: Railway Services (Conduct Rules),1966
Clarifications regarding Rule 3(2)(i)- Acceptance of gratification -Role of
Supervisory staff. Rule 3(2)(i) of the Railway Services (Conduct) Rules, 1966
provides as under:Every Railway servant holding a supervisory post shall take all possible steps to
ensure the integrity and devotion to duty of all Railway servants for the time being
under his control and authority
2. Vide Boards letter No. E(D&A)73GS1-11, dated 27-10-1973,
instructions were issued clarifying that the above rule is intended to be invoked only
in cases where there has been a failure on the part of the Supervisory Officers
concerned to take all reasonable and necessary steps to ensure the integrity and
devotion to duty of Governments under his control and authority.
3. Of late, a number of instances have come to the notice of the Board
where subordinates of Supervisory Officers were found having accepted illegal
gratification. It would indicate that there has been failure on the part of the
Supervisory Officers in taking necessary action as enjoined in the Conduct Rules.
4. A copy of Board's letter dated 27.10.1973 along with its enclosures is
again sent herewith. Board desire to reiterate the instructions contained therein. It is
further clarified that if any evidence is found that the Supervisory Officer concerned
was aware of the acceptance of the illegal gratification or the proclivity of his staff in
the matter of indulgence in such illegal act and even then he did not take necessary
action departmentally and/or through Central Bureau of Investigation, a view would
be taken that the officer concerned has failed to act upon the aforesaid instructions. In
that event, Rule 3(2)(i) of the Railway Services (Conduct) Rules, 1966 would be
invoked and disciplinary action initiated against the delinquent supervisory officer.
5.Board desire that the contents of this letter may be suitably brought to the
notice of all concerned for guidance. Copy of the Board's circular letter No.
E(D&A)73 GS1-11 dated 27.10.1973 to the General Managers, All Indian Railways
and Production Units. etc. Sub: Railway Services (Conduct) Rules, 1966-clarification
regarding Rule 3(2)(i). A copy of the Cabinet Secretary (Department of Personnel)'s
O.M. No. 25/2/72-Estt.(A), dated 10.11.73 regarding clarification of rule 3(2)(i) of the
CCS (Conduct) Rules, 1964 which corresponds to Rule 3(2)(i) of the RS(Conduct)
Rules, 1966 is sent herewith. The Board desire that the contents thereof may please be
brought to the notice of all concerned for guidance.
Copy of DOP's O.M. No. 25/2/72-Estt.(A), dt.10.1.73.
Sub: CCS (Conduct) Rules, 1964-Rule 3(2)(i)-Clarification regarding.
The undersigned is directed to invite the attention of the Ministry of Finance etc. to
the Rule 3(2)(i) of the CCS(Conduct) Rules, 1964 under which every Government
servant holding a supervisory post shall take all possible steps to ensure the integrity

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and devotion to duty of all Government servants or the time being under his control
and authority.
2.The National Council set up under the Machinery for Joint Consultation and
Compulsory Arbitration, in its meeting held on 28.7.72 adopted a recommendation of
the Committee set up by the Council to consider the item' Amendment of the
CCS(Conduct) Rules'1964 to the effect that clarification may be issued that sub-rule
(i) of Rule 3(2) is intended to be invoked only in cases where there has been a failure
on the part of the supervisory officer concerned to take all reasonable and necessary
steps to ensure the integrity and devotion to duty of Government servants under his
control and authority.
3.The Ministry of Finance, etc. are requested to bring the clarification given in
paragraph 2 above about the intention of Rule 3(2)(i) to the notice of all concerned for
guidance.
3A. Promptness and Courtesy.No Railway servant shall (a) in the performance of his official duties, act in a discourteous
manner;
(b) in his official dealings with the public or otherwise adopt dilatory
tactics or willfully cause delays in disposal
of the work assigned to
him.
Rule 3A inserted vide Railway Board's letter No. No.E(D&A)95GS1-5 dt. 14-09-95
i.e. ACS-34/R-I

3B. Observance of Governments policies.Every railway servant shall, at all times (i) act in accordance with the Governments policies regarding
age of marriage, preservation of environment, protection of wildlife and
cultural heritage;
(ii) observe the Governments policies regarding prevention of crime
against women.
Rule 3A inserted vide Railway Board's letter No. No.E(D&A)95GS1-5 dt. 14-09-95
i.e. ACS-34/R-I
3C. Prohibition of sexual harassment of working women
(1)No Railway servant shall indulge in any act of sexual harassment of any
woman at her work place.
(2)Every railway servant who is in charge of a workplace shall take
appropriate steps to prevent sexual harassment to any woman at such work
place.
Explanation:- For the purpose of this rule, "sexual harassment" includes such
unwelcome sexually determined behaviour, whether directly or otherwise, as:
(a) Physical contact and advances;

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(b) Demand or request for sexual favours;
(c) Sexually coloured remarks;
(d) Showing any pornography; or
(e) Any other unwelcome physical, verbal or non-verbal conduct of a sexual
nature.
Rule 3C inserted vide Railway Board's letter No. No.E (D&A) 97GS1-4 DT. 13-05-98
i.e. ACS-58/R-I.
Railway Boards important letters on rule 3C.
No.E (D&A) 97 GS 1-4 dated 01-07-98.
Sub: Railway Services (Conduct) Rules, 1966-supreme Court Judgement in
the case of Vishaka Vs State of Rajasthan regarding sexual harassment of working
women.( This letter directs to create an appropriate complaint mechanism for
redressal of the complaints of sexual harassment made by the women employees.)
4. Employment of near relatives of railway servants in a Company or firm
enjoying Government patronage.(1) No railway servant shall use his position or influence directly or indirectly
to secure employment for any member of his family in any company or firm;
(2) (i)No Group 'A' officer shall, except with the previous sanction of the
Government, permit his son, daughter or other dependent to accept employment in
any company or firm with which he has official dealings or in any other company or
firm having official dealings with the Government;
Provided that where the acceptance of the employment cannot await prior
permission of the Government or is otherwise considered urgent, the employment
may be accepted provisionally subject to the permission of he Government and the
fact of such acceptance shall at once be reported to the Government.
(ii) A railway servant shall, as soon as he becomes aware of the acceptance by
a member of his family of an employment in any company or firm, intimate such
acceptance to the Government and shall also intimate whether he has or has had any
official dealings with that company or firm;
Provided that no such intimation shall be necessary in the case of a Group A
Officer if he has already obtained the sanction of, or sent a report to the Government
under clause (i).
(3) No railway servant shall in the discharge of his official duties deal with any
matter or give or sanction any contract to any company or firm or any other person if
any member of his family is employed in that company or firm or under that person or
he or any member of his family is interested in such matter or contract in any other
manner and the railway servant shall refer every such matter or contract to his official
superior officer or authority and the matter or contract shall thereafter be disposed of
according to the instructions of such officer or authority.
Railway Boards important letters on rule 4.
No. E (D&A) 93 GS1-5 dt. 22-07-1994
Sub: Definition of 'members of the family' in relation to Rule 4 of the
Railway Services (conduct) Rules, 1966.

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Sub-Rule 3 of Rule 4 of the Railway Services (Conduct) Rules 1966 states that no
Railway servant shall, in the discharge of his official duties, deal with any matter or
give or sanction any contract to any company or firm or any other person, if any
member of his family is employed in that Company or firm or under that person, or if
he or any member of his family is interested in such matter or contract in any other
manner. The Rule further provides that the Railway Servant shall refer every such
matter or contract to his superior and the matter shall thereafter be disposed off
according to the directions of the superior. It is clarified in the context of this sub-rule
that the term 'members of the family' would also include financially independent
sons/daughters as also married daughters of the railway servant concerned. This
clarification may please be brought to the notice of all concerned for information,
guidance and strict compliance.
No. E(D&A)88 GS1-7 dt. 21-06-1988
Sub: Railway Services(Conduct) Rules ,1966-contacts with business firmsInstructions regarding.
A copy of Department of Personnel and Training O.M. No. 11013/1/88-Estt.(A) dated
10.5.88, is sent herewith. Note (II) below Rule 13(I) Rule 4(3) of the Central Civil
Services (Conduct) Rules, 1964 correspond to Rule 13(2) and 4(3) respectively of the
Railway Services (Conduct) Rules, 1966.
2. The aforesaid instructions may be brought to the notice of all the officers/staff
working under your control for guidance and strict compliance. Index-Conduct Rulescontact with Business Firms etc. If outsiders (Contacts) are used by a Railway servant
to gather information in public interest, the railway servant should see that he does not
become obliged/committed to the outsider (Contact).
Copy of O.M. No. 11013/1/88-ESTT(A) dated 10th May,1988 Department of
Personnel and Training, Min. of Personnel, Public grievances and Pensions.
Sub: Central Civil Services (Conduct) Rules, 1964-Contacts with business firms Instructions regarding.
The undersigned is directed to invite attention to Note(II) below Rule 13(1) of the
Central, Civil Services (Conduct) Rule, 1964, which lays down that a Govt. servant
shall avoid accepting lavish hospitality or frequent hospitality from any individual
having official dealings with him or from industrial or commercial firms.
organizations etc. Rule 4(3) of the CCS (Conduct) Rules, 1964 inter alia envisaged
that no Government servant shall in the discharge of his official duties deal with any
matter concerning any company or firm or any other person if he or any member of
his family is interested in such matter in any manner. These instructions have been
issued to ensure that Government servants are extremely careful and discreet while
coming in contact with business men and business firms so as to avoid situations,
which might cause embarrassment to the Government or to the Government servants
concerned while dealing with matters relating to those business firms/businessmen in
their official capacity.
2.It may sometimes so happen that a Government servant is required to maintain
contact with outsiders to gain information, in the public interest, about the violation of
rules regulations etc. In such cases the Government servant concerned has to exercise

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adequate care and discretion in making use of such outside contacts so that neither the
government nor the Government servant personally becomes obliged or committed to
the said contact in any manner.3. The aforesaid instructions are brought to the notice
of all Ministries/departments for strict compliance by Government servants of all
categories.
5. Taking part in politics and elections.(1) No railway servant shall be a member of, or be otherwise associated with,
any political party or any organization, which takes part in politics nor shall he take
part in, subscribe in aid of, or assist in any other manner, any political movement or
activity.
(2) It shall be the duty of every railway servant to endeavour to prevent any
member of his family from taking part in, subscribing in aid of, of or assisting in any
other manner any movement or activity which is, or tends directly or indirectly to be
subversive of the Government as by law established and where a railway servant is
unable to prevent a member of his family from taking part in, or subscribing in aid of
or assisting in any other manner, any such movement or activity, he shall make a
report to that effect to the Government.
(3) If any question arises whether a party is a political party or whether any
organisation takes part in politics or whether any movement or activity falls within the
scope of sub-rule(2), the decision of the Government thereon shall be final.
(4) No railway servant shall canvass, or otherwise interfere with, or use his
influence in connection with or take part in, an election to any legislature or local
authority:
Provided that(i) a railway servant qualified to vote at such election may exercise his right to
vote, but where he does so, he shall give no indication of the manner in which he
proposes to vote or has voted;
(ii) a railway servant shall not be deemed to have contravened the provisions
of this sub-rule by reason only that he assists in the conduct of an election in the
performance of a duty imposed on him by or under any law for the time being in
force.
Explanation-The display by a railway servant on his person, vehicle or
residence of any electoral symbol shall amount to using his influence in connection
with an election within the meaning of this sub-rule.

Railway Ministry's decision:(1)Railway servants wishing to join the Bharat Sevak Samaj should obtain prior
permission from the Head of the Department. This permission will not, however,
absolve them from the observance, at all times of all the rules and instructions relating
to the conduct and behaviour of the Railway Servant.(E(D&A) 64GSI-4 dt.27-5-64)
(2) The Railway servants should not only be impartial but they should appear to be
impartial in relation to the elections. They should not take part in any election PPM-

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campaign nor should they canvass. They should always take scrupulous care not to
lend their names, official position of authority to assist one group as against another.
Any disregard of these instructions will be considered as serious act of indiscipline.
Their attention is drawn to the provisions in section 134-A of the Representation of
the People Act, 1951 which reads as under;
"if any person in the service of the Government, acts as an election agent or
a polling agent or a counting agent of candidate at an election he shall be punishable
with imprisonment for term which may extend up to 3 months or with fine or with
both." RB No.(E(D&A) 66GSI-15 dt.27-12-66)
(3) Political neutrality of Railway servants:-It is essential that Railway servants should
not only maintain political neutrality but should also appear to do so and they should
not participate in the activities of, or associate themselves with any organisation in
respect of which there is the slightest reason to think that the organisation has a
political aspect or with organizations banned by the Government. (RB No.E(D&A) 69
GSI-25 dt. 01-01-70) (NS Policy/19 dt.11-03-1976)
6. Joining of Association or Unions by Railway Servants.No Railway servant shall join, or continue to be a member of an association
or union the objects or activities of which are prejudicial to the interests of the
sovereignty and integrity of India or public order or morality.
Note.:- It is not permissible for a gazetted railway servant to join any
association of non-gazetted railway servants, like a Railway Employees Union.
When a non-gazetted railway servant who is a member of a Railway Employees'
Union is promoted to gazetted rank, either in an officiating or permanent capacity he
shall resign his membership of such Union. If, however, the officer concerned satisfies
the General Manager of the railway concerned that by such resignation he will lose
financially or otherwise under any beneficent scheme organised by such Union such
as death or accident insurance, he may be permitted to continue as an ordinary
member, but not as office bearer or representative, of that Union. The responsibility
for satisfying the General Manager in this respect will rest with the officer concerned.
7. Demonstration.No railway servant shall engage himself or participate in any demonstration
which is prejudicial to the interest of the sovereignty and integrity of India, the
security of the State, friendly relations with foreign states, public order, decency or
morality, or which involves contempt of court, defamation or incitement to an offence.
Railway Ministry's decision
(1) Where peaceful and orderly meetings or demonstrations are held during the lunch
interval without obstructing in any manner the free passage to and from the office,
there would be no objection to the holding of such meetings or demonstrations nor
would the participating staff render themselves liable to disciplinary action thereby.
The same position will apply in respect of peaceful and orderly meeting and
demonstration during half an hour interval prior to the start of working hours and the
half an hour interval succeeding the close of working hours.
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(i) Demonstrations, meetings and procession, which are orderly and peaceful and
are held outside office premises and outside working hours, should not be interfered
with.
(ii) The wearing of badges while at work should not be interfered with
unless the badges have inscriptions or slogans which may offend against the interests
of the sovereignty and integrity of India, the security of he State, friendly relations
with foreign states, public order, decency or morality or which may amount to
contempt of court, defamation or incitement to an offence. The colour of the badge or
arm band should not be considered in any case.
(iii) Demonstration or the raising of slogans or other such disorderly
conduct should not be permitted within office premises and disciplinary proceedings
should be started against those found indulging in such action within office premises.
(RB No.No.E(D&A)66 GS-3 dt. 27-4-66)
(3) It will be in order to take disciplinary action in respect of demonstration anywhere,
even far away from office premises and at any time even on a holiday, resorted to by a
railway servant, even in the capacity of a Trade Union worker, if that activity could be
proved to be one falling within the prohibitive octaves listed in this rule.(RB
No.No.E(L)66UTI-79 dt. 12-1-66.)
(4) Peaceful and orderly meetings and demonstrations held during lunch intervals or
during half an hour interval prior to the start of working hour and the half an hour
interval succeeding the close of the working hours, without obstructing in any manner
the free passage to and from the office do not infringe the provisions under this rule.
(RB No.E(L)77UTI-79 dt.26/28-7-78.)
(5) The principle of "No work no pay" should not be circumvented in any way
including by grant of leave to a railway servant for the period of absence caused due
to participation in a strike.(RB No.E(LR) II77ST 1-126 dt. 15-7-1978.)
(6) If an application for casual leave is presented by a railway servant specifically for
the purpose of participation in a demonstration, it a demonstration, it is open to the
competent authority to refuse casual leave for this purpose. If in spite of refusal, an
employee absent himself from duty, he can be treated to have been unauthorised
absent, with all the attendant consequences of unauthorised absence.(RB No. E(G) 79
LE 1-10 dt. 19-6-80.)
Railway Boards important letters on rule 7.
(1) No. E(D&A)87 GS1-1 dt. 04/11-03-1987
Sub:: Demonstrations by the railway servants
A copy of the Department of Personnel's O.M. No. 33011/2(S)/87-Estt. (B) Dated
4.2.87 on the above subject is enclosed herewith for information and guidance. Board
desire that employees under your control may be suitably advised to desist from acts
of indiscipline as referred to in the O.M. under reference. Guidelines relating to the
participation by Railway servants in demonstrations, etc. have been circulated earlier
vide Board's confidential letters No. E(D&A)63 GS 1-3 dated 27.4.1964 and No.
E(D&A)81 GS 1-3 dated 13.4.1981.
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Please acknowledge receipt.
Copy of letter (O.M.) No. 339011/2(S)/87-Estt. B dated 4th Feb.1987 received from
Department of Personnel & Training, New Delhi.
Sub: Protest walk out by some sections of the employees against the half-an-hour
increase in working hours.
It has been reported that in pursuance to the call given by certain Service
Associations/Federations to protest against the half-an-hour increase in the working
hours, some staff in some Ministries have walked out of the office before the
commencement of normal lunch break today and also indulged in slogan shouting
within the office premises. It is also understood that the employees intend to repeat
this form of protest during the next few days.
2.Government views seriously such act of indiscipline on the part of the employees,
which has to be dealt with sternly and firmly. Guidelines for dealing with such
situations are contained in F.R. 17-A, O.M. No. 25/9/64-Estt.(A) dated 6th March,
1964, O.M. No. 27/6/71-Estt. B dated 1-11-1971 & O.M. No 33011/2/(S)/84-Estt. B
dated 20/23rd May, 1985. Copies of the aforesaid Office Memoranda are enclosed for
facility of ready reference.
3.All Ministries may bring to the notice of the officers under their administrative
control the above guidelines. The various Ministries may also suitably advise their
employees to desist from participating in such acts of indiscipline so that there is no
dislocation of Government work.
8. Connection with the Press or other media.(1) No railway servant shall, except with the previous sanction of the
Government, own wholly or in part, or conduct or participate in the editing
or management of any newspaper or other periodical publication or
electronic media.
(2) Nothing in sub-rule(1) railway servant shall apply in the case a Railway
servant in the bonafide discharge of his official duties publish a book or
participates in a public media.
(3) A Railway servant publishing a book or participating in a public media
shall, at all times, make it clear that the
views expressed by him are his
own and not that of Government.
Rule 8 substituted vide Railway Board's letter No. No.E(D&A)95GS1-6 dt. 14-09-95
i.e. ACS-35/R-I
9. Criticism of Government.No railway servant shall, in any radio broadcast, telecast through any electronic media
or in any document published in his own name or anonymously, pseudonymously or
in the name of any other person or in any communication to press or in any public
utterance, make any statement of fact or opinion(i)
which has the effect of an adverse criticism of any current or recent policy
or action of the Central Government or State Government;
(ii)
which is capable of embarrassing the relations between the Central
Government and the Government of any State; or
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(iii)

which is capable of embarrassing the relations between the Central


Government and the Government of any foreign State:
Provided that nothing in this rule shall apply to any statements made or views
expressed by a railway servant in his official capacity or in the due performance of the
duties assigned to him.
Railway Ministrys decision:
Serving Railway employees, if they, in their individual capacity or in their capacity of
office bearers of associations (including federation/union of railway employees) or
editor/ publishers office bearers of journals issued by such associations (including
federation/ union) pass resolutions making statement and/or expressing opinion on
issues which involve violation by the individual employees of this Rule become liable
for disciplinary action.(RB No.E(D&A) 68GSI-6 dt. 24-6-68.)
(Rule 9 amended vide Railway Board's letter No. No.E(D&A)96GS1-6 dt.10-03-97
i.e. ACS-52/R-I.See 13-01-98 for renumbering of ACS).
10. Evidence before Committee or any other Authority.(1) Save as provided in sub-rule(3) no railway servant shall, except with the previous
sanction of the Government, give evidence in connection with, any enquiry conducted
by any person, committee or authority.
(2) Where any sanction has been accorded under sub-rule(1), no railway servant shall
in the course of giving such evidence criticise the policy or any action of the Central
Government or of a State Government.
(3) Nothing in this rule shall apply to(a) Evidence given at an enquiry before an authority appointed by the Government,
Parliament or a State Legislature; or
(b) Evidence given in any judicial inquiry; or
(c) Evidence given at any departmental inquiry ordered by authorities subordinate to
the Government.
11. Unauthorised Communication of Information.No railway servant, shall except in accordance with any general or special order of the
Government or in the performance in good faith of the duties assigned to him
communicate, directly or indirectly, any official document or any part thereof or
information to any Government or railway servant or any other to whom he is not
authorised to communicate such document or information.
Explanation-Quotation by a railway servant (in his representations to official
superior authorities of or from any letter, circular
or office memorandum or from the notes on any file to which he is not authorised to
have access or which he is not authorised to keep in his personal custody or for
personal purposes) shall amount to unauthorised communication of information
within the meaning of this rule.
12. Subscription.No railway servant shall, except with the previous sanction of the Government or of
the competent authority, ask for or accept contributions to or otherwise associate
himself with the raising of, any funds or other collections in cash or in kind in
pursuance of any object whatsoever.
Railway Ministry's decisionPPM- PERSONNEL 1

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(1) The association of Railway servants with the selling of tickets for charity show or
for any purpose whatsoever attract the provisions of this rule and prior permission of
the Government would be necessary for this purpose. Sale of tickets by Railway
employees to the members of the general public is likely to invite public criticism and
should not be permitted.(RB No.E(D&A) 68 GSI-7 dt. 19/22-8-68.)
(2) The powers under this Rule may be exercised by the General Managers in respect
of all staff working under them for collection of subscription for celebrating religious
festivals only. Permission should be given on the specific conditions that only
voluntary subscription are collected and no pressure of any kind is brought on them
on the collection of these funds.(RB No.E(D&A) 68 GSI-7 dt. 30-1-69.)

Railway Boards important letters on rule 12.


No. E(D&A)94 GS1-6 dt. 15-09-1994(the letter is quoted in full below Rule 15)
13. Gifts(1) Save as otherwise provided in these rules, no railway servant shall accept, or
permit any member of his family or (any other person acting on his behalf) to accept,
any gift.
Explanation-The expression "gift" shall include free transport, boarding lodging or
other service or any other pecuniary advantage when provided by any person other
than a near relative or personal friend having no official dealings with the Govt.
servant.
Note 1) A casual meal, lift or other form of social hospitality shall not be deemed to
be a gift.
Note 2) A Railway servant shall avoid accepting lavish hospitality or frequent
hospitality from any individual, industrial or commercial firms, organisations, etc.
having official dealings with him.
(2) On occasions, such as weddings, anniversaries, funerals or religious functions,
when the making of a gift is in conformity with the prevailing religious or social
practice, a Railway Servant may accept gifts from his near relatives or from his
personal friends having no official dealings with him, but shall make a report to the
Government, if the value of such gift exceeds(i) Rupees five thousand in the case of a Railway servant holding any Group A post;
(ii) Rupees three thousand in the case of a Railway servant holding any Group B post;
(iii) Rupees one thousand in the case of a Railway Servant holding any Group C post,
and
(iv)
Rupees five hundred in the case of a Railway servant holding any Group D
post.
(3) In any other case, a Railway servant shall not accept any gift without the sanction
of the Government if the value exceeds(i) rupees one thousand in the case of Railway servants holding any Group A
or Group B post; and
(ii) rupees two hundred and fifty in the case of Railway servants holding any
Group C or Group D post.
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(4) Notwithstanding anything contained in sub-rules (2) and (3), a railway servant,
being a member of the Indian delegation or otherwise, may receive and retain gifts
from the foreign dignitaries if the market value of gifts received on one occasion does
not exceed rupees one thousand. In all other cases, the acceptance and retention of
such gifts shall be regulated by the instructions issued by the Government in this
regard from time to time.
(5) A railway Servant shall not accept any gifts from any foreign firm which is either
contracting with the Government of India or is one with which the Railway servant
had, has or likely to have official dealings. Acceptance of gifts by a Railway servant
from any other firm shall be subject to the provisions of sub-rule (3).
Railway Ministry's decision
1.- The acceptance of tips is misconduct and may be treated as a good and sufficient
reason for taking disciplinary action. (RB No.E(D&A) 64GSI-15 dt. 19-9-61.)
2.- Gifts received or given by a railway servant in the form of cash attract the
provisions of the Rule even though it is a transaction between father and son.(RB
No.E(D&A) 64GSI-5 dt.25-02-65)
3.- Receipt of presents by Railway servants at the time of their marriage in form of
cash, ornaments, cloths or other articles, otherwise than as consideration for marriage,
from relative and personal friends and others will be regulated by the above Rule.
Purchases of items of movable property for giving presents at the time of marriage or
on other occasions will be regulated by Rule 18(3), like any other transaction of
movable property.(RB No.E(D&A) 65GSI-12 dt.23-04-66and (E(D&A) 69GSI-20 dt.
07-07-70.)
4.- Making or acceptance of gifts amongst "Near Relatives" which include father,
mother, son, daughter etc. requires the approval of the competent authority in terms of
sub-rule (5) above.(RB No.E(D&A) 69 GSI-20 dt. 05-01-70)
5.- The following are the instructions in regard to receipt, retention and disposal of
gifts of high, valuation received by Railway servants from foreign dignitaries and
foreign firms.
(1) The presents of symbolic nature like a ceremonial sword, ceremonial robe etc.
may be retained by the recipient.
(2) The gifts of the value not exceeding Rs.1000/- may also be retained.
(3) Railway servant shall report the receipt of gifts, the value of which exceeds
Rs.1000/- to the department indicating the value. The Department will refer the matter
to Toshakhana for valuation of the gifts. If it is found that the value is Rs.1000/- or
less the gift will be returned by in Toshakhana and the recipient will, have the option
to purchases it from Toshakhana by paying the difference between the value as
estimated and Rs.1000/-.

(4) Acceptance of gifts from foreign firms with whom the Railway servant has had or
has or is likely to have official either directly of indirectly by virtue of his official
position as well as acceptance of gifts from firms which are contracting firms with the
Government are prohibited.(E(D&A) 76 GSI-31 dt. 22-12-76.)
PPM- PERSONNEL 1

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Rule 13 substituted vide Railway Board's letter No. No.E (D&A) 90GS1-10 dt. 23-1190 i.e. ACS-15/R-I.
Rule 13(2) to 13(6) further substituted by 13(2) to 13(5) vide Railway Board's letter
No. No.E (D&A) 96GS1-8 dt. 17-01-97 i.e. ACS-47/R-I.(see 13-01-98 too for ACS
numbering)
Railway Boards important letters on rule 13.
No. E(D&A)90 GS1-16 dt. 18-11-1991
Sub: Receipt and acceptance of gifts by Government servants from
foreign dignitaries/sources and retention thereof-Instructions regarding.
A copy of the Ministry of External Affairs Office Memorandum No.
Q/TK/461/9/90 (EAI/91/I/38) dated 23rd Aug., 1991 on the above subject, along with
the enclosures thereto, is sent herewith for information of all concerned. All cases of
receipt and acceptance/retention of gifts by Railway servants from sources or
dignitaries from abroad may please be dealt in the light of these instructions. The
provisions of the notification dated 18.9.1990 mentioned in para 1 of the office
memorandum under reference have been circulated under Board's letter
No.E(D&A)90GS1-10 dated 23.11.1990.
Copy of Ministry of External Affairs(Toshakhana's)Office Memorandum
No.Q/TK/461/9/90(EAI/91/1/38) dated 23rd Aug.,1991.
Sub: Receipt and acceptance of gifts by Govt. servants from
foreign dignitaries/sources and retention thereof-instructions regarding.
The Foreign Contribution (Regulation) Act, 1976 and the Foreign
Contribution (Acceptance or Retention of Gifts or Presentations) Regulations, 1978
govern the acceptance by any person covered under the Act of any gift/presentation,
made to him by any foreign source including foreign dignitaries and the
procedure/conditions for its retention. The Department of Personnel and Training have
also amended the relevant provisions of the CCS (Conduct) Rules, regarding
acceptance of gifts from foreign dignitaries vide their Notification No. 11013/18/87
Estt. (A), dated the 18th, September, 1990 to bring these provisions in line with the
provisions under the Foreign Contribution (Regulations) Act, 1976.
2. The relevant excepts from the Foreign Contribution (Regulation)- Act, 1976, CCS
(Conduct)Rules and a copy of the Foreign Contribution (Acceptance or Retention of
Gifts or Presentations) regulations, 1978 regarding acceptance of gifts etc. as
members of an Indian delegation from a foreign source, as these exist on date, are
enclosed for ready reference.
3. As would be observed from Section 2(1)(C) of the foreign contribution
(Regulations) Act, an article of gift the market value of which in India, on the date of
such gift, does not exceed one thousand rupees, is not treated as "foreign contribution"
and is out of the purview of the Act. Acceptance of such gifts is to be regulated under
Rule 13 of the CCS (Conduct) Rules. All other gifts, received by any Government
servant from a foreign source, otherwise than as member of an Indian delegation shall
be dealt with under section 4 of the said Act.
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4.A copy of the Ministry of Home Affairs' Circular No.II/21022/10(2)/82-FCRA-I,
dated the 6th May, 1983, defining the term "Delegation for the purposes of Foreign
Contribution (Regulation) Act, 1970, is also enclosed.
5. The above provisions and instructions may please be brought to the notice of all
concerned for information and guidance.
6. This issues in supersession of this Ministry's O.M.No. Q/TK/461/9/90 dated the
26th October 1990.
ENCLOSURE to M.E.A. O.M.NO.Q/TK/461/9/90 dated 23.08.1991.

1.Extracts from the Foreign Contribution (Regulations)Act, 1976.


Section 2(1)(C): In this Act, unless the context otherwise requires,-"foreign
contribution means the donation, delivery or transfer made by any foreign source:(i) Of any article, not being an article given to a person as a gift for his personal use, if
the market value, in India, of such article on the date of such gift, does not exceed one
thousand rupees.
(ii) of any currency, whether Indian or foreign:
(iii) of any foreign security as defined in clause(i) of Section
2 of the Foreign Exchange Regulation Act, 1973.
Section 4(1) : No foreign contribution shall be accepted by any
-:
(a) Candidate for election.
(b) Correspondent, columnist, cartoonist, editor, owner, printer, or publisher
of a registered newspaper,
(c) Government servant or employee of any corporation.
(d) member of any legislature,
(e) Political party or office-bearer thereof,
Explanation: In clause (c) and in Section 9, "corporation" means a corporation owned
or controlled by Government and in clause a Government company as defined in
Section 617 of the Companies Act, 1956.
Section 8 :- Nothing contained in Section 4 shall apply to the acceptance, by any
person specified in that section, of any foreign contribution, where such contribution
is accepted by him, subject to the provision of section 10:(d) by way of a gift or presentation made to him as a member of any Indian
delegation, provided that such gift or present was accepted in accordance with the
regulations made by the Central Government with regard to the acceptance or
retention of such gift or presentation;
3 Extracts from the CCS(Conduct)Rules, 1964
Rule 13(5):- Notwithstanding anything contained in sub-rules(2),(3) and (4),
a Government servant, being a member of Indian delegation or otherwise, may
PPM- PERSONNEL 1

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receive and retain gifts from foreign dignitaries if the market value of gifts received
on one occasion does not exceed Rs. 1000/-. In all other cases, the acceptance and
retention of such gifts shall be regulated by the instructions issued by the Government
in this regard from time to time.
Rule 13(6):- A Government servant shall not accept any gift from any
foreign firm which is either contracting with the Government of India or is one with
which the Government servant had, has or is likely to have official dealing.
Acceptance of gifts by a Government servant from any other firm shall be subject to
the provisions of sub-rule (4).
4 Copy of the Foreign Contribution (Acceptance or Retention of gifts or
Presentations) Regulations, 1978.
4. Copy of MHA Circular No. II/21022/10(2 )/82-FCRA-I.dated 6th May,
1983.
ANNEXURE-I
THE FOREIGN CONTRIBUTION (ACCEPTANCE OR RETENTION OF
GIFTS OR PRESENTATIONS) REGULATIONS, 1978 AS AMENDED UPTO
21.4.89
In pursuance of clause(d) of Section 8 of the Foreign Contribution
(Regulation)Act, 1976 (49 of 1976), the Central Government hereby makes the
following regulations with regard to the acceptance or retention of foreign
contribution by way of a gift or presentation made to any person specified in section 4
as a member of any Indian delegation, namely:1. Short title and commencement:- (a) These regulations may be called the
Foreign Contribution (Acceptance or Retention of Gifts or Presentation) Regulations,
1978.
(2) They shall come into force on the date of their publication in the official
Gazette.
2. Definitions: In these regulations, unless the context otherwise requires,
(a) "Act" means the Foreign Contribution (Regulations) Act, 1976(49 of
1976).
(b) Words and expressions used in these regulations and not defined but
defined in the Act shall have the meanings respectively assigned to them in the Act.

3. Regulation of acceptance or retention of foreign contribution by way of


gift or presentation, (1) Any person specified in section 4 of the Act who is a member of any
Indian delegation may accept any foreign contribution by way of a gift
or presentation made to him as a member of such delegation (hereinafter
referred to as such person), subject to the provisions of this regulation.
PPM- PERSONNEL 1

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(3) Where such person receives any foreign contribution by way of gift or
presentation, he shall within thirty days of the receipt thereof, intimate to
the of the
Indian delegation, the secretary to the government of India in the Ministry of Home
Affairs, Ministry of External Affairs and the Ministry or the Department of the
Government of India sponsoring the delegation of which he is a member, in writing,
(a) the fact of his having received such gift or presentation.
(b) the foreign source from which it is received,
(c) its approximate market value in the country of origin,
(d) the place in which, and the date on which, it is received, and
(e) such other details relating thereto as he may, in the circumstances,
consider appropriate;
Provided that in a case where such person received such gift or presentation while he
is visiting any foreign country or territory outside India, such intimation may be made
by him within thirty days from the date of his return to India;
Provided further that the requirements contained in these regulations shall be
complied with by such person if the leader of the Indian delegation is of the opinion
that the market value, in India, of such gift(s) or presentations(s) exceeds Rs. 1000/and the said leader directs in writing to such person to comply such of the
requirements of these regulations as may be applicable, in his case.
(3) Every gift or presentation received by such person from any foreign source shall
be deposited by him with the secretary to the Government of India in the Ministry or
the Department, which had sponsored the delegation of which he was the member,
within thirty days from the date of intimation by him of such receipt under subregulation (2).
(4)The Secretary to the Government of India, referred to in sub-regulation (3), shall
forward every such gift or presentation deposited with him to the Toshakhana in the
Ministry of External Affairs for assessment of its market value in the country of
origin.
(5) Such assessment shall be made within thirty days from the date of receipt of the
gift or presentation in the Toshakhana, in accordance with the rules applicable, for the
time being in force, to the valuation of articles in the Toshakhana, and such person
shall be intimated in writing of such assessment forthwith.
(6) If any question arises relating to the assessment to made under sub-regulation(5)
it shall be referred to the Central Government who shall decide the same.
(7) Every such gift or presentation, the market value in the country of origin of which,
as assessed under sub-regulation (5), does not exceed three thousand rupees, shall be
returned to such person for retention by him.
Provided that where more than one such gift or such person receives presentation
while he is in one delegation, such person be entitled to retain only one such gift or
presentation.
Provided further that where more than one gift or presentation has been received by
such person, while he is in one delegation, and the aggregate market value, in India, of
all such gifts or presentations, does not exceed Rs.1000/- as determined by the leader
of the Indian delegation, such person may retain all such gifts/presentations.
PPM- PERSONNEL 1

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(8) Every such gift or presentation, the market value in the country of origin of
which, as assessed under sub-regulation (5), exceeds three thousand rupees shall be
retained in the Toshakhana;
Provided such person shall have the option, that
exercised by him within thirty days from the date of receipt by him of the intimation
under sub-regulation(5), to purchase such gift or presentation on payment of the
difference between the market value in the country of origin of such gift or
presentation, assessed under sub-regulation(5) and three thousand rupees.
Provided further that option once exercised under this sub-regulation shall
be final.
New Delhi. the 28th November, 1990
**

ANNEXURE-II
No. II/21022/10(2)/82-FCRA-I.
Government of India
Ministry of Home Affairs
New Delhi, the 6th May, 1983
Sub: Foreign Contribution (Regulation) Act, 1976-definition of the term
'Delegation'.
Certain Ministers/Departments, State Governments etc. are experiencing
difficulties in deciding cases of gifts/presentations received by Government servants,
who happen to be members of Indian delegation, from certain foreign
dignitaries/foreign source. The matter has been considered and it has been decided
that ' Indian Delegation' for the purpose of the Foreign Contribution (Acceptance or
Retention of Gifts or Presentations) Regulations, 1978 may generally be deemed to be
one sponsored by a Ministry/Department of the Central/State Government or any of
its subordinate agencies and may consist of a single person or a group of persons
nominated to :(i) Perform a specific duty in a foreign country : or
(ii) Represent the country on behalf of the Government or represent a Government
Corporation in a conference, seminar, symposium or in an international
congress/workshop organised in or outside the Indian territory; or
(iii) Participate in a festival, funeral, function etc., in a foreign country on behalf of
the Government, or
(iv) Receive- accompany foreign dignitaries/ delegation in or outside India.
2. The above is not intended as an exhaustive definition but is only in the nature of
clarification for the guidance of Government functionaries and administrative
Ministries. In case of doubt, the matter may be referred to this Ministry for advice.
3 The Ministry of Finance etc., are requested to bring it to the notice of all attached
and sub-ordinate offices etc. for information and guidance.
PPM- PERSONNEL 1

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4. This issues in supersession of this Ministry's Circular of even number
dated 19th February 1983.
No. E(D&A)88 GS1-5 dt. 10-08-1988
Sub: Railway Services (Conduct)Rules 1966-Redelegation of powers
of Railway Board and definition of the term Small amount used in
Rule 16(4)
In exercise of the powers conferred by Rule 24 read with Rules 2(a)(ii) of
the Railway Services (Conduct) Rules 1966, the Railway Board hereby directs as
follows:
(1)Powers exercised by the Railway board under sub-rules (3),(4) and (5) of Rule 13
shall also be exercisable by G.M.s of all Indian Rlys./Production Units, Director
General /RDSO and the Chief Administrative Officers in respect of Gazetted Officers
under their control. The report of gifts and application for permission to accept gifts
must contain full particulars of the persons giving the gifts including their permanent
income tax number, where monetary gift is involved, full details of the cheque/Bank
draft, if any through which the gift is made should be given.
(rest of the letter pertains to other clauses of Conduct Rules)
13-A. Dowry.No Railway servant shall(i) give or take or abet the giving or taking of dowry; or
(ii) demand, directly or indirectly, from the parents or guardian of a bride or
bridegroom, as the case may be, any dowry.
Explanation- For the purposes of this rule 'dowry' has the same meaning as in the
Dowry Prohibition Act, 1961(28 of 1961).
In this Act, dowry means any property or valuable security given or agreed to be
given either directly or indirectly(a) By one party to a marriage to the other party to the marriage; or
(b) By the parents of either party to a marriage or by any other person, to either party
to the marriage or to any other person; at or before or after the marriage as
consideration for the marriage of the said parties, but does not include dower or mahr
in the case of persons to whom the Muslim Personal Law (Shariat) applies.

Explanation I. -For removal of doubts, it is hereby declared that any presents made at
the time of a marriage to either party to the marriage in the form of cash, ornaments,
clothes or other articles shall not be deemed to be dowry within the meaning of this
section, unless they are made as consideration for the marriage of the said parties.
Explanation II.-The expression Valuable security has the same meaning as in the
section 30 of Indian Penal Code.
# Valuable security. -The words valuable security denote a document, which is,
purports to be, a document whereby any legal right is created, extended, transferred,
PPM- PERSONNEL 1

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restricted, extinguished or released, or whereby any person acknowledges that he lies
under legal liability, or has not a certain legal right.
14. Public Demonstrations in Honour of Railway Servants.No Railway servant shall, except with the previous sanction of the
Government receive any complimentary or valedictory address or accept any
testimonial or attend any meetings of entertainment held in his honour, or in the
honour of any other Government servant:
Provided that nothing in this rule shall apply to(i) a farewell entertainment of a substantially private and informal character held in
honour of a railway servant or any other Government servant on the occasion of his
retirement or transfer or any person who has recently quit the service of any
Government ; or
(ii) the acceptance of simple and inexpensive entertainments arranged by public
bodies or institutions.
Note. - Exercise of pressure or influence of any sort on any railway servant to induce
him to subscribe towards any farewell entertainment even if it is of a substantially
private or informal character, and the collection of subscriptions from Group 'C' and
Group 'D' employees under any circumstances for the entertainment of any railway or
other Government servant not belonging to Group 'C' or Group 'D' is forbidden.
Railway Ministry's decision
1.- Officers in Group A service up to the J.A. Grade should furnish promptly
particulars of all invitations received by them from foreign missions in India and
accept them only after obtaining the necessary clearance from the Railway Board.
Officers in Group B service and below are debarred from accepting such invitations
except in very rare cases. All Officers, so permitted, should submit a list of any
important and interesting talks or other discussion held with the representative of the
foreign missions on matters of interest to the Railway Board.(RB No.E(D&A) 57GSI3 dt.08-01-57)
2- Railway servants should refrain from associating themselves with functions
inappropriate and inconsistent with the rule of detached impartiality such as to declare
buildings etc. open or to lay the foundation stones of new buildings or to allow roads,
bridges, parks or public institutions such as hospitals, schools or college to be named
after them. When occasions which have a cultural and sociological significance arise,
especially in remote areas, prior permission of their superior officer should be
obtained.(RB No.E(D&A) 60GSI-8 dt.27-03-61)
3- While no subscription should be collected from class III and class IV staff when
any entertainment is held in honour of a Class II or Class I Officer it is not the
intention of the rule that when an entertainment is held in honour of Class III/Class IV
staff, a class I or class II Officer should not attend the function as a guest by invitation
or on a contributory basis.( RB No.E(D&A) 67GS 1-6 dt.04-11-67)
15. Private Trade or Employment. (1) Subject to the provisions of sub-rule (2), no Railway Servant shall, except
with the previous sanction of the Govt.(a) Engage directly or indirectly in any trade or business, or
(b) Negotiate for, or undertake any other employment, or

22
PPM- PERSONNEL 1
Hold an elective office, or canvass for a candidate or candidates for an
elective office, in any body, whether incorporated or not, or
(d) Canvass in support of any business of insurance agency, commission
agency, etc., owned or managed by any member of his family, or
(e) Take part except in the discharge of his official duties, in the registration,
promotion or management of any bank or other company registered or
required to be registered, under the Companies Act, 1956 (1 of 1956) or any
other law for the time being in force, or of any co-operative society for
commercial purposes.
(f) Participate in or associate himself in any manner in the making of

(i) A sponsored media (radio or television) programme; or


(ii) A media programme commissioned by the Government media but
produced by the private agency; or
(iii) A privately produced media programme including video magazine;
Provided that no previous permission shall be necessary in the case where the
Railway Servant participates in a programme produced or commissioned by
Government media in his official capacity.
Rule 15(1)(f) inserted vide Railway Board's letter No.E (D&A) 96GS1-8 DT. 17-0197 i.e. ACS-48/R-I. See 13-01-98 for ACS numbering.
(2) A railway servant may without the previous sanction of the Government(a) Undertake honorary work of a social or charitable nature, or
(b) Undertake occasional work of literary, artistic or scientific character, or
(c) Participate in sports activities as an amateur
(d) Take part in the registration, promotion or management (not involving the
holding of an elective office) of a literary, scientific or charitable society or of
a club or similar organisation the aims or objects of which relate to promotion
of sports, cultural or recreational activities, registered under the Societies
Registration Act, 1860 (21 of 1860), or any other law for the time being in
force, or
(e) Take part in the registration, promotion or management (not involving the
holding of elective office) of a co-operative society substantially for the
benefit of railway servants, registered under the Co-operative Societies Act,
1912 (2 of 1912), or any other law for the time being in force:
Provided that: (i) He shall discontinue taking part in such activities, if so directed by the
Government; and
(ii) in a case falling under clause (d) or (e) of this sub-rule, his official duties
shall not suffer thereby and he shall, within a period of one month of his
taking part in such activity, report to the Government giving details of the
nature of his participation.
PPM- PERSONNEL 1

23
(3) Every railway servant shall report to the government if any member of his
family is engaged in a trade or business or owns or manages an insurance
agency or commission agency.
(4)Unless otherwise provided by general or special orders of the Govt., no
Railway Servant may accept any fee for any work done by him for any private
or public body or any private person without the sanction of the prescribed
authority.
Explanation.- The term fee used here shall have the meaning assigned to it
in Rule 103(18) of Indian Railway Establishment Code Vol.I 1985 edition.
# Fee means a recurring or non-recurring payment to a railway servant from
a source other than the Consolidated Fund of India or the Consolidated Fund of a
state or the Consolidated Fund of Union territory whether made directly to the
railway servant or indirectly through the intermediary of Government, but does not
include(a) Unearned income such as income from property, dividends, and interest on
securities; and
(b) Income from literary, cultural, artistic, scientific or technological efforts, if such
efforts are not aided by the knowledge acquired by the railway servant in the course of
his service.
Railway Ministry's decision
1. - It is not permissible for a Railway servant to take an Insurance Agency in his own
name and canvass for the same.(RB No.E(D&A) 58GSI-40 dt. 07-03-58)
2. - Railway servants should not ordinarily be allowed to accept part time employment
whether under Government or elsewhere, even though such employment is after
office hours.(RB No.E(D&A) 58GSI-29 dt. 16-01-59)
3. - Railway servants, holding recognised qualification for any system of medicine
may be granted permission by the Head of Departments to undertake medical practice
during spare time, on a purely charitable basis without detriment to his official duties.
This will not apply to those who possess the qualification and are employed as
physician, surgeon etc. on the Railways.
(RB No.E (D&A) 64 GSI-5 dt.30-5-64. and 10-11-65)
4. - No railway servant should negotiate for commercial employment during service
without obtaining the prior permission of the Head of the Department and such
permission should not be given unless there are any special reasons for doing so. (RB
No.E(G) 66 EM 1-2 dt. 26-03-66)
-Rule 15 substituted vide Railway Board's letter No. No.E (D&A) 91GS1-15 dt. 2511-91 & 09-12-92 i.e. ACS-22/R-I

Railway Boards important letters on rule 15.


No. E(D&A)94 GS1-6 dt. 15-09-1994
Sub:Rule 15 of the Railway Services(Conduct) Rules, 1966 - railway
servants contesting
elections to sports bodies.
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24
A Copy of the Department of Personnel's O.M.No. 11013/9/93-Estt(A) dated
22.4.94 on the above subject is enclosed herewith for information and guidance of all
concerned. Rules 12 & 15 of the CCS (Conduct)Rules referred to therein correspond
to Rules 12 & 15 of the Railway Servants (Discipline & Appeal)Rules.
Please acknowledge receipt.
Copy of Ministry of Personnel, Public Grievances & Pensions (Department of
Personnel & Training)office Memorandum No. F 11013/9/93-Estt (A) dated 22.4.94.
Sub: CCS(Conduct)Rules, 1964-Rule 15-contesting in elections to Sports
bodies etc.
As the Ministries/departments are aware, previous sanction of the Government is
required as per Rule 15(1) of the CCS (Conduct) Rules, 1964 for a Government
servant to hold an elective office or canvass for a candidate or candidates for an
elective office, in any body, whether incorporated or not. Under Rule 12 of the CCS
(Conduct) Rules, previous sanction of the Government or of the prescribed authority
is also necessary for a Government servant associating himself with rising of any
funds or other collections in pursuance of any object whatsoever. It hardly needs to be
emphasised that the entire time of the Government servant, particularly a senior
officer, should be available to the Government and no activities unconnected with his
official duties should be allowed to interfere with the efficient discharge of such
duties. The need for curbing the tendency on the part of Government servant to seek
elective office in sports federations/associations at the national/state level has been
considered carefully and it has been decided that the following principles should be
followed while considering request from Government servants for seeking election to
or holding elective offices in sports federations/associations at the national/state level
has been considered carefully and it has been decided that the following principles
should be followed while considering requests from Government servants for seeking
election to or holding elective offices in sports federations/associations:i) No Government servant should be allowed to hold elective office in any sports
association/federation for a term of more than 4 years, or for one term whichever is
less.
ii) While seeking office (for which prior permission of Government should be
obtained) or supporting the candidature of any person for election to sports bodies, a
Government servant should not indulge in conduct unbecoming of a government
servant.
iii) A Government servant must refrain from raising of funds or other collections from
official as well as non-official sources for the promotion of sports at any level.
iv) Prior clearance from the Government of India must be obtained for any travels
abroad in connection with the work or other activities of any sports
federations/associations. While seeking such clearance the officer must indicate the
source of funding for the foreign trip including travel, hospitality and other expenses
and when permitted to go, he must do so by availing of leave due and admissible to
him.
2. Ministries/Departments are requested to ensure that these instructions are conveyed
to all concerned and enforced strictly.
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3. In so far as persons serving in the Indian Audit and Accounts Department are
concerned these instructions are being issued after consultation with the Comptroller
and Auditor General of India. RB No. E (D&A) 93 GS1-1 DT. 30-07-1993
Sub: Rule 15 of the Railway Services (Conduct) Rules, 1966-clarification
regarding.
A copy of the Department of Personnel and Training's O.M. No.
35014/6/92-Estt(A) dated 10.6.93 on the above subject is enclosed for information
and guidance.
Please acknowledge receipt.

Copy of Ministry of Personnel, P.G.& Pensions (Deptt. of Personnel & Training)'s


O.M. No. 35014/6/92-Estt (A) dated 10th June 1993.
Sub: Rule 15 of the CCS (Conduct) Rules, 1964-Clarification regarding.
The undersigned is directed to say that the staff side in the National/Council
(JCM) has pointed out that officials in some of the Department are being prohibited
from holding elective offices in Government cooperative societies and in that context
has urged for suitable amendment to Rule 15 of the CCS (Conduct) Rules, 1964. The
official side, while holding that no amendment of the rule is necessary, has however,
agreed to issue clarificatory instructions in the matter.
2. Rule 15(1)(c) of the CCS (Conduct) Rules provides for previous sanction
of the Government being taken by a Government servant for holding an elective office
in any body, whether incorporated or not Rule 15(2)(d) provides that a Government
servant may, without previous sanction of the Government take part in the
registration, promotion or management (not involving the holding of elective office)
of a literary, scientific or charitable society or of a club or similar organisation, the
aims or objects of which relate to promotion of sports, cultural or recreation activities,
registered under the Societies Registration Act, 1960 or any law for the time being in
force. Thus, there is no bar, as such, on a Govt. servant holding an elective office and
the rules only provide for previous sanction of the Government being taken for this
purpose. Holding an elective office in a body or society covered under Rule 15(1)(c)
and 15(2)(d) would generally involve exercise of some administrative responsibilities
in that organisation. Subject to the administrative authority satisfying itself that this
will not interfere in any manner with the discharge of official duties by the Govt.
servant concerned, the question of permitting Govt. servants to hold elective office
can be considered.
3. The position under the rules, as clarified in the preceding para, may be
kept in view by the Ministries/Departments while considering the requests of Govt.
servants for permission to seek/hold elective office in a body or society covered under
Rule 15(1)(c) and 15(2)(d) of the CCS(Conduct) Rules, 1964.
Railway Boards letter No.E (D&A) 89 GS1-2 dt. 27-04-1989
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Sub:

Rule 15 of the Railway Services Conduct Rules 1986- canvassing in support


of business owned or managed by members of family.
A copy of the Department of Personnel and Training's Office Memorandum No.
11013/1/89-Estt. (A) dated 17.3.89 on the above subject is sent herewith for
information and compliance.
Copy of Department of Personnel and Training, Ministry of Personnel, P.G. and
Pension's New Delhi's Office Memorandum No. 11013/1/89-Ettb(A) dated 17th
March, 1989.
Sub: CCS (CONDUCT) Rules, 1964-Canvassing in support of business owned or
managed by members of family.
The undersigned is directed to say that under Rule 15(1)(d) of the
CCS(Conduct)Rules, 1964, no Government servant shall, except with the previous
sanction of the Government, canvass in support of any business of insurance agency,
Commission etc. owned or managed by any member of his family. Sub-Rule (3), ibid
further provides that every Government servant shall report to the Government if any
member of his family is engaged in a trade or business or owns or manages an
insurance agency or commission agency.
2.The business of advertising agencies carried on by a member of the family of a
Government servant, besides other similar services, is thus covered under the
aforesaid rules. A Government servant shall not, except with the previous sanction of
the Government, canvass in support of any such business.
3. It is requested that the aforesaid facts and provisions of the Conduct Rules may
please be brought to the notice of all Government servants working under the
administrative control of various Ministries and Departments for information and
strict compliance.
Railway Board letter No. E(D&A)89 GS1-3 dt. 29-04-1989/01-05-1989
Sub: Railway Services Conduct Rules, 1966-Participation of Government
servants in competitions/events
organised by Private companies etc. with the objective of promoting
their products.
A copy of Department of Personnel and Training's Office Memorandum No.
11013/.2/89-Estt.(A) dated 28.3.1989 on the above subject is sent herewith for
information and guidance.
Copy of Department of Personnel and Training, Ministry of Personnel, P.G., and
Pensions, New Delhi's Office Memorandum No. 11013/2/89-Estt.(A)dated 28.3.1989.
Sub: CCS (Conduct) Rules, 1964-Participation of Government servants in
competitions/events
organised by Private companies etc. with the objective of promoting their
products.
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27
The undersigned is directed to say that instances have come to notice where
Government servants participated in competitions and other social events organised
by some private companies and organisations with the objective of promoting their
business interests. Attention in this regard is invited to the provisions of Rule 15 of the
CCS (Conduct) Rules, 1964 which provides inter alia, that while a Government
servant may undertake honorary work of a social or charitable nature or take part in
sports activities as an amateur, he should not, except with the previous sanction of the
Government, engage directly or indirectly in any trade or business or take part in the
registration, promotion or management of any company or co-operative, society etc.
for commercial purposes.
2.The social events and competitions promoted by various private companies can be
put into different categories:
(i) Where the social events are organised purely with an intention to promote
the business interests of the company and the competitiveness amongst the
participants is not relevant.
(ii) Where the competition by way of games and sports are sponsored by
private companies and the spirit of the competitiveness amongst the
participants is very much evident.
The nature of events referred to in item (i) above are quite distinct from those referred
to in item (ii) as in the latter case, it is the competitions or the event which remains in
the forefront and not the sponsors and as such the involvement of the private
companies as sponsors can not be taken as solely for the purpose of promotion of their
business interests.
3. The Government servants are advised not to take part in any competition or social
event referred to in item (i) of para 2 organised by private companies or organisations,
the primary objective of which is only to promote their business activities or their
products, without the prior sanction of the Government. Such participation without the
previous sanction is liable to be construed as a violation of the provisions of Rule 15
of the Conduct Rules. However, the participation in the events referred to in item (ii)
of the preceding para does not require any previous sanction of the Government.
4. Ministry of Agriculture etc. may please bring these instructions to the notice of all
Government servants working under their control.
15A.- Sub-letting and vacation of Government accommodation.(1) Save as otherwise provided in any other law for the time being in force, no
Railway servant shall sub-let, lease or otherwise allow occupation by any other person
of Government accommodation which has been allotted to him.
(2) A Railway servant shall, after the cancellation of his allotment of
Government accommodation vacate the same within the time-limit prescribed by the
allotting authority.
Rule 15A inserted vide Railway Board's letter No. No.E(D&A)96GS1-8 dt. 17-01-97
i.e. ACS-49/R-I. See 13-01-98 for ACS numbering.
Railway Boards important letters on rule 15A.
No. E(D&A)89 GS1-3 dt. 19-06-1998
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Sub: Sub-letting of Government accomodation by Rly. employees- departmental
action against.
Rule 15A of the railway Services (Conduct) Rules, 1966 provides that save as
otherwise provided in any other law for the time being in force, no railway servant
shall sub-let, lease or otherwise allow occupation by any other person of Government
accommodation which has been allotted to him.
2. The Department of Personnel & training vide their O.M. No. 11012/2/97-Estt (A)
dated 31.12.1997 (Copy enclosed) have issued instructions regarding initiation of
disciplinary proceedings against those Government servants against whom charges of
sub-letting of allotted Government residential accommodation have been established
by the Directorate of Estates. These instructions may be adopted mutatis mutandis to
deal with the cases of sub-letting of Government accommodation by Railway
employees. As soon as the charge of sub-letting is established by the pool holder, the
allotment of quarter will be cancelled and the disciplinary authority shall initiate
disciplinary proceedings against the Railway servant concerned. In such cases, the
competent authority may consider placing the delinquent railway servant under
suspension also. It may also please be ensured that charge sheets are issued
immediately in cases where employees are likely to retire shortly or where they have
already retired, since such cases are likely to become time barred for initiation of
disciplinary proceedings by virtue of the misconduct being more than four years old.
Please acknowledge receipt.
Rly.Bds F 11012/2/97-Estt.(A) dated 31st December ,1997
OFFICE MEMORANDUM
Subject: Sub-letting of Government accommodation- departmental action
against.
The undersigned is directed to say that the Hon'ble Supreme Court in its order passed
on 29.11.96 in Writ Petition No. 585/94 (S.S. Tiwari Vs. UOI & Others) had directed
that disciplinary proceedings be initiated against the Government servants who sub-let
their accommodation allotted to them by the Government. It was also directed that
the findings of the Directorate of Estates regarding sub-letting shall be binding on the
disciplinary authority for the purpose of initiating the disciplinary proceedings. The
relevant extract from the order of the supreme Court is reproduced below :Rule 15-A has been inserted under the CCS (Conduct) Rules, 1965 by the Notification
dated August 16, 1996 as published in the Government Gazette dated 31 August 1996.
The said Rule is as under: 15 A. Sub-letting and vacation of Government accommodation. (1) Save as otherwise
provided in any other law for the time being in force, no Government servant shall
sub-let, lease or otherwise allow occupation by any other person of the Government
accommodation which has been allotted to him.(2) A Government servant shall, after
the cancellation of his allotment of Government accommodation vacate the same
within the time limit prescribed by the allotting authority. It is thus obvious that a
Government servant who sub-lets the Government accommodation or otherwise
allows occupation by any other person of the said accommodation, that would per so
PPM- PERSONNEL 1

29
amount to misconduct. Even otherwise, keeping in view the shortage of Government
accommodation and thousands of Government employees on wait list for years
together (even today, according to Mr. Harcharanjit Singh, the wait list in certain
types of houses is 20 years), the sub-letting of the Government accommodation by the
Government servant for pecuniary gain is a grave misconduct. It is, therefore,
obligatory for the disciplinary authority of the department-concerned to initiate
disciplinary proceedings against concerned Government servants under Rule 14 of the
CCS (CCA) Rules, 1965. As soon as the allotment is cancelled by the Directorate of
Estate on the ground of sub-letting, the disciplinary authority of the Department
concern shall initiate disciplinary proceedings against the Government servant
concerned. The findings of the Directorate of Estates regarding sub-letting shall be
binding on the disciplinary authority for the purpose of initiating the disciplinary
proceeding. Once the disciplinary proceedings are initiated, the procedure laid down
under the CCS (CCA) Rules shall take its own course. Since the disciplinary
proceedings in such cases would be initiated on a charge of grave misconduct, the
competent authority may consider placing the delinquent Government servant under
suspension.
2. All Ministries/Departments/Offices etc. are requested to bring the above ruling of
the Supreme Court to the notice of all concerned under their control and to ensure that
disciplinary proceedings are initiated against the Government servants in whose cases
sub-letting of allotted Government residential accommodation has been established by
the Directorate of Estates. It may be ensured that charge sheets are issued
immediately in cases where persons are likely to retire shortly or those cases which
are likely to become time-barred or which are by virtue of the misconduct being more
than four years old.
16. Investment, lending and borrowing.(1) No railway servant shall speculate in any stock, share or other investments.
Provided that nothing in this sub-rule shall apply to occasional investments made
through stock brokers or other persons duly
authorised and licensed or who have obtained a certificate of registration under the
relevant law.
Explanation- Frequent purchase or sale or both of shares, securities or other
investments shall be deemed to be speculation within the meaning of this sub-rule.
(2) No railway servant shall make, or permit any member of his family or any
person acting on his behalf to make, any investment which is likely to embarrass or
influence him in the discharge of his official duties. For this purpose, any purchase of
shares out of the quotas reserved for the directors of companies or their friends and
associates shall be deemed to be an investment, which is likely to embarrass the
Railway servant.
Rule 16(1) & 16(2) substituted vide Railway Board's letter No. No.E(D&A)96GS1-8
dt. 17-01-97 i.e. ACS-50/R-I.See 13-01-98 for ACS renumbering.
(3) If any question arises whether any transaction is of the nature referred to in
sub-rule(1) or sub-rule(2), the decision of the Government thereon shall be final.
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30
(4)(i) No railway servant shall, save in the ordinary course of business with a
bank or a public limited company either himself or through any member of his family
or any other person acting on his behalf(a) lend or borrow or deposit money, as a principal or an agent, to or from, or
with, any person or firm or private limited company with whom he is likely to have
official dealings or otherwise place himself under pecuniary obligation to such person
or firm or private limited company ; or
(b) lend money to any person at interest or in a manner whereby return in
money or in kind is charged or paid:
Provided that a railway servant may give to, or accept from, a relative or a personal
friend, a purely temporary loan of a small amount free of interest, or operate a credit
account with a bonafide tradesman or make an advance of pay to his private
employee:
Provided further that nothing in this sub-rule shall apply in respect of any transaction
entered into by a railway servant with the previous sanction of the Government.
(ii) When a railway servant is appointed or transferred to a post of such nature
as would involve him in the breach of any of the provisions of sub-rule(2) or subrule(4), he shall forthwith report the circumstances to the competent authority and
shall thereafter act in accordance with such order as may be made by such authority.
Railway Ministrys decision.Loan taken from LIC by the Railway servants against their Insurance policies will be
covered by the exception provided in the above rule and permission of the
government will not be necessary.(RB No.E(D&A) 68 GSI/21 dt. 21-11-68)
Railway Boards important letters on rule 16.
No.E(D&A)92/GS/1-2 dt. 7/21-05-92
Sub: Railway Services(Conduct) Rules, 1966-Transaction in sale
and purchase of shares and debentures. etc.
A copy of the Department of Personnel's O.M. No. 11013/6/92-Ests.(A)
dated 8.4.1992 relating to intimations of transactions in sale and purchase of shares,
debentures, etc. is enclosed. Sub-Rules (3) & (4) of Rule 18 and Sub-Rule (1) of Rule
16 of the CCS(Conduct) Rules 1964 mentioned in the enclosed O.M. correspond to
Sub-Rule (3) & (4) of Rule 18 and Sub Rule (1) of Rule 16 respectively of the
Railway services (Conduct) Rules, 1966.
The instructions contained in the enclosed O.M. dated 08.04.1992 may be
brought to the notice of all concerned for compliance.
Please acknowledge receipt.
Copy of Ministry of Personnel, Public Grievances & Pensions, Department of
Personnel & Training. O.M. No. 11013/6/91-Ests(A) dated 8th April, 1992.
Sub: CCS (Conduct) Rules, 1964-transactions in sale and
purchase of shares and debentures etc.
As the Ministries/Departments are aware, the provisions of sub-rule(4) of
Rule 18 of the CCS(Conduct) Rules, 1964 provide that the Government or the
prescribed authority may, at any time, by general or special order, require a
Government servant to furnish within a period specified in the order, a full and
complete statement of such movable or immovable property held or acquired by him
PPM- PERSONNEL 1

31
or on his behalf or by any member of his family as may be specified in the order.
Such statement shall, if so required by the Government or by the prescribed authority,
includes the details of the means by which or the source from which, such property
was acquired.
2. Sub-Rule (1) of Rule 16 also provides that no Government servant shall
speculate in any stock, share or other investment. It has also been explained that
frequent purchase or sale or both, of shares, securities or other investments shall be
deemed to be speculation within the meaning of this sub-rule.
3. It has been brought to the notice of the /Government that a number of
employees are investing in shares, securities and debentures etc. frequently with a
view to enable the administrative authorities to keep a watch over such transactions, it
has been decided that an intimation may be sent in the enclosed performa to the
prescribed authority in the following cases:(i) Group 'A' and 'B' Officers- If the total transactions in shares, securities,
debentures or mutual funds scheme etc. exceeds Rs. 50,000/- during the calendar year.
(ii) Group 'C' & Group 'D' Officers- If the total transactions in shares,
securities, debentures or mutual funds scheme etc. exceeds Rs. 25,000/- during the
calendar year.

4. It is clarified that since shares, securities, debentures, etc. are treated as


movable property for the purpose of Rule 18(3) of the CCS(Conduct) Rules, 1964 if
an individual transaction exceeds the amount prescribed in Rule 18(3) , the intimation
to the prescribed authority would still be necessary.
The intimation prescribed in para 3 will be in addition to this, where
cumulative transaction(s) i.e. sale, purchase or both in shares, securities, debentures or
mutual funds etc. in a year exceed the limits indicated in para 3.
5. In so far as the personnel serving in the Indian Audit and Accounts
Department are concerned, these instructions are being issued after consultation with
the Comptroller and Auditor General of India.
6. Ministry of Agriculture etc. are requested to bring these instructions to
the notice of all concerned authorities under their control.
Form for giving intimation under Rule 18(4) of CCS(Conduct) Rules, 1964
for transactions in shares securities, debentures and investment in mutual fund
schemes etc.
1. Name and designation.
2. Scale of pay and present pay.
3. Details of each transaction made in shares, securities,
debentures, mutual funds scheme etc. during the calendar year.
4. Particulars of the party/firm with whom transaction is made:(a) Is party related to the applicant?
(b) Did the applicant have any dealings with the party in his
official capacity at any time or is the applicant likely to have
any dealing with him in the near future.
5. Source or sources from which financed:(a) Personal savings.
(b) Other sources giving details
6. Any other relevant fact which Applicant may like to mention.
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Declaration :I hereby declare that the particulars given above are true.
Station:
Signature
Date:
Designation
No.90/E(O)II/20/6 dt.17.01.1991.
Sub: Rly. Services Conduct Rules, 1966 Accepting large amounts as loan.
A large number of cases are being reported to the Board involving large
amounts of interest free loans taken from friends and or relatives and seeking
permission for the transaction. In such cases Railway should satisfy themselves about
the bonafides of the transaction in accordance with the extant instructions circulated
vide Boards letter No. E(D&A)87 GSI-1 dt. 13.2.90 and ensure that all the formalities
laid down in this regards have been followed. A sentence to this effect may also be
included in all the communications, which have to be made to Rly. Board for
information only.
No. E(D&A)90 GS1-1 dt. 13-02-1990 ED(Estt) DO to AGM/ER
Sub: Railway services (conduct) Rules, 1966 permission to accept interest
free loan gift etc.-clarification thereof.
Kindly refer to your DO. No. SP/CR/BG/3510 dated 11.01.90(annexed)
addressed to Secretary, Railway Board on the above subject.
2. We have had occasion to recently consider the issue raised in your DO.
Letter in consultation with the DOP, who are having identical rules. A railway servant
is not required to obtain any prior sanction for accepting loan even if it exceeds "small
amount" on interest except in cases where the prohibition laid down in rule(16(4)(i) is
attracted. This prohibition comes into play if the railway servant concerned lends or
borrows etc. from a person, firm or company with whom he is likely to have official
dealings or places himself under pecuniary obligation to such person, firm or
company.
3. However, with the amendment made to Rule 18(3) relating to transaction
in immovable property vide Boards letter No.E (D&A)87 GS-1-12 dated 30th
October, 1987, all loans exceeding the prescribed limits are required to be reported
etc. under Rule 18(3).
I hope the position is now clear with the clarifications given above. Above
clarification of ED/estt was in response to DO letter of AGM/ER. The letter is quoted
below.

Copy of Shri M.M.L. Sharma, Addl. General Manager, Calcuttas D.O. letter No.
SP/CR/BC/3510 DATED 11.01.90 addressed to Shri A.N. Shukla, Secretary
(E),Railway Board.
Sub: Railway Services Conduct Rules, 1966 Permission to accept interest
free, loan, gifts, etc.-clarification thereof.
Ref: Boards letter No.E(D&A)88 GS1-5 dt. 10.08.1988.
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33
As per Boards letter No.E (D&A) 88GS1-5 dated 10.8.1988, powers have been
delegated to GMs/AGMs/SDGMs in respect of Sub-rules (3), (4) & (5)of Rule 13,
Rule 16(4)and Rule 18(2) vide items 1 & 2. In view of the fact that the limit of
interest free temporary loan has been raised to Rs. 10,000/-only (vide item 3 of the
Bd's said letter) this railway, as usual, has been referring the matter pertaining to int.
free loan beyond Rs 10,000/-to Railway Board for approval, in spite of the delegation
of powers stated above. Since quite in a number of cases Board's communication has
not been received yet and we have confusion as to whether all cases of int. free loans
irrespective of amount (in connection with immovable property/gifts etc. etc.) should
be dealt with locally as per Board's letter dt. 10.8.88, a line in confirmation
enlightening the points raised would be highly appreciated.
It is scarcely necessary to cite here that in the absence of Board's approval
on the cases already sent, not only have we been receiving series of reminders from
the officers concerned but in some cases, the proposed transactions had to be
cancelled by many of them. The clarification is all the more necessary to comply with
the time limit imposed vide Board's letter No.E(D&A)89 GS1-11 dt. 24.10.89.
Board's reply may kindly be expedited.
No.E(D&A)88/GS/1-17 dt. 06-01-1989
Sub: Railway Services (Conduct) Rules 1966-Transactions relating
to acquisition/ disposal of buildings(residential or otherwise) under
Sub-rule(2) of Rule 18 -submission of building plans.
Attention is invited to Railway Board's letter No. E (D&A) 76 GS1/2 dated 30.4.76
relating to the form/application to the prescribed authority for the building of or
addition to house and form of report after completion of the building or additions in a
house. Attention is also invited to Railway Board's letter No. E (D&A) 86 GS1-9
dated 08.10.86 under which forms for obtaining permission and or giving intimation
in respect of transactions in immovable property under Rule 18(2) have been
prescribed. It has now been decided that wherever there is transaction-involving
acquisition of disposal of any building (residential or otherwise), including
construction of a house/building or effected additions thereto, the Railway Servant
concerned while reporting the transaction or seeking permission for the transaction
under Rule 18(2) should submit "building plans" showing the plinth area/covered area
of the building and/or addition to the building involved in the proposed transaction. It
is considered that submission of such a 'building plan' would assist in assessing the
approximate cost of construction etc. as well as provide a record for a future check to
ensure that the transaction is carried out through bonafide sources and with the
permission/knowledge as the case may be, of the Government.
The above instructions may be circulated to all Railway servants under your control.
No. E(D&A)88 GS1-5 dt. 10-08-1988
Sub: Railway Services (Conduct) Rules 1966-Redelegation of powers of
Railway Board
and definition of the term Small amount used in Rule 16(4)
In exercise of the powers conferred by Rule 24 read with Rules 2(a)(ii) of
the Railway Services(Conduct) Rules 1966, the Railway Board hereby directs as
follows:
PPM- PERSONNEL 1

34
(1)Powers exercised by the Railway board under sub-rules (3),(4) and (5) of Rule 13
shall also be exercisable by G.M.s of all Indian Rlys./Production Units, Director
General /RDSO and the Chief Administrative Officers in respect of Gazetted Officers
under their control. The report of gifts and application for permission to accept gifts
must contain full particulars of the persons giving the gifts including their permanent
income tax number, where monetary gift is involved, full details of the cheque/Bank
draft, if any through which the gift is made should be given.
(2)The powers exercised by Railway Board under Rule 16(4) relating to
sanction for lending/borrowing to or from a person/company having official dealing
with the Officer concerned, or lending to any person at interest etc. shall also be
exercisable by General Managers of Indian Railways/Production Units, Director
General (RDSO) and Chief administrative Officers in respect of Gazetted officers
under their control. Such powers of the Railway Board shall also be exercisable by
Addl. GMs /Sr.D.G.Ms on Zonal Railways in respect of Gazetted Officers below the
S.A. Grade.
2. Under Rule 18(2) of the Conduct Rules, transactions in immovable
property can be made only with previous knowledge of the Government and previous
sanction of the government has to be obtained if such transaction is with a person
having dealings with the Railway servant concerned. Government for this purpose, is
the Railway Board in the case of Group A and B Officers. However, the powers of
the Railway Board in this regard have been delegated to G.M.s subject to the
condition that in all such cases of reporting of transactions/sanctions to transactions
relevant details shall be sent to the Railway Board. Such details should continue to be
sent to Railway Boards office.
3. In the proviso to Rule16 (4) of the above rules, it is laid down that a
Railway Servant may give or accept from a relative or a personal friend a purely
temporary loan of a small amount free of interest. The question of defining the term
small amount has been under consideration. It has been decided that, for the
present, the term small amount may be taken to mean amounts up to Rs.10, 000/- in
the case of Gazetted Officers and Rs. 5000/- in the case of all other Railway staff. It is
also decided that where transactions involving giving or taking of loan is involved
requiring report to the competent authority, it is incumbent on the Railway Servants
concerned to furnish full details of the cheque/draft on the bank concerned, through
which transaction is effected. It is pointed out in this connection that under the present
law, payments exceeding Rs.10, 000/- cannot be made in cash and have to be made
through cheque or bank draft only.
The above instructions may also please be brought to the notice of all
Railway Servants.
No. E(D&A)85 GS1-4 dt. 12-12-1985
Under Railway Boards letter No. E (D&A) 79GS1-5 dated 15-06-1979
clarifications in regard to sub-rules 2&3 of Rule 18 of the Conduct Rules were
communicated. As per these clarifications, transactions entered into by the spouse or
any other member of the family of a Railway Servant out of his or her own funds
(including Stridhan, Gifts, inheritance etc.), as distinct from the funds of the railway
PPM- PERSONNEL 1

35

servant itself, in his or her own right, would not attract the provisions of sub-rules
(2)&(3) of Rule 18 of the conduct rules.
2. With reference to the aforesaid clarifications, an apprehension has been
expressed that a railway servant could irregularly acquire immovable/movable
property with money received from dubious sources but may not intimate such
transactions to the Government on the plea that the property was his wifes property in
which his funds have not been used.
3. It is not possible to place an obligation on the railway servants to inform
or seek permission for transactions entered into by the spouse or other members of the
family in their own right and from their own funds. This is because sub-rules (2) & (3)
of Rule 18 of the Conduct Rules are applicable only to transactions made by Railway
Servant in their own name, etc. and not to those made by their spouse/family members
exclusively in their own right, from their own funds and it will, therefore, mean going
beyond the scope of the statutory rule if an obligation as aforesaid were to be placed.
It is, however, pointed out that if any case comes to notice where there are grounds to
suspect that the railway servant has illegally channelised his own funds for a
transaction in the name of some other person it is always open to the Competent
Authority to call for such explanation and to make such investigations as may be
necessary to establish the facts regarding the resources used for raising the funds.
17. Insolvency and Habitual Indebtedness.(1) A railway servant shall so manage his private affairs as to avoid habitual
indebtedness or insolvency. A railway servant against whom any legal proceeding is
instituted for the recovery of any debt due from him or for adjudging him as an
insolvent shall forthwith report the full facts of the legal proceedings to the
Government.
Note. - The burden of proving that the insolvency or indebtedness was the
result of circumstances which, with the exercise of ordinary diligence, the railway
servant could not have foreseen, or over which he had no control, and had not
proceeded from extravagant or dissipated habits, shall be upon the railway servant.
(2) The following procedure shall be followed in the case of non-gazetted
railway servants:(i)
The report required under sub-rule (1) above shall be
submitted by the railway servant to his immediate superior
who should forward it through the normal channels to the
authority competent to remove or dismiss the employee from
service. Except where such authority requires guidance or
clarification from a higher authority, it shall consider and
pass appropriate orders thereon. A railway servant desiring to
seek the benefit of the Insolvency Act shall apply to the Head
of his Department, or to such authority as the Government
may specify in this behalf, for permission to file a Schedule
in a Court of Law. At the same time, he shall explain in such
form as the Government may prescribe in this behalf all the
circumstances, which led to his financial embarrassment. The
said authority will then consider his case in the light of those
circumstances.
PPM- PERSONNEL 1

36

If the railway servant can prove that the indebtedness was the result of circumstances,
which, with the exercise of ordinary diligence, he could not have foreseen or over
which he had no control, and did not proceed from extravagant or dissipated habits
and if as the result of investigation, the said authority considers that sufficient
justification exists for the retention of the employee in service, he may permit him to
have recourse to the court. Otherwise he should take steps either to dismiss or remove
the employee from service as the circumstances of the case may warrant. If a railway
servant asks for permission to seek the benefit of the Insolvency Act for a second time
such permission may not be granted by an authority lower than the General Manager
or Head of Office, who, if he decides to retain the employee in service, shall report the
circumstances to the Railway Board for information. As the Railway Co-operative
Credit Society is often a creditor in such a case and other railway servants are sureties
for the debtor, the said authority will, in deciding whether or not the debtor should be
retained in railway service, consider the effect of his dismissal or removal on the
railway and on his fellow employees.
(ii) A railway servant who seeks the assistance of the Insolvency Court without the
previous permission of the competent authority shall render himself liable to removal
from service.
(iii) A railway servant who is arrested for debt is liable for dismissal.
(iv) Steps will be taken from time to time by the head of an office to ascertain from
pay-sheets, etc., whether any railway servant under him are in habitual state of
indebtedness. If a moiety of the pay of a railway servant is being frequently attached
for debt, has been continuously so attached for a period exceeding two years or is
attached for a sum, which under ordinary circumstances he could not repay within two
years, such railway servant shall be considered liable for dismissal.
(v) Every case falling under (iii) or (iv) shall be considered in the light of the
instructions contained in clause (i) above before it is finally decided whether or not
the railway servant concerned should be dismissed or removed but in exceptional
circumstances such railway servant should not be retained in service.
(3) A railway servant shall also report to the Government or to such authorities as
may be specified in this behalf the facts when a portion of his salary is constantly
being attached, has been continuously attached for a period exceeding two years or is
attached for a sum which, in ordinary circumstances, cannot be paid within a period of
two years.
(4) When a moiety of a railway servant's salary is attached, the report by his
superior officer to the Government competent authority should show what
is the proportion of the debts to the salary how far they detract from the
debtor's efficiency as a railway servant; whether the debtor's position is
irretrievable; and whether in the
PPM- PERSONNEL 1

37
circumstances of the case, it is desirable to retain in the post occupied by him
when the matter was brought to notice, or in any post under the Government.
18. Movable, Immovable and Valuable Property.(1)(i) Every railway shall on his first appointment to the railway service
submit a return of his assets and liabilities, in such form as may be prescribed by the
government, giving full particulars regarding(a) The immovable property inherited by him, or owned or acquired by him or held by
him on lease or mortgage, either in his own name or in the name of any member of his
family or in the name of any other person. ;
(b) The shares, debentures and cash including bank deposits inherited by him or
similarly owned, acquired or held by him;
(c) Other movable property inherited by him or similarly owned, acquired or held by
him;
(d) debts and other liabilities incurred by him directly or indirectly.
Note
1- Sub-rule(1) shall not ordinarily apply to Group 'D railway servants, but the
Government may, in appropriate cases, direct that it shall apply to any of such railway
servants or any class of such railway servants.
2- In every return, the values of items of movable property worth less Rs.10, 000.00
may be added and shown as a lump-sum. The values of articles of daily use such as
clothes, utensils, crockery, books and the like, need not be included in such return.
3(i). - Where a railway servant already belonging to a service or holding a post is
appointed to any other Government or Railway service or post, he shall not be
required to submit a fresh return under this clause.
3(ii) every railway servant belonging to any service or holding any post included in
Group A or Group B shall submit an annual return in such form as may be prescribed
by the Government in this regard giving full particulars regarding the immovable
property inherited by him or owned or acquired by him or held by him on lease or
mortgage either in his own name or in the name of any member of his family or in the
name of any other person.

(2) No railway servant shall, except with the previous knowledge of the Government
acquire or dispose of any immovable property by lease, mortgage, purchase, sale, gift
or otherwise either in his own name or in the name of any member of his family.
Provided that the previous sanction of the Government, shall be obtained by the
railway servant if any such transaction is with a
person having official dealings with the railway servant.
(3) Where a railway servant enters into a transaction in respect of movable property
either in his own name or in the name of member of his family, he shall, within one
month from the date of transaction report the same to the Government, if the value of
such property exceeds Rs.15, 000.00 in the case of a railway servant holding any
Group A or B post or a Temporary Gazetted Officer or Rs.10, 000.00 in the case of a
railway servant holding any Group 'C' or Group 'D' post.
Provided that the previous sanction of the Government shall be obtained if any such
transaction is with a person having official dealing with the railway servant.

38

PPM- PERSONNEL 1
Note:1- Purchases of items of movable property for giving presents at the time of marriage
will be regulated by rule 18(3) above like any other transaction in movable property
(Railway Board's letter no. E(D&A) 65GS 1-12, dt.23-04-66).
2- The powers of the Government so far as sub-rule (3) is concerned, may be
exercised by(i) The General Managers and the Chairman, Railway Rates Tribunal, in respect of
both gazetted and non-gazetted officers under their respective administrative control;
and
(ii) Senior Deputy General Managers on Zonal Railways in respect of gazetted
officers below the Senior Administrative Grade and non-gazetted officers, subject to
the condition that the powers hereby delegated are not further delegated by them to
lower authorities so far as cases of gazetted officers are concerned.
(4) The Government or any authority empowered by it in this behalf may, at any time
by general or special order, require a railway servant to furnish, within a period
specified in the order, a full and complete statement of such movable or immovable
property held or acquired by him or on his behalf or by any member of his family as
may be specified in the order. Such statement shall, if so required by the authority so
empowered, include the details of the means by which, or the source from which, such
property was acquired.
(5) The Government may exempt any category of railway servants belonging to
Group 'C' or Group 'D' from any of the provisions of this rule except sub-rule(4) No
such exemption shall, however, be made without the concurrence of the Railway
Board who will consult the Ministry of Home Affairs (now Cabinet Secretariat
Department of Personnel).
Explanation
I.- For the purposes of this rule, the expression 'movable property' includes (a) Jewellery, insurance policies the annual premium of which exceeds Rs.10, 000 or
one-sixth of the total annual emoluments received from Government, whichever is
less, shares, securities and debentures;
(b) All loans, whether secured or not, advanced or taken by the government servant.
(c) Motor cars, motor cycles, horses, or any other means of conveyance; and
(d) Refrigerators, radios, radiograms and television sets.
II.- For the purposes of this rule, "lease" means, except where it is obtained from, or
granted to, a person having official dealings with the railway servant a lease of
immovable property from year to year or for any term exceeding one year or reserving
a yearly rent.
Railway Ministry's decision
1.- It is undesirable for Railway servants to bid at auctions arranged by their own
department or under orders of which the auction is conducted and if does so it would
be regarded as indulging in conduct unbecoming of a Railway servant under the rules.
(E(D&A)58 GS 1-6 dt. 15-03-58 & 27-06-66)
2.- The intention of proviso to sub-rule (2) & (3) regarding bonafide deal is to assure
that(i)
The transaction proposed to be entered into is for bonafide purposes;

39
PPM- PERSONNEL 1
(ii) The acquisition/sale of property in question is at fair prevailing market prices and
does not involve any element or
profiteering or speculation;
(iii) There is no reasonable ground to hold that the transaction in question is the result
of the exercise of any undue official influence by the officer i.e. in return of any
official favours conferred or likely to be conferred upon the prospective seller/buyer
of the property; and
(iv) there is nothing otherwise objectionable in return to the proposed transaction.
(E(D&A) 60 GS-1-5 dt. 07-06-70)
3.- The term "Regular and reputed dealer" means a person or firm who deals in a
particular item and keeps regular accounts of lists, its transactions and who has
regular business premises. A co-operative housing society registered under the Cooperative society's Act, 1912 or any corresponding law in force also falls under this
definition.(E(D&A) 60 GS-1-5 dt. 30-01-61)
4.- Whenever a Railway servant wishes to build a house, the following procedure
should be followed :(a) Before starting construction of the house, he should report or seek
permission as the case may be and after completion of the house, he should report to
the prescribed authority.
(b) The details in performa prescribed should be furnished wherever it is
possible to do so. Wherever it is not possible to movable property acquired for the
construction of the house, the railway servant concerned should mention the covered
area on which the building is proposed to be erected and the estimated cost of
building.
(c) In case where the expenditure to be incurred on repairs or minor
construction work in respect of any immovable property belonging to a Railway
servant, is estimated to exceed Rs.1000/- sanction of the prescribed authority is
required.
5. - The factum of giving or receiving money between father and son can be termed as
a transaction of movable property within the meaning of Rule 18(3).(E(D&A) 64 GS1-6 dt. 25-02-65)
6. - In exercise of the powers conferred by Rule 24 read with Rule 2(a)(ii) of these
rules, the Rly. Board hereby directs as follows:
(i) Powers exercised by the Railway Board under rule 18(2) of the above
rules shall be also exercisable by the General Managers, all Indian Railways,
Production Units and the Director General, RDSO in respect of Gazetted officer under
their respective administrative control subject to the condition that all cases of such
sanction accorded by them shall be reported to the Railway Board, and
(ii) Powers exercisable by the Railway Board under rule 18(3) of these rules
shall be also exercisable by Director General, RDSO in respect of gazetted officers
under his administrative control.(E(D&A) 69GS 1-11 dt. 14-08-69)
7. - Railway servants should not buy or sell property to or from a firm with whom he
has official dealings. In exceptional cases, however, permission may be granted only
after careful enquiry into the officer's dealing with the firm and after it is satisfactory
established that he was not conferred and is not likely to confer any official favour
upon the party concerned.(E(D&A)75 GS-136 dt. 13-12-76.)

40
PPM- PERSONNEL 1
8. - While no permission of the Government is necessary for taking Life Insurance
Policy or making fixed deposit in Banks under Sub-rule (3) above, permission is
required to be obtained to join a Chit Fund.(E(D&A) 76 GSI-36 dt. 13-12-76.)
9. - The provision of Delhi Rent Control Act and similar other provisions in other
States, wherever applicable, should be observed by Railway servants while taking rent
advance for property held by them.(E(D&A) 76 GS1-2 dt. 30-04-76)
10. - It is clarified that transactions entered into by the spouse or any other member of
family of a railway servant out of his or her own funds (including stridhan, gift,
inheritance etc. as distinct from the funds of the railway servant himself in his or her
own name and in his or her own right would not attract the provision of Sub-rule(2)
and (3) of Rule 18.
Rule 18 amended by Railway Board's letter No. E(D&A)/86/GS1-6 dated 16-07-86.
Rule 18 further amended vide Railway Board's letter No. No.E (D&A) 87GS1-12dt.
30-10-87 i.e. ACS-01/R-I.
Further amended by E (D&A) 88GS1-12 dated 02-08-88 i.e. ACS-07/R-I.
Further amended by E (D&A) 91GS1-14 dated 06-07-93 i.e. ACS-29/R-I.
Further amended by Railway Board's letter No. E (D&A) 96 GS 1-8 dated 17-01-97
i.e. ACS-51/R-I.(ACS renumbered from 40)
Railway Boards important letters on rule 18.
No. E(D&A)94 GS1-5 dt. 16-09-1994
Sub: Submission of annual returns of immovable property under
Rule 18 by Group A & B Officers.
This letter circulates Department of Personnel's O.M. No. 11013/12/93-Estt (A) dated
24-01-94 on the above subject stressing the requirement to submit the annual property
returns in time. This letter t also re-circulates Railway Board' letter No. E.56GS1-2
dated 16-04-1956)
No. E (D&A) 91 GS1-1 dt. 15-01-1991
Sub: Rule 18 of the Railway Services (conduct) Rules 1966-provision
regarding expenditure
incurred on repairs or minor constructions in respect of
immovable property.
A copy of the Department of Personnels O.M. No. 11013/9/89-Ests. (A)
Dated 27.11.90 on the above subject is enclosed herewith or information and
guidance. The provision mentioned in para-2 thereof has been incorporated as item(c)
to Decision No. 4 under Rule 18 of the Railway Services (Conduct) Rules (Appendix
I to Estt. Code Volume I-1985 Edition. Attention in this connection is also invited to
item (ii) of Boards letter no. E (D&A) 57 GS1-21 Pt I dated 4.3.58.
Please acknowledge receipt.
Sub: Rule 18 of the CCS (Conduct) Rules, 1964 provision regarding
expenditure incurred

41
PPM- PERSONNEL 1
in repairs or minor construction work in respect of movable
property.
The undersigned is directed to say that according to the existing provisions
of Rule 18 of the CCS (Conduct)Rules, 1964, prior permission of the prescribed
authority is required for transaction in immovable property with a person, who is
having official dealings with the Government Servant concerned. In other cases, only
a prior intimation is to be given.
2. The instructions contained in this Departments O.M.No. 25/21/57-Estt
(A) dt. 18.12.1957 provide, inter-alia, that where the expenditure incurred on repairs
or minor constructions work in respect of any immovable property belonging to a
Government servant is estimated to exceed Rs. 1,000/- sanction of the prescribed
authority is necessary. The provisions have been reviewed in the light of amendments
to Rule 18 of CCS (Conduct) Rules, 1964 carried out from time to time and it has
been decided that in respect of the expenditure incurred on repairs and minor
additions to an immovable property by a Government Servant, an intimation shall be
necessary to be given to the prescribed authority only if the estimate exceeds Rs
10,000/-. However, prior sanction of the prescribed authority should be obtained in all
cases regardless of amount involved, where the transaction regarding the material
purchased or contract for such repairs or minor constructions, is with a person with
whom the Government servant concerned has official dealings.
This has been concurrence of C & AG so far as employees of IAAD are
concerned.
Min. of Agriculture etc. may please bring the above instructions to the
notice of all administrative authorities under them.
No. E(D&A)88 GS1-5 dt. 10-08-1988
Sub: Railway services (Conduct) Rules 1966-Redelegation of powers of
Railway Board
and definition of the term Small amount used in Rule 16(4)
In exercise of the powers conferred by Rule 24 read with Rules 2(a)(ii) of
the Railway Services(Conduct) Rules 1966, the Railway Board hereby directs as
follows:
(1)Powers exercised by the Railway board under sub-rules (3), (4) and (5)
of Rule 13 shall also be exercisable by G.M.s of all Indian Rlys./Production Units,
Director General /RDSO and the Chief Administrative Officers in respect of Gazetted
Officers under their control. The report of gifts and application for permission to
accept gifts must contain full particulars of the persons giving the gifts including their
permanent income tax number, where monetary gift is involved, full details of the
cheque/Bank draft, if any through which the gift is made should be given.
(2) The powers exercised by Railway board under 16(4) relating to sanction
for lending/borrowing to or from a person/company having official dealing with the
Officer concerned, or lending to any person at interest etc. shall also be exercisable by
General Managers of Indian Railways/Production Units, Director General (RDSO)
and Chief administrative Officers in respect of Gazetted officers under their control.
Such powers of the Railway Board shall also be exercisable by Addl. GMs
/Sr.D.G.Ms on Zonal Railways in respect of Gazetted Officers below the S.A. Grade.

42
PPM- PERSONNEL 1
2. Under Rule 18(2) of the Conduct Rules, transactions in immovable
property can be made only with previous knowledge of the Government and previous
sanction of the government has to be obtained if such transaction is with a person
having dealings with the Railway servant concerned. Government for this purpose , is
the Railway Board in the case of Group A and B Officers. However, the powers of
the Railway Board in this regard have been delegated to G.M.s subject to the
condition that in all such cases of reporting of transactions/sanctions to transactions
relevant details shall be sent to the Railway Board. Such details should continue to be
sent to Railway Boards office.
No. E(D&A)78 GS1-14 dt. 05-03-1987
Sub: Submission of property returns in terms of Rule 18 of the Railway
Services (Conduct) Rules, 1966.
Reference: Boards letter of even number dated 17th June, 1986 on the
above subject. Despite the letter being clear enough about the nature of performa to be
used for property returns, doubts are still being voiced. The position is, therefore,
again set out below for information and guidance:

A. Annual return of immovable of immovable property under Clause (ii) of


sub-rule (1) of Rule 18.
The form prescribed vide Railway Boards letter No. E56GS1-2 dated 1604-1956 should be used for this purpose.
B. For submission of return of all assets and liabilities at the time of initial
appointment and also for getting special returns of all movable/immovable property
etc. under Sub-rule 4 of Rule 18. For this purpose, the detailed Forms No. I to V ,
enclosed with letter dated 17-06-1986 should be utilised. The other single page
performa containing 5 columns enclosed with Boards letter dated 17-06-1986 is for
furnishing statistical information regarding Group A and Group B officers who did
not submit their annual returns under Clause (ii) of sub-rule (1) of Rule 18 within the
prescribed date, number of officers who submitted incorrect information in the annual
return and action taken against the defaulters in this respect.
Please acknowledge receipt.
No. E(D&A)85 GS1-13 dt. 10-02-1986
Sub: Rule 18 of Railway Services(Conduct) Rules, 1966-Transaction in
property by Group C
staff involved in direct financial dealing with the public.
In terms of para 3 of Bd's letter No. E(D&A)-78 GS1 14 dated 24.10.80. A Railway
servant working in a Gorup C supervisory post, the maximum of scale of pay of
which is Rs. 900 or above, is required to submit annual returns regarding the

43
PPM- PERSONNEL 1
immovable property inherited by him or owned or acquired by him, or held by him
on lease or mortgage, either in his own name of in the name of any member of his
family or in the name of any other person.
2. The board have considered the matter further, and have decided that the following
categories of Commercial staff in all grades, viz. Reservation Clerks, Parcel Clerks,
Booking Clerks and TTEs and TCs, should besides submitting a property return on
their initial appointment as required in Rule 18(i) of the Conduct Rules, should also
submit a return of their property at the time of every promotion, as also at the time of
submitting documentation for pension (approximately two years prior to
superannuation).
3. The property return file should remain in the custody of the Heads of Department
who maintain their confidential report file. The returns should be scrutinised by the
Vigilance Department of the Railways.
4. The above instructions should be brought to the notice of all concerned for
guidance and strict compliance
No. E(D&A)85 GS1-13 dt. 08-10-1986
Sub: Railway services (Conduct) Rules, 1966- Transactions of property coming
within the purview of
Rule 18(2)&18(3)-Forms for obtaining permission and/or giving intimation.
A copy of the Department of Personnel & Training's O.M. No. 11013/11/85-Estt(A)
dated 23.6.86 is enclosed for guidance and necessary action. All cases of granting
permission or noting the intimation received under Rule 18(2) and Rule 18(3) may
henceforth be dealt with after obtaining information in the revised format.
2. The application for obtaining sanction or making prior intimation regarding
construction of a house will continue to be made in the forms circulated vide Board's
letter No. E(D&A)76 GS1-2 dated 30.4.76.
Copy of Office Memorandum No. 11013/11/85-Estt(A) dated 23.6.86 of Ministry of
Personnel, Public Grievances and Pensions (Deptt. of Personnel & Training), New
Delhi.
Sub: CCS (Conduct)Rules, 1964-Transaction of Property coming within the purview
of Rule 18(2)&(3)Forms for obtaining permission/giving intimation.
The undersigned is directed to say that in accordance with the provisions of sub-rule
(2) of Rule 18 of the CCS(Conduct) Rules, 1964 all Government servants coming
within the purview of these Rules are required to make a report to the prescribed
authority before entering into any transaction of immovable property in their own
name or in the name of a member of family. If the transaction is with a person having
any official dealings with the Government servant, the Government servant is

44
PPM- PERSONNEL 1
required to obtain prior sanction of the prescribed authority. Sub-rule (3), ibid
provides that all Government servants should give an intimation to the prescribed
authority within one month of entering into any transaction of movable property, the
value of which exceeds the monetary limits prescribed in that Rule. In case any such
transaction is with a person having official dealing with the Government servant, prior
sanction of the prescribed authority is necessary.
2. The question of streamlining the procedure for obtaining prior sanction or making a
report about the transaction of property by Government servants has been considered
and it has been decided that all requests for obtaining prior sanction and making
intimation about transactions in immovable and movable property may be made in the
enclosed standard Forms I and II, respectively, devised for this purpose. These forms
contain the basic information required by the prescribed authority in all cases for
considering a request for grant of permission or taking note of an intimation given by
the Government servant. The prescribed authority concerned, if it so desired, may
seek any additional information/clarification about the transaction entered into by the
Government servant, depending upon the facts and circumstances of the case.
3. The applications for obtaining sanction or making prior intimation regarding
construction of a house will continue to be made in the form prescribed vide this
Department's O.M. No. 11013/5/75-Estt(A), dated 20th June, 1975.
4. Ministry of Agriculture and Cooperation etc. are requested to circulate these forms
among all the authorities under their control, who are required to deal with the
requests for grant of permission and receive intimations about transaction of property.
FORM - I
Form for giving prior intimation or seeking previous sanction under Rule 18(2) of the
CCS(Conduct) Rules, 1964 for transaction in respect of immovable property.
1. Name and Designation.
2. Scale of Pay and present pay.
3. Purpose of application-sanction for transaction/prior intimation of transaction.
4. Whether property is being acquired or disposed of.
5. Probable date of acquisition/disposal of property.
6. Mode of acquisition/disposal.
7. (a) Full details about location, viz. Municipal No.,
Street/village, Taluk, District and State in which situated.
(b) Description of the property, in the case of cultivable land, dry or irrigated land.
(c) Whether freehold or leasehold.
(d) Whether the applicant's interest in the property is in full or part.
(In case of partial interest, the extent of such interest must be indicated).
(e) In case the transaction is not exclusively in the name of the Government servant,
particulars of ownership and share of each member.
8. Sale/purchase price of the property. (Market value in the case of gifts.)
9. In cases of acquisition, source or sources from which financial/proposed to be
financed.
(a) Personal savings.
(b) Other sources giving details.

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PPM- PERSONNEL 1
10. In case of disposal of property, was requisite sanction / intimation
obtained/given
for its acquisition (A copy of the sanction/acknowledgement should be
attached).
11. (a) Name and address of the party with whom transaction is proposed to be
made.
(b) Is the party related to the applicant? If so, state the relationship?
(c) Did the applicant have any dealings with the party in his official capacity
At any time, or is the applicant likely to have any dealings with him in the
near future.
(d) How was the transaction arranged? (Whether through any statutory body or a
private
agency through advertisement of through friends (Full particulars to be
given).
11. In case of acquisition by gift, whether sanction is also required under
Rule 13 of the CCS(Conduct) Rules, 1964.
13. Any other relevant fact, which the applicant may like to mention.
DECLARATION
I, .............................. hereby dclare that the particulars given above are true. I request
that I may be given permission to acquire/dispose of property as described above
from/to the party whose name is required in item 11 above.
OR
I ............................... hereby intimate the proposed acquisition/disposal of property by
me as detailed above. I declare that the particulars given above are true.
Station:
Signature :
Date :
Designation:
Note: 1. In the above form, different portions may be used according to requirement.
2. Where previous sanction is asked for, the application should be submitted at least
30 days before the proposed date of the transaction.
FORM - II
Form for giving intimation or seeking previous sanction under Rule 18(3) of the
CCS(Conduct) Rules,1964 for transaction in respect of movable property:1. Name of the Government Servant.
2. Scale of pay and present pay.
3. Purpose of application-sanction for transaction/intimation of transaction.
4. Whether property is being acquired or disposed of.
5. (a) Probable date of acquisition or disposal of property.
(b) If the property is already acquired/disposed of- Actual date of transaction.
6. (a) Description of the property (e.g.Car/Scooter/Motor cycle/
Refrigerator/ radio/ radiogram/ jewellery/ loans/insurance policies etc.)
(b) Make, model (and also registration No. In case of vehicles), where necessary.
7. Mode of acquisition/disposal(Purchase/sale, gift, mortgage, lease or otherwise).

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PPM- PERSONNEL 1
8. Sale/Purchase price of the property(Market value in the case of gifts).
9. In case of acquisition, source or sources from which financed/proposed to be
financed :
(a) Personal savings.
(b) Other sources giving details.
10. In the case of disposal of property, was requisite sanction/intimation obtained
given for its acquisition (A copy of the sanction/acknowledgement should be
attached).
11. (a) Name and address of the party with whom transaction is proposed to be
made/has been made.
(b) Is the party related to the applicant? If so, state the relationship.
(b) Did the applicant have any dealings with the party in his official capacity at
any time, or is the applicant likely to have any dealings with him in the near
future?
Station:
Si
gnature :
Date :
D
esignation:
No. E(D&A)85 GS1-3 dt. 07-04-1986
Sub: Railway Services (Conduct) Rules,1966-Clarifications regarding investment
in Fixed Deposits, N.S.C, U.T.I.s etc.
Attention is invited to Board's letter No. E(D&A)76 GS1- 35 dated 13.12.76
regarding investment in Fixed Deposit etc. A copy of the D.O. P&T's O.M. No.
11013/5/81-Estt(A) dated 12.5.82, clarifying the position further, is circulated
herewith for information and guidance. Clarification contained in para 4 of the
Board's ibid may therefore be treated as modified accordingly.
2. It is also pointed out that investment in National Savings Certificates, Units of the
Unit Trust of India also attract the provision of Rule 18(3) in as much as such
certificates and units are also "securities " within the meaning of Explanation 1(a) to
Rule 18. The above clarifications may be brought to the notice of all concerned. No.
E(D&A)85 GS1-4 dt. 12-12-1985
Under Railway Boards letter No. E (D&A) 79GS1-5 dated 15-06-1979
clarifications in regard to sub-rules 2&3 of Rule 18 of the Conduct Rules were
communicated. As per these clarifications, transactions entered into by the spouse or
any other member of the family of a Railway Servant out of his or her own
funds(including Stridhan, Gifts, inheritance etc.), as distinct from the funds of the
railway servant itself, in his or her own right, would not attract the provisions of subrules (2)&(3) of Rule 18 of the conduct rules.
2. With reference to the aforesaid clarifications, an apprehension has been
expressed that a railway servant could irregularly acquire immovable/movable
property with money received from dubious sources but may not intimate such
transactions to the Government on the plea that the property was his wifes property in
which his funds have not been used.

47
PPM- PERSONNEL 1
3. It is not possible to place an obligation on the railway servants to inform
or seek permission for transactions entered into by the spouse or other members of the
family in their own right and from their own funds. This is because sub-rules(2) & (3)
of Rule 18 of the Conduct Rules are applicable only to transactions made by Railway
Servant in their own name, etc. and not to those made by their spouse/family members
exclusively in their own right, from their own funds and it will , therefore, mean going
beyond the scope of the statutory rule if an obligation as aforesaid were to be placed.
It is , however, pointed out that if any case comes to notice where there are grounds to
suspect that the railway servant has illegally channelised his own funds for a
transaction in the name of some other person it is always open to the Competent
Authority to call for such explanation and to make such investigations as may be
necessary to establish the facts regarding the resources used for raising the funds.
No. E(D&A)85GS1-9 dt. 08-08-1985
The Government in exercise of the powers conferred by Rule 24 of the
Railway Services (Conduct) Rules, 1966, hereby directs that the powers exercisable
by it under sub-rule (4) of Rule 18 of the said rules, shall be exercised also by the
General Manager of the Zonal Railways, Production Units and DG (RDSO) in respect
of the gazetted officer upto and including JA Grade level.

18-A. Restriction in relation to acquisition and disposal of immovable


property outside India and transaction with
foreigners, etc.Notwithstanding anything contained in sub-rule(2) of rule 18, no railway
servant shall except with the previous sanction of the Government(a) Acquire, by purchase, mortgage, lease, gift or otherwise, either in his own name
or in the name of any member of his family, any immovable property situated outside
India;
(b) Dispose of, by sale, mortgage, gift or otherwise, or grant any lease in respect of
any immovable property situated outside India which was acquired or is held by him
either in his own name or in the name of any member of his family ;
(c) Enter into any transaction with any foreigner, foreign Government, foreign
organisation or concern(i) For the acquisition, by purchase, mortgage, lease, gift or otherwise either in
his own name or in the name of member of his
family, of any immovable
property.
(ii) For the disposal of, by sale, mortgage, gift or otherwise, or the grant of any
lease in respect of, any immovable property which was acquired or is held
by him either in his own name or in the name of any member of his family.
19. Vindication of Acts and Character of Railway Servants.(1) No Railway servant shall, except with the previous sanction of the
Government, have recourse to any court or to the press for the vindication of any
official act, which has been subject matter of adverse criticism or an attack of a
defamatory character.

48
PPM- PERSONNEL 1
Provided that if no such sanction is received by the Railway Servant within a period
of three months from the date of receipt of his request by the Government, he shall be
free to assume that the permission sought for has been granted to him.
Proviso has been inserted vide Railway Board's letter No. No.E(D&A)96GS1-5 dt.
24-12-96 & 13.01.98 i.e. ACS-46/R-I.
(2) Nothing in this rule shall be deemed to prohibit a railway servant from
vindicating his private character and or any act done by him in his private capacity
and where any action for vindicating his private character or any act done by him in
his private capacity is taken, the railway servant shall submit a report to the
government regarding such action
Railway Ministry's decision
Railway servants seeking redress of their of their grievances arising out of their
employment or conditions of service should in their own interest and also consistently
with official propriety and discipline first exhaust the normal official channels of
redress before they take the issue to a court of law. Any attempt by Railway servants
to seek redress from the court of law or such matters (even in cases where such a
remedy is legally admissible) without first exhausting the normal official channels of
redress can only be regarded as contrary to official propriety and subversive of good
discipline and may well justify the initiation of disciplinary action against them.
(E(D&A)62RG6-21dt.05-02-64 & E(D&A)69RG6-37 dt.14-02-67)
20. Canvassing of Non-officials or other Influence.No railway servant shall bring or attempt to bring any political or other
influence to bear upon any superior authority to further his interests in respect of
matters pertaining to his services under the Government.
Railway Ministry's decisionRailway servants are advised to strictly refrain from bringing pressure from the M.Ps
and other influential outsiders to secure benefits out of turn or regarding any matter
arising out of their service. If such occasions arise, the name of the officer or the
member of the staff concerned will be brought to the notice of the Head of the
Department for such disciplinary action as may be considered necessary. (E(D&A)
70RG-6-9 dt 07-07-71)
Railway Boards important letters on rule 20.
No. E(D&A)95GS1-2 dt. 11-06-1998
Sub: Railway Services (conduct) Rules, 1966 Instructions on Rule 20.
Your attention is invited to Boards letter No. E(D&A)85RG6-3 dated 2805-1985, enclosing a copy of Department of Personnel and Training O.M. No. I11013/7/85-Estt. (A) Dated 22-05-1985, containing instructions on departmental
action to be taken against a Railway servant who violates Rule 20 of conduct rules by
bringing political or other outside influence to bear upon his superior authority to
further his interests in respect of service matters. The Ministry of Railways would like
to reiterate these instructions and request you to ensure that effective action is taken
against the Railway servants who bring or attempt to bring outside influence to further
their service interests, as prescribed in Board's letter dated 28-05-85 referred to
above(copy enclosed)

49
PPM- PERSONNEL 1

Copy of letter No. E(D&A) 85 RG 6-3 dated 28-05-85


Sub: Railway Service (Conduct) Rules, 1966 - Instructions with reference to Rule
20.
A copy of Department of Personnel &Training's Office Memorandum No11013/7/85-Estt.(A) dt. 22-05-85 is sent herewith. Rule 20 of the CCS (Conduct)
Rules,1964 corresponds to Rule 20 of RS(Conduct) Rules,1966. It has been decided
that the confidential instructions contained in the aforesaid O.M. should be followed
on The Railway Administration.
In this connection, attention is invited to Board's wireless of even number
dated 24-01-85 and also to director Establishment's letter of even number dated 2502-1985(addressed only to Zonal Railways, CLW, DLW, ICF) Department of
Personnel & Training's (Ministry of Personnel and Training's letter No. I-11013/7/85Estt (A) dated 22-05-85.
Sub: CCS (Conduct) Rules, 1964-Instructions with reference to Rules -20
The undersigned is directed to say that Rule 20 of the CCS (Conduct) Rules,
1964 provides that no Government Servant shall bring or attempt to bring any
political or other outside influence to bear upon any superior authority to further his
interests in respect of matters pertaining to his service under Government. Attention of
Government servants was also drawn to
the aforesaid rule provisions through para-8 of the Departments of Personnel & A.R.
Office memorandum No. 25/19/64-Estt. (A) Dated 8th November, 1974(Extract
enclosed) and it was made clear that a Government servant was not expected to
approach a Member of Parliament or of a State Legislature for sponsoring his
individual case. In spite of the aforesaid rule, provisions instances of Government
employees approaching members of Parliament or of a State legislature, for
sponsoring their individual cases, are on the increase. Government views this situation
with serious concern. It has, therefore, been decided that, in future, when such
instances come to the notice of the administrative Ministry/Department, action against
the employee concerned should be taken in the following: (i) A Government employee violating the aforesaid provisions of the Conduct Rules
for the first time after the issue of these instructions should be advised by the
appropriate disciplinary authority, to desist from approaching members of State
Legislatures to further his interest in respect of matters pertaining to his service
conditions. A copy of this advice need not, however, be placed in the CR Dossier of
the employee concerned.
(ii) If a Government employee is found guilty of violating the aforesaid provisions of
the Conduct Rules a second time despite the issue of advice on the earlier occasion, a
written warning should be issued to him by the appropriate disciplinary authority and
a copy thereof should be placed in his CR dossier.
(iii)If a Government employee is found guilty of violating the aforesaid provisions of
the Conduct Rules, despite the issue of warning to him, disciplinary actions should be

50
PPM- PERSONNEL 1
initiated against him by appropriate disciplinary authority under the provision of CCS
(CCA) rules, 1965.
2. Ministry of Finance, etc. are requested to bring the above instructions to the notice
of all concerned under their control.
Copy of Extract of Para-8 of Department of Personnel and A.R. Office memorandum
No. 25/19/64-Estt.(A) dated 8th November,1974.
While the official dealings of Government Servants with Members of Parliament and
of State Legislature have to be regulated as stated in the previous paragraphs, it is
necessary to invite the attention of Government servants to what is expected of them
in their individual capacity in respect of their own grievances in the matter of
condition of service. Under the relevant Conduct rules governing them Governments
are prohibited from bringing or attempting to bring any political or other influence to
bear upon any superior authority to further interests in respect of matters pertaining to
their service under the Government. Therefore, a Government Servant is not expected
to approach a Member of Parliament or of a State Legislature for sponsoring his
individual case. No. E (D&A) GS1-4 DT. 28-05-1990
Sub: Rule 20 of R.S. (Conduct) Rules, 1966-prohibition of bringing
political or outside
influence in respect of matters pertaining to service under Government.
This letter re-circulates DOP's O.M. No. 11013/6/90 -Estt (A) dated 30-03-1990
which prohibits Government Servants from bringing political or outside influence in
the matter of allotment of residential Accommodation. Attention is also invited to
Board's letter No. E(D&A) 89RG6-97 dated 18-08-1989 )
No. E(D&A)89 RG6-97 dt. 08-08-1989
Sub: Railway Services (Conduct) Rules, 1966 Instructions with reference to
Rule 20.
Rule 20 of the Railway services (conduct) Rules, 1966 prohibits a railway
servant from bringing or attempting to bring any political or other outside influence to
bear upon any superior authority in order to further his own interests in respect of
matters pertaining to his service under the Government. In this connection attention is
invited to the instructions contained in the following letters.
i) No.E (D&A) 69 RG6-3 dated 14.2.69
ii) No.E (D&A) 85 RG6-3 dated 28.5.85
iii) No.E (D&A) 85 RG6-3 dated 12.8.85
iv) No.E (D&A) 85 RG6-3 dated 11.9.85
As brought out in paragraph 2 of Railway Boards letter No.E (D&A) 85
RG6-3 dated 12.8.85, premature and direct addressing of higher authorities including
Board Members and Ministers should be totally discouraged and staff advised about
provisions of Rule 3, 20 and 26 of the Railway Services (Conduct) Rules, 1966.
Railway administrations were also requested to issue a general open circular once
again to all railway servants to desist from writing direct to the higher authorities
including the minister and that they should always send their communications to the
competent authorities through proper channel. This will not however, act as a bar to

51
PPM- PERSONNEL 1
sending direct complaints or communications giving information of a genuine nature
about corruption or other kinds of malpractices; disposal of such letters are governed
by Paragraphs 524 & 525 of the Indian Railways Vigilance Manual 1980 Edition.
Despite the above-mentioned instructions, a case has come to notice where
non-gazetted staffs has written directly to the Minister seeking an interview to
ventilate his grievances in service matters. In view of this, it is requested that a
general open circular setting out the rules provisions and Boards instructions in this
regard may be issued once again for information and guidance of all the railway
servants. The railway servants may be warned that any infringement of such
instructions will be viewed seriously.
21. Restriction regarding Marriage.(1) No railway servant shall enter into, or contract, a marriage with a person having a
spouse living, and,
(2) No railway servant, having a spouse living shall enter into, or contract, a marriage
with any person.
(3) A railway servant who has married or marries a person other than of Indian
Nationality shall forthwith intimate the fact to the Government.
Provided that the Government may permit a railway servant to enter into, or
contract, any such marriage as is referred to in clause (1) or clause (2) if it is satisfied
that(a) Such marriage is permissible under the personal law applicable to such railway
servant and the other party to the marriage; and
(b) There are other grounds for so doing.

Railway Boards important letters on rule 21.


No. E(D&A)92 GS-1 dt 10-04-1992
Sub: Rule 21 of Railway Services Conduct Rules 1966-Restrictions
regarding Marriage.
Rule 21 of the Railway Services (Conduct) Rules 1966 is reproduced below: "21 Restrictions Regarding Marriage(1) No Railway Servant shall enter into or contract, a marriage with a
person having a spouse living and,
(2) No railway servant, having a spouse living shall enter into, or contract, a
marriage with any person.
(3) A railway servant who has married or marries a person other than of
Indian Nationality shall forthwith intimate the fact to the Government.
Provided that the Government may permit a railway servant to enter into, or contact,
any such marriage as is referred to in clause (1) or clause (2), if it is satisfied that(a) such marriage is permissible under the personal law applicable to such
railway servant and other party to the marriage; and
(b) there are other grounds for so doing.
2.A doubt has been raised whether permission for second marriage can be
granted to an employee, whose personal law does not permit such marriage, on other
valid grounds such as insanity/or sterility etc. In this connection, it is clarified that the
first point to be scrutinised, when an application for permission is received, is whether

52
PPM- PERSONNEL 1
such marriage is permissible under the personal law applicable to the applicant. If the
personal law applicable to the employee does not permit such a marriage the question
of giving permission on other grounds does not arise. If the personal law permits such
marriage, then only the question arises whether there are sufficient grounds for
allowing an exception to Government's general policy. The alleged grounds given in
support of the request should be scrutinised to see whether the allegations are true and
well founded. In case the wife also joins the application, it should be ascertained
whether she has willingly consented and whether any letter, etc., purporting to
proceed from her is genuine and is the outcome of her own free will. For this purpose
higher officers in the department concerned may, if necessary, send for the applicant
and his wife and make personal enquiries.

Where the first wife's views have not been stated, they should, if possible be
ascertained. If permission is sought on grounds of alleged sickness of the wife, as
much information as possible should be obtained in consultation with the medical
authorities. The arrangements made by the husband for the maintenance of the first
wife should also be ascertained and it should be examined whether they are
satisfactory.
3. In terms of Rule 2(a) of the Railway Services Conduct Rules, the
'Government' for purposes of granting permission under Rule 21(3) is the Railway
Board in the case of all Railway employees whether gazetted or non-gazetted. This
power has not been delegated to any lower authority. All proposals for granting
permission to the Railway employees for entering into or contracting second marriage
as referred in clause 1 or clause 2 of Rule 21 should, therefore be sent to the Board's
office for examination, with full details as per para 2 above.
4.(This disposes of NF Railway's letter no. 496E/41/1(Med) dated 14th
February, 1992).
22. Consumption of Intoxicating Drinks and Drugs.(1) A railway servant shall (a) Strictly abide by the law relating to intoxicating drinks or drugs
during the course of his duties and shall also take care that the performance of the
duties at any time is not affected in any way by the influence of such drink or drug.
(b) Refrain from consuming any intoxicating drink or drug in a public
place.
(2) A railway servant shall not(a) Appear in a public place in a state of intoxication
;
(b) use any intoxicating drink or drug to excess ;
(c) if he belongs to the category of running staff (both loco and traffic)
or is connected directly with train passing, have taken or used any intoxicating drinks
or drugs within eight hours the commencement of duty or take drinks or drugs during
the course of duty.
Explanation.- For the purpose of this rule, public place" means any place
or premises (including conveyance) to which the public have, or are permitted to
have, access whether on payment or otherwise.

53

PPM- PERSONNEL 1
23. Interpretation.The power of interpreting these rules is reserved to the President.
24. Delegation of Powers.The Government may, by general or special order, direct that any power
exercisable by it under these rules shall, subject to such conditions, if any, as may be
specified in the order, be exercisable also by such officer or authority as may be
specified in the order.
25. Repeal and Saving.The Railway Services (Conduct) Rules, 1956, contained in Appendix VIII of
the Indian Railways Establishment Code, Volume I, shall cease to be in force except
as respects things done or omitted to be done.
26. Obligation to abide by all Administrative Instructions.Notwithstanding anything contained in these rules, a railway servant shall be
governed by all the administrative instructions that may be issued from time to time in
regard to the conduct of railway servants.