EDINBURGH NAPIER UNIVERSITY - HUMAN RESOURCES

Overtime/Additional Hours Claim Form

You must have approval before you work any overtime and completed claims must be signed by your Line Manager. For work done for other schools/services the form must be signed
by an authorised signatory from the School/Service area. Overtime is paid one month in arrears. Please refer to Human Resources Intranet for cut-off dates.
Name:

Example Bloggs

Employee Number:

12345678

School / Service:

Maintenance

Post Title:

Porter

Contracted Hours:

21.75

Month:

16.07.2007

Part Time / Full Time / Hourly Paid:

Part Time

Date
dd.mm.yyyy

Day

Pub Reason for Overtime

Hol or Hours Worked

Start Time
hh:mm

Finish Time
hh:mm

Hourly Rate

No. Hours At Rate

1

1.25

1.5

Total

Folder
to be Charged

16.07.2007

Err:502

N Wedding Setup

08.00

12.00

Err:502 Err:502 Err:502

0.00

D842-00

16.07.2007

Err:502

N Wedding Setup

13.00

17.00

Err:502 Err:502 Err:502

0.00

D850-00

17.07.2007

Err:502

N Wedding Set down

08.00

12.00

Err:502 Err:502 Err:502

0.00

D850-00

18.07.2007

Err:502

N Reset Classrooms

13.00

17.00

Err:502 Err:502 Err:502

0.00

D850-00

19.07.2007

Err:502

N Reset Classrooms

14.00

18.00

Err:502 Err:502 Err:502

0.00

D850-00

19.07.2007

Err:502

N Exams and move back furniture

19.00

21.00

Err:502 Err:502 Err:502

0.00

D850-00

22.07.2007

Err:502

N Wedding Setup

08.00

13.00

Err:502 Err:502 Err:502

0.00

D850-00

Err:502 Err:502

0.00

N
N

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

###

###

###

0.00

Totals:
Authorised Signature:
Print Name:

Date:

Overtime/Additional Hours Claim Form

Notes
To help processing the form please ensure you enter your Name, Post Title and Employee Number correctly.
Full Time Staff
Select Full Time from the Contract Type drop down list and enter your Contracted Hours.
All additional hours will be paid at 1.25 hours (time and a quarter).
All Sundays & Public Holidays will be paid at 1.5 hours
Part Time Staff
Select Part Time from the Contract Type drop down list and enter your Contracted Hours in the box provided.
Hours up to 36.25 will be paid at normal time.
All additional hours will be paid at 1.25 hours (time and a quarter).
All Sundays & Public Holidays will be paid at 1.5 hours
Hourly Paid Staff
Select Hourly Paid from the Contract Type drop down list and leave the Contracted Hours box blank.
Hours up to 36.25 will be paid at normal time.
All additional hours will be paid at 1.25 hours (time and a quarter).
Lunch Break
It is required by law to take a minimum of a 20 minute break when working a shift of more than 6 hours.
Any member of staff under the age of 18 is entitled to a 30 minute break after 4.5 hours of work. All breaks are unpaid.

Enter the hours worked on the claim form only, excluding breaks. Where a break is taken please enter the start and finish times of eac
using a new line for each period of work.
Please refer to the Sample Overtime form for additional guidance on illustrating a lunch break on a claim form.
Cost Centres
It is a mandatory requirement for a cost centre code to be added for each claim being submitted.
If the claim should be split across more than one cost centre, enter a row for each claim and state the percentage split.
Please refer to the Sample Overtime form for additional guidance on entering cost centres
Tips
Additional information is available on the form itself in the form of tips. Click the

icons to read each tip.

To save time enter your Name, Employee Number, Contract Type, etc. and then save a copy of the form for future use.