MINUTES OF LLB/2B CLASS OFFICERS MEETING

Meeting Date: July 9, 2015

Time Started: 7:30 P.M.
Time Ended: 7:55 P.M.
Officers Present: Jerico Bustamante
April Joy Ismael
Herbert Abraham
Karen Rivero
Jo Irene Jumala
Rudy Envidiado
Jessa Serrano
Agenda:
1. Propose for Class Projects
Discussions/Resolutions Reached/Issues raised:
Agenda 1: Propose for Class Projects
a. Mr. Bustamante

Discussions/Resolutions Reached/Issues Raised:

Agenda 2 Resolve pending issues raised and left pending during the previous
meeting
a. Engr. Ancheta submitted his percentage report dated December 17,
2012 which will be submitted to the accounting office.
- Mr. Gonzales suggested that the board settle said issue because
talks are circulating about hillside having no more funds.
- The board decided that Mr. Ryan Francisco be the authorized
inspector of subject property.

The board decided that Engr. Ancheta must submit a proposal to

be approved by the board.
An issue was raised about whether loloy will continue to be a
sales director and contractor at the same time?
This question should be resolved by the board to avoid further
anomalies that may arise out of his dual obligation
The board agreed that the system/procedure should be put into
writing so the current problems caused by the old system shall
not be encountered again
Atty. Chiong suggested that whoever will be chosen to manage
shall be given discretionary powers in deciding for small details
except those that involves big amounts of money.

b. Vaults
- The current vaults that the Inc. is using is Mr. Natividads
property. It was used because of necessity.
- There would be a resolution to resolve that the two (2) vaults
taken from Mr. Natividad be paid in the amount of Ten Thousand
Plus.
c. HLURB Status
- Mr. Gonzales presented a letter from the HLURB dated November
06, 2012 addressed to Mr. Rivera.
Item No. 1 of said letter was already complied with
Item No. 2,3,5 and 6 shall all be submitted at one time
Item No. 4 shall be prepared by loloy with the preparation of
the plan
- Master Development Plan
The board decided to choose a housing developer to develop
the plan for the site
- The board also discussed the payment of the Php 12, 120.00
- Item No. 3 must be complied with first so that DOH will grant our
Petition.
d. Financial Statement
- Mr. Gonzales present his financial report for the year 2012 even
though he ended his term as a treasurer on September. In his
report he included the financial report for the months of October,
November, December 2012.
- The report submitted reflected that there is still Twenty Six
Thousand (Php 26, 000.00) Pesos receivable that was unpaid
since 2009.
- The board moved that the financial statement presented,
reflecting the financial report for the year 2012 be subjected for
audit and shall be presented and approved by the board.

The board agreed to let Mrs. Vergara contact a reliable auditor to

audit the financial statement.
Mrs. Vergara proposed that Ms. Roselyn Chua be the auditor to
audit above-mentioned financial report for 2012. But Ms. Chua
would still need to present her package to the board before she
is to be approved to audit.
Mr. Rivera suggested that the giving of incentives for the sales
personnel. Instead of giving the incentive on the 1 st payment, he
suggested that it be given on the 3 rd payment to avoid fictitious
sale.

e. Interests from Mr. Natividad

- The board all agreed that there was really a need to borrow
money for the business venture.
- Mr. Gonzales and Mr. Rivera attested that upon the release of the
loan, Mr. Natividad immediately got the money, which was never
used for the improvement of Hillside Memorial.
- A suggestion was raised to review the summary to know when to
start collecting from Mr. Natividad. It was also agreed upon to
give a partial audited statement and attached to the letter.
- Mr. Rivera commented that it would be much better if the body
could collect as soon as possible.
- There was also an agreement to request for a surveyor to survey
the land to know up to what extend is hillside property.
Agenda No. 3 Other Matters
a. Mr. Gonzales brought up the matter of the Diversion Road at
Culianan
- The road would be constructed within the property of Hillside
which would consume more or less 4, 350 meters of Hillside
property.
- The board suggested if it be possible to request that the road be
constructed at the side of Hillside property or another option is to
sell the lots that will be separated because of the road
construction.
- Mr. Lorenzo volunteered to talk to the surveyor about the matter.
- The board all agreed that the issue should be finalized as soon as
possible so the plan for the site could also be finalized.
b. Business Permit no issues raised
c. Purchase Agreement
A contract between the buyer and the company
- The board agreed that the Purchase Agreement shall be signed
by the validating personnel who is authorized by the board.

The board hereby resolves that Mrs. Virginia Chiong and Mrs.
Mira Vergara shall be authorized by Hillside to sign purchase
agreements.
The change in signatories shall take effect as soon as possible.

d. Belens Survey
e. Mr. Gonzales has to be refunded by Hillside with the amount of Six
Thousand Two Hundred (Php 6, 200) Pesos for the payment of the
conference table for the conference room.
f. Who will take the place of the Anne?
- The board chose to resolve the possible issues that may be
caused by her current suspension. Some are:
If shell be back shall she be in-charge of sales and sight
again?
Shall we make her resign because of the lack of trust and
confidence?
If she did resign from her current position, who will take her
place?
- The board also considers that since she can no longer be
dismissed, she will be accepted by Hillside but she will no longer
serve in the same position instead she will be in the field.
g. Other refundables
- The water jug that were made-to-order as freebies for the agents
- The wiring for the building of Hillside
h. Signage
- The board chose from the different signage submitted by Rick
Villianueva