RE: bids v book - Kingston, Philip

Page 1 of 3

RE: bids v book

Chipperfield, Jeanne
Tue 8/18/2015 8:58 AM
To:Kingston,
Cc:Griggs,

Philip <philip.kingston@dallascityhall.com>;

Scott <scott.griggs@dallascityhall.com>;

I am using the same website, just calculating using the Budget column compared to the Proposed column to
explain the major increases in the budgeted FTEs. While there are underruns in FTEs, most departments are
close to their FY16 budget in dollars, indicating that the funds allocated for staff are being spent either with
temporaries, overtime, contracted labor and/or through contracted services. Im working on getting some more
detail for you to better explain the variance on the FTEs between the FY15 Estimate and the FY16 Proposed
Budget.

FY15 Budget
FY15 Estimate
FY16 Proposed
Variances:
FY15 Budget vs FY16 Budget
FY15 Estimate vs FY16 Budget

FTEs
14,197.00
13,541.40
14,317.30
120.30
775.90

From: Kingston, Philip

Sent: Monday, August 17, 2015 8:20 PM
To: Chipperfield, Jeanne <jeanne.chipperfield@dallascityhall.com>
Cc: Griggs, Scott <scott.griggs@dallascityhall.com>
Subject: Re: bids v book

Jeanne, I'm really struggling to understand why the 775 number comes up on the proposed budget on the
website. I went back and looked at how it appears to have been calculated and it seems to be a simple
sum of all the requested FTE additions. How are you getting to the hundred twenty number? My
problem is that if I can't access the same information you and AC have, I can't perform adequate
oversight.
Philip T. Kingston
Dallas City Council District 14
214-670-5415
"Chipperfield, Jeanne" <jeanne.chipperfield@dallascityhall.com> wrote:

https://outlook.office365.com/owa/

8/18/2015

RE: bids v book - Kingston, Philip

Page 2 of 3

After we talked this afternoon, I looked in more detail at the expenses for the services which had the greatest
increase in FTEs from FY15 estimate to FY16 proposed. The variance explanations included on the Form As
mainly indicate vacancies in permanent positions with the work being performed by contract employees or
service contractors.
The net change in FTEs from FY 2014-15 budget to the FY 2015-16 budget for the general, enterprise, and
internal service funds is 120.3 FTE increase. This is a net of both decreases and increases. FTEs include full-time,
over-time, part-time, and temporary labor. The change is from 14,197.0 to 14,317.3, an increase of 120.3 or
0.85%. This comparison is for FY 2014-15 budget to FY 2015-16 proposed budget. These net increases are
primarily related to increased hours at the libraries; increased hiring over attrition and civilianization in DPD;
additional staffing for Animal Services; and Building Inspection staff.
I am working on breaking out the FTE estimate between regular, overtime, temporary help so we can compare
employee headcounts to FTEs and positions. Will follow up with you when information is pulled together.

From: Chipperfield, Jeanne

Sent: Sunday, August 16, 2015 6:27 PM
To: Kingston, Philip <philip.kingston@dallascityhall.com>
Subject: Re: bids v book

Seems high. I'll check on the count tomorrow and let you know.
On Aug 16, 2015, at 6:05 PM, Kingston, Philip <philip.kingston@dallascityhall.com> wrote:
Hey, when I look at FTE changes by KFA, it appears to me that we're proposing to hire 775 new FTEs in
'15-'16. That can't be right, can it?

From: Chipperfield, Jeanne

Sent: Sunday, August 16, 2015 2:09 PM
To: Kingston, Philip
Subject: Re: bids v book

Are you using the link I sent a few weeks ago - it was a "snapshot" of the bids at that time and not the
final budgets. The final Form A's may be found at this link which is also on the City's financial
transparency website. There should not be discrepancies because the data for both the services in the
budget book and the Form A's comes from the same source.

http://www2.dallascityhall.com/FY1516ProposedBudget/

Let me know if you need more information or if this doesn't work for you.

https://outlook.office365.com/owa/

8/18/2015

RE: bids v book - Kingston, Philip

Page 3 of 3

From: Kingston, Philip

Sent: Sunday, August 16, 2015 1:29 PM
To: Chipperfield, Jeanne
Subject: bids v book

It's just small amounts, but none of the form As match the budget book

https://outlook.office365.com/owa/

8/18/2015