Health, Safety and Environment

Project HSE Procedures

Emergency Preparedness and Response Plan
Prepared by:
Shaik Niyamathulla
Project HSE Head

__________________

Reviewed by:
T. A Nazar
Project Manager

__________________

Approved by:
P C Thomas
Chief Project Manager

Second Issue (Revision 0)

Document No:

__________________

Date: 07/07/2014
R01/HS/P/001/V 0.0- R2

Emergency Preparedness and Response Plan

R01/HS/P/001/V

0.0 R2

________________________________________________________________________________

Table of Content

Sr. Number

Particulars

Page
Number

1.

Purpose

2.

Scope

3.

Roles & Responsibilities

4.

Guidelines

5.

Reference

11

6.

Records

12

----------------------------------------------------------------------------------------------------------------------------------1/15

Emergency Preparedness and Response Plan

R01/HS/P/001/V

0.0 R2

________________________________________________________________________________

1. Purpose
To establish a system for identifying the potential emergency situations,
responding to such situations for prevention and mitigation of adverse OH&S
consequences.

2. Scope
This procedure is applicable to all activities carried out in the KMRL Reach-I
Project site.

3. Roles & Responsibilities

Chief Project Manager (Emergency Controller)

To provide required resources / infrastructure to handle emergency

evacuation.

Communicate the incident to Client / Customer / Owner/ Head Office / HSE

department of client.

Monitor the evacuation and guide the emergency rescue team members.

Take decision on the procedure to be adopted based on the type and

extent of the emergency.

Maintain a continuous review of possible development and assess in

consultation with Incident Controller and other Key personnel whether to
close down the site or any section of the site and evacuation of persons as
required.

Communicate to statutory body, and other concerned officials at Head

office about the occurrence of emergency situation and steps being taken
to bring the situation under control.

Team Leader (Incident Controller)

Team Leader/Incident controller will be nominated by Chief Project Manager

On getting the message about emergency, he will take overall charge of

the situation and report to Emergency Controller. He will assess the scale
of emergency and decide on its severity and inform the Emergency
Controller accordingly. In absence of project Head, the Incident Controller
shall be the Head of Emergency Response Team.
Direct all operations within the affected areas with the priorities for safety
of personnel minimise damage to the property and minimise loss of
materials.

----------------------------------------------------------------------------------------------------------------------------------2/15

Emergency Preparedness and Response Plan

R01/HS/P/001/V

0.0 R2

________________________________________________________________________________
Direct the shutting down and evacuation of plant (Batching Plant/Hot Mix
Plant/Precast yard, etc.) and areas likely to be adversely affected by the
emergency.
Ensure that all Key personnel and outside help are called in.
Inform the Fire squad & Security Officer and the local fire service about
the emergency.
Ensure that all workers/staff of the areas affected are evacuated to the
appropriate assembly points, and the areas are searched for casualties.
Report all significant developments to the Emergency Controller.
Have regard to the need for preservation of evidence so as to facilitate
any inquiry into the causes and circumstances, which caused or escalated
the emergency.

Emergency Team Members (Head Structures/ Execution/Mechanical/

Planning/ Store/ etc)

Report to the team leader in case of any emergency.

Assist the Team leader & Emergency coordinator in evacuating the area.

Analyze and assess incidents.

Assess the impact to the infrastructure and people.

Resolve incidents and if no resolution is possible escalate the issue

immediately.

In case of evacuation, help employees to move to the nearest fire exit and
assemble at the designated assembly point.

Provide recommendations to the incident management and evacuation

teams.

Coordinate the return to normal operations once the threat has been
concluded.

Initiate a post incident review on what went well/what did not work and
areas for improvement.

HSE (Emergency Coordinator)

Mock drill to be
team/individuals.

Inform the Chief Project Manager (Emergency Controller) and Head

Office about the occurrence of emergency.

Facilitate for further investigation of incident.

organized

to

ensure

preparedness

of

rescue

----------------------------------------------------------------------------------------------------------------------------------3/15

Emergency Preparedness and Response Plan

R01/HS/P/001/V

0.0 R2

________________________________________________________________________________
Shall activate the emergency procedure at work place according to the
severity.
Co-ordinate with HR & ADMIN, Security for the evacuation status
Constantly in touch with Chief Emergency Controller briefing the status of
the site.
HR & Admin

Assist in organizing Mock Drill.

Obtain & maintain the following emergency contact numbers for the use
during emergency.
Hospitals numbers
Ambulance numbers/Emergency vehicle number
Government fire station number
Client / customer / HSE-department Number
Nearby police station/ station under jurisdiction

Liaison with hospitals and local fire brigade for additional help if required.

Monitor attendance (inward and outward) registers of all the project staff /
subcontractor staff / visitors / service providers / suppliers / clients/
customers/ owners / security / workers maintained up to date for use
during the head count.

Keep Vehicle movement (inward and outward) registers maintained at all

times.

Security Team

Guide external agencies like ambulance/ Fire Brigade to the place of

emergency.

To control the traffic on road and keep them clear of any obstruction for
free movement of ambulance and other vehicles.

To cordon off the site and restrict the entry only to personnel who are
required at the location for rescue operation.

To ensure that evacuated personnel are assembled at the designated

Emergency Assembly points without any delay. Collect the attendance
sheets of regular employees, contract employees and Workmen (PRW and
Subcontractor).To reconcile with head count of persons at the Assembly
Point department/contractors wise.

----------------------------------------------------------------------------------------------------------------------------------4/15

Emergency Preparedness and Response Plan

R01/HS/P/001/V

0.0 R2

________________________________________________________________________________
To ensure that the person in charge of the Assembly point shall have an
assistant or choose a personnel at the assembly point to brief situation to
the personnel assembled before the Head count and also shall ensure
that evacuated personnel shall leave only after hearing the All Clear or
on receiving the instruction from the Incident Controller.

First Aid Team

To give first-aid till the victims get external medical help.

4. Guidelines
4.1

Formation of Emergency Response Team

An Emergency Response Team has been formed comprising key personnel of the
SOMA KMRL project site management. All the members shall have a deputy
to replace them if necessary during their absence.
The purpose of the ERT is to manage the orderly response to an emergency
situation. Typical constitution of an Emergency Response Committee is given
below. Other members may be included based on the site requirements

Mr. Nazar TA (Emergency controller)

Mr. Ratna Tilak (Incident Controller)

Mr. Aanad Babu( Member)

Mr. Surender (Member)

Mr. Ravi(HR)

Mr. Amal ( Member)

Mr. Raja Ganesh ( Member)

Mr. Hiran chakarverathy (Emergency Coordinator)

Note: Incident Controller will acts as Emergency Controller in
absence of Emergency Controller

4.2

Anticipated Emergencies

At Project Sites

Fire

Explosion

Single / Multiple Fatalities

Collapse of equipment/ Collapse of structure

----------------------------------------------------------------------------------------------------------------------------------5/15

Emergency Preparedness and Response Plan

R01/HS/P/001/V

0.0 R2

________________________________________________________________________________

Road / Vehicle Accident

Electrocution

Drowning

Natural Calamity

Flood

Earth Quake

Cyclone

Land slides

Man Made/ Security Related Emergencies

Riots / Civil Disorder

Mob Attack

Bomb Threat

The prime risk scenarios as evaluated from hazard identification are:

Fires : Fire at fuel storage yard, Trash catching fire, diesel fire, cable fire,
Paint fires, construction waste fires, electrical fire in panels, transformer
oil fire, Fire in administrative building, combustible gas fire, and
flammable liquid fire, chemical fires etc.,
Explosion: Explosion of gas cylinders.
Construction disasters: Structure collapse, collapse of equipment,
single/multiple fatality, Road accidents
Natural Calamity: Flood, Cyclone, earth quake, Land slide, etc.
4.3

Emergency declaration

Emergency Controller shall declare the emergency and during his absence
the Incident Controller shall declare the emergency. The emergencies shall
be declared by the established communication system such as alarm or siren.
The siren / alarm/public address system/mobile phones is an indication to
everyone at site that an emergency situation has arisen and if so directed,
they may have to stop the work and move towards pre-designated safer
areas i.e. Assembly point.
4.4
Assembly point
----------------------------------------------------------------------------------------------------------------------------------6/15

Emergency Preparedness and Response Plan

R01/HS/P/001/V

0.0 R2

________________________________________________________________________________
Identified Assembly points with access shall be clearly marked with sign
boards.
4.5

Head Count

Head count is a system for accounting for personnel following an evacuation

Head count shall be taken by the security personnel after the evacuation and
assembly in assembly point
By Means of Visitors pass/register, accounting for non-employees such as
suppliers and customers will be established.

4.6

Termination of Emergency and Debriefing

Emergency Response Committee is responsible for the termination of

emergency. Once the emergency has been terminated, the ERC shall conduct
an inspection of the facilities affected by the incident and complete an initial
investigation report.
Reassessment of the work site must be completed prior to recommencement.
Also resumption of the work can be carried out only after the proper head
count.
4.7

Emergency Communication System

Emergency
Controller
Incident Controller

Emergency Team
members
( Civil, P&M, Survey &
store)

Emergency
Coordinator
Head HSE

Head
HR & Admin

Fire
Security Team
Fighting/Rescue
First Aid Team
Team
----------------------------------------------------------------------------------------------------------------------------------7/15

Emergency Preparedness and Response Plan

R01/HS/P/001/V

0.0 R2

________________________________________________________________________________
4.8

Emergency Action guideline

General Emergency Tips

Do not get panic under emergency situation.
Do not run, Walk. Follow emergency exit routes.
Give as much information as you can like location, name when
communicating the situation and always speak slowly.
Do not spread non authentic information / rumours.
Do not approach to incident site unnecessarily.
Send your guest, if any away from the premises.
Be attentive to the instructions.
If you have no role to play, move out of the area of incidence.
Be aware of Emergency Exits, Assembly Points.
Proceed in an orderly manner to the Assembly Point.
All contract workers should report to their supervisors.
Give full cooperation to emergency team / external agencies as per
instructions.
Check wind direction for emergency escape.
Give priority to human lives.
Use stair case and avoid use of lift.
The following emergency plans outline steps that should be followed in
the event of any of the emergencies. The specifics of the plans are to be
carried out on a case to case basis depending on the situation.
Flow chart landscape

----------------------------------------------------------------------------------------------------------------------------------8/15

Emergency Preparedness and Response Plan

R01/HS/P/001/V

0.0 R2

________________________________________________________________________________

A. Emergency Action Plan Fire

Inform the emergency situation to HSE department.

HSE- department activates the project emergency procedures.
Disconnect the energy sources.
Understand the type of fire.
Clear the combustible material being near the fire zone as soon as
possible.
Evacuate or extinguish Decide whether the fire is small enough to
fight, and whether you can do so safely. Make sure you have an escape
route at all times.
Confine the fire to the place of origin and contain it by use of
extinguishers.
If the fire is inside a building/ enclosed area, close all the sources
(windows) of air entering.
To extinguish the fire use the fire triangle concept and isolate or
remove any one of 1.fire sources, 2.oxygen or 3.fuel.

----------------------------------------------------------------------------------------------------------------------------------9/15

Emergency Preparedness and Response Plan

R01/HS/P/001/V

0.0 R2

________________________________________________________________________________
If fire goes out of control HR/ADMIN head will call government fire office
immediately for assistance.
When evacuation decision is taken, go to emergency assembly area
calmly without making any noise.
If you become trapped in a building during a fire and a window is
available, place an article of clothing (shirt, etc) outside the window as
a marker for rescue crews to find you. If there is no window, stay near
the floor, where the air will be less toxic. Shout at regular intervals to
alert emergency crews to know your location. DO NOT PANIC!
Use Stairs only and do not use Lifts for emergency exit.
B. Emergency Action Plan Explosion

Inform the emergency situation to HSE department.

HSE- department activates the project emergency procedures.

Immediately take cover under tables, desks and other objects that will
give protection against falling glass or debris.
After the initial effects of the explosion have subsided, evacuate the
area and report the emergency by telephone to HSE department. Give
your name and describe the location and nature of the emergency.
When told to leave by emergency team members, walk quickly to the
nearest marked exit and ask others to do the same.
Assist the disabled exiting in the building.
Once outside, move to the designated emergency assembly area that
is at least 300 feet away and upwind from the affected building(s) as
quickly as possible.
Keep streets and walkways clear for emergency vehicles and crews.
DO NOT RETURN TO AN EVACUATED BUILDING until told to do so.

C. Emergency Action Plan Construction disasters (Major

Incident, Structure/ Equipment collapse, Road Incident)

a) Emergency Action Plan Major Incident

Inform the emergency situation to HSE department.

HSE- department activates the project emergency procedures.
Barricade the affected area immediately.
Inform about the emergency to concerned persons as per plan

----------------------------------------------------------------------------------------------------------------------------------10/15

Emergency Preparedness and Response Plan

R01/HS/P/001/V

0.0 R2

________________________________________________________________________________
Rush ambulance, Medical team, to the scene of incident and tender
Medical Attention
Give prior information to the nearby / tie up hospitals for emergency
attention to the injured
Deal with the injured persons carefully.
b) Emergency Action Plan Structure/ Equipment collapse

Inform the emergency situation to HSE department.

HSE- department activates the project emergency procedures.
Barricade the affected area immediately.
Rescue the personnel at the place of emergency immediately.
Ensure sufficient lighting wherever required at the emergency location.
Inform this occurrence to the statutory authorities (with the
concurrency of top management).
Take the photograph of the occurrence.
With the support of technical team (with the support of outside
agency) reinstate the equipment / crane / scaffold.

c) Emergency Action Plan Road Incident (Own Vehicle and /or

Equipment)
Scenarios
Inform the emergency situation to HSE department.
HSE- department activates the project emergency procedures.
Construction vehicle colliding with public vehicle / private vehicle
Collision of Construction vehicle with the Public / Private vehicle.
Toppling of construction vehicle.
Role of person at incident zone
Vehicle operator / driver / banks man (vehicle movement controller) will
barricade and regulate the traffic immediately by inserting traffic cone,
signboards etc.
Inform to safety personnel for further action.
Role of emergency team
HSE In-charge activates the project emergency procedures, as
soon as he receives the information about the road accident.
Admin need to inform to the local authorities (police station etc) for
further action.
Injured person need to be sent for treatment.
Mean time with our emergency team members (traffic controller) will
monitor and control the traffic until the normal is restored.
This occurrence thoroughly investigated by the technical team and
mitigation procedure to be developed.
----------------------------------------------------------------------------------------------------------------------------------11/15

Emergency Preparedness and Response Plan

R01/HS/P/001/V

0.0 R2

________________________________________________________________________________
D. Emergency Action Plan Natural Calamity (Cyclone/
Flood/Earth quake)
The action plan is applicable wherever the project site is vulnerable to
natural calamities.
Inform the emergency situation to HSE department.
HSE- department activates the project emergency procedures.
Understand the maximum flow of the river during monsoon, history of
the floods, etc.
Identify the emergency assembly area in an elevated location.
Declare the project emergency as soon as the water level starts rising.
Cut of the energy sources
Evacuate the project people immediately from the work location.
Shift the valuable materials and documents to the safer places.
4.9

Emergency Tool Box Talk

Emergency tool box meeting will be conducted to disseminate the lesson
learnt from the occurrence to the Project staff / Client /Customer/ owner /
Sub-Contractors / Service Providers / Security / Workers.

4.10 Training for Emergency Management

Training of employees related to emergency response shall address the
following:

Function and elements of emergency action plan

Types of potential emergencies

Notification, warning, and communication of procedures

Emergency response procedures

Evacuation, shelter, and accountability procedures

Location and use of common emergency equipment

Any other special hazards onsite such as flammable materials, toxic

chemicals, radioactive sources.

4.11 Mock drills

Mock drills will be carried out at regular intervals (once in 6 Months)
wherever practicable so as to ensure continued familiarity and prepare
the personnel with the emergency procedure and to related infrastructure.
4.12 Revision of Emergency Response Plan

----------------------------------------------------------------------------------------------------------------------------------12/15

Emergency Preparedness and Response Plan

R01/HS/P/001/V

0.0 R2

________________________________________________________________________________
In case of occurrence of any emergency situation and mock drill, the
emergency plan will be reviewed for its effectiveness. If necessary, revise
the plan and inform the MR.

5. Reference
OHSAS 18001:2007 4.4.7
Emergency Preparedness and Response Procedure R01/HS/P/001/V 0.0 R2

6. Records
Annexure 1:

List of Assembly Points

Annexure 2:

Emergency Contact Numbers

Annexure 3:

List of Tie up/ Nearest Hospitals

Annexure 4:

List of trained First Aider

Annexure 5:

List of trained Fire Fighters

Annexure 6:

Mock Drill report

*Efforts shall be taken for continual improvement of the system

Annexure 1:

List of Assembly Points

S.NO

Assembly Point

Location

Assembly Point No 1

Office area maharaja ground

----------------------------------------------------------------------------------------------------------------------------------13/15

Emergency Preparedness and Response Plan

R01/HS/P/001/V

0.0 R2

________________________________________________________________________________
2

Assembly Point No. 2

Pier No.651

Assembly Point No 3

Pier No.675

----------------------------------------------------------------------------------------------------------------------------------14/15

Emergency Preparedness and Response Plan

R01/HS/P/001/V

0.0 R2

________________________________________________________________________________

Emergency Contact Numbers

NO

NAME

DESIGNATION

CONTACT NUMBER

Key Personnel
1
2
3

4
5
6
6

Mr. PC
Thomas
Mr. Vasu
Varma

Project Manager

HR/Admin Incharge

8891100222

8089058801

Mr.
Goutham.
A

Welfare Officer

8089058802

Mr.
Nasar.T.A

Project Manager

8891100333

Mr. Raja
Gopal

Electrical Incharge

8089058819

Mr. Amal
Babu

Electrical Engineer

8089058835

Mr.Niyamath
ulla

Chief SHE Manager

8089058857

SHE officer

8089001040

P&M

8089058823

Mr. Hiran

Mr. Ali Raza

Emergency Services
1

Fire

101

----------------------------------------------------------------------------------------------------------------------------------15/15

Emergency Preparedness and Response Plan

R01/HS/P/001/V

0.0 R2

________________________________________________________________________________

Police

Ambulance

100
102/108

----------------------------------------------------------------------------------------------------------------------------------16/15

Emergency Preparedness and Response Plan

R01/HS/P/001/V

0.0 R2

________________________________________________________________________________
Annexure 3:
Sl.
No

Locati
on

MG
Road
Kaloor

List of Tie up/ Nearest Hospitals

Details of Hospital
Name of
Contact
Contact
Hospital
Person
Details
Medical Trust
Hospital
Lissie Hospital

Remarks

0484
2842200
0484
2402044

Time taken
to
reach
from
site
in Minutes
15 min
20 min

Annexure 4:

List of trained First Aider

Certified First Aid Responder

Sl.N
O
1

Departm
ent

NAME
Toyes

OHS

2
3

Location

Designation

MG
Road,Kaloor
and
Kadavanthra
M G Road

Male Nurse

OHS

Male Nurse

4
5
Annexure 5:

List of Fire Fighting Team

Firefighting Team-PCY
Sl. NO

NAME

Department

Designation

Mr. Adersh

HSE

Supervisor

Mr. Vishnu

HSE

Supervisor

Mr.Vishnu bhasker

HSE

Supervisor

HSE

Supervisor

Mr. Valasaraj

----------------------------------------------------------------------------------------------------------------------------------17/15

Emergency Preparedness and Response Plan

R01/HS/P/001/V

0.0 R2

________________________________________________________________________________
5
6
7

----------------------------------------------------------------------------------------------------------------------------------18/15