OpenOffice Impress 2 in Pictures

Impress 2.
0
In Pictures
by Jill & Kevin Jordan
www.inpics.net
Impress 2.0 In Pictures

Copyright
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ISBN 1597061212
Table of Contents
Creating a Presentation.................................. 1
Create a presentation.............................................................................2
Create a slide..........................................................................................4
Add new slides .....................................................................................16
Insert pictures ......................................................................................23
Format text............................................................................................30
Format pictures ....................................................................................34
Preview a presentation ........................................................................46
Customizing Presentations........................... 51
Insert tables and charts .......................................................................52
Employ design templates ....................................................................72
Employ a master slide .........................................................................76
Rearrange slides ..................................................................................87
TABLE OF CONTENTS
Working with Animation ................................91

Animate text ......................................................................................... 92
Animate graphics................................................................................. 97
Create slide transitions ..................................................................... 104
Advance slides automatically........................................................... 106
Preparing Live Presentations......................109

Add speaker notes............................................................................. 110
Create handouts ................................................................................ 115
ii
TABLE OF CONTENTS
Creating a
Presentation
In this section, youll learn how to:
Create a presentation
Add new slides
Insert pictures
Format text
Format pictures
Preview a presentation
CREATING A PRESENTATION
Create a presentation
1.
Start Impress.
You should see a screen that looks like this:
Tip: If the Presentation Wizard window appears, make sure

that Dont show this wizard again is checked.
Then click the
button.
Create a slide
1.
In the Tasks pane, under Layouts, click the
icon.
2.
On the blank slide, click the words Click to add title.
A cursor in a text box should appear:
3.
Type:
Party Planning
4.
Click the words Click to add text.
5.
Type:
And well have fun, fun, fun
6.
Click in blank space outside the box to deselect it.
The slide should look like this:
Save the presentation

1.
On the Toolbar, click the
icon.
Tip: Some icons may not show up on the Toolbar. To see all of
the icons available, click the drop-down arrow at the far right of
the toolbar, then Visible Buttons.
10
2.
When the Save as window appears, click the
3.
When the Create new folder window appears, type:
icon.
Practice Impress Files
Then press the ENTER key on your keyboard.
11
The Practice Impress Files folder should appear in the list.
12
4.
Double-click the Practice Impress Files folder.

The Practice Impress Files folder should appear as the Save in
folder.
13
5.
In the File name box, type:

Party
14
Then click the
button.
The file name of the presentation, Party.ppt, should now appear

in the Title Bar at the top of the Impress window:
15
Add new slides

1.
2.
In the Tasks pane, make sure the Layouts submenu is open.
icon.
Tip: If the Layouts submenu isnt visible, click its drop-down
arrow to open it.
16
3.
Rest the cursor on the
icon.
17
A box should appear that says Title, Text, Clipart.
4.
18
Click the
icon.
5.
When the new slide appears, click the words Click to add title,
then type:
Party Themes
6.
Click the words Click to add an outline, then type:

Western
19
7.
Press the ENTER key on your keyboard.

8.
Type the text for the second bullet:

Luau
9.
Press ENTER.
10.
Type the third bullet:

Casino
20
11.
Press ENTER, then type the fourth bullet:

Mystery
12.
Click the
icon to save the presentation.
21
13.
22
Minimize the Impress window.
Insert pictures
Save pictures from the Web
1.
Open a Web browser and go to:

www.inpics.net/books/imp2
2.
Right-click party.gif.
23
3.
24
When the menu appears, click Save Image As.
4.
When the Save Image window opens, navigate to the My

Photos folder within the My Documents folder.
5.
Click the
6.
Using the Web browser, copy the picture
button.
balloon.gif at www.inpics.net/books/imp2
into the My Photos folder on your computer.
7.
Copy the remaining pictures at:

www.inpics.net/books/imp2
into the My Photos folder on your computer.
8.
After all the pictures have been copied, close the Web browser.
25
Add clipart to a slide
26
1.
Restore the Impress window.
2.
Double-click the
icon.
3.
When the Insert Picture window appears, navigate to party.gif,

then click it.
27
4.
28
Click the
button.
5.
29
Format text
30
1.
Click in the bulleted list.
2.
Double-click the word Western to highlight it.
3.
Click the
icon.
4.
Click the drop-down arrow beside the Font Size box.
5.
When the menu appears, click 40.
6.
Click the drop-down arrow next to the Font box.
31
7.
32
When the menu appears, scroll up to find Lucida Sans, then

click it.
8.
In the same way, apply bold, 40pt Lucida Sans to the words
Luau, Casino, and Mystery.
When youre done, the slide should look like this:
33
Format pictures
Rotate
1.
34
Click the Party Hat picture.
2.
In the Drawing toolbar, click the
icon.
35
3.
Place the cursor on the red sizing handle at the corner of the
image.
The cursor should turn into a rotating circle:
4.
36
Click and drag counterclockwise to rotate the picture

a quarter-turn.
It should look like this:
5.
Rotate the picture back to its proper orientation:
37
Crop
1.
38
In the Picture toolbar, click the
icon.
2.
When the Crop window appears, click the

box until it reads 1.00.
arrow in the Top
It should look like this:
39
40
3.
Click the
4.
Click the
arrow in the Top box until it reads 0.00.
button.
5.
Click the
41
Resize
1.
42
icon to de-select it.
2.
Click the Party Hat picture.

Move the cursor over a corner sizing handle.
It should change to a double-headed arrow:
3.
Drag outward until the picture expands to about two inches

square:
43
Move
1.
Move the cursor to the center of the picture.

It should turn into a four-headed arrow:
2.
44
Drag the picture so its aligned with the top of the bulleted words.
3.
Click the
icon.
45
Preview a presentation
46
1.
Click the first slide in the Slides pane.
2.
Click the
icon.
The first slide should appear full-screen:
47
3.
Click your mouse button.

The slide show should advance to the next slide:
48
4.
Click your mouse button again.

You should get a black slide:
49
5.
Click your mouse button again.

Impress should return to Normal View:
Tip: You may also press the ESC key on your keyboard to
return to Normal View.
6.
50
Click the
icon to close Impress.
Customizing
Presentations
Insert tables and charts
Employ design templates
Employ a master slide
Rearrange slides
CUSTOMIZING PRESENTATIONS
51
Insert tables and charts

Insert a table
52
1.
Start Impress.
2.
On the Menu Bar, click File, then Open.
3.
In the Open window, navigate to the Practice Impress Files

folder, then double-click Party.
4.
Click the second slide in the Slides pane.
5.
icon.
53
6.
In the Layouts pane, click the
7.
In the Title box, type:

Supplies
54
layout.
8.
In the Text box, double-click the
icon.
55
9.
When the Spreadsheet window appears, place the cursor on the

black sizing handle at the lower right corner of the spreadsheet
The cursor should turn into a double arrow:
56
10.
Click and the drag to resize the spreadsheet to 3 columns wide

by 2 rows tall:
11.
Click in cell A1, then type:

Western
12.
Press the ENTER key on your keyboard, then type:

Luau
57
13.
Fill in the other cells so the table looks like this:
Western
Luau
14.
58
Straw hats Hay bales

Floral leis Tiki torches
Double-click the slide to return to normal view.
15.
On the toolbar, click the
icon.
59
Insert a chart
60
1.
Click the
2.
In the Layout pane, click the
icon.
icon.
3.
In the Title box, type:

Favorite Party Survey
4.
Double-click the Chart placeholder.
61
5.
Right-click on the chart.

When the menu appears, click Chart Data.
6.
62
Click the
3 rows:
(Delete Row) icon until the datasheet contains only
7.
Click the
columns.
(Insert Column) icon until the datasheet has 5
63
8.
Enter this information into the datasheet:
Women
Men
64
Western
100
120
Luau
50
97
9.
Click the
10.
Close the Chart Data window.
icon.
Casino
92
77
Mystery
87
34
11.
On the Menu Bar, click Format, then Chart Type.
65
12.
66
When the Chart Type window appears, make sure Columns in

the Chart type list is clicked.
13.
In the Variants list, click Percent:
67
14.
Click the
button.
68
15.
16.
Double-click the slide to return to normal view.
icon.
17.
In the slide, click in the bulleted text box.
18.
icon to de-select it.
This should turn off the bullets:
69
19.
Type:
Which types of parties do men and women prefer?
Click outside the text box to deselect it.
70
20.
Click the
icon.
71
Employ design templates
72
1.
2.
When the Slide Design window appears, click the

button.
icon.
3.
In the Load Slide Design window, click Presentation

Backgrounds, then Dark Blue with Orange.
4.
Click the
button.
73
5.
In the Slide Design window, click the
The color scheme should change.
74
button.
6.
In the Slides pane, click each slide and apply the same slide
design.
Tip: Dark backgrounds are best for electronic slide shows. Color
schemes with light backgrounds are best for printed

presentations or transparencies.
7.
icon.
75
Employ a master slide
76
1.
In the Slides pane, click the first slide.
2.
On the Menu Bar, click View, Master, then Slide Master.
3.
Click the slide in the Slides pane.
77
4.
78
Highlight the words Click to edit the title text format.
Tip: You may need to move the floating Master View toolbar
out of the way.
5.
Click the
6.
Click in blank space on the slide to deselect the text box.
icon.
79
Insert a graphic in the master slide

1.
80
With the master slide still open, click Insert, Picture, then From
File.
2.
Double-click the balloon image.
81
This will insert it in the slide:
82
3.
Resize the image to approximately square.
83
4.
84
Drag the image to the lower right-hand corner of the slide.
5.
In the Master View toolbar, click Close Master View.
The screen should return to Normal View:
6.
Click the
icon.
85
7.
Click the
icon and preview the presentation.
Each slide should have its title in a regular font.
8.
86
Press ESC to return to Normal View.
Rearrange slides
1.
Click the
2.
Click the third slide.
tab.
87
Drag the slide to the left until the vertical line lies between the
first and second slides.
3.
Release the mouse button.

The slides should be in this order:
4.
88
Click the first slide.
5.
Click the
icon to preview the presentation.
The slide you moved should now come second, after the Title
Slide:
6.
Click the
icon.
89
90
Working with
Animation
Animate text
Animate graphics
Create slide transitions
Advance slides automatically
WORKING WITH ANIMATION
91
Animate text
92
1.
Open the Party presentation, and make sure the Normal View
tab is selected.
2.
Open the third slide in the Slides pane, titled Party Themes.
3.
Highlight the bulleted text.

On the Menu Bar, click Slide Show, then Custom Animation:
4.
When the Custom Animation pane appears, click the

button.
93
5.
94
When the Custom Animation window appears, on the

Entrance sheet, click Fly In.
6.
In the Speed drop-down menu, click Medium.
7.
Click the
8.
Click the
9.
Click the
icon.
icon.
icon.
95
10.
Press the ENTER key on your keyboard.

The bulleted text should fly in.
Tip: Be careful not to overdo animation in a presentation: it
exhausts your audience.

You can adjust the settings to animate text in different ways:
experiment with the options in the Custom Animation pane.
11.
96
Animate graphics
1.
In the Slides pane, click the second slide, titled Supplies.
2.
icon.
The Insert Picture window should appear.
3.
When the pictures appear, click this picture of a dog:
97
4.
98
In the Picture toolbar, click the
icon.
5.
The Filter palette should appear:
6.
Click the
icon.
The picture should change:
99
100
7.
Drag the dog to the lower left corner of the slide:
8.
In the Custom Animation pane, click the
button.
9.
When the Custom Animation window appears, click the Motion

Paths sheet, then Right.
10.
Click the Speed drop-down arrow, then click Very Slow.
101
11.
102
Click the
button.
12.
Click the
button.
icon to preview the slide, then click your mouse
The dog should slowly move to the right:
13.
14.
Click the
103
Create slide transitions
104
1.
Click the
2.
On the Menu Bar, click Edit, then Select All.
3.
On the Menu Bar, click Slide Show, then Slide Transition.
tab.
4.
In the Slide Transition pane, click Cover Left-Up.
5.
Click the
icon, then click your mouse button to view through
the presentation.
The slides should move up and to the left as they enter the
screen.
6.
Press ESC to return to Slide Sorter view.
7.
Save the presentation.
105
Advance slides automatically
106
1.
On the Menu Bar, click Edit, then Select All.
2.
In the Slide Transition pane, under Advance Slide, click the

Automatically after radio button.
3.
Click the up arrow five times until the box shows 5sec.
4.
Preview the presentation in Slide Show view.

The slides should progress every five seconds.
5.
107
108
Preparing Live
Presentations
Add speaker notes
Create handouts
PREPARING LIVE PRESENTATIONS
109
Add speaker notes
110
1.
Open the Party Themes slide in Normal View.
2.
Click the
tab.
3.
Click the words Click to add notes, then type:

You cant go wrong with most parties, but a great theme can
help!
111
4.
112
In the Slides pane, click the Favorite Party Survey slide.
5.
Click the words Click to add notes, then type:

Think about your guests when selecting a party theme.
6.
Click the
tab.
113
7.
114
Create handouts
1.
On the Menu Bar, click File, then Print.
115
2.
116
When the Print window appears, click the
button.
3.
When the Printer Options window appears, check Handouts

and Outline.
Tip: Choosing outline automatically creates handouts with lines
for taking notes.
117
4.
118
Under Quality, click Black and White.
The handouts would look like this if printed:
5.
Click the
button.
119
6.
120
In the Menu Bar, click View, then Header and Footer.
7.
When the Header and Footer window appears, click the

tab if it isnt selected.
121
8.
Type:
My Practice Presentation Handouts
in the Header text box.
9.
Click the
button.
To print the handouts, click the
122
icon.
Glossary
Chart
A visual representation of data which may be in several formats, including
line, bar, pie, etc.
Clip Art
Colorful, cartoon-like pictures, available for insertion into your
presentations. There are no copyright issues using the clip art included with
the software.
Drawing Toolbar
A bar with buttons and options for carrying out drawing-related commands.
Master slide
The template for the slide presentation. Contains font styles, graphics,
dates, or other footer information which will appear on every slide in the
same place.
Normal View
The main editing view for writing and designing your presentation.
Presentation
Series of Impress slides.
Slide
Single page of a presentation.
Slide Layout Pane
An arrangement of pre-formatted slide layouts that allows you to select the
layout of a slide.
Slide Sorter View
A thumbnail view of all the slides in a presentation. May be used to
rearrange slide order or add transitions and animations.
GLOSSARY
123
Table
Grid used to contain information in rows and columns.
Template
Pre-set layout. In Impress there are slide templates, and presentation
templates. The presentation templates contain suggested content.
124
GLOSSARY
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Impress 2.

by Jill & Kevin Jordan

Impress 2.0 In Pictures

This book is provided under a Creative Commons license at:

Trademarks and Disclaimer

Working with Animation ................................91

Preparing Live Presentations......................109

You should see a screen that looks like this:

Tip: If the Presentation Wizard window appears, make sure

Then click the

In the Tasks pane, under Layouts, click the

On the blank slide, click the words Click to add title.

A cursor in a text box should appear:

Click the words Click to add text.

Click in blank space outside the box to deselect it.

The slide should look like this:

Save the presentation

On the Toolbar, click the

When the Save as window appears, click the

When the Create new folder window appears, type:

Practice Impress Files

Then press the ENTER key on your keyboard.

The Practice Impress Files folder should appear in the list.

Double-click the Practice Impress Files folder.

In the File name box, type:

Then click the

The file name of the presentation, Party.ppt, should now appear

Add new slides

On the Toolbar, click the

In the Tasks pane, make sure the Layouts submenu is open.

Tip: If the Layouts submenu isnt visible, click its drop-down

arrow to open it.

Rest the cursor on the

A box should appear that says Title, Text, Clipart.

Click the words Click to add an outline, then type:

Press the ENTER key on your keyboard.

Type the text for the second bullet:

Type the third bullet:

Press ENTER, then type the fourth bullet:

icon to save the presentation.

Minimize the Impress window.

Open a Web browser and go to:

When the menu appears, click Save Image As.

When the Save Image window opens, navigate to the My

Using the Web browser, copy the picture

Copy the remaining pictures at:

Add clipart to a slide

Restore the Impress window.

When the Insert Picture window appears, navigate to party.gif,

On the Toolbar, click the

icon to save the presentation.

The slide should look like this:

Click in the bulleted list.

Double-click the word Western to highlight it.

Click the drop-down arrow beside the Font Size box.

When the menu appears, click 40.

Click the drop-down arrow next to the Font box.

When the menu appears, scroll up to find Lucida Sans, then

When youre done, the slide should look like this:

Click the Party Hat picture.

In the Drawing toolbar, click the

Click and drag counterclockwise to rotate the picture

It should look like this:

Rotate the picture back to its proper orientation: