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The Cross Application Time Sheet (CATS) is a cross application tool used for
recording working time and tasks of individual employees. It enables you to
control all business processes concerning an employees tasks, like paying
the employees, monitoring the progress of the project and creating invoices. It
helps employees record their own data. Time Sheet layout can be formatted to
suit the needs of an employee. Along with recording data, it is also used to
transfer the data to the target components for processing.
Note:
The various target components are:
The time sheet comprises a wide range of user interfaces like CATS Classic,
CATS Regular, CATS Notebook, CATS for Service Providers, CATS Instant,
and CATS Phone. It can hence be used in different sectors.
The prerequisites for using CATS are HR Mini Master, data entry profile for
recording employee time, and authorization for executing CATS.
The four basic processes in CATS are time data entry, release, approval and
transfer of data to Target components.
These four steps can be carried out individually or you can skip some of them.
A time sheet is used to record data that are relevant to several SAP System
components. It can be used to record data conforming to a Project System
network, or enter time data for HR Time Management.
The time sheet can be used to carry out confirmations for networks. A network
is an instruction for carrying out tasks within a project in a particular way and
in a defined time. It is used as a basis for planning, analyzing, describing,
controlling and monitoring deadlines, cost and resources.
A network contains activities linked to workplaces. These activities contain
working hours planned for the corresponding task. Activity types are assigned
to activities within the network. The workplaces are assigned to cost centers
and to an organizational unit. The activity types are planned within cost
centers.
After the work is done, the real working hours are confirmed with the network.
If this is performed via CATS, the time data are transferred as a confirmation
to the network.
You can transfer data to each target component separately. This allows you to
set different transfer intervals for different components.
In the time sheet, you can enter activity types for internal activity allocation in
controlling and statistical key figures. The hours are valuated using activity
types. The sender cost center is credited and the receiver cost center is
debited.
The time sheet can also be used to carry out internal activity allocation to a
Work Breakdown Structure (WBS) element.
Cross Application Time Sheet is used to transfer data to the service entry
sheet in Materials Management. A purchase requisition is used to draw up a
purchase order. Data for each item in a purchase order is recorded using a
Service Number. The data are transferred from the time sheet to Materials
Management for service entry.
You must have a data entry profile to enter time data in CATS. The data entry
profile can be defined as required. This profile affects data entry, the layout of
the data entry screen and the target components.
Customizing the data entry profile and field selection are the two steps
required for making the settings for the time recording process and the data
entry screen in the data entry profile.
CATS can be used to enter data either for one employee or for several
employees at the same time. The CATS data entry process consists of four
steps, out of which some steps can be skipped, if required. Workflow is used
for the approval process.
The four steps for CATS data entry are:
The layout of the screen and the data entry is controlled by Data Entry Profile.
While customizing the data entry profile, you can specify:
whether the daily hours from the employees work schedule are
displayed; and
whether the logistics are to be used for worklist.
Time settings determine the period for which the time data are recorded.
The options available are the following:
Period type, which defines whether the data are recorded on a daily,
weekly or monthly basis.
Key date relative, which determines the key date relative to the current
date that gets entered in the system automatically.
If payroll is implemented, there are various data entry scenarios available for
cost accounting.
As show in the slide, default values for the Cross Application Time Sheet can
be set.
You can see the options in the profile settings for system reactions in case of
general collisions or collisions with HR data. The standard reaction is usually
an error message.
You can use two levels of field selections, Modifiable and Influencing, to define
the target components to which time sheet data are transferred.
Fields can be selected for different screen groups such as settings, worklist
and data entry section.
For each section you can define fields as input, requested, display or
highlighted.
The slide shows the characteristics of the field selection. After the data entry
profile is created, fields can be selected as required.
If the field is defined as modifiable, the selection is valid for the entire client
and for all the profiles.
In the field is defined as Influencing, it is necessary to specify which data entry
profile the field selection is valid for.
The processing of the time sheet data depends on the steps performed and
the settings in the data entry profile. The status keys for the entries are shown
in the slide.
You can enter time data in the time sheet as a single entry for one employee
or as data entry for several personnel numbers using the person list.
You can enter time data for several personnel numbers based on the profile.
You can use the Settings function to select a person according to different
criteria. The system displays the personnel number based on the settings
function.
While setting up the data entry profile, one of the selection options, Time
administrator, Organizational unit, Cost Center, or Selection report, is
selected.
The Release Step makes the time data available for approval. When releasing
the data, the user gives approval after performing certain checks. The checks
performed could be checking if the data are correct, quota check, and so on.
After releasing the data, the status changes to released for approval and
remains on the CATS database.
The Release Step is optional and depends on the setup of the data entry
profile.
The parameters for customizing the release step are stored in the General
settings section of the data entry profile.
The parameters for customizing the approval step are stored in the General
settings section of the data entry profile.
The data entered are saved in the database table for the time sheet called
CATSDB before being transferred to the target component.
After approval, the data are stored in the components interface tables. After
transfer, it is stored in the corresponding target component databases. The
data can be viewed in the target component only after transfer.
Time sheet data can be transferred to the Project System for confirmations. If
data, such as network number and activity number, are entered in the time
sheet, they are transferred to the Project System. The data, transferred using
the RCATSTPS report, generate confirmation documents in the Project
System.
If a receiver order or an operation is entered in the time sheet, these data are
transferred to Plant Maintenance (PM) or Customer Service (CS) using the
RCATSTPM report.
If a sender cost center, a receiver cost center, and an activity type are entered
in the time sheet, then these data are transferred to Controlling (CO) using the
RCATSTCO report.
The Report RCATSTAL combines the reports for time data transfers to HR,
CO, PM/CS and PS components. Transfers to External Services must be
performed in a separate step.
The CATS document number can be used to trace which time sheet record
triggered which posting to the target component. The document number can
also be used to track changes that have been made to the approved data.
The output list screens can be customized to display the functions on the
screen. The functions available on the output list screen are:
Print data
Find data
Calculate totals
Calculate subtotals
Sort option
Filter option