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VOCATIONAL EDUCATION
REVITALISATION PROJECT-PHASE II
ND STATISTICS
NATIONAL DIPLOMA IN
STATISTICS
(COM)
YEAR I: SEMESETER II
Version 1: July 2009
TABLE OF CONTENTS
WEEK 1:
Getting Started
WEEK 2:
Customize
WEEK 3:
WEEK 4:
Adding Shape
WEEK 5:
WEEK 6:
The Internet
WEEK 7:
WEEK 8:
WEEK 9:
Week1:Getting Started
There are three features that you should remember as you work within PowerPoint
2007: the Microsoft Office Button, the Quick Access Toolbar, and the Ribbon. The
function of these features will be more fully explored below.
Presentations
A presentation is a collection of data and information that is to be delivered to a
specific audience. A PowerPoint presentation is a collection of electronic slides that
can have text, pictures, graphics, tables, sound and video. This collection can run
automatically or can be controlled by a presenter.
Microsoft Office Button
The Microsoft Office Button performs many of the functions that were located in the
File menu of older versions of PowerPoint. This button allows you to create a new
presentation, Open an existing presentation, save and save as, print, send, or close.
Ribbon
The ribbon is the panel at the top portion of the document It has seven tabs:
Home, Insert, Design, Animations, Slide Show, Review and View. Each tab is divided
into groups. The groups are logical collections of features designed to perform
function that you will utilize in developing or editing your PowerPoint slides.
Commonly utilized features are displayed on the Ribbon. To view additional features
within each group, click the arrow at the bottom right corner of each group.
You can also add items to the quick access toolbar. Right click on any item in the
Office Button or the Ribbon and click Add to Quick Access Toolbar and a shortcut will
be added.
Mini Toolbar
A new feature in Office 2007 is the Mini Toolbar. This is a floating toolbar that is
displayed when you select text or right-click text. It displays common formatting
tools, such as Bold, Italics, Fonts, Font Size and Font Color.
Navigation
Navigation through the slides can be accomplished through the Slide Navigation
menu on the left side of the screen. Also, an outline appears from materials that
have been entered in the presentation. To access the outline, click the outline tab.
Slide Views
Presentations can be viewed in a variety of manners. On the View tab, the
Presentation Views group allows you to view the slides as Normal, Slide Sorter,
Notes Page, Slide Show, Slide Master, Handout Master, and Notes Master.
Customize
Popular
Proofing
Save
Advanced
Customize
PowerPoint 2007 offers a wide range of customizable options that allow you to make
PowerPoint work the best for you. To access these customizable options:
Popular
These features allow you to personalize your work environment with the mini
toolbar, color schemes, personalize your user name and allow you to access the Live
Preview feature. The Live Preview feature allows you to preview the results of
applying design and formatting changes without actually applying it.
Proofing
This feature allows you personalize how word corrects your text. You can customize
auto correction settings and have word ignore certain words or errors in a document
through the Custom Dictionaries.
Save
This feature allows you personalize how your workbook is saved. You can specify
how often you want auto save to run and where you want the workbooks saved.
Advanced
This feature allows you to specify options for editing, copying, pasting, printing,
displaying, slide shows, and other general settings.
Activity1.1
1: Explain in your own term the three features you should remember as you work with
power point environment.
2: Demonstrate in the lab. How to personalize your workbook is saved
.
Week2:Customize
Customize allows you to add features to the Quick Access Toolbar. If there are tools
that you are utilizing frequently, you may want to add these to the Quick Access
Toolbar.
Creating a Presentation
New Presentation
Save a Presentation
Add Slides
Themes
New Presentation
You can start a new presentation from a blank slide, a template, existing
presentations, or a Word outline. To create a new presentation from a blank slide:
Click
Click
Click
Click
Click the slide where you would like the outline to begin
Click New Slide on the Home tab
Click Slides from Outline
Browse and click the Word Document that contains the outline
Save a Presentation
When you save a presentation, you have two choices: Save or Save As.
To save a document:
You may need to use the Save As feature when you need to save a presentation
under a different name or to save it for earlier versions of PowerPoint. Remember
that older versions of PowerPoint will not be able to open PowerPoint 2007
presentation unless you save it as a PowerPoint 97-2003 Format. To use the Save
As feature:
Add Slides
There are several choices when you want to add a new slide to the presentation:
Office Themes, Duplicate Selected Slide, or Reuse Slides.
To create a new slide from Office Themes:
Select the slide immediately BEFORE where you want the new slide
Click the New Slide button on the Home tab
Click the slide choice that fits your material
Select the slide immediately BEFORE where you want the new slide
Click the New Slide button on the Home tab
Click Reuse Slides
Click Browse
Click Browse File
Locate the slide show and click on the slide to import
Themes
Themes are design templates that can be applied to an entire presentation that
allows for consistency throughout the presentation. To add a theme to a
presentation:
Activity2.1
1. Demonstrate in the lab. How to create a new presentation.
2. Demonstrate in the lab. How to create a new presentation from an existing
presentation.
Enter Text
Select Text
Copy and Paste
Cut and Paste
Undo/Redo
Spell Check
Enter Text
To enter text:
Select the slide where you want to place the text box
On the Insert tab, click Text Box
Click on the slide and drag the cursor to expand the text box
Type in the text
Select Text
To select the text:
Spell Check
To check the spelling in a presentation:
Formatting Text
Click the arrow next to the font name and choose a font.
Remember that you can preview how the new font will look by highlighting the text,
and hovering over the new font typeface.
Click the arrow next to the font size and choose the appropriate size, or
Click the increase or decrease font size buttons.
Select the text and click the Font Styles included on the Font group of the Home tab
or
Select the text and right click to display the font tools
Select the text and click the Colors button included on the Font Group of the Ribbon,
or
Highlight the text and right click and choose the colors tool.
Select the color by clicking the down arrow next to the font color button.
WordArt
WordArt are styles that can be applied to text to create a visual effect. To apply
Word Art:
Indent Paragraphs
To indent paragraphs, you can do the following:
Text Direction
To change the text direction:
Adding Content
Resize a Textbox
Bulleted and Numbered Lists
Nested Lists
Formatting Lists
Adding Video
Adding Audio
Resize a Textbox
To resize a textbox:
Place your cursor where you want the list in the document
Click the Bulleted or Numbered Lists button
Begin typing
Nested Lists
A nested list is list with several levels of indented text. To create a nested list:
Formatting Lists
The bullet image and numbering format can be changed by using the Bullets or
Numbering dialog box.
Adding Video
Video clips can be added to the presentation. To add a video clip:
Adding Audio
Audio clips can be added to the presentation. To add an audio clip:
graphic
Adding
Adding
Editing
Adding
Adding
Adding
a Picture
ClipArt
Picture and ClipArt
Shapes
SmartArt
a Photo Album
Adding Picture
To add a picture:
Adding a Shape
To add Shapes:
Activity3.1
Demonstrate in the lab. How to enter text , select text, copy and paste , and spell
checking.
Week4:Add Shapes:
To Button
a Shape
Adding SmartArt
SmartArt is a feature in Office 2007 that allows you to choose from a variety of
graphics, including flow charts, lists, cycles, and processes. To add SmartArt:
Tables
Create a Table
Enter Data in a Table
Format a Table
Insert a Table from Word or Excel
Place the cursor on the page where you want the new table
Click the Insert Tab of the Ribbon
Click the Tables Button on the Tables Group. You can create a table one of four
ways:
Highlight the number of row and columns
Click Insert Table and enter the number of rows and columns
Click the Draw Table, create your table by clicking and entering the rows and
columns
Click Excel Spreadsheet and enter data
Click the table and notice that you have two new tabs on the Ribbon: Design and
Layout. These pertain to the table design and layout.
To format a table, click the table and then click the Layout Tab on the Ribbon. This
Layout tab allows you to:
Charts
Create a Chart
Edit Chart Data
Modify a Chart
Chart Tools
Paste a Chart from Excel
Area, Scatter and more. To view the charts available click the Insert Tab on the
Ribbon.
Create a Chart
To create a chart:
Modify a Chart
Once you have created a chart you can do several things to modify the chart.
To move the chart:
Click the Chart and Drag it another location on the same slide, or
Copy it to another slide
Choose the desired location and click Paste
Chart Tools
The Chart Tools appear on the Ribbon when you click on the chart. The tools are
located on three tabs: Design, Layout, and Format.
Within the Design tab you can control the chart type, layout, styles, and location.
Within the Layout tab you can control the insertion of pictures, textboxes, and
shapes, labels, backgrounds, and data analysis.
Within the Format tab you can adjust the Fill Colors and Word Styles.
Slide Effects
Slide Transitions
Slide Animation
Animation Preview
Slide Show Options
Slide Transitions
Transitions are effects that are in place when you switch from one slide to the next.
To add slide transitions:
Modify the transition speed by clicking the arrow next to Transition Speed
Slide Animation
Slide animation effects are predefined special effects that you can add to objects on
a slide. To apply an animation effect:
Animation Preview
To preview the animation on a slide:
Activity4.1
1:Demonstrate in the lab. How to add shape ,format the shape .
2: Demonstrate in the lab. How to create a chart.
Record Narration
When you want to record narration for the slides:
Rehearse Timings
Use Rehearsed Timings to rehearse the timings of slide with audio.
Printing
Print a Presentation
There are many options for printing a presentation. They are:
Slides: These are slides that you would see if you were showing the presentation, one
slide per page
Handouts: 1, 2, 3, 4, 6 or 9 per page, this option allows for more slides per page
Notes Page: This includes the slides and the speaker notes
Outline View: This will print the outline of the presentation
To print preview:
Package a Presentation
There are times when you want to package a presentation with all of the additional
files attached as well. To package a presentation for CD:
Tips
Design Tips
Presentation Tips
Spell Check
Design Tips
Presentation Tips
screen will turn black. Press B or W again or choose Next from the popup menu to
return to the presentation when you are finished drawing.
To hide the pointer and button from the screen press the A key.
Be sure to preview the slide show using a projector if one will be used during the
presentation. Words or graphics that are close to the edge of the screen may be cut
off by the projector.
Spell Check
To check the spelling throughout a presentation:
Click the Spelling button in the Proofing group on the Review tab
Activity5.1
o
o
o
Demonstrate in the lab. How to preview the slide show from the beginning.
Demonstrate in the lab. How to preview the slide show from the current slide.
Demonstrate in the lab. How to set up slide show.
WEEK 6
THE INTERNET
Terminology
The Internet is a global system of interconnected computer networks that
interchange data by packet switching using the standardized Internet
Protocol Suite (TCP/IP). It is a "network of networks" that consists of
millions of private and public, academic, business, and government
networks of local to global scope that are linked by copper wires, fiber-optic
cables, wireless connections, and other technologies.
The Internet carries various information resources and services, such as
electronic mail, online chat, file transfer and file sharing, online gaming, and
the inter-linked hypertext documents and other resources of the World Wide
Web (WWW).
The terms Internet and World Wide Web are often used in every-day speech
without much distinction. However, the Internet and the World Wide Web
are not one and the same. The Internet is a global data communications
and the US to cover Canada, Hong Kong and Australia by 1981. The X.25
packet switching standard was developed in the CCITT (now called ITU-T)
around 1976. X.25 was independent of the TCP/IP protocols that arose from
the experimental work of DARPA on the ARPANET, Packet Radio Net and
Packet Satellite Net during the same time period. Vinton Cerf and Robert
Kahn developed the first description of the TCP protocols during 1973 and
published a paper on the subject in May 1974. Use of the term "Internet" to
describe a single global TCP/IP network originated in December 1974 with
the publication of RFC 675, the first full specification of TCP that was
written by Vinton Cerf, Yogen Dalal and Carl Sunshine, then at Stanford
University. During the next nine years, work proceeded to refine the
protocols and to implement them on a wide range of operating systems.
The first TCP/IP-based wide-area network was operational by January 1,
1983 when all hosts on the ARPANET were switched over from the older
NCP protocols. In 1985, the United States' National Science Foundation
(NSF) commissioned the construction of the NSFNET, a university 56
kilobit/second network backbone using computers called "fuzzballs" by their
inventor, David L. Mills. The following year, NSF sponsored the conversion
to a higher-speed 1.5 megabit/second network. A key decision to use the
DARPA TCP/IP protocols was made by Dennis Jennings, then in charge of
the Supercomputer program at NSF.
The opening of the network to commercial interests began in 1988. The US
Federal Networking Council approved the interconnection of the NSFNET
to the commercial MCI Mail system in that year and the link was made in
the summer of 1989. Other commercial electronic e-mail services were soon
connected, including OnTyme, Telemail and Compuserve. In that same year,
three commercial Internet service providers (ISP) were created: UUNET,
PSINET and CERFNET. Important, separate networks that offered gateways
into, then later merged with, the Internet include Usenet and BITNET.
Various other commercial and educational networks, such as Telenet,
Tymnet, Compuserve and JANET were interconnected with the growing
Internet. Telenet (later called Sprintnet) was a large privately funded
national computer network with free dial-up access in cities throughout the
U.S. that had been in operation since the 1970s. This network was eventually
interconnected with the others in the 1980s as the TCP/IP protocol became
increasingly popular. The ability of TCP/IP to work over virtually any preexisting communication networks allowed for a great ease of growth,
although the rapid growth of the Internet was due primarily to the
Internet protocols
The complex communications infrastructure of the Internet consists of its
hardware components and a system of software layers that control various
aspects of the architecture. While the hardware can often be used to support
GEANT
GLORIAD
The Internet2 Network (formally known as the Abilene Network)
JANET (the UK's national research and education network)
These in turn are built around relatively smaller networks. See also the list of
academic computer network organizations.
In computer network diagrams, the Internet is often represented by a cloud
symbol, into and out of which network communications can pass.
designed for that purpose, while casual visitors view and read this content in
its final HTML form. There may or may not be editorial, approval and
security systems built into the process of taking newly entered content and
making it available to the target visitors.
Remote access
The Internet allows computer users to connect to other computers and
information stores easily, wherever they may be across the world. They may
do this with or without the use of security, authentication and encryption
technologies, depending on the requirements.
This is encouraging new ways of working from home, collaboration and
information sharing in many industries. An accountant sitting at home can
audit the books of a company based in another country, on a server situated
in a third country that is remotely maintained by IT specialists in a fourth.
These accounts could have been created by home-working bookkeepers, in
other remote locations, based on information e-mailed to them from offices
all over the world. Some of these things were possible before the widespread
use of the Internet, but the cost of private leased lines would have made
many of them infeasible in practice.
An office worker away from his desk, perhaps on the other side of the world
on a business trip or a holiday, can open a remote desktop session into his
normal office PC using a secure Virtual Private Network (VPN) connection
via the Internet. This gives the worker complete access to all of his or her
normal files and data, including e-mail and other applications, while away
from the office.
This concept is also referred to by some network security people as the
Virtual Private Nightmare, because it extends the secure perimeter of a
corporate network into its employees' homes; this has been the source of
some notable security breaches, but also provides security for the workers.
Collaboration
The low cost and nearly instantaneous sharing of ideas, knowledge, and
skills has made collaborative work dramatically easier. Not only can a group
cheaply communicate and test, but the wide reach of the Internet allows such
groups to easily form in the first place, even among niche interests. An
example of this is the free software movement in software development,
which produced GNU and Linux from scratch and has taken over
development of Mozilla and OpenOffice.org (formerly known as Netscape
Communicator and StarOffice).
Internet "chat", whether in the form of IRC "chat rooms" or channels, or via
instant messaging systems, allow colleagues to stay in touch in a very
convenient way when working at their computers during the day. Messages
can be sent and viewed even more quickly and conveniently than via e-mail.
Extension to these systems may allow files to be exchanged, "whiteboard"
drawings to be shared as well as voice and video contact between team
members.
Version control systems allow collaborating teams to work on shared sets of
documents without either accidentally overwriting each other's work or
having members wait until they get "sent" documents to be able to add their
thoughts and changes.
File sharing
A computer file can be e-mailed to customers, colleagues and friends as an
attachment. It can be uploaded to a website or FTP server for easy download
by others. It can be put into a "shared location" or onto a file server for
instant use by colleagues. The load of bulk downloads to many users can be
eased by the use of "mirror" servers or peer-to-peer networks.
In any of these cases, access to the file may be controlled by user
authentication; the transit of the file over the Internet may be obscured by
encryption, and money may change hands before or after access to the file is
given. The price can be paid by the remote charging of funds from, for
example, a credit card whose details are also passedhopefully fully
encryptedacross the Internet. The origin and authenticity of the file
received may be checked by digital signatures or by MD5 or other message
digests.
These simple features of the Internet, over a worldwide basis, are changing
the basis for the production, sale, and distribution of anything that can be
reduced to a computer file for transmission. This includes all manner of print
publications, software products, news, music, film, video, photography,
graphics and the other arts. This in turn has caused seismic shifts in each of
the existing industries that previously controlled the production and
distribution of these products.
WEEK 7
SURFING THE WEB WITH INTERNET EXPLORER
After youre signed up with an ISP and connected to the Internet, its time to
get surfing. The World Wide Web is a particular part of the Internet with all
sorts of cool content and useful services, and you surf the Web with a piece
of software called a web browser.
The most popular web browser today is Microsofts Internet Explorer, and
you probably have a copy of it already installed on your new PC.
4. To return to the previous page, click the Back button (or press the
Backspace key on your keyboard). If youve backed up several pages and
want to return to the page you were on last, click the Forward button.
5. To return to your start page, click the Home button.
Using Tabbed Browsing
In previous versions, Internet Explorer utilized a single-document
interfacethat is, each browser window could contain only a single web
page. IE7, in contrast, has a multidocument interface, with multiple web
pages displayed in a single browser window via the use of tabs.
The use of tabs within a single browser window lets you keep multiple web
pages open simultaneously. This is great when you want to keep previous
pages open for reference or want to run web-based applications in the
background.
To open a web page on a new tab, just click the next (empty) tab and enter a
URL.
You can also choose to open a link within a page in a new tab, by rightclicking the link and selecting Open in New Tab.
You switch between tabs by clicking a tab with your mouse or by pressing
Ctrl+Tab on your keyboard. You can also reorder your tabs by dragging and
dropping them into a new position.
You can view the contents of all open tabs with IEs Quick Tabs feature.
When you click the Quick Tab icon or press Ctrl+Q, all open web pages are
displayed as thumbnails in a single window, as shown in Figure 2.2.
Click any thumbnail to open that tab in the full window.
Advanced Operations
Internet Explorer 7 can do much more than simple browsing. Lets take a
quick look at some of the more advanced operations in Internet Explorer that
can make your online life a lot easier.
Searching from the Browser
If you search the Web a lot, and I know you do, you spend a lot of time
going to your favorite search site. In Internet Explorer 7 you dont have to
keep going back to that site; you can do all your searching from within the
browser window.
Thats because Internet Explorer 7 adds an Instant Search box to the main
toolbar, to the right of the Address box. This lets you perform web searches
without having to first navigate to a separate search site.
To conduct a search from within IE7, just enter your query into the Search
box and press the Enter key on your keyboard. Your query is sent via IE
over the Internet to the selected search provider. The search site receives the
query, searches its own previously compiled index of web pages, and returns
a page of search results, which is displayed in the Internet Explorer window.
Its that easy.
By default, IE routes your search to Microsofts Windows Live Search site.
If you prefer to use another search engine, such as Google, you can change
this default. Just click the down arrow next to the Search box and select
Change Search Defaults; when the next dialog box appears, select the search
engine you want and click the Set Default button.
If the search site you want isnt listed in the Change Search Defaults list,
select Find More Providers from the pull-down list, instead. When the Add
Search Providers web page appears, click the search engine you want to use.
You can then return to the Change Search Defaults dialog box to select this
new search engine as your default.
Activity7.1
- Demonstrate how to use tabs within a single browser window which
let you keep multiple web pages open simultaneously.
- Demonstrate how to open a web page on a new tab.
Week 8
Saving Your Favorite Pages
When you find a web page you like, you can add it to a list of Favorites
within Internet Explorer. This way you can easily access any of your favorite
sites just by selecting them from the list.
Week 9
Searching the Web
Now that you know how to surf the Web, how do you find the precise
information youre looking for? Fortunately, there are numerous sites that
help you search the Web for the specific information you want. Not
surprisingly, these are among the most popular sites on the Internet.
Youll learn the best places to search, and the best ways to search. Ill even
help you cheat a little by listing some of the most popular sites for different
types of information.
So pull up a chair, launch your web browser, and loosen up those fingers
its time to start searching!
How to Search the Web
Most Internet search sites are actually search engines. They employ special
software programs (called spiders or crawlers) to roam the Web
automatically, feeding what they find back to a massive bank of computers.
These computers then build giant indexes of the Web, hundreds of millions
of pages strong.
When you perform a search at a search engine site, your query is sent to the
search engines index. (You never actually search the Web itself, you only
search the index that was created by the spiders crawling the Web.) The
search engine then creates a list of pages in its index that match, to one
degree or another, the query you entered.
Constructing a Query
Almost every search site on the Web contains two basic componentsa
search box and a search button. You enter your queryone or more
keywords that describe what youre looking forinto the search box, and
then click the Search button (or pressthe Enter key) to start the search. The
search site then returns a list of web pages that match your query; click any
link to go directly to the page in question.
How you construct your query determines how relevant the results will be
that you receive. Its important to focus on the keywords you use, because
the search sites look for these words when they process your query. Your
keywords are compared to the web pages the search site knows about; the
more keywords found on a web page, the better the match.
Choose keywords that best describe the information youre looking for
using as many keywords as you need. Dont be afraid of using too many
keywords; in fact, using too few keywords is a common fault of many novice
searchers. The more words you use, the better idea the search engine has of
what youre looking for.
Using Wildcards
But what if youre not quite sure which word to use? For example, would the
best results come from looking for auto, automobile, or automotive?
Many search sites let you use wildcards to stand in for parts of a word that
youre not quite sure about.
In most instances, the asterisk character (*) is used as a wildcard to match
any character or group of characters, from its particular position in the word
to the end of that word. So, in the previous example, entering auto* would
return all three wordsauto, automobile, and automotive (as well as
automatic, autocratic, and any other word that starts with auto).
Searching for an Exact Phrase
Normally, a multiple-word query searches for web pages that include all the
words in the query, in any order. There is a way, however, to search for an
exact phrase.
All you have to do is enclose the phrase in quotation marks.
For example, to search for Monty Python, dont enter Monty Python.
Instead, enter
Monty Pythonsurrounded by quotation marks. Putting the phrase
between quotation marks returns results about the comedy troupe, while
entering the words individually returns pages about snakes and guys named
Monty.
Where to Search
Now that you know how to search, where should you search? Theres one
obvious choice, and a lot of alternatives.
Where to Search
Now that you know how to search, where should you search? Theres one
obvious choice, and a lot of alternatives.
GoogleThe Most Popular Search Site on the Web
The best (and most popular) search engine today is Google
(www.google.com). Google is easy to use and extremely fast and returns
highly relevant results. Thats because it indexes more pages than any other
sitebillions and billions of pages, if youre counting.
Most users search Google several times a week, if not several times a day.
The Google home page, shown below, is a marvel of simplicity and elegant
web page design. All you have to do to start a search is to enter one or more
keywords into the search box and then click the Google Search button. This
returns a list of results ranked in order of relevance, such as below.
Click a results link to view that page.
Google also offers a variety of advanced search options to help you fine-tune
your search. These options are found on the Advanced Search page, which
you get to by clicking the Advanced Search link on Googles home page. To
narrow your search results, all you have to do is make the appropriate
selections from the options present.
Another neat thing about Google is all the specialty searches it offers.
Week 10
SENDING AND RECEIVING EMAIL
Email is a modern way to communicate with friends, family, and colleagues.
An email message is like a regular letter, except that its composed
electronically and delivered almost immediately via the Internet.
You can use several programs to send and receive email messages. If
youre in a corporate environment, or running Microsoft Office, you can
use Microsoft Outlook for your email. (Outlook is also a scheduler and
personal information manager.) If youre connecting from home, the simpler
Windows Mail (in Windows Vista) or Outlook Express (in
Windows XP) might be a better choice; these programs are easier to learn
and use than their bigger brother, Outlook.
Because Windows Mail is included free with all Windows Vista PCs, thats
the one well cover in this chapter. Know, however, that its almost identical
to the older
Outlook Express, so if youre a Windows XP user, most of what you see
here is directly applicable to the program youre using. In fact, most of
whats here also works with Microsoft Outlook; all of these email programs
look and act similarly.
Setting Up Your Email Account
To configure Windows Mail for a new email account, youll need to know
the following information:
The email address assigned by your ISP, in the format
name@domain.com.
The type of email server youll be using; its probably a POP3 server. (It
could also be an HTTP or IMAP server, but POP3 is more common.)
The name or address of the incoming email and outgoing email servers.
The account name and password you use to connect to the email servers.
After you have this information (which should be supplied by your ISP), you
can enter it manually into Windows Mail by following these steps:
1. From within Windows Mail, select Tools, Accounts to display the Internet
Accounts dialog box.
2. When the Internet Accounts dialog box appears, click Add.
3. When prompted, choose to add an E-mail Account and then click Next.
4. When the next dialog box appears, enter your name and then click Next.
5. When the next dialog box appears, enter the email address assigned by
your ISP; then click Next.
6. When the next dialog box appears, select the type of email server youre
using (typically POP3), the incoming email server name or address, and the
outgoing email server name or address.
Click Next.
7. When the next dialog box appears, enter your email username and
password and then click Next.
8. When the final dialog box appears, click Finish.
Youre now ready to send and receive email.
Understanding the Windows Mail Window
Before we start working with email, lets take a look at the Windows Mail
window. As you can see in Figure below, the basic Windows Mail window
is divided into three panes. The pane on the left is called the folder list, and
its where you access your Inbox and other message folders. The top pane on
the right is the message pane, and it lists all the messages stored in the
selected folder. Below that is the preview pane, and it displays the contents
of the selected message.
Activity10.1
- List and explain the information needed to configure windows mail
for a new email account.
- Demonstrate the steps involve to enter the above informations which
supplied by ISP into windows mail.
WEEK 11
SENDING AND RECEIVING EMAIL
Email is a modern way to communicate with friends, family, and colleagues.
An email message is like a regular letter, except that its composed
electronically and delivered almost immediately via the Internet.
You can use several programs to send and receive email messages. If
youre in a corporate environment, or running Microsoft Office, you can
use Microsoft Outlook for your email. (Outlook is also a scheduler and
personal information manager.) If youre connecting from home, the simpler
Windows Mail (in Windows Vista) or Outlook Express (in
Windows XP) might be a better choice; these programs are easier to learn
and use than their bigger brother, Outlook.
Because Windows Mail is included free with all Windows Vista PCs, thats
the one well cover in this chapter. Know, however, that its almost identical
to the older
Outlook Express, so if youre a Windows XP user, most of what you see
here is directly applicable to the program youre using. In fact, most of
whats here also works with Microsoft Outlook; all of these email programs
look and act similarly.
Setting Up Your Email Account
To configure Windows Mail for a new email account, youll need to know
the following information:
The email address assigned by your ISP, in the format
name@domain.com.
The type of email server youll be using; its probably a POP3 server. (It
could also be an HTTP or IMAP server, but POP3 is more common.)
The name or address of the incoming email and outgoing email servers.
The account name and password you use to connect to the email servers.
After you have this information (which should be supplied by your ISP), you
can enter it manually into Windows Mail by following these steps:
1. From within Windows Mail, select Tools, Accounts to display the Internet
Accounts dialog box.
2. When the Internet Accounts dialog box appears, click Add.
3. When prompted, choose to add an E-mail Account and then click Next.
4. When the next dialog box appears, enter your name and then click Next.
5. When the next dialog box appears, enter the email address assigned by
your ISP; then click Next.
6. When the next dialog box appears, select the type of email server youre
using (typically POP3), the incoming email server name or address, and the
outgoing email server name or address.
Click Next.
7. When the next dialog box appears, enter your email username and
password and then click Next.
8. When the final dialog box appears, click Finish.
Youre now ready to send and receive email.
Understanding the Windows Mail Window
Before we start working with email, lets take a look at the Windows Mail
window. As you can see in Figure below, the basic Windows Mail window
is divided into three panes. The pane on the left is called the folder list, and
its where you access your Inbox and other message folders. The top pane on
the right is the message pane, and it lists all the messages stored in the
selected folder. Below that is the preview pane, and it displays the contents
of the selected message.
Week 12
Composing a Message
Its easy to create a new email message. Just follow these steps:
1. Click the Create Mail button on the Windows Mail toolbar;
this launches a New Message window, similar to the one
shown in Figure below.
2. Enter the email address of the recipient(s) in the To field and then enter
the address of anyone you want to receive a carbon copy in the Cc box. You
can enter multiple addresses, as long as you separate multiple addresses with
a semicolon (;), like this: mmiller@molehillgroup.
com;gjetson@sprockets.com.
3. Move your cursor to the main message area and type your message.
4. When your message is complete, send it to the Outbox by clicking the
Send button.
Now you need to send the message from your Outbox over the Internet to
the intended recipient (you!). You do this by clicking the Send/Receive
button on the Windows Mail toolbar. Assuming your computer is connected
to the Internet, your message will now be sent.
Replying to a Message
To reply to an email message, follow these steps:
1. Select the message header in the Message pane.
2. Click the Reply button on the Windows Mail toolbar; this opens a Re:
window, which is just like a New Message window except with the text
from the original message quoted in the text area and the email address of
the recipient (the person who sent the original message) pre-entered in the
To field.
3. Enter your reply text in the message window.
4. Click the Send button to send your reply back to the original sender.
The attached file is now listed in a new Attach: field below the Subject: field
in the message window. When you click the Send button, the email message
and its attached file are sent together to your Outbox.
Week 13
Although Windows Mail may look a lot like its predecessor, Outlook
Express, its much improved under the hood. Some of the most important
improvements have to do with securityin particular, the capability to block
spam, phishing scams, and email viruses.
Spam Blocking
If youre like most users, you get more than your fair share of junk email
messagesalso known as spam. These spam messages can fill up your
inbox and are a major annoyance.
To help stop the flood of spam email messages, Windows Mail includes a
powerful Junk Mail Filter. This new filter uses Bayesian filtering, which
analyzes the probability of any given word being included in spam messages
and then applies that analysis to all incoming messages. Emails that include
high-probability spam words are automatically routed to the Junk E-mail
folder.
You can open the Junk E-mail folder to view your spam messages, or just
delete the messages without review. In either case, you dont have to deal
with them clogging your inbox!
Phishing Filter
Also new in Windows Vista is the inclusion of anti-phishing technology.
Microsofts Phishing Filter helps protect you from identity theft by warning
you of the fake email messages common to phishing scams.
Phishing is a technique used by online scam artists to steal your identity by
tricking you into disclosing valuable personal information, such as
passwords, credit card numbers, and other financial data. A phishing scam
typically starts with a phony email message that appears to be from a
legitimate source, such as your bank, eBay, or PayPal.
When you click the link in the phishing email, youre taken to a fake website
masquerading as the real site, complete with logos and official-looking text.
Youre encouraged to enter your personal information into the forms on the
web page; when you do so, your information is sent to the scammer, and you
become a victim of identity theft. When your data falls into the hands of
criminals, it can be used to hack into your online accounts, make
unauthorized charges on your credit card, and maybe even drain your bank
account.
Microsofts Phishing Filter compares all the links in your Windows Mail
email messages to an online list of known phishing websites. If the link
matches a fraudulent site, Windows Mail blocks the links in the email and
displays a warning message at the top of the message. When you see this
type of message, just delete the email and never, never click through any
of the links!
Virus Protection
Computer viruses are files that can attack your system and damage your
programs and documents. Most viruses are spread when someone sends you
an email message with an unexpected file attachmentand then you open
the file. Its just too easy to receive an email message with a file attached,
click the file to open it, and then launch the virus file. Boom! Your computer
is infected.
Viruses can be found in many types of files. The most common file types for
viruses are .EXE, .VBS, .PIF, and .COM. Viruses can also be embedded in
Word (.DOC) or Excel (.XLS) files. You cant catch a virus from a picture
file, so viewing a .JPG, .GIF, .TIF, and .BMP file is completely safe.
The best way to avoid catching a virus via email is to not open any
files attached to incoming email messages. Period. That includes messages
where you know the sender, because some viruses are capable of taking over
an email program and spoofing other users addresses. An email message
might look like its coming from a friend, but its really coming from
another machine and includes a virus.
(Pretty tricky, eh?)
By default, Windows Mail is configured to automatically reject files that
might contain viruses.
You can verify this setting (or turn it off, if you want to receive a file), by
opening the Options dialog box, selecting the Security tab, and checking
both options in the Virus Protection section.
You can also add contacts from any email messages you receive. Just rightclick the senders name in the email message and select Add to Contacts.
This creates a new contact for that person; you can then
go to Windows Contacts and add more detailed information lateras
described next.
To send email to one of your contacts, all you have to do is click the To
button in your new Windows Mail message. This displays the Select
Recipients dialog box, shown below. Select the contact(s) you want and
click either the To, Cc, or Bcc buttons. Click OK when youre finished
adding names.
Activity13.1
Discuss with your terms how to protect against spam , phishing scams and
viruses.
Week 14
CONNECTING TO THE INTERNETAT HOME AND ON THE
ROAD
surfing, its probably worth a few extra dollars a month to get the faster
broadband connection.
Traditional Dial-Up
A dial-up connection provides Internet service over normal phone lines.
The fastest dial-up connections transmit data at 56.6Kbps (kilobits per
second), which is okay for normal web surfing but isnt fast enough for
downloading music or videos. Most ISPs charge $20 or so per month
for normal dial-up service.
Broadband DSL
DSL is a phone line-based technology that operates at broadband
speeds. DSL service piggybacks onto your existing phone line, turning
it into a high-speed digital connection. Not only is DSL faster than dialup (384Kbps to 3Mbps, depending on your ISP), you also dont have to
surrender your normal phone line when you want
to surf; DSL connections are always on. Most providers offer DSL
service for $30$50 per month. Look for package deals that offer a
discount when you subscribe to both Internet and phone services.
Broadband Cable
Another popular type of broadband connection is available from your
local cable company. Broadband cable Internet piggybacks on your
normal cable television line, providing speeds in the 500Kbps to
30Mbps range, depending on the provider.
Most cable companies offer broadband cable Internet for $30$50 per
month. As with DSL, look for package deals for your cable company,
offering some sort of discount on a combination of Internet, cable, and
(sometimes) digital phone service.
Broadband Satellite
If you cant get DSL or cable Internet in your area, you have another
optionconnecting to the Internet via satellite. Any household or
business with a clear line of sight to the southern sky can receive digital
data signals from a geosynchronous satellite at 700Kbps.
The largest provider of satellite Internet access is HughesNet. (Hughes
also developed and markets the popular DIRECTV digital satellite
system.) The HughesNet system (www.hughesnet.com) enables you to
receive Internet signals via a small dish that you mount outside your
house or on your roof. Fees range from $60 to $100 per month,
depending on the plan.
Week 15
Setting Up a New Connection
Naturally, you need to configure your computer to work with your ISP.
How you do this depends on which operating system youre using.
Connecting in Windows XP
The configuration process isnt as simple in Windows XP. After you
connect your computer to the broadband modem (or connect your PCs
dialup modem to your telephone line), you follow these steps:
1. Click the Start button; then select Connect To, Show All
Connections.
Whewthats a lot of work! Still, after you get it set up, youre good
to go and ready to start exploring the Internet.
Sharing an Internet Connection
If you have more than one PC in your home, you can connect them to
share a single Internet connection. This is particularly useful if you
have a high-speed broadband connection.
You share an Internet connection by connecting your broadband
modem to your home network. It doesnt matter whether you have a
wired or a wireless network; the connection is similar in both instances.
All you have to do is run an Ethernet cable from your broadband
modem to your network hub or router and then Windows will do the
rest, connecting your modem to the network so that all your computers
can access the connection.
After Windows connects to the selected hotspot, you can log on to the
wireless network. This is typically done by opening Internet Explorer
or a similar web browser. If the hotspot has free public
access, youll be able to surf normally. If the hotspot requires a
password, payment, or other logon procedure, it will intercept the
request for your normal home page and instead display its own login
page. Enter the appropriate information, and youll be surfing in no
time!
Activity15.1
Demonstrate the steps when connecting to a dial-up connection or a
broadband connection that requires a username and password.