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GOVERNMENTS REQUIREMENTS
(NEED STATEMENT)
GENERAL AND CONTRACTUAL REQUIREMENTS FOR ROAD
PROJECTS
GENERAL REQUIREMENTS
1.
INTRODUCTION
The Government of Malaysia intends to ..
..
The total length of the road is approximately km
The general layout plan for the Works is as shown in Appendix A1.
The construction is to be carried out based on Design and Build contract. The design
and supervision shall be done by the approved consultant in accordance with the
Governments Requirement.
2.
(b)
(c)
(d)
(e)
3.
(f)
Soil improvement and slope protection works as and where required including
soil nailing, guniting, vertical drains, horizontal drains, preloading etc.
(g)
(h)
(i)
(j)
(k)
Provision and maintenance of all road and access affected by the construction
in motorable condition at all time;
(l)
(m)
(n)
SCOPE OF WORKS
The scope of works comprises the following: (a) Collection and analyses of all available, records, proposals and drawings and cause
any further study, survey or investigation to be carried out for all additional
information required for the design and construction of the whole works.
(b) Field survey to pick up ground details such as topographical features, existing
structures and location of existing utility services to confirm the information
contained in any existing survey drawing and also in areas where site survey
data is not available.
(c) Study and analyses of available soil data and carry out further soil investigations in
areas where soil investigation data is not available or inadequate.
(d) Preparation and submission of design brief, for consideration by the Government.
The design brief should include design criteria, justifications, drawings, etc.
(e) Subject to the acceptance by the Government of (d) above, carry out detailed
engineering design, calculation, Land Acquisition Plans (LA), construction
drawings and detailed specification, with cost estimates. The Contractor is
allowed to submit supplementary Land Acquisition plans.
(f) Road Safety audit and geotechnical audit to be done by independent auditors
approved by JKR.
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(g) Reviewing and checking all bridge design and slope stabilization designs by
employing independent expert consultant appointed by the contractor and
approved by the Government.
(h) Subject to approval by the Government, work can commence in sections or
locations following acceptance of ( e ) and ( f ) above by the Government.
(i) Supervision of the Works by employing suitably qualified personnel.
(j) Provision of all necessary labour, material, plant, equipment, power, water,
accommodation, etc. together with the personnel for the investigation, study,
design , supervision, execution and maintenance of the Works.
(k) Provision for relocation and protection of services.
(l) Preservation for relocation and protection of services.
(m)Routine maintenance during construction.
(n) Maintenance and remedial works throughout the Defects Liability Period.
(o) All other works and services necessary to satisfactorily design, construct complete
and maintain the whole Works to comply with the Governments
Requirements.
(p) Supply of vehicles, telephones, computers and other items specified for the sole
use of the project Director.
(q) Provision of as-built drawings after completion of works and their periodic
updating specified.
(r) Construction of all temporary works and traffic management including the
preparation of traffic management plans and the provision of any necessary
road diversion and crossing.
(s)
All other works to be in compliance with Road Safety Audit needs pertaining
the safety of road users and pedestrians, e.g provision of pedestrian crossings.
CONTRACTUAL REQUIREMENTS
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Contractors Consultants
All engineering investigations, designs and construction supervision shall be carried
out by qualified and experienced Professionals (Engineers, Surveyors, Quantity
Surveyors etc.) registered with the appropriate Malaysian governing statutory boards
for the relevant type of discipline, and the Treasury.
The Contractor shall submit a complete list of consultants to be employed for the
project stating their job category, their obligations and experience for Project
Directors (P.D.) written approval. The works must be supervised by the consultant
engaged for the design. Names of all designers with CV for each design activity/work
and their respective man-month input and charge rates shall be submitted for P.D.s
approval.
All land survey works shall be carried out by Malaysia Licensed Surveyor registered
with the Land Surveyors Board.
The Contractor shall not employ any other professionals (other than those named in
his proposal) without the prior consent of the P.D. The Contractor is also required to
retain the said Consultants to provide standing supervision of the Works throughout
the Contract period and they shall not be discharged without the consent of the P.D.
All as-built drawings required for this project shall be certified by professional
engineers from the said Consultants.
The Consultants shall report directly to JKR on the design and supervision of the
project.
2.0
3.0
Bumiputera Participation
The Contractor shall engage Bumiputera Contractors or other Bumiputera
Organisations to carry out specific portions of the Works on a sub-contract basis and
the amount of this participation shall be at least 30% of the Contract Sum. The
Bumiputera Contractors/ Organisations shall be from the registered list approved by
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the Pusat Khidmat Kontraktor or the Ministry of Finance. In this respect the
Contractor should indicate clearly how he intends to fulfill this requirement and
provide a full list of the portions of the Works to be carried out by Bumiputera
Contractors/ Organisations.
4.0
5.0
5.1
The Contractors Proposal shall be signed by the authorised signatories of all the
partners to the joint venture so as to be legally binding upon each partner.
5.2
A copy of the Joint Venture agreement shall be attached to Volume 1 of the Proposal
for the perusal and approval of the Government.
5.3
The Joint Venture agreement signed by the authorized signatories shall include an
undertaking by all partners to the joint venture that they remain liable jointly and
severally to the Government for the execution and completion of the whole of the
Works in full accordance with the terms contained in the existing Governments
Requirements as referred to in Appendix 3 to the Conditions of Contract.
5.4
b)
c)
The Contractors Proposal shall include the official correspondence address for
service of all letters, written notices and instructions to the Joint Venture
including the leading partner to be designated.
6.0
7.0
8.0
Contract Document
The Contractor shall prepare and submit to the Government one original and
() certified true copies of the Contract Documents immediately after
the Contract Agreement has been formally executed. The original of the Contract
Document shall be kept by the Government.
9.0
9.1
Contractor's Proposal
Sufficiency of Proposal
The Contractor shall have satisfied himself before submitting his proposal as to the
correctness and sufficiency of his proposal for the Works, and the Contract Sum,
except in so far as is otherwise provided in the Contract, shall cover all his obligations
under the Contract and all matters and things necessary for the proper design,
construction, supervision, completion, maintenance and guarantee of the Works. The
contractor's proposal shall meet the minimum technical requirement specified.
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9.2
9.3
Discrepancy
Where there is any discrepancy within the Contractor's Proposal, the P.D. shall have
the right to decide between the discrepant items and the Contractor shall comply with
the decision without any cost to the Government.
9.4
Detailed Drawings
Any drawings shown in the Contractor's Proposal are considered as the complete
working drawings to be used for the completion of the whole of the Works. Any
necessary and subsequent updating/modification made in order to suit the final
accepted layout shall not be treated as a variation to the Contract.
10.0
11.0
12.0
Quality of Works
In line with the provision of Clause 8 of the Conditions of Contract, the Contractor
shall ensure that the quality of the Works as a whole must be maintained and that the
Works are carried out in conformity in every aspect of the requirements of the
Contract. The Contractor shall engage full time on site during the whole duration of
the Contract, adequate number of Professional Engineers or other appropriate
Professionals registered with the respective Boards in Malaysia and sub-professional
staff to provide close supervision of the Works at all times to ensure full compliance
with the design and specifications of the Works. The supervisory staff shall be
employees of the Consultants engaged for the design of the Works. The Contractor
shall submit the names of the supervisory staff together with their particulars of
employment with the Consultant and their experience to the P. D. for approval before
the commencement of the Works.
13.0
14.0
15.0
Taxation
In addition to Clause 13 of the Conditions of Contract, the Contractor is also required
to pay all forms of Customs duties/ Excise/ Sales tax in Malaysia where necessary.
16.0
17.0
17.1
Drainage, removal of surface water and all necessary silt traps etc.,
(c)
Maintain, repair and reinstate existing roads, culvert and other related services,
(d)
Project Signboards,
(e)
Storage,
(f)
(g)
Sanitation,
h)
(i)
(j)
Survey instruments,
(k)
(l)
(m)
(n)
Before handing over of the Works to the Government, the Contractor shall remove all
temporary buildings, temporary works and temporary installation.
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17.2
Site Office Accommodation for each site in the form of JKR Standard
Designed Site Office or Portable Cabins or rented shop lot which shall be
equipped with fittings and furniture as listed in Appendix 1F of Section 1
to the Standard Specification for Road Works and shall also include the
following:
(i)
(ii)
(iii)
(iv)
A small pantry with a sink and power points for and including an
electrical kettle and a refrigerator.
(v)
All office furniture and equipment such as tables, chairs, cabinets, plan
chest and racks, pin-up boards for the office and meeting room in
sufficient quantity and quality.
(vi)
(vii)
Toilet facilities consisting of w.c., urinal, shower and wash hand basins,
solely for the use of the P.D. and his staff.
(viii)
The Contractor shall pay all deposits and charges, comply with all byelaws, maintain all services and pay all bills for electricity, water,
telephones, etc. for the full duration of the Contract.
(ix)
The Contractor shall keep the office accessible at all times and in every
way habitable for working purposes throughout the duration of the
Contract. The Contractor shall also provide such labour and cleaning
materials as are required to maintain the site office in a thoroughly
clean and sanitary condition.
(x)
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(b)
(c)
18.0
18.1
The Contractor shall submit to the P.D. a properly documented quality assurance plan
broadly showing how he proposes to maintain acceptable standards for all aspects of
the Works. All work procedures have to follow current JKR ISO 9001.
18.2
This general quality assurance plan shall be submitted together with the Contractors
Proposals at the time stipulated in the Instructions to Tenderer. More detailed quality
assurance plans shall be submitted to the P.D. prior to the execution of the Works.
18.3
All quality assurance plans submitted by the Contractor to the P.D. shall conform to
the relevant standards set out by the International Standards Organisation (ISO 9001)
and also to current JKR ISO 9001.
18.4
Quality assurance plans submitted shall include the proposed organisation structure of
the Contractors quality assurance team, procedures and processes for the design,
selection and testing of materials, placement, installation, supervision, acceptance,
remedying of defects, commissioning and maintenance.
18.5
19.0
Programme of Works
Within 14 days after the receipt of the Letter of Acceptance, the
Contractor shall submit to the P.D. for approval a detailed work
programme using the Critical Path Method (CPM) showing his
proposals and the periods for carrying out the various sections of the
works in order to complete the whole works within the completion
time specified. The proposal must be together with schedule of
construction plant and labour strength plan for the various periods
and section of the works.
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* To include only if necessary and after obtaining approval from the relevant committee in accordance with `Garispanduan
Perolehan Khidmat Pengangkutan dan Kemudahan Penggunaan Peralatan Melalui Kontrak Kerja via letter (42) dlm.
JKR.KPKR.020.050/03 Jld. 3 dated 1st Mac 2000
Period of Completion
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The whole Works which comprises of planning, design and construction must be
completed and handed over to the Government not exceeding .(..)
weeks from the date of possession of site. This completion period is inclusive of all
necessary land acquisition, additional survey, site investigation, redesign works etc. in
parallel with the construction works.
21.0
Land Acquisition*
The Contractor shall identify all land requirements for the Works, and prepare land
acquisition plans to enable the Government to acquire the necessary right-of-way. The
land acquisition plans shall be to the appropriate scales and requirements of the local
Land Office. All costs for land compensation are to be borne by the Government. The
land acquisition plans shall be subjected to the Government's approval. In respect of
land acquisition and environmental protection, the Contractor, where applicable and
practical, shall satisfy the requirement of Department of Environment unless otherwise
approved by the P.D.
In the event the Contractors design and construction of the Works requires additional
land to the above due to any error or misjudgement on the part of the Contractor in
making due allowance for land requirements for the Works, all the cost of such further
land acquisition shall be borne by the Contractor.
22.0
Logging**
The Contractor shall note that there may be trees of commercial value within the Right
of Way of the road that requires to be cleared. The Contractor shall liaise with the
Department of Forestry and the State Government to ascertain the quantity of
commercial timber and the premiums required to be paid to the state. The Contractor
shall be required to pay this premium. The Contractor shall also be required to obtain
a permit to transport out and sell all timber of commercial value and pay all royalty
charges. The Contractor shall allow appropriate set off against the Tender Sum for the
proceeds from the sale of the timber.
23.0
23.1
The Contractor shall prior to the execution of the Works, liaise with all public utility
authorities/providers and relevant affected parties with regard to the existing utility
installations or facilities affecting his works. He shall establish the exact locations of
these services by trial trenching or other suitable methods such as using electronic
detection equipment. The Contractor shall take all necessary precautions and provide
all necessary protection so as not to damage any existing utilities and services; and
where necessary or if required by the public utility authorities/providers, the
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Contractor shall carry out temporary relocation of the existing utilities and services
including reinstatement of the same.
23.2
If during excavations, the Contractor comes across any underground cables, pipes etc.
he shall stop work immediately and report to the P.D. who shall liaise with the relevant
utility authorities/providers to determine the necessary action to be taken. The
Contractor shall be responsible for making good all damages to cables, etc. and shall
indemnify the Government against all claims as a result of such damages.
To be deleted for projects where the Contractor is not required to identify land requirements nor prepare land acquisition
plans.
** Delete if not applicable
23.3
All costs incurred by the Contractor in complying with these requirements shall be
borne by the Contractor and deemed to be included in the Contract Sum.
24.0
24.1
The Utilities Company (U.C.) shall be responsible for the relocation of utilities within
the road reserve. The company may propose and relocate the utilities based on their
design upon approval by the Government.
24.2
The U.C. may also, upon approval by the Government use the approved layout and
design as proposed by the Contractor.
24.3
However if the U.C do not wish to undertake the said relocation within a specified
period, the work shall be carried out by the contractor following current JKR
procedures. Prior to the commencement of the work, an agreement between the U.C.
and the Government shall be made whereby the U.C. undertake to reimburse the
Government an agreed amount at a later date.
25.0
Adjoining Properties
25.1
Where the property adjoining the site (or sites) is in constant use by the Government,
adjoining owners and occupiers, the Contractor shall arrange for and carry out the
Works so as to cause minimum interference or interruption to the use of the adjoining
properties including roads, footpaths, other access and any existing services thereto.
He shall comply with all instructions or directive given by the P.D. in these matters.
25.2
The Contractor shall take all proper measures to the approval of the P.D. to minimise
the spread of dust, noise, flooding, siltation, etc. arising from the execution of the
Works to the adjoining properties and shall comply with the requirements imposed by
the relevant Authorities.
26.0
26.1
The Contractor shall provide and maintain, to the approval and satisfaction of the P.D.,
all necessary temporary culverts, roads, tracks, bridges, etc. for access to and within
the site (or sites) as long as required for the execution of the Works. The positions
where the site access are to be made shall be clearly indicated on the site plans
submitted by the Contractor as part of his Proposals. The Contractor shall make all
arrangements and obtain all necessary approvals and permission required in
connection thereto.
26.2
Access roads from the site (or sites) leading to public roads shall be properly
maintained at all times and shall only be removed by the Contractor when instructed to
do so by the P.D.
As Built Drawings
28.1 Submission of during construction
The Contractor shall be required to submit to the P.D. as built
drawings progressively as the relevant portions of work are
completed or as and when required by the P.D.
28.2 Submission after practical completion
Within 3 months from the date of practical completion, the
Contractor shall submit to the P.D. for his concurrence a full set
of as-built drawings, microfilm and other details and
information to show the final construction and form of the
Works as completed. All as-built drawings shall be computer
generated in the form of AutoCad drawing files.
Upon concurrence of the P.D., the Contractor shall prepare :(a) one (1) reproducible drawing on medium weight premalrace
or equivalent (A1 size),
(b) three (3) non-fade prints (A1 size) and
(c )
microfilms
for each drawing. All the computer generated as-built drawings
shall be stored in CD-ROM and forwarded within two (2)
months thereafter to the P. D. together with the reproducibles,
mirofilms and one (1) set of the non-fade prints.
The
remaining prints shall be issued as directed by the P. D..
Failure of the Contractor to submit the as-built drawings within
the stipulated period will entitle the Project Director to have
such drawings prepared by others at the expense of the
Contractor.
29.0
Site Diary
The Contractor shall provide and maintain a site diary which shall comply with the
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standard JKR format at each site office. It shall be kept up to date at all times and
shall be regularly certified by the head of the Contractors site supervisory team. The
site diary shall contain records of daily weather conditions, labour strength at site,
plant on site, work done during each day, etc. and shall be made available at the site to
the P.D. and his representatives whenever required. All site diaries shall be kept in a
reasonably tidy condition and shall be handed over to the P.D. upon completion of the
Works.
29.0
30.0
31.0
32.0
34.0
Routine Maintenance
34.1
(b) Keep all drain and culvert functioning properly by cleaning and desilting whenever
necessary or whenever instructed by the P.D.
(c)
(d)
(e)
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34.2
(b)
(c)
all structures, earth slopes, carriageway and surface of all installations are in
a well-maintained condition.
(d)
In addition, joint inspection of the bridge/structures shall be carried out once a year.
* Delete whichever is not applicable.
The Contractor shall at regular intervals carry out the following activities to the
satisfaction of the P.D.: (a)
(b)
Repair potholes and other pavement defects which may occur in the road and
bridge deck to keep the road in a good riding surface.
(c)
(d)
Keep all the road signs clean and conspicuous by regular cleaning.
(e)
Keep all the drains and culverts functioning properly by regular cleaning and
desilting at least once in every two (2) months.
(f)
Repair damaged road shoulders, kerb, guardrails, lighting post, signboard and
other installation and replaced them when stolen/pilfered.
(g)
In the event of damages caused by failure in the design, land slides, settlements,
depressions, cave-in, flood, natural causes and any other cause whatsoever, then the
Contractor shall take immediate steps to remedy or rectify the situation to ensure that a
smooth traffic flow is always maintained and to take all steps deemed necessary by the
P.D.
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The cost of all remedy arising out of the default by the Contractor shall be borne by
the Contractor.
All maintenance works shall be carried out in such a way that smooth flow of traffic is
always maintained and no hazard is created in the course of work.
35.0
Project Management
The Contractor shall submit the detail planning for the implementation of the project.
It should include the following:a)
b)
c)
d)
Resource Allocation
The Contractor shall form a project management team within his own organization to
plan and implement the project. The project team must be led by a qualified personnel
to be approved by JKR.
This obligation must be fulfilled before negotiation on contract prices can start.
36.0
Payment
All payments under the Contract will be made in Ringgit Malaysia and in accordance
with Clause 50 of the Conditions of Contract Payment shall be based on:
(a)
Payment Schedule *
The Contractor is to submit a proposal for a realistic Interim Payment Schedule
for the whole duration of the contract. The Payment Schedule should reflect
the proposed program of works and progress of work and shall be mutually
agreed before signing of the Contract.
(b)
Valuation of Works *
Payments shall be made by the Government based on the P.D. monthly
valuation of the Works properly executed and of any goods or unfixed
materials delivered to or adjacent to the Site intended for use or to be
incorporated in the Works.
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* P.D. to determine method of payment before tender is called and to delete whichever is not applicable .
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