Board Meeting Resolution of Annual General Meeting (AGM)

MINUTES OF THE .th ANNUAL GENERAL MEETING OF

. LIMITED
Minutes of the Annual General Meeting (AGM) of the Company
held on .. at ...30 a.m. in .. Limited,

Directors Present:
Sl
Name
Designation
Signature
No.
01.

Chairman

02.

Managing
Director

In Attendance
.. Company Secretary
Members / Proxies
Members present in

person :
Proxies present :
Nil
..i, Chairman took the chair and welcomed the
Shareholders to the .. Annual General Meeting. After
ascertaining that the requisite quorum for the meeting was present,
the Company Secretary called the meeting to order.
Thereafter, with the consent of the Shareholders, the Chairmans
speech which was circulated to the Members along with the Annual
Report was taken as read.
With the consent of the Shareholders, the Notice of the Meeting was
taken as read. With the permission of the Members, the Auditors
Report on the financial statements of the Company for the year ended
30th June . was taken as read.
The following business was transacted thereafter:

Agenda no. 01 To receive and adopt the accounts for the year
ended on June 30, and Auditors Report thereon.
The audited annual accounts and other relevant information were
placed before the meeting for approval and adoption. After threadbare
discussion the Directors and shareholders considered the Statement of
Comprehensive Income for the year ended 30thJune ., Statement
of Financial Position on that date and the Auditors Report thereon. In
this respect, a resolution with the permission of Chairman was
forwarded to the meeting. Mr. .. proposed and Mr.
seconded that the following resolution to be passed as an ordinary
resolution:
RESOLVED THAT the Statement of Comprehensive Income for the
year ended 30th June Statement of Financial Position on
that date and the Auditors Report thereon be and is hereby approved
and adopted.
The Company Secretary took the resolution for voting and the
resolution was passed unanimously.
Agenda 02 To approve the Directors report
The Annual Reports of the Directors under section 184 of the company
Act was placed before the meeting for approval. In this respect, the
resolution with the permission of Chairman was forward by the
Company Secretary to the meeting. Mr. proposed and Mr.
.. Ahmed seconded that the following resolution be passed as
an ordinary resolution:
RESOLVED THAT the Directors Report of the year is hereby
approved and adopted unanimously.
The Secretary took the resolution for voting and the resolution was
passed unanimously.
Agenda 03 To elect Directors in place of those retiring
The matter concerning retiring and reappointment of ,
Director of the Company were placed before the Meeting for its
consideration and approval. The resolution with the permission of
Chairman was forward to the meeting. . proposed and
Mr. .. seconded that the following resolution be passed
as an ordinary resolution:
RESOLVED THAT Mr. who retires by rotation
and being eligible for re-appointment, be and is hereby re-appointed
as Director of the Company.
The Secretary took the resolution for voting and the resolution was
passed unanimously.
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Agenda 04 To appoint Auditors and fix their remuneration

Chairman accorded permission to the Company Secretary to place in
the meeting. The issue for reappoint and fix the remuneration of
Auditors were placed before the meeting for consideration and
approval. The proposal for reappointment of the C.A. firm named
. Co. for the year of .. of the
Company was placed in the meeting by the Company Secretary with
permission of the Chairman. A resolution is in this regard was
forwarded. Mr. proposed and Mr. .
seconded that the following resolution be passed as an ordinary
resolution:
RESOLVED THAT .. Co., C.A. firm be and is hereby
re-appointed as Auditor of the Company for the year and the
remuneration was fixed at Tk. .
The Secretary took the resolution for voting and the resolution was
passed unanimously.
The Company Secretary took the resolution for voting and the
resolution was passed unanimously.
As there is no other business to be transacted the meeting was
concluded with vote of thanks to the chair.

Dated
Dhaka,
The Day
of
., 20.

.
Chairman

By Md. Forhad Hossain

Managing Director
S & F CONSULTING FIRM LTD.
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