Basic Commands Selecting Areas

Clear the selection DEL Extend selection - by one cell SHIFT+ó or ô

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Move up or down ñ or ò - to the edge of data region CTRL+SHIFT+ó or ô Helping you work more effectively
Move left or right ï or ð - to beginning of the row SHIFT+HOME
Select first item in list or row HOME - to first cell of worksheet CTRL+SHIFT+HOME
- to last cell of worksheet CTRL+SHIFT+END Moving Between Fields
Select last item in list END (, ï)*
- down one screen SHIFT+PGDN Move -to next field TAB
Select cell or filter list ENTER
- up one screen SHIFT+PGUP -previous field SHIFT+TAB
- to beginning of a field SHIFT+HOME -first field, next record ENTER
Moving Around - to end of a field SHIFT+END (, ï)*
-first field, previous record SHIFT+ENTER
Between cells TAB Select - entire column CTRL+SPACE
-10 records forward PGDN
Edge of current region CTRL+ó or ô - entire row SHIFT+SPACE
-10 records back PGUP
Crazy Colour™ Card for Microsoft® Excel

First cell of worksheet CTRL+HOME - entire worksheet CTRL+a

-new record CTRL+PGDN
Last cell in worksheet CTRL+END - current region CTRL+SHIFT+*
-first record CTRL+PGUP
Screen down or up PGDN or PGUP Collapse selection to cell SHIFT+BKSPNOTE:
-next character left or right within a field ï or ð
Screen to right ALT+PGDN When using the scrolling keys (such as PGUP &
Screen to left ALT+PGUP PGDN) with Scroll Lock turned off, your selection
Next sheet in workbook CTRL+PGDN moves the distance you scroll. To keep the same Entering Data or Moving Between Fields
selection, first turn Scroll Lock on. Cancel a cell entry ESC
Previous sheet in workbook CTRL+PGUP
Next pane F6 Complete cell entry ENTER
Previous pane SHIFT+F6 Formatting Cells -Up SHIFT+ENTER
Next workbook or window CTRL+F6 Apply/remove -Bold CTRL+b -Right TAB
Previous workbook or window CTRL+SHIFT+F6 -Italics CTRL+i -Left SHIFT+TAB
Display active cell CTRL+BKSP -Underline CTRL+u Delete to the end of line CTRL+DEL
-Strikethrough CTRL+5 (five) Fill from above to down CTRL+d

Hiding or Unhiding Display format command CTRL+1 (one) Fill from left to right CTRL+r

Hide columns CTRL+0 (zero) Display style command ALT+’ (apostrophe) Fill cell range with current entry CTRL+ENTER

Unhide columns CTRL+SHIFT+) Apply general number format CTRL+SHIFT+~

Hide rows CTRL+9 Key
Unhide rows CTRL+SHIFT+( ï, ð, ñ or ò Left, right, up or down arrow
Working in Cells or The Formula Bar
Outline symbols CTRL+8 E.g. CTRL+SHIFT+r, ESC Press the CTRL key together
Start a formula =
with the SHIFT and r keys, release, then the ESC key.
Standard toolbar CTRL+7 Enter date CTRL+;
* Microsoft Office 2002 only
Objects/placeholders CTRL+6 Enter time CTRL+SHIFT+:

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Crazy Colour™ Card for Microsoft® Excel © Scott Spence 2003, published by Crazy Colour.
Excel & Microsoft are either registered trademarks or trademarks of Microsoft Corp. in the USA and/or other countries.
Please do NOT photocopy or reproduce, bulk discounts are available. Crazy Colour is a trademark of CC Consulting Ltd.
Crazy Colour’s Top Excel Tips
!To format an individual character within a cell highlight it, then use the format
menu.
!To select scattered cells in a worksheet, hold down CTRL and click on the cells.
!To enter a series of data (e.g. 1, 2, 3...) or list (e.g. Mon, Tue, Wed...) Drag the
AutoFill handle. This handle is a little square located in the cell's lower right
hand corner. Your mouse pointer will turn into a cross.
!Use heading names instead of cell references - this enables you to reference the
same cell when moving formulae.
!Be sure not to use spaces or punctuation in your formulae as this can cause
problems.
!Zoom into a portion of your spreadsheet by first selecting the range of cells.
Then from the Zoom drop-down menu on the Standard toolbar and choose
Selection or choose View > Zoom and select Fit Selection.
!To automatically add up a column or row of values select the cell immediately
below a column of numbers or to the right of a row of numbers. Press ALT+=,
then ENTER.
!To adjust the width of columns so that they are as wide as the text or numbers
they contain select the column and double click on the right hand edge of the
column in the top column label bar.
!If you don't want cells to shrink or grow to accommodate an entry,
automatically resize the data itself, select the cell(s), choose Format > Cells
and select the Alignment tab and select Shrink to fit.
!To enter a formula or data into several cells at once select the range of cells,
type the information and press CTRL+ENTER.
!Use conditional formatting to change a cell’s format (e.g. the colour of a cell or
text) depending on its value, select the cell and choose Format > Conditional
Formatting .
!Auto-save your work. Choose Tools > AutoSave choose a time period. If
AutoSave is not present choose Tools > Add-Ins and select AutoSave
!Use Format > View > Page Break Preview to show where page breaks are in
an active worksheet and where the page will be 'cut' during printing.
!In a multiple-sheet workbook, not all the sheet tabs may be visible, right-click
on any of the arrow buttons in the lower left corner for a list of sheet names,
click to visit one.
© Scott Spence 2003, published by Crazy Colour. ISBN: 1-904782-08-6
Date and Time Formula Functions
=DATE(year,month,day) gives serial number of a date.
=NOW( ) gives the serial number of the current date and time.
=TODAY( ) gives the serial number of the current date.
Logical Formula Functions
=IF(logical_test,value_if_true,value_if_false) gives one value if a condition evaluates to
TRUE and another value if FALSE.
=NOT(logical) gives the value of its argument.
Text Formula Functions
=FIND(find_text,within_text,start_num) gives one text string within another text string,
and returns the number of the starting position of find_text, from the leftmost character of
within_text.
=LEN(text) gives the number of characters in a text string.
=LOWER(text) gives all upper-case letters to lower-case.
=PROPER(text) capitalizes the first letter in a text string and any other letters in text that
follow any character other than a letter.
=REPLACE(old_text,start_num,num_chars,new_text)
=TEXT(value,format_text) converts a value to text.
=TRIM(text) removes all spaces from text except for single spaces.
Mathematics and Statistics Formula Functions
=AVERAGE(number1,number2, ...) gives the average (arithmetic mean) of the
arguments.
=COUNT(value1,value2, ...) counts the number of cells that contain numbers and numbers
within the list of arguments.
=DEVSQ(number1,number2,...) gives the sum of squares of deviations of data points
from their sample mean.
=MAX(number1,number2,...) gives the largest value in a set of values.
=MIN(number1,number2, ...) gives the smallest number in a set of values.
=STDEV(number1,number2,...) estimates standard deviation.
=VAR(number1,number2,...) estimates variance.
=TREND(known_y's,known_x's,new_x's,const) calculates
linear trends values.
=TDIST(x,degrees_freedom,tails) - Student's t-distribution.
9 781904 782087
Version: ex-007 (April 2004)
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