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SAP IS Utility FICA

Configuration Documents

SAP IS Utility FICA Configuration Documents

Table of contents
Introduction ................................................................................................................7
Copyright ...............................................................................................................8
Basic Information ....................................................................................................9
Organizational Units .................................................................................................. 10
Organisation Structure........................................................................................... 11
Set Up Company Codes for Contract Accounts Receivable and Payable ..................... 12
Define Company Code Groups................................................................................ 14
Assign Company Codes to Company Code Groups ................................................... 16
Basic Functions ......................................................................................................... 17
Application Area .................................................................................................... 18
Contract Accounts ................................................................................................. 20
Contract Accounts Configuration Overview ......................................................... 21
Define Account Determination IDs for Contract Accounts ..................................... 22
Define Account Determination IDs for Contracts ................................................. 23
Define Number Ranges...................................................................................... 25
Configure Contract Acct Categories and Assign Number Ranges ........................... 27
Configure Field Attributes for Contract Account Category ..................................... 29
Configure Field Attributes per Activity ................................................................. 32
Define Field Groups for Authorization Check ....................................................... 34
Posting And Documents ......................................................................................... 35
Postings and Documents Overview..................................................................... 36
Maintain Central Settings for Posting .................................................................. 37
Maintain User-Specific Posting Settings............................................................... 38
Maintain Document Number Ranges................................................................... 40
Define Lock Reasons for Posting Locks ............................................................... 43
Define Rounding Rules for Currencies................................................................. 44
Maintain Document Types and Assign Number Ranges ........................................ 46
Maintain Default Document Types for Invoicing .................................................. 48
Maintain Document Assignments........................................................................ 52
Maintain Main Transactions ........................................................................... 53
Maintain Sub-Transactions............................................................................. 54
Define Period Keys ........................................................................................ 55
Define Account Assignments for Automatic Postings ............................................ 56
Define CO Account Assignment Keys .............................................................. 58
Store CO Account Determination Key for IS-U Contracts .................................. 59
Define Account Assignments for Down Payments and Charges ........................ 60
IS-U: Define Acct Assignment Data Relevant to Transactions ........................... 61
General Ledger Posting Totals ........................................................................... 63
Define Line Layout Variants for Posting Totals ................................................ 64
Select Fields for Search Function ................................................................... 66
Select Fields for Sort Function ....................................................................... 68
Tolerance Groups for Amount Limits .................................................................. 70
Define Tolerance Groups ............................................................................... 71
Assign Tolerance Groups to Users .................................................................. 73
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Open Item Management ........................................................................................ 74


Clearing Variants ............................................................................................... 75
Define Specifications for Clearing Types ............................................................. 95
Open Item Management .................................................................................... 97
Account Balance Display ...................................................................................... 100
Account Balance Display .................................................................................. 101
Define Line Layout Variants for Account Balance ............................................... 102
Withholding Taxs ................................................................................................ 109
Check Sub transactions for Withholding Tax Relevance ..................................... 110
Define Withholding Tax Code ........................................................................... 111
Define Formulas for Withholding Tax Calculation............................................... 113
Account Assignments for Withholding Tax Postings with Outgoing Payments ...... 114
Account Assignments for Withholding Tax Postings with Incoming Payments ...... 115
Print Workbench ................................................................................................. 116
Define Standard Texts ..................................................................................... 117
Define application forms .................................................................................. 118
Correspondence .................................................................................................. 120
Define Correspondence Types.......................................................................... 121
Define Charge Types for Correspondence ......................................................... 123
Configure Charge Schedules for Correspondence .............................................. 124
Configure Correspondence Variants .................................................................. 126
Check Management ............................................................................................. 129
Specify Component for Reconciling Check Deposits ........................................... 130
Define Document Type for Check Encashment .................................................. 131
Define Bank Clearing Account for Encashment of Outgoing Check ...................... 132
Expense and Revenue Accounts for Posting Cashed Outgoing Check .................. 133
Settings for Check Creation ............................................................................. 134
Define Number Range Intervals for Outgoing Checks ........................................ 135
Define Void Reasons for Checks ....................................................................... 136
Assign Bank Accounts for Online Check Printing ................................................ 137
Define Details for Lots for Manual Outgoing Checks .......................................... 139
Define Line Layout Variants for Lots for Manual Outgoing Check ........................ 140
Define Check Clearing Account for Outgoing Checks.......................................... 141
Customer Contacts .............................................................................................. 142
Define Number Ranges for Customer Contacts .................................................. 143
Define Object Roles......................................................................................... 145
Define Customer-Contact Classes/Actions ......................................................... 147
Define Customer Contact Types ....................................................................... 150
Define Priorities .............................................................................................. 151
Define Customer Contact Directions ................................................................. 152
Define Additional Customer Contact Information ............................................... 153
Define Customer Information ........................................................................... 154
Define Configurations ...................................................................................... 155
Define Configuration Determination ................................................................. 156
Business Transactions.............................................................................................. 158
Security Deposits ................................................................................................ 159
Define Number Ranges for Security Deposits .................................................... 160
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Define General Parameters for Security Deposits............................................... 162


Create Special Definitions for Security Deposits ................................................. 164
Define Request Reasons for Securities.............................................................. 165
Define Status of Non cash Security Deposits ..................................................... 166
Define Non cash Security Deposit Categories .................................................... 167
Define Default Values for Cash Security Deposit Interest Calculation .................. 168
Define Reversal Reasons for Security Deposits .................................................. 169
Define Types of Notes for Security Deposits...................................................... 170
Maintain Specifications for Transfer of Security Deposits ................................... 172
Maintain Specifications for Reversing Transfer of Sec. Dep. ............................... 173
Define Specifications for Clearing of Cash Security Deposits ............................... 174
Define Specifications for Cash Security Deposit Int. Calc. (Mass Proc.) ............... 175
Assign Withholding Tax Code to Main and Sub-Transactions .............................. 176
Payments ........................................................................................................... 177
Processing Incoming and Outgoing Payments ................................................... 178
Cash Desk/Cash Journal .................................................................................. 179
Maintain Specifications for Cash Desk/Cash Journal ...................................... 180
Define Cash Desk Clearing Accounts ............................................................ 182
Define Document Type for Payment Category............................................... 184
Define Short Account Assignments for Transfer Postings to Cash Desk ........... 185
Define Master Data for Cash Journal ............................................................ 186
Cash Journal: Define Accts for Exp./Rev. Diffs from Cash Pay ........................ 187
Cash Journal: Specifications for Posting Cash Desk Deposits .......................... 189
Cash Journal: Define Currency Units of Currency Sheet ................................. 190
External Payment Collectors ............................................................................ 191
Define External Payment Collectors .............................................................. 192
Define Payment Collector Codes for Payment Lots ........................................ 193
Account Determination for Payment Confirmation ......................................... 194
Receipt Management....................................................................................... 195
Define Specifications for the Management of Receipts ................................... 196
Maintain Number Ranges for Receipt Printing ............................................... 197
Define Reasons for Repeat Print .................................................................. 199
Define Screen Variants for Payment Lot............................................................ 200
Maintain Document Type Specifications for the Migration of Payment................. 202
Define Default Values for Payment Lot ............................................................. 203
Define Default Values for Check Lot ................................................................. 204
Define Default Values for Credit Card Lots ........................................................ 205
Define Default Values for Payment Order Lots .................................................. 206
Define Bank Clearing Accounts for Payment Lots............................................... 207
Define Clarification Account ............................................................................. 209
Define Clearing Account for Check Deposit ....................................................... 211
Define Specifications for Repayment of Incoming Payments .............................. 212
Check Number Ranges for Repayment Requests ............................................... 214
Define Short Account Assignments for Transfer Postings ................................... 216
Incoming/Outgoing Payment Creation .............................................................. 217
Define Payment Methods............................................................................. 218
Define Specifications for Paying Company Code ............................................ 221
Define Accounts for Payment Program ......................................................... 224
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Maintain Bank Selection .............................................................................. 225


Interest Calculation ............................................................................................. 226
Define Reference Interest Rates ...................................................................... 227
Define Percentage Rates for Reference Interest Rates ....................................... 228
Define Interest Calculation Rules ..................................................................... 230
Define Interest Key ......................................................................................... 233
Maintain Amount Limits for Debit/Credit Interest............................................... 234
Define Interest Lock Reasons........................................................................... 235
Define Specifications for Interest Calculation .................................................... 236
Activate Additional Functions for Interest Calculation......................................... 237
Define Clearing Reasons for Which Interest is not Calculated ............................. 238
Define Specifications for the Mass Run ............................................................. 239
Balance Interest Calculation............................................................................. 240
Assign Withholding Tax Code to Main and Sub-Transactions .......................... 241
Dunning Notices .................................................................................................. 242
Define Charge Categories for Dunning.............................................................. 243
Define Document Types for Dunning Charge Categories .................................... 245
Configure Charge Schedules for Dunning Procedure .......................................... 246
Define Specifications for Interest on Arrears ..................................................... 249
Configure Dunning Activities ............................................................................ 250
Define Dunning Lock Reasons .......................................................................... 252
Define Time-Dependent Creditworthiness Weightings ........................................ 253
Returns .............................................................................................................. 254
Configure Returns Reasons .............................................................................. 255
Assign Return Reasons to House Banks ............................................................ 258
Define Bank Clearing Account for Returns......................................................... 259
Define Clarification Accounts for Returns .......................................................... 260
Define Charges Accounts for Returns ............................................................... 261
Define Account Assignments for New Items with Returns .................................. 262
Determine Document Type and Clearing Reason for Returns ............................. 263
Define Field Selection ...................................................................................... 264
Write Offs ........................................................................................................... 267
Define Write-Off Reasons ................................................................................ 269
Define Specifications and Default Values for Write-Off ....................................... 270
Define Specs and Default Values for Mass Write-Offs ........................................ 271
Automatic G/L Account Determination for Write-Offs ......................................... 272
Automatic G/L Account Determination for Writing Off Value Adjustments ........... 274
Transfers ............................................................................................................ 275
Define Transfer Reasons.................................................................................. 276
Define Default Value for Transfer Reason ......................................................... 277
Define Specifications and Default Values for Transfer ........................................ 278
Define Specifications Dependent on Transfer Reason ........................................ 279
Define Transactions for Transferring Items ....................................................... 280
Reversal ............................................................................................................. 281
Define Alternative Accounts for Reversal in Following Year ................................ 282
Define Default Values for Reversal ................................................................... 283
Define Specifications for Clearing Item ............................................................. 284
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Integrations ............................................................................................................ 285


Sales and Distribution Integration ........................................................................ 286
Define Posting to FI-CA for Customer Account Groups ....................................... 287
Derive Main/Sub-Transaction from SD Information ............................................ 289
Derive Document Type from SD Billing Doc Data .............................................. 291
General Ledger Accounting .................................................................................. 293
Define Posting Specifications for General Ledger Transfer.................................. 294
Controlling .......................................................................................................... 296
Maintain Field Assignment for Profitability Analysis ............................................ 297

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SAP IS Utility FICA Configuration Documents

Introduction

SAP IS Utility FICA


[ ISU Configuration Document ]
Document summary
This document explain SAP IS Utility Contract Accounts (FICA) Configuration and in step by
step manner with the help of system screenshots. This document cover FICA configuration in
detail manner. This document is very useful for all SAP IS Utility consultant and or who are
having aspiration to be SAP IS Utility consultant. This document helps you to understand SAP
IS Utility Contract Accounts (FICA) configuration in systematic manner and you need not to
waste your time in SPRO for SAP IS Utility Contract Accounts (FICA).

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Copyright
Copyright SAPebooks.com All rights reserved.
Neither this document nor any part thereof may be copied or reproduced in any form or by
any means, or translated into another language, without the prior consent of SAPebooks.com.
The information contained in this document is subject to change and supplement without
prior notice.

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SAP IS Utility FICA Configuration Documents

Basic Information

Document Information
Title
Author
Doc Code
Language

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SAP IS Utility FICA Confoguration Documents


SAPebooks Team
SEBK100750
English

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Organizational Units

Organisation Structure
Set Up Company Codes for Contract Accounts Receivable and Payable
Define Company Code Groups
Assign Company Codes to Company Code Groups

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Organisation Structure
Your enterprise structure has already been created in the system (see under "Enterprise
structure" in the IMG structure).
You should make specifications for your organizational unit here for contract accounts
receivable and payable.
You have to do the following settings
1. Set Up Company Codes for Contract Accounts Receivable and Payable
2. Define Company Code Groups
3. Assign Company Codes to Company Code Groups

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Set Up Company Codes for Contract Accounts Receivable and Payable


Description:
Transaction Code:
Menu Path:

Client dependent settings:

Set Up Company Codes for Contract Accounts Receivable and


Payable
SPRO
IMG -> Financial Accounting (New) / Financial Accounting ->
Contract Accounts Receivable and Payable -> Organizational
Units > Set Up Company Codes for Contract Accounts
Receivable and Payable
Yes / No

In this activity you define the company codes that you want to use in Contract Accounts
Receivable and Payable.
Requirements
1. You have defined the company codes required (see IMG Structure Enterprise Structure).
2. You have made the specifications necessary for the company codes required in the
Financial Accounting Global Settings (see IMG structure Financial Accounting -> Financial
Accounting Global Settings -> Company Code).
Activities
Assign the attributes required for controlling postings in Contract Accounts Receivable and
Payable to each company code that you want to use in Contract Accounts Receivable and
Payable.

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Define Company Code Groups


Description:

Define Company Code Groups

Transaction Code:
Menu Path:

SPRO
IMG -> Financial Accounting (New) / Financial Accounting ->
Contract Accounts Receivable and Payable -> Organizational
Units > Define Company Code Groups

Client dependent settings:

Yes / No

Use
In this activity, for each contract account you define the company codes to be used for
posting to the contract account. These company codes are summarized in company code
groups.
Activities
1. Define which combinations of permitted company codes where the contract accounts
managed in your system may appear. Define a company code group for each
combination. The groups must not overlap.
2. Define a name for each company code group and assign a paying company code to the
group. This paying company code is responsible for paying the accounts in automatic
payment transactions.
3. Then carry out the activity Assign Company Codes to Company Code Groups.

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Assign Company Codes to Company Code Groups


Description:
Transaction Code:
Menu Path:
Client dependent settings:

Assign Company Codes to Company Code Groups


SPRO
IMG -> Financial Accounting (New) / Financial Accounting ->
Contract Accounts Receivable and Payable -> Organizational
Units > Assign Company Codes to Company Code Groups
Yes / No

Use
In this activity, you assign the required company codes to the company code groups that you
defined in the previous activity.

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Basic Functions

Application Area
Contract Accounts
Posting And Documents
Open Item Management
Account Balance Display
Withholding Taxes
Print Workbench
Correspondence
Check Management
Customer Contacts

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Application Area
Description:
Transaction Code:
Menu Path:

Application Area
SPRO
IMG -> Financial Accounting (New) / Financial Accounting ->
Contract Accounts Receivable and Payable -> Basic Functions > Application Area

Client dependent settings:

Yes / No

In this activity, you specify the application area active within the client. As a rule you only
use one application area, such as the application area "Insurance company".
If only one active application area is specified, all users automatically work with this
application area which is stored in the user defaults.
Standard settings
The application area relevant for your company is entered by SAP.

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Application Area Is Active

Use
Indicates that the application area is used in the system when active.
Note:
Application areas are stored in every major dataset in FI-CA, enabling data to be processed
on an application-specific basis. Examples of application areas are the application components
for the insurance, utilities or telecommunication industries.

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SAP IS Utility FICA Configuration Documents

Contract Accounts

Contract Accounts Configuration Overview


Define Account Determination IDs for Contract Accounts
Define Account Determination IDs for Contracts
Define Number Ranges
Configure Contract Acct Categories and Assign Number Ranges
Configure Field Attributes for Contract Account Category
Configure Field Attributes per Activity
Define Field Groups for Authorization Check

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Contract Accounts Configuration Overview


In the following activities, you will make settings for creating and processing contract account
master data.
Define Account Determination IDs for Contract Accounts
Define Account Determination IDs for Contracts
Number Ranges and Contract Account Categories
Define Number Ranges
Configure Contract Acct Categories and Assign Number Ranges
Field Modifications
Configure Field Attributes for Contract Account Category
Configure Field Attributes per Activity
Define Field Groups for Authorization Check

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Define Account Determination IDs for Contract Accounts


Description:
Transaction Code:
Menu Path:

Define Account Determination IDs for Contract Accounts


SPRO
IMG -> Financial Accounting (New) / Financial Accounting ->
Contract Accounts Receivable and Payable -> Basic Functions > Contract Accounts -> Define Account Determination IDs for
Contract Accounts

Client dependent settings:

Yes / No

In the following IMG step, you define the account determination ID for contract accounts. The
account determination ID is used for determining a G/L account during automatic account
determination.
Activities
Make the required entries.

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Define Account Determination IDs for Contracts


Description:
Transaction Code:
Menu Path:

Define Account Determination IDs for Contracts


SPRO
IMG -> Financial Accounting (New) / Financial Accounting ->
Contract Accounts Receivable and Payable -> Basic Functions > Contract Accounts -> Define Account Determination IDs for
Contracts

Client dependent settings:

Yes / No

In this IMG activity, you define the account determination ID for contracts in connection with
a company code and a division. The account determination ID is needed along with the
company code, the division, the main transaction and the sub-transaction for determining a
G/L account in automatic account determination.
Note: You no longer have to define the account determination ID as cross-division.
Example
You define account determination ID 01 along with company code 0001 and division 01 for
residential customers.
Requirements
1. You need to have maintained the company code required for your company.
2. You need to have maintained the relevant divisions.
Activities
Make the required entries.

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Define Number Ranges


Description:
Transaction Code:
Menu Path:

Define Number Ranges


FPN2
IMG -> Financial Accounting (New) / Financial Accounting ->
Contract Accounts Receivable and Payable -> Basic Functions > Contract Accounts -> Number Ranges and Contract Account
Categories > Define Number Ranges

Client dependent settings:

Yes / No

In this activity, you define number ranges for contract accounts.


You then assign the number ranges to contract account categories in the activity Define
Contract Account Categories and Assign Number Ranges
Contract accounting number ranges are valid for all clients.
Note for the industry component Insurances
Assign the number ranges to the contract account categories in the activity Configure
Contract Account Categories and Assign Number Ranges (FS-CD).
Standard settings
The SAP standard delivery contains number ranges for the contract account categories
delivered.
Recommendation
For contract accounts that are transferred from external systems with the same number, you
should define number ranges with external number assignment.
Activities
1. Check the number ranges delivered and change them if necessary.
2. You may need to define new number ranges.
Further notes
You transport number range objects as follows:
Choose Interval -> Transport in the accounting document Number Range screen.
All intervals for the selected number range object are deleted in the target system first. After
the import, only the intervals you export are present. The number statuses are imported with
their values at the time of export.
Dependent tables are not transported or converted.

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