Ms Excel Notes

Microsoft Office 2007
[MICROSOFT OFFICE
EXCEL2007 ]
Page 2 of 23 [MICROSOFT OFFICE EXCEL2007 ]
Lecture No.1.................................................................................................... 5
How to open Microsoft Excel 2007?..............................................................5
What is MS Excel?.........................................................................................5
What are Columns and Column Header?......................................................5
What are Rows and Row Header?.................................................................5
What are cells and why we use name box?..................................................5
What is sheet tab?........................................................................................5
Difference between Sheet and Workbook.....................................................6
What is Range?.............................................................................................6
Can we create name of range?.....................................................................7
What are Operators?.....................................................................................7
How many type of operator?.........................................................................7
How to insert/ Delete column/ Row?.............................................................8
Lecture No.2.................................................................................................... 8
What is Formula?..........................................................................................8
What is Function?.........................................................................................8
Functions .................................................................................................... 9
Sum........................................................................................................... 9
Max............................................................................................................ 9
Min............................................................................................................. 9
AVERAGE .................................................................................................. 9
COUNT....................................................................................................... 9
COUNTA.....................................................................................................9
COUNTBLANK...........................................................................................10
COUNTIF ................................................................................................. 10
What is a series option?..............................................................................10

Custom list option.......................................................................................10
Lecture No3................................................................................................... 11
Function .....................................................................................................11
SUMIF.......................................................................................................11
LEFT......................................................................................................... 11
RIGHT.......................................................................................................11
5MID........................................................................................................ 11
CONCATENATE.........................................................................................12
REPT........................................................................................................ 12
TODAY .................................................................................................... 12
NOW ....................................................................................................... 12
Sort option..................................................................................................12
Subtotal option...........................................................................................12
Conditional Formatting ..............................................................................13
Lecture No.4.................................................................................................. 14
Function:.....................................................................................................14
IF.............................................................................................................. 14
COLUMN...................................................................................................14
COLUMNS.................................................................................................14
ROW.........................................................................................................14
ROWS.......................................................................................................14
CODE....................................................................................................... 14
CHAR....................................................................................................... 15
Logical Function..........................................................................................15
ISBLANK...................................................................................................15
AND......................................................................................................... 15
OR............................................................................................................ 15
ISNUMBER................................................................................................15
ISTEXT..................................................................................................... 15
Data Validation:..........................................................................................16
Lecture No.5.................................................................................................. 17
Auto Filter ..................................................................................................17
Macro:......................................................................................................... 17
Freeze Panes ..............................................................................................17
Split ............................................................................................................18
Chart .......................................................................................................... 18
Comments:................................................................................................. 18
Reference .................................................................................................. 18
Absolute cell reference ($).......................................................................18
How many types of Precedence of Operators? ..........................................18

Function .....................................................................................................18
VLOOKUP:................................................................................................18
LEN:............................................................................................................ 19
SQRT........................................................................................................... 19
Lecture No. 6................................................................................................. 19
PROPER:......................................................................................................19
UPPER:........................................................................................................ 19
LOWER:....................................................................................................... 20
ROUND:.......................................................................................................20
TRUNC:....................................................................................................... 20
INT:............................................................................................................. 20
How Many Types of Calculation?.................................................................21
What is Goal Seek option?..........................................................................21
Lecture No. 8................................................................................................. 22
How to select print area?...........................................................................22
Print Preview:.............................................................................................22
Page Setup: ...............................................................................................22
Who to print file?........................................................................................23
Lecture No.1
How to open Microsoft Excel 2007?
By Menu:
Start  All Programs  Microsoft Office  Excel 2007
By Command:
Start  Run  Type Command (EXCEL)
What is MS Excel?
MS Excel is a spread sheet program use for perform high level
calculation on data like filtration, sorting, searching, etc
MS Word file is called “documentation” and its file consist

number of Pages.
But MS Excel file is called “Workbook” and its file consist

number of sheets.
MS excel file format is .xlsx
What are Columns and Column Header?

Vertical lines are called “Columns” in excel each column has specify
name is called “Column Header” Like (A,B,C,……..Z,AA,AB,………..,
XFD). 16384 columns in one sheet
What are Rows and Row Header?

Horizontal lines are called “Rows” in excel each row has specify name
is called “row header” Like (1,2,3,……..99,100,………..1048576).
10,48,576 rows in one sheet
What are cells and why we use name box?

Intersection point of row and column is called “Cell” combination of
column name and row name make “cell name” like Column A and
Row 100 cell name A100 , you can see in name box(Top left side).
Name box use for go to specify cell or create name of selected cells
What is sheet tab?

In excel each sheet has specify name is called “Sheet tab” we can
change sheet name/ tab color or insert / delete sheet
Right click on sheet tab
  
Re Re Ta
na - b
m Na Co
e m lor
e
  
In Hi M
se de ov
rt / e /
Un Co
 hi py
De de
let
e
Difference between Sheet and

Workbook
Combination of cells is called “Sheet” and
Combination of sheets is called “Workbook”
What is Range?
More than selected cell are called “Range”
Like (A1,C8,F10) or (A1:A10)
Can we create name of range?

Yes we can, select cells  Type name in
name box (Class)  Press enter
Formula  Naming range Name range
 Add  Delete
Range Range
What are Operators?

Specify sign perform specify action are called
“Operators”
How many type of operator?

4 types of operator
1. Arithmetic Operator:
Sign Name Description

+
Plus Use for addition just number values
-
Minus Use for Subtraction just number Values
*
Asterisk Multiplication between number values
/
Forward slash Use for Davison
%
Percentage Gain Percentage Value
^
Caret Exponentiation (create power)
2. Logical (Comparison) operator:
Sign Name
= Equal to
> Grater than
< Less than
>= Grater than or equal to
<= Less than or equal to
<> Not equal to

: Colon Create range A1:A100
Select multiples cell
, Coma
A1,D4,F6
Space Space Select intersection cells
4. Text Operator / Concatenate

Function:

Combine more than two
& AND
cells
How to insert/ Delete column/ Row?

Home  Cell
 Insert  Other
option
 Delete s
 Forma
ts
Lecture No.2
What is Formula?
Any expression created by user is called
“Formula”
Two parts of any Formula
1. Operand (Cell name is called operand like

A1,B6,D3,G6)
2. Operator (like “=”, +, -,)
Like (500+500= 1000) or

=A1+B1  ?
What is Function?
Predefine equation is called “Function” like
=Sum, =Count, =Max, etc
Three parts of any Function
1. Operand (Cell name is called operand like

A1,B6,D3,G6)
2. Operator (like “=”, +, -, :, space, ^, %, &)
3. Function name (Sum, Count, Max, min,

etc)
a. Syntax (range, criteria, number1,2,3,

Array)
Like (500+500= 1000) or

=SUM(CELL:CELL)  ?
Note: Each expression / Predefine equation

will be start with equal sign “=”
Functions
Sum
Use for addition just number values
=Sum(Numbr1,2,3,4,5,…….)
=Sum(cell:cell)
Max
Show largest number values and
ignore text values
=Max(Number1,2,3,4…….)
=Max(Cell:Cell)
Min
Show smallest number values and
ignore text values
=Min(Number1,2,3,4…….)
=Min(Cell:Cell)
AVERAGE
Return average by given range
=AVERAGE(NUMBER1,2,3,4,5,…….)
=AVERAGE(CELL:CELL)
COUNT
Use for count just number values
=COUNT(NUMBER1,2,3,4……..)
=COUNT(CELL:CELL)
COUNTA
Use for count all values (Text,
number, special characters)
=COUNTA(VALUE1,2,3,4,5……)
=COUNTA(CELL:CELL)
COUNTBLANK
Use for count just blank cells
=COUNTBLANK(ARRYA)
=COUNTBLAK(CELL:CELL)
COUNTIF
Counts the number of cells within a
range that meet the given condition
=COUNTIF(RANGE,”CRITERIA”)
=COUNTIF(CELL:CELL,”OPERATOR_
VALUE”)
What is a series option?

Use for create series of number, date etc
Home  Editing  Fill  Series
 Column / Row
o L o D
i a
n t
e e
r
o A
o G u
r t
o o
w
t F
h i
l
l
Custom list option

Office Button  Excel option  Popular 
Edit custom list  Import  Add/ Delete 
OK
Lecture No3
Function
SUMIF
Use for addition cells according to
the given condition
=SUMIF(RANGE,”CRITERIA”,SUMR
ANGE)
=SUMIF(CELL:CELL,”OPERATOR_V
ALUE”,CELL:CELL)
LEFT
Count number of characters
form left side
=LEFT(TEXT,NUMBER OF
CHARACTERS)
=LEFT(CELL,TYPE NUMBER IN
DIGIT FORM)
RIGHT
Count number of characters
form right side
=RIGHT(TEXT,NUMBER OF
CHARACTERS)
=RIGHT(CELL,TYPE NUMBER IN
DIGIT FORM)
5MID
Count number of characters in
MID
=MID(TEXT,START
NUMBER,NUMBER OF
CHARACTERS)
=MID(CELL,TYPE NUMBER IN DIGIT

FORM, TYPE NUMBER IN DIGIT FORM)
=MID(“P2F/LM_MB/2568”,5,5)
LM_MB
CONCATENATE
Join multiples text and show
answer in one cell
=CONCATENATE(TXT1,2,3,4,5…
……..)
REPT
Repeat the text given number of
times
=REPT(TEXT,NUMBER OF TIMES)
=REPT(CELL,NUMBER OF TIMES)
TODAY
Show current date
=TODAY()
NOW
Show current date and time
=NOW()
Sort option
Use for analyze data in ascending (A  Z) /
Descending (Z  A) order
Home  Editing  Sort and Filter
 Ascending (A Z) / Descending (Z

 A)
Subtotal option
Use for show summarized data in group and
outline form
Data  Outline  Subtotal
 At each changing in (show data in

group form)
 Use function (select any function

what you perform)
 Add subtotal to (apply function

fields)
 Ok/ Remove all
Conditional Formatting
Show data in specify format according to
given conditions
Home  styles  Conditional Formatting
 Templates
 Create New Rule
o Format cells that only

contains
o Select operator
o Type values
o Set format  OK
 Clear Rule
 Manage Rule
o Edit rule
o New rule
o Delete Rule
Lecture No.4
Function:
IF
Show TRUE or FALSE message
according to condition
=IF(LOGICAL TEXT,”VALUE IF
TRUE”,”VALUE IF FALSE”)
=IF(CELL_OPERATOR_VALUE,”TR
UE_MESSAGE”,”FALSE_MESSAGE
”)
COLUMN
Return number of column in
current sheet
=COLUMN(REFERENCE)
=COLUMN(CELL)
COLUMNS
Return number of columns in
selected range
=COLUMNS(ARRAY)
=COLUMNS(CELL:CELL)
ROW
Return number of row in current
sheet
=ROW(REFERENCE)
=ROW(CELL)
ROWS
Return number of Rows in
selected range
=ROWS(ARRAY)
=ROWS(CELL:CELL)
CODE
Return number code according
the character which use
computer
=CODE(TEXT)
=CODE(“A”) 65
CHAR
Return character according the
number code which use
computer
=CHAR(NUMBER)
=CHAR(97) a
Logical Function
ISBLANK
If cell is EMPTY show TRUE
otherwise FALSE
=ISBLANK(CELL)
AND
If all conditions are true show
TRUE message other wise FALSE
message
=AND(LOGIC1,2,3,4,5,……)
=AND(CELL_OPERATOR_VALUE,
CELL_OPERATOR_VALUE,………)
OR
If all conditions are false
show FALSE message other wise
TRUE message
=OR(LOGIC1,2,3,4,5,……)
=OR(CELL_OPERATOR_VALUE,
CELL_OPERATOR_VALUE,………)
ISNUMBER
If cell consist NUMBER values
show TRUE otherwise FALSE
=ISNUMBRE(CELL)
ISTEXT
If cell consist TEXT values show
TRUE otherwise FALSE
=ISNUMBRE(CELL)
Data Validation:
Restriction on cell according to condition
Data  Data Tool  What is Analysis Data

 Validation
 Setting
o Allow
 Whole number Date / time
 Text length Others
o Logical operator
o Number values
 Input message (Title message and

Message)
 Error Alert (sign styles, Title

Message, Error Message)
Lecture No.5
Auto Filter
Show Filter data by given requirements/
conditions
Date  Data and sort  Filter (On/ Off) [Ctrl

+Shift +L]
 Show small button on column

heading
 Click and select values Ok
Macro:
Macro is option use for record all action and
repeats it
 Insert any auto shape (Insert 

Word art / Auto shape)
 Right click  Assign macro
 Type macro name (in text form

without space) Record
 Type shortcut (optional) if you want

 Ok
 Record action (Auto Filter)
 Select stop recording option (show

in status bar 3rd position from left
side)
Note: macro file save in enable

macro format/ 97 to 2003 file format
(Office button
 Save as  Select file format  Type

file name  Ok)
Add/ Delete/ assign shortcut key  Alt

+ F8
Freeze Panes
Use for freeze selected area
View  Windows  Freeze panes / Un Freeze

panes
Split
Use for comparison current window
View  Window  split / Remove Split
Chart
Present data in graphical interface
Insert  Chart  Select Chart Type
Comments:
Explanation of current cell
 Right click on cell  Comments
 Right click Remove / Edit/ Show

Comments
Reference
Absolute cell reference ($)
In a formula, the exact address of a cell,
regardless of the position of the cell that
contains the formula.
Relative reference:
In a formula, the address of a cell based on
the relative position of the cell that contains
the formula and the cell referred to. If you
copy the formula, the reference
automatically adjusts.
How many types of Precedence of

Operators?
7 type of Precedence of operators
Function
VLOOKUP:
Looks for a value in the left most
column of a table, and then
returns a value in the same row a
column you specified. By default,
the table must be sorted in an
ascending order
=VLOOKUP(Lookup_Value,
Table_Array,_Column_index_Number,Rang
e_lookup)
Lookup Value :
Question cell (Code)
Table array : Link Table

name
Column Index number :

number of column in link table
Range lookup : TRUE /

FALSE
TRUE :
Show Approximate value
False
: Show Exact Value
=VLOOKUP(CODE_CELL ,
CLASS_TABLE, 2 , FALSE)
LEN:
Use for count number of
character in one cell
=LEN(TEXT)
=LEN(CELL)
SQRT
Return the square root of
current number
=SQRT(Number)
=SQRT(16)  4
Lecture No. 6
PROPER:
Use for convert title case
=PROPER(TEXT)
=PROPER(“What is this?”)
 What Is This?
UPPER:
Use for convert upper
case
=UPPER(TEXT)
=UPPER(“What is this?”)
 WHAT IS THIS?
LOWER:
Use for convert lower
case
=LOWER(TEXT)
=LOWER(“What is this?”)
 what is this?
ROUND:
Return roundabout
number value after
decimal place
=ROUND(NUMBER,NUMB
ER_OF_ DIGIT )
=ROUND(5.789,2)  5.79
TRUNC:
Return exact number
value after decimal place
=TRUNC(NUMBER,NUMBE
R_OF_ DIGIT )
=TRUNC(5.789,2)  5.78
INT:
Return number value
before decimal place, INT
stand for integer
=INT(NUMBER )
=INT(5.789)  5
What is VBA?
VBA stand for Visual Basic Application

programming language (Alt +F11)
How Many Types of Calculation?

Two types of Calculation
 Manual
 Automatically (F9)
What is Goal Seek option?

Return required number values
Data  What is Analyses  Goal Seek
 Set Cell (Function/ Formula Cell)
 To value (Required number value )
 By Changing Cell (Target cell)

Lecture No. 8
How to select print area?
After selection area
Page Layout  Page setup  Print

Area  Set Print Area / Clear print are
Print Preview:
Before gain hardcopy use option print
preview
Office button  Print preview (Ctrl +

F2)
Page Setup:
Insert  Page layout  Page Setup
 Pages
o Landscape (Width Wise)
o Portrait (Height Wise)
 Adjust to
 Fit to
 Paper size (letter,

Legal, A4)
 Margin
o Top, bottom, Left, Right ,

Header margin, Footer
margin
 Center on Page
o Horizontally
o Vertically
 Header / Footer
o Custom Header
o Custom Footer
Who to print file?

Office Button  Print (Ctrl +P)
 Printer Name
 Page range
o Selection all, Selection area,

etc

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Ms Excel Notes

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Microsoft Office 2007

What is a series option?..............................................................................10

How many types of Precedence of Operators? ..........................................18

MS Word file is called “documentation” and its file consist

But MS Excel file is called “Workbook” and its file consist

MS excel file format is .xlsx

What are Columns and Column Header?

What are Rows and Row Header?

What are cells and why we use name box?

What is sheet tab?

Right click on sheet tab

Difference between Sheet and

Can we create name of range?

Formula  Naming range Name range

What are Operators?

How many type of operator?

Sign Name Description

> Grater than

< Less than

>= Grater than or equal to

<= Less than or equal to

<> Not equal to

Sign Name Description

4. Text Operator / Concatenate

Sign Name Description

How to insert/ Delete column/ Row?

Two parts of any Formula

1. Operand (Cell name is called operand like

2. Operator (like “=”, +, -,)

Like (500+500= 1000) or

Three parts of any Function

1. Operand (Cell name is called operand like

2. Operator (like “=”, +, -, :, space, ^, %, &)

3. Function name (Sum, Count, Max, min,

a. Syntax (range, criteria, number1,2,3,

Like (500+500= 1000) or

Note: Each expression / Predefine equation

What is a series option?

Home  Editing  Fill  Series

Custom list option

=MID(CELL,TYPE NUMBER IN DIGIT

Home  Editing  Sort and Filter

 Ascending (A Z) / Descending (Z

Data  Outline  Subtotal

 At each changing in (show data in

 Use function (select any function

 Add subtotal to (apply function

 Ok/ Remove all

Home  styles  Conditional Formatting

 Create New Rule

o Format cells that only

Data  Data Tool  What is Analysis Data

 Whole number Date / time

 Text length Others

 Input message (Title message and

 Error Alert (sign styles, Title

Date  Data and sort  Filter (On/ Off) [Ctrl

 Show small button on column

 Click and select values Ok

 Insert any auto shape (Insert 

 Right click  Assign macro

 Type macro name (in text form

 Type shortcut (optional) if you want

 Record action (Auto Filter)