Notice: Privacy Act Systems of Records

Tuesday,
October 10, 2006
Part III
Nuclear Regulatory
Commission
Privacy Act of 1974; Republication of
Systems of Records Notices; Notice
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59614 Federal Register / Vol. 71, No. 195 / Tuesday, October 10, 2006 / Notices
NUCLEAR REGULATORY 10. Freedom of Information Act (FOIA) and access to and request amendment of
COMMISSION Privacy Act (PA) Requests Records—NRC. records pertaining to themselves.
11. General Personnel Records (Official The Privacy Act (Act) provides certain
Privacy Act of 1974; Republication of Personnel Folder and Related Records)— safeguards for an individual against an
NRC.
Systems of Records Notices invasion of personal privacy by
12. Child Care Tuition Assistance Program
Records—NRC. requiring Federal agencies to protect
AGENCY: Nuclear Regulatory records contained in an agency system
13. Incentive Awards Files—NRC.
Commission. of records from unauthorized
14. Employee Assistance Program Files—
ACTION: Republication of Systems of NRC. disclosure, ensure that information is
Records Notices. 15. (Revoked.) current and accurate for its intended
16. Facility Operator Licensees Record use, and that adequate safeguards are
SUMMARY: The Nuclear Regulatory Files (10 CFR Part 55)—NRC. provided to prevent misuse of such
Commission (NRC) has conducted a 17. Office of Workers’ Compensation information.
comprehensive review of all its Privacy Program Records—NRC.
Act systems of records. The NRC is 18. Office of the Inspector General (OIG) Prefatory Statement of General Routine
Investigative Records—NRC. Uses
revising and republishing all its systems
19. Official Personnel Training Records
of records (systems) notices as a result Files—NRC. The following routine uses apply to
of this review. The systems revisions are 20. Official Travel Records—NRC. each system of records notice set forth
minor corrective and administrative 21. Payroll Accounting Records—NRC. below which specifically references this
changes that do not meet the threshold 22. Personnel Performance Appraisals— Prefatory Statement of General Routine
criteria established by the Office of NRC. Uses.
Management and Budget (OMB) for 23. Office of Investigations Indices, Files, 1. A record from this system of
either a new or altered system of and Associated Records—NRC. records which indicates a violation of
records. 24. Property and Supply Records—NRC. civil or criminal law, regulation or order
25. Oral History Program—NRC.
may be referred as a routine use to a
DATES: Effective Date: All revisions 26. Full Share Program Records—NRC.
27. Radiation Exposure Information and Federal, State, local or foreign agency
included in this republication are
Reporting System (REIRS) Files—NRC. that has authority to investigate,
complete and accurate as of September
28. Merit Selection Records—NRC. enforce, implement or prosecute such
27, 2006.
29. (Revoked.) laws. Further, a record from this system
FOR FURTHER INFORMATION CONTACT: 30. (Revoked.) of records may be disclosed for civil or
Sandra S. Northern, Privacy Program 31. (Revoked.) criminal law or regulatory enforcement
Officer, FOIA/Privacy Act Team, 32. Office of the Chief Financial Officer purposes to another agency in response
Records and FOIA/Privacy Services Financial Transactions and Debt Collection
Management Records—NRC.
to a written request from that agency’s
Branch, Information and Records head or an official who has been
Services Division, Office of Information 33. Special Inquiry File—NRC.
34. (Revoked.) delegated such authority.
Services, U.S. Nuclear Regulatory 35. Drug Testing Program Records—NRC. 2. A record from this system of
Commission, Washington, DC 20555– 36. Employee Locator Records Files—NRC. records may be disclosed as a routine
0001, telephone: 301–415–6879; e-mail: 37. Information Security Files and use to a Federal, State, local, or foreign
ssn@nrc.gov. Associated Records—NRC. agency to obtain information relevant to
SUPPLEMENTARY INFORMATION: 38. Mailing Lists—NRC. an NRC decision concerning hiring or
39. Personnel Security Files and retaining an employee, letting a contract
Republication of NRC’s Revised Associated Records—NRC.
40. Facility Security Access Control
or issuing a security clearance, license,
Systems of Records Notices
Records—NRC. grant or other benefit.
With the exception of one revised 41. Tort Claims and Personal Property 3. A record from this system of
system of records, these notices were Claims Records—NRC. records may be disclosed as a routine
last published in the Federal Register 42. Strategic Workforce Planning Records use to a Federal, State, local, or foreign
on September 24, 2004 (69 FR 57580). —NRC. agency requesting a record that is
The revised system of records was NRC– 43. Employee Health Center Records— relevant and necessary to its decision on
20, Official Travel Records, published in NRC. a matter of hiring or retaining an
the Federal Register on December 20, 44. Employee Fitness Center Records— employee, issuing a security clearance,
NRC. reporting an investigation of an
2005 (70 FR 75500), and became
effective on January 30, 2006. These systems of records are those employee, letting a contract, or issuing
systems maintained by the NRC that a license, grant, or other benefit.
Privacy Act Systems Nuclear contain personal information about 4. A record from this system of
Regulatory Commission individuals from which information is records may be disclosed as a routine
NRC Systems of Records retrieved by an individual’s name or use in the course of discovery; in
1. Parking Permit Records—NRC. identifier. presenting evidence to a court,
2. Biographical Information Records—NRC. The notice for each system of records magistrate, administrative tribunal, or
3. Enforcement Actions Against states the name and location of the grand jury or pursuant to a qualifying
Individuals—NRC. record system, the authority for and order from any of those; in alternative
4. Conflict of Interest Files—NRC. manner of its operation, the categories dispute resolution proceedings, such as
5. Contracts Records Files—NRC. of individuals that it covers, the types arbitration or mediation; or in the
6. Department of Labor (DOL) of records that it contains, the sources course of settlement negotiations.
Discrimination Cases—NRC. of information in those records, and the 5. A record from this system of
7. Call Detail Records—NRC.

8. Employee Disciplinary Actions,
routine uses of each system of records. records may be disclosed as a routine
Appeals, Grievances, and Complaints Each notice also includes the business use to a Congressional office from the
Records—NRC. address of the NRC official who will record of an individual in response to
9. Office of Small Business and Civil Rights inform interested persons of the an inquiry from the Congressional office
Discrimination Complaint Files—NRC. procedures whereby they may gain made at the request of that individual.
Federal Register / Vol. 71, No. 195 / Tuesday, October 10, 2006 / Notices 59615
6. A record from this system of POLICIES AND PRACTICES FOR STORING, SYSTEM LOCATION:
records may be disclosed as a routine RETRIEVING, ACCESSING, RETAINING, AND Office of Public Affairs, NRC, One
use to NRC-paid experts or consultants, DISPOSING OF RECORDS IN THE SYSTEM:
White Flint North, 11555 Rockville
and those under contract with the NRC STORAGE: Pike, Rockville, Maryland.
on a ‘‘need-to-know’’ basis for a purpose
Maintained on paper in file folders CATEGORIES OF INDIVIDUALS COVERED BY THE
within the scope of the pertinent NRC
and on computer media. SYSTEM:
task. This access will be granted to an
NRC contractor or employee of such Current and former Commissioners
RETRIEVABILITY:
contractor by a system manager only and senior NRC staff members.
Accessed by name, tag number, and
after satisfactory justification has been CATEGORIES OF RECORDS IN THE SYSTEM:
permit number.
provided to the system manager.
These records contain information
SAFEGUARDS: relating to education and training,
NRC–1
Paper records are maintained in employment history, and other general
SYSTEM NAME:
locked file cabinets under visual control biographical data about the
Parking Permit Records—NRC. of the Administrative Services Center. Commissioners and senior NRC staff
Computer files are maintained on a hard members, including photographs of
SYSTEM LOCATION:
drive, access to which is password Commissioners.
Administrative Services Center, Office protected. Access to and use of these
of Administration, NRC, One White AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
records is limited to those persons
Flint North, 11555 Rockville Pike, whose official duties require access. 42 U.S.C. 5841, 5843(a), 5844(a),
Rockville, Maryland. 5845(a), and 5849.
RETENTION AND DISPOSAL:
CATEGORIES OF INDIVIDUALS COVERED BY THE ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM: Records are destroyed when 3 years SYSTEM, INCLUDING CATEGORIES OF USERS AND
Employees and contractors who apply old in accordance with GRS 3.3a(1)(b) THE PURPOSES OF SUCH USES:
for parking permits for NRC-controlled by shredding or being placed in the In addition to the disclosures
parking spaces. Classified and Sensitive Unclassified permitted under subsection (b) of the
Waste receptacle. The automated Privacy Act, the NRC may disclose
CATEGORIES OF RECORDS IN THE SYSTEM: records are destroyed when no longer information contained in this system of
These records consist of the needed. records without the consent of the
applications and the revenue collected subject individual if the disclosure is
SYSTEM MANAGER(S) AND ADDRESS:
for the Headquarter’s garage. The compatible with the purpose for which
applications include, but are not limited Chief, Administrative Services Center, the record was collected under the
to, the applicant’s name, address, Division of Administrative Services, following routine uses:
telephone number, length of service, Office of Administration, U.S. Nuclear a. To provide information to the press;
vehicle, rideshare, and handicap Regulatory Commission, Washington, b. To provide information to other
information. DC 20555–0001. persons and agencies requesting this
NOTIFICATION PROCEDURE:
information; and
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
c. For the routine uses specified in
31 U.S.C. 3511; 41 CFR 102–74.265 et Individuals seeking to determine paragraph numbers 5 and 6 of the
seq., Parking Facilities; Management whether this system of records contains Prefatory Statement of General Routine
Directive 13.4, ‘‘Transportation information pertaining to themselves Uses. Biographies of current
Management,’’ Part I, ‘‘White Flint should write to the Freedom of Commissioners are available on the
North Parking Procedures’’. Information Act and Privacy Act (FOIA/ NRC’s Web site.
PA) Officer, Office of Information
ROUTINE USES OF RECORDS MAINTAINED IN THE POLICIES AND PRACTICES FOR STORING,
Services, U.S. Nuclear Regulatory
SYSTEM, INCLUDING CATEGORIES OF USERS AND RETRIEVING, ACCESSING, RETAINING, AND
THE PURPOSES OF SUCH USES:
Commission, Washington, DC 20555–
0001, and comply with the procedures DISPOSING OF RECORDS IN THE SYSTEM:
In addition to the disclosures contained in NRC’s Privacy Act STORAGE:
permitted under subsection (b) of the regulations, 10 CFR part 9.
Privacy Act, the NRC may disclose Records are maintained on paper in
information contained in this system of file folders and on computer media.
RECORD ACCESS PROCEDURE:
records without the consent of the Same as ‘‘Notification procedure.’’ RETRIEVABILITY:
subject individual if the disclosure is Records are accessed by name.
compatible with the purpose for which CONTESTING RECORD PROCEDURE:
the record was collected under the Same as ‘‘Notification procedure.’’ SAFEGUARDS:
following routine uses: Maintained in locked file cabinets.
a. To record amount paid and revenue RECORD SOURCE CATEGORIES: Access to and use of these records are
collected for parking; Applications submitted by NRC limited to those persons whose official
b. To contact permit holder; employees and contractors. duties require such access.
c. To determine priority for issuance
of permits; EXEMPTIONS CLAIMED FOR THE SYSTEM: RETENTION AND DISPOSAL:
d. To provide statistical reports to None. Information on Commissioners
city, county, State, and Federal retained until updated or no longer
Government agencies; and NRC–2 needed. Senior NRC staff information

e. For the routine uses specified in retained until updated or association
paragraph numbers 1, 4, 5, and 6 in the SYSTEM NAME: with NRC is discontinued. Paper
Prefatory Statement of General Routine Biographical Information Records— records discarded in the Classified and
Uses. NRC. Sensitive Unclassified Waste receptacle.
SYSTEM MANAGER(S) AND ADDRESS: considered for enforcement action. Also records management inspections
Deputy Director, Office of Public included are responses to these actions conducted under 44 U.S.C. 2904 and
Affairs, U.S. Nuclear Regulatory and letters. In addition, the files may 2906; and
Commission, Washington, DC 20555– contain other relevant documents f. For the routine uses specified in
0001. directly related to those actions and paragraphs 1 through 6 of the Prefatory
letters that have been issued. Files are Statement of General Routine Uses.
arranged numerically by Individual
Individuals seeking to determine POLICIES AND PRACTICES FOR STORING,
Action (IA) numbers, which are RETRIEVING, ACCESSING, RETAINING, AND
whether this system of records contains assigned when individual enforcement DISPOSING OF RECORDS IN THE SYSTEM:
information pertaining to themselves actions are considered. In instances
should write to the Freedom of STORAGE:
where only letters are issued, these
Information Act and Privacy Act (FOIA/ letters also receive IA numbers. The Records are maintained on paper in
PA) Officer, Office of Information system includes a computerized file folders and on computer media.
Services, U.S. Nuclear Regulatory database from which information is RETRIEVABILITY:
Commission, Washington, DC 20555– retrieved by names of the individuals
0001, and comply with the procedures Records are accessed by individual
subject to the action and IA numbers. action file number or by the name of the
contained in NRC’s Privacy Act
regulations, 10 CFR part 9. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: individual.
42 U.S.C. 2113, 2114, 2231; 42 U.S.C. SAFEGUARDS:
2167, as amended; 42 U.S.C. 2201(I), as Paper records are maintained in
Same as ‘‘Notification procedure.’’ amended; and 42 U.S.C. 2282, as lockable file cabinets and are under
CONTESTING RECORD PROCEDURE:
amended; 10 CFR 30.10, 40.10, 50.5, visual control during duty hours. Access
60.11, 61.9b, 70.10, 72.12, and 110.7b. to computer records requires use of
Same as ‘‘Notification procedure.’’
ROUTINE USES OF RECORDS MAINTAINED IN THE proper password and user identification
RECORD SOURCE CATEGORIES: codes. Access to and use of these
SYSTEM, INCLUDING CATEGORIES OF USERS AND
Information in this system of records THE PURPOSES OF SUCH USES: records is limited to those NRC
is provided by each individual and In addition to the disclosures employees whose official duties require
approved for use by the individual permitted under subsection (b) of the access.
involved. Privacy Act, the NRC may disclose RETENTION AND DISPOSAL:
EXEMPTIONS CLAIMED FOR THE SYSTEM: information contained in this system of
Significant Enforcement Actions Case
records without the consent of the
None. Files are permanent records and are
subject individual if the disclosure is
transferred to NARA with related
NRC–3 compatible with the purpose for which
indexes when 20 years old in
the record was collected under the
SYSTEM NAME: accordance with NARA approved
following routine uses:
Enforcement Actions Against schedule N1–431–00–05, Item 3.a(1)
a. To respond to general information
Individuals—NRC. and 3.a(4). All other enforcement
requests from the Congress;
actions and violations are destroyed 10
SYSTEM LOCATION:
b. To deter future violations, certain
years after the actions are cut off, in
information in this system of records
Primary system—Office of accordance with NARA approved
may be routinely disseminated to the
Enforcement, NRC, One White Flint schedule N1–431–00–05, Item 3.b(1)
public by means such as: publishing in
North, 11555 Rockville Pike, Rockville, and 3.b(4).
the Federal Register certain
Maryland. enforcement actions issued to SYSTEM MANAGER(S) AND ADDRESS:
Duplicate system—Duplicate systems individuals and making the information
may exist, in whole or in part, at the Director, Office of Enforcement, U.S.
available in the Public Electronic Nuclear Regulatory Commission,
NRC Regional Offices at the locations Reading Room accessible through the
listed in Addendum I, Part 2, and in the Washington, DC 20555–0001.
NRC Web site, http://www.nrc.gov.
Office of the General Counsel, NRC, One c. When considered appropriate for NOTIFICATION PROCEDURE:
White Flint North, 11555 Rockville disciplinary purposes, information in Individuals seeking to determine
Pike, Rockville, Maryland. this system of records, such as whether this system of records contains
CATEGORIES OF INDIVIDUALS COVERED BY THE enforcement actions and hearing information pertaining to themselves
SYSTEM: proceedings, may be disclosed to a bar should write to the Freedom of
Individuals involved in NRC-licensed association, or other professional Information Act and Privacy Act (FOIA/
activities who have been subject to NRC organization performing similar PA) Officer, Office of Information
enforcement actions or who have been functions, including certification of Services, U.S. Nuclear Regulatory
the subject of correspondence indicating individuals licensed by NRC or Commission, Washington, DC 20555–
that they are being, or have been, Agreement States to perform specified 0001, and comply with the procedures
considered for enforcement action. licensing activities; contained in NRC’s Privacy Act
d. Where appropriate to ensure the regulations, 10 CFR part 9.
CATEGORIES OF RECORDS IN THE SYSTEM: public health and safety, information in
The system includes, but is not this system of records, such as
limited to, individual enforcement enforcement actions and hearing Same as ‘‘Notification procedure.’’
actions, including Orders, Notices of proceedings, may be disclosed to a CONTESTING RECORD PROCEDURE:
Violations with and without Civil Federal or State agency with licensing Same as ‘‘Notification procedure.’’
Penalties, Orders Imposing Civil jurisdiction;
Penalties, Letters of Reprimand, e. To the National Archives and RECORD SOURCE CATEGORIES:
Demands for Information, and letters to Records Administration or to the Information in the records is
individuals who are being or have been General Services Administration for primarily obtained from NRC inspectors
and investigators and other NRC AUTHORITY FOR MAINTENANCE OF THE SYSTEM: NOTIFICATION PROCEDURE:
employees, individuals to whom a 5 CFR 2634–2641, 5801; 18 U.S.C. Individuals seeking to determine
record pertains, authorized 201–209; Executive Order 12731; Ethics whether this system of records contains
representatives for these individuals, in Government Act of 1978, as amended information pertaining to themselves
and NRC licensees, vendors, other by Public Law 109–55, sec. 1003(a) and should write to the Freedom of
individuals regulated by the NRC, and (b). Information Act and Privacy Act (FOIA/
persons making allegations to the NRC. PA) Officer, Office of Information
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND Services, U.S. Nuclear Regulatory
EXEMPTIONS CLAIMED FOR THE SYSTEM:
THE PURPOSES OF SUCH USES: Commission, Washington, DC 20555–
None. 0001, and comply with the procedures
In addition to the disclosures
NRC–4 permitted under subsection (b) of the contained in NRC’s Privacy Act
Privacy Act, the NRC may disclose regulations, 10 CFR part 9.
SYSTEM NAME:
information contained in this system of RECORD ACCESS PROCEDURE:
Conflict of Interest Files—NRC. records without the consent of the
subject individual if the disclosure is Same as ‘‘Notification procedure.’’
SYSTEM LOCATION:
compatible with the purpose for which CONTESTING RECORD PROCEDURE:
Office of the General Counsel, NRC, the record was collected under the
One White Flint North, 11555 Rockville Same as ‘‘Notification procedure.’’
Pike, Rockville, Maryland. a. To provide the Department of RECORD SOURCE CATEGORIES:
CATEGORIES OF INDIVIDUALS COVERED BY THE Justice, Office of Personnel Information in this system of records
SYSTEM: Management, Office of Government either comes from the individual to
Persons who are employees, Special Ethics, Office of Special Counsel, and/ whom it applies, or is derived from
Government employees, former or Merit Systems Protection Board with information he or she supplied, or
employees, advisory committee information concerning an employee in comes from the office to which the
members, and consultants of NRC. instances where this office has reason to individual is to be assigned, other NRC
believe a Federal law may have been offices, or other persons such as
CATEGORIES OF RECORDS IN THE SYSTEM: violated or where this office desires the attorneys.
These records contain information advice of the Department, Office, or
relating to: Board concerning potential violations of EXEMPTIONS CLAIMED FOR THE SYSTEM:
a. General biographical data (i.e., Federal law; and None.
name, birth date, home address, b. For any of the routine uses
position title, home and business specified in the Prefatory Statement of NRC–5
telephone numbers, citizenship, General Routine Uses.
SYSTEM NAME:
educational history, employment POLICIES AND PRACTICES FOR STORING,
history, professional society Contracts Records Files—NRC.
RETRIEVING, ACCESSING, RETAINING, AND
memberships, honors, fellowships DISPOSING OF RECORDS IN THE SYSTEM: SYSTEM LOCATION:
received, publications, licenses, and STORAGE: Primary system—Division of
special qualifications); Contracts, Office of Administration,
Paper records are maintained in file
b. Financial status (i.e., nature of NRC, Two White Flint North, 11545
folders. Records are also maintained on
financial interests and in whose name Rockville Pike, Rockville, Maryland.
computer media.
held, creditors, character of Duplicate system—Duplicate systems
indebtedness, interest in real property, RETRIEVABILITY:
exist, in part, at the locations listed in
and pension or other retirement Records are accessed by name. Addendum I, Parts 1 and 2, in working
interests); files maintained by the assigned office
SAFEGUARDS:
c. Certifications by employees that project manager and in the NRC’s
they and members of their families are Records are maintained in locked file
cabinets and in computer files that can Agencywide Documents Access and
in compliance with the Commission’s Management System (ADAMS).
stock ownership regulations; only be accessed by the appropriate
d. Requests for approval of outside personnel. CATEGORIES OF INDIVIDUALS COVERED BY THE
employment by NRC employees and RETENTION AND DISPOSAL: SYSTEM:
NRC responses thereto; Financial disclosure records are NRC employees substantially
e. Advice and determinations (i.e., no destroyed when 6 years old in involved with contracting, such as
conflict or apparent conflict of interest, accordance with GRS 25–2.a and GRS Project Officers and other acquisition
questions requiring resolution, steps 25–2.b; except that documents needed officials. Persons who are employed as
taken toward resolution); and in an ongoing investigation will be NRC contractors.
f. Information pertaining to retained until no longer needed in the
appointment (i.e., proposed period of CATEGORIES OF RECORDS IN THE SYSTEM:
investigation. Computer files are deleted
NRC service, estimated number of days after the expiration of the retention These records contain personal
of NRC employment during period of period authorized for the disposable information (such as technical
service, proposed pay, clearance status, hard copy file or when no longer qualifications, education, rates of pay,
description of services to be performed needed, whichever is later. employment history) of contractors and
and explanation of need for the services, their employees, and other contracting
justification for proposed pay, SYSTEM MANAGER(S) AND ADDRESS: records. They also contain evaluations,
description of expenses to be Assistant General Counsel for Legal recommendations, and reports of NRC
reimbursed and dollar limitation, and Counsel, Legislation, and Special acquisition officials, assessment of
description of Government-owned Projects, Office of the General Counsel, contractor performance, invoice
property to be in possession of U.S. Nuclear Regulatory Commission, payment records, and related
appointee). Washington, DC 20555–0001. information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Electronic records are retained until no Labor (DOL) concerning alleged acts of
44 U.S.C. 3301; 31 U.S.C. 3511; 48 longer needed. discrimination in violation of section
CFR Subpart 4.8; NRC Management 211 of the Energy Reorganization Act.
Directive 3.53, Records Management. CATEGORIES OF RECORDS IN THE SYSTEM:
Director, Division of Contracts, Office
ROUTINE USES OF RECORDS MAINTAINED IN THE of Administration, U.S. Nuclear The system consists of files arranged
SYSTEM, INCLUDING CATEGORIES OF USERS AND Regulatory Commission, Washington, alphabetically by name to track
THE PURPOSES OF SUCH USES: DC 20555–0001. complaints filed by individuals with
In addition to the disclosures DOL under section 211 of the Energy
permitted under subsection (b) of the Reorganization Act. These files include
Privacy Act, the NRC may disclose Individuals seeking to determine documents related to, and provided by,
information contained in this system of whether this system of records contains the DOL including copies of complaints,
records without the consent of the information pertaining to themselves correspondence between the parties,
subject individual if the disclosure is should write to the Freedom of and decisions by the Regional
compatible with the purpose for which Information Act and Privacy Act (FOIA/ Administrators of DOL’s Occupational,
the record was collected under the PA) Officer, Office of Information Safety, and Health Administration,
following routine uses: Services, U.S. Nuclear Regulatory Administrative Law Judges, and the
Commission, Washington, DC 20555– Administrative Review Board.
a. To provide information to the
0001, and comply with the procedures
Federal Procurement Data Center, AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Department of Health and Human 42 U.S.C. 2201, as amended; 42 U.S.C.
regulations, 10 CFR part 9.
Services, Defense Contract Audit 2282, as amended; 42 U.S.C. 5851, as
Agency, General Accounting Office, and RECORD ACCESS PROCEDURE: amended; 10 CFR 30.7, 40.7, 50.7, 60.9,
other Federal agencies for audits and Same as ‘‘Notification procedure.’’ 61.9, 70.7, and 72.10.
reviews; and Some information was received in
b. For any of the routine uses confidence and will not be disclosed to ROUTINE USES OF RECORDS MAINTAINED IN THE
specified in the Prefatory Statement of SYSTEM, INCLUDING CATEGORIES OF USERS AND
the extent that disclosure would reveal
General Routine Uses. confidential business (proprietary)
information. In addition to the disclosures
POLICIES AND PRACTICES FOR STORING, permitted under subsection (b) of the
RETRIEVING, ACCESSING, RETAINING, AND CONTESTING RECORD PROCEDURE: Privacy Act, the NRC may disclose
DISPOSING OF RECORDS IN THE SYSTEM: information contained in this system of
STORAGE: records without the consent of the
RECORD SOURCE CATEGORIES:
Records are maintained on paper in subject individual if the disclosure is
Information in this system of records compatible with the purpose for which
file folders and on computer media. comes from the contractor or potential the record was collected under the
RETRIEVABILITY: contractor or NRC employee. following routine uses:
Paper records are accessed by contract EXEMPTIONS CLAIMED FOR THE SYSTEM:
Any of the routine uses specified in
number or purchase order number; and the Prefatory Statement of General
Pursuant to 5 U.S.C. 552a(k)(1) and
are cross-referenced to the automated Routine Uses.
(k)(5), the Commission has exempted
system that contains the name of the portions of this system of records from POLICIES AND PRACTICES FOR STORING,
contractor, vendor, project officer, 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), RETRIEVING, ACCESSING, RETAINING, AND
procurement official, contractor (H), and (I), and (f). DISPOSING OF RECORDS IN THE SYSTEM:
manager and taxpayer identification STORAGE:
number (TIN) . NRC–6
Records are maintained on paper in
SAFEGUARDS: SYSTEM NAME: file folders.
File folders are maintained in Department of Labor (DOL)
RETRIEVABILITY:
unlocked conserver files in a key code Discrimination Cases—NRC.
Records are accessed by the name of
locked room. Access to and use of these SYSTEM LOCATION: the individual who has filed a
records are limited to those persons Primary system—Office of complaint with DOL.
whose official duties require such Enforcement, NRC, One White Flint
access. Access to automated systems is SAFEGUARDS:
North, 11555 Rockville Pike, Rockville,
protected by password and roles and Maryland. Paper records are maintained in
responsibilities. Duplicate system—Duplicate systems lockable file cabinets. Access to and use
may exist, in whole or in part, in the of these records are limited to those
RETENTION AND DISPOSAL: NRC employees whose official duties
Office of the General Counsel, NRC, One
Records for transactions of more than White Flint North, 11555 Rockville require access.
$100,000 are destroyed 6 years and 3 Pike, Rockville, Maryland, and in RETENTION AND DISPOSAL:
months after final payment and contract enforcement coordinators’ offices at
closeout, in accordance with GRS 3– Nonrecord materials are destroyed
NRC Regional Offices at the addresses when no longer needed by NRC.
3.a(1)(a). Transactions of $100,000 or listed on Addendum I, Part 2. The
less are destroyed 3 years after final duplicate systems in the Regional SYSTEM MANAGER(S) AND ADDRESS:
payment and closeout in accordance Offices would ordinarily be limited to Director, Office of Enforcement, U.S.
with GRS 3–3.a(1)(b). Records are
the cases filed in each Region. Nuclear Regulatory Commission,

destroyed through disposal in the Washington, DC 20555–0001.
Classified and Sensitive Unclassified CATEGORIES OF INDIVIDUALS COVERED BY THE
Waste system, except for confidential SYSTEM: NOTIFICATION PROCEDURE:
business (proprietary) information Individuals who have filed Individuals seeking to determine
which is destroyed by shredding. complaints with the Department of whether this system of records contains
information pertaining to themselves information contained in this system of information pertaining to themselves
should write to the Freedom of records without the consent of the should write to the Freedom of
Information Act and Privacy Act (FOIA/ subject individual if the disclosure is Information Act and Privacy Act (FOIA/
PA) Officer, Office of Information compatible with the purpose for which PA) Officer, Office of Information
Services, U.S. Nuclear Regulatory the record was collected under the Services, U.S. Nuclear Regulatory
Commission, Washington, DC 20555– following routine uses: Commission, Washington, DC 20555–
0001, and comply with the procedures a. To determine an individual’s 0001, and comply with the procedures
contained in NRC’s Privacy Act responsibility for telephone calls; contained in NRC’s Privacy Act
regulations, 10 CFR part 9. b. To assist in the planning and regulations, 10 CFR part 9.
effective management of NRC
RECORD ACCESS PROCEDURE: RECORD ACCESS PROCEDURE:
telecommunication services, and to
Same as ‘‘Notification procedure.’’ determine that those services are being Same as ‘‘Notification procedure.’’
Information received from the used in an efficient and economical CONTESTING RECORD PROCEDURE:
Department of Labor is treated by DOL manner;
as public information and subject to Same as ‘‘Notification procedure.’’
c. To verify invoices for
disclosure under applicable laws. telecommunication services; and RECORD SOURCE CATEGORIES:
d. For the routine uses specified in Call detail data from
paragraphs 1, 3, 5, and 6 of the Prefatory telecommunications service providers.
Same as ‘‘Notification procedure.’’ Statement of General Routine Uses.
RECORD SOURCE CATEGORIES: DISCLOSURES TO CONSUMER REPORTING
None.
Individuals to whom a record AGENCIES:
pertains, attorneys for these individuals, Disclosures under 5 U.S.C. NRC–8
union representatives serving as 552a(b)(12) may be made from this
advisors to these individuals, NRC SYSTEM NAME:
system to ‘‘consumer reporting
licensees, NRC staff, and DOL. agencies’’ as defined in the Fair Credit Employee Disciplinary Actions,
Reporting Act (15 U.S.C. 1681a(f) Appeals, Grievances, and Complaints
EXEMPTIONS CLAIMED FOR THE SYSTEM: Records—NRC.
(1970)) or the Federal Claims Collection
None. Act of 1966 (31 U.S.C. 3701(a)(3) SYSTEM LOCATION:
NRC–7 (1996)). Primary system—Office of Human
SYSTEM NAME: POLICIES AND PRACTICES FOR STORING, Resources, NRC, Two White Flint North,
RETRIEVING, ACCESSING, RETAINING, AND 11545 Rockville Pike, Rockville,
Call Detail Records—NRC. DISPOSING OF RECORDS IN THE SYSTEM: Maryland.
SYSTEM LOCATION: STORAGE:
Duplicate system—A duplicate
Office of Information Services, NRC, system may be maintained, in whole or
Maintained in paper files and on in part, in the Office of the General
Two White Flint North, 11545 Rockville computer media.
Pike, Rockville, MD, and NRC’s Counsel, NRC, One White Flint North,
Regional offices I–IV listed in RETRIEVABILITY: 11555 Rockville Pike, Rockville,
Addendum I, Part 2. Accessed by telephone number, Maryland, and at NRC’s Regional
organizational code, or billing date. Offices at locations listed in Addendum
CATEGORIES OF INDIVIDUALS COVERED BY THE I, Part 2.
SYSTEM: SAFEGUARDS:
CATEGORIES OF INDIVIDUALS COVERED BY THE
Individuals utilizing NRC Maintained in locking file cabinets or SYSTEM:
telecommunication services, including locked rooms. Computer files are
Applicants for NRC employment,
the recipients of long distance and password protected. Access to and use
current and former NRC employees, and
cellular calls. of these records are limited to those
annuitants who have filed written
persons whose official duties require
CATEGORIES OF RECORDS IN THE SYSTEM: complaints brought to the Office of
such access.
Call detail records of calls originating Human Resource’s attention or initiated
from or otherwise billed to NRC RETENTION AND DISPOSAL: grievances or appeal proceedings as a
including, but not limited to, originating Records are destroyed when 3 years result of a determination made by the
and destination telephone numbers, old in accordance with GRS 12–4. Paper NRC, Office of Personnel Management,
cities, States, date, time, cost, duration, disposal in Classified and Sensitive and/or Merit Systems Protection Board,
and agency billing hierarchy code. Unclassified Waste receptacle. or a Board or other entity established to
adjudicate such grievances and appeals.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: SYSTEM MANAGER(S) AND ADDRESS:
CATEGORIES OF RECORDS IN THE SYSTEM:
44 U.S.C. 3101 et seq., 3301; 41 CFR Headquarters: Director, Infrastructure
101–35.1, Use of Government and Computer Operations Division, Includes all documents related to
Telephones; 41 CFR 101, Subchapter B, Office of Information Services, U.S. disciplinary actions, adverse actions,
Management and Use of Information Nuclear Regulatory Commission, appeals, complaints, grievances,
and Records; NRC Management Washington, DC 20555–0001. arbitrations, and negative
Directive 3.53, Records Management. Regional Offices I–IV: The appropriate determinations regarding within-grade
Director, Division of Resource salary increases. It contains information
ROUTINE USES OF RECORDS MAINTAINED IN THE Management and Administration, at the relating to determinations affecting
SYSTEM, INCLUDING CATEGORIES OF USERS AND individuals made by the NRC, Office of
locations listed in Addendum I, Part 2.
THE PURPOSES OF SUCH USES: Personnel Management, Merit Systems
In addition to the disclosures NOTIFICATION PROCEDURE: Protection Board, arbitrators or courts of
permitted under subsection (b) of the Individuals seeking to determine law. The records may include the initial
Privacy Act, the NRC may disclose whether this system of records contains appeal or complaint, letters or notices to
the individual, records of hearings when the related hard copy files or when no filed a formal complaint of employment
conducted, materials placed into the longer needed, whichever is later. discrimination under Title VII of the
record to support the decision or Civil Rights Act, the Age Discrimination
determination, affidavits or statements, in Employment Act, the Equal Pay Act,
testimony of witnesses, investigative Chief, Organization and Labor and the Rehabilitation Act. Individuals
reports, instructions to an NRC office or Relations, Office of Human Resources, in the United States in education
division concerning action to be taken U.S. Nuclear Regulatory Commission, programs or activities receiving Federal
to comply with decisions, and related Washington, DC 20555–0001.
financial assistance from the NRC who
correspondence, opinions, and NOTIFICATION PROCEDURE: initiated an informal complaint and/or
recommendations. filed a formal complaint of sex
Individuals seeking to determine
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: whether this system of records contains discrimination under Title IX of the
5 U.S.C. 3132(a), 5 U.S.C. 3591, 5 information pertaining to themselves Education Amendments Act.
U.S.C. 4303, as amended, 5 U.S.C. 7503; should write to the Freedom of Individuals in the United States in
42 U.S.C. 2201(d), as amended. Information Act and Privacy Act (FOIA/ programs or activities receiving Federal
PA) Officer, Office of Information financial assistance from the NRC who
ROUTINE USES OF RECORDS MAINTAINED IN THE Services, U.S. Nuclear Regulatory initiated an informal complaint and/or
SYSTEM, INCLUDING CATEGORIES OF USERS AND Commission, Washington, DC 20555– filed a formal complaint of
0001, and comply with the procedures discrimination under Title VI of the
In addition to the disclosures contained in NRC’s Privacy Act Civil Rights Act, the Age Discrimination
permitted under subsection (b) of the regulations, 10 CFR part 9. in Employment Act of 1975, Section 504
Privacy Act, the NRC may disclose of the Rehabilitation Act of 1973, and
Title IV of the Energy Reorganization
records without the consent of the Same as ‘‘Notification procedure.’’ Act of 1974, as amended.
subject individual if the disclosure is Some information was received in
compatible with the purpose for which confidence and will not be disclosed to CATEGORIES OF RECORDS IN THE SYSTEM:
the record was collected under the the extent that disclosure would reveal
following routine uses: a confidential source. This system of records may contain
a. To furnish information to the Office copies of written reports by counselors;
CONTESTING RECORD PROCEDURE: investigative files; administrative files,
of Personnel Management and/or Merit
Systems Protection Board under Same as ‘‘Notification procedure.’’ including documentation of withdrawn
applicable requirements related to RECORD SOURCE CATEGORIES:
and/or dismissed complaints;
grievances and appeals; complainant’s name, title, and grade;
Individuals to whom the record types and theories of discrimination
b. To provide appropriate data to
pertains, NRC, Office of Personnel
union representatives and third parties alleged; description of action and
Management and/or Merit Systems
(that may include the Federal Services conditions giving rise to complaints,
Protection Board officials; affidavits or
Impasses Panel and Federal Labor settlement agreements, and compliance
statements from employees, union
Relations Authority) in connection with documents; description of corrective
representatives, or other persons;
grievances, arbitration actions, and and/or remedial actions; description of
testimony of witnesses; official
appeals; and disciplinary actions, if any; request for
c. For any of the routine uses documents relating to the appeal,
grievance, or complaint; Official hearings, procedural information, and
specified in the Prefatory Statement of hearing transcripts; procedural
General Routine Uses. Personnel Folder; and other Federal
agencies. information and forms regarding
POLICIES AND PRACTICES FOR STORING,
Alternative Dispute Resolution (ADR);
RETRIEVING, ACCESSING, RETAINING, AND EXEMPTIONS CLAIMED FOR THE SYSTEM: Equal Employment Opportunity
DISPOSING OF RECORDS IN THE SYSTEM: None. Commission (EEOC), Merit System
STORAGE:
Protection Board (MSPB), Department of
NRC–9 Education, and Department of Justice
Records are maintained on paper and findings, analyses, decisions and orders;
SYSTEM NAME:
computer media.
Office of Small Business and Civil final agency decisions and final actions;
RETRIEVABILITY: Rights Discrimination Complaint Files— and notices of intent to file in Federal
Records are retrieved by individual’s NRC. district court, notices of cases filed in
name. Federal district court, and Federal court
SYSTEM LOCATION: decisions.
SAFEGUARDS: Primary system—Office of Small
Maintained in locked file cabinets and Business and Civil Rights, NRC, Two AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
in a password-protected automated White Flint North, 11545 Rockville 5 U.S.C. 2301; 5 U.S.C. 2302; 29
system. Access to and use of these Pike, Rockville, Maryland. U.S.C. 206(d), as amended; 29 U.S.C.
records are limited to those persons Duplicate system—A duplicate
whose official duties require such 633a, as amended; 29 U.S.C. 791 et seq.;
system exists, in part, in the Office of
access. 42 U.S.C. 2000e–16, as amended; 42
the General Counsel, NRC, One White
U.S.C. 5891; Executive Order (E.O.)
Flint North, 11555 Rockville Pike,
RETENTION AND DISPOSAL: 11246; E.O. 11375, as amended by E.O.
Rockville, Maryland.
Records related to grievances, 11478; E.O. 12086, as amended by E.O.
appeals, and adverse actions are CATEGORIES OF INDIVIDUALS COVERED BY THE 12608; E.O. 13166; 10 CFR part 4; 10
destroyed seven years after the cases are SYSTEM: CFR part 5; 29 CFR part 1614; and
closed in accordance with GRS 1–30.a Applicants for NRC employment and Public Law 107–174, Notification and
and GRS 1–30.b, and computer files are current and former NRC employees who Federal Employee Anti-discrimination
destroyed after the period authorized for have initiated EEO counseling and/or and Retaliation Act of 2002.
ROUTINE USES OF RECORDS MAINTAINED IN THE contained in NRC’s Privacy Act ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND regulations, 10 CFR part 9. SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES: THE PURPOSES OF SUCH USES:
In addition to the disclosures RECORD ACCESS PROCEDURE: In addition to the disclosures
permitted under subsection (b) of the Same as ‘‘Notification procedure.’’ permitted under subsection (b) of the
Privacy Act, the NRC may disclose Some information was received in Privacy Act, the NRC may disclose
information contained in this system of confidence and will not be disclosed to information contained in this system of
records without the consent of the the extent that disclosure would reveal records without the consent of the
subject individual if the disclosure is a confidential source. subject individual if the disclosure is
compatible with the purpose for which compatible with the purpose for which
the record was collected under the CONTESTING RECORD PROCEDURE: the record was collected under the
following routine uses: Same as ‘‘Notification procedure.’’ following routine uses:
a. To furnish information related to a. If an appeal or court suit is filed
discrimination complaints to the Equal RECORD SOURCE CATEGORIES: with respect to any records denied;
Employment Opportunity Commission, Individual to whom the record b. For preparation of reports required
the Office of Personnel Management, the pertains, counselors, mediators, by 5 U.S.C. 552 and 5 U.S.C. 552a;
Merit Systems Protection Board, the investigators, NRC staff, Office of c. To another Federal agency when
Department of Justice, the Department Human Resources, the Equal consultation or referral is required to
of Education, Health and Human Employment Opportunity Commission, process a request; and
Services, Office of Management and the Office of Personnel Management, the d. For any of the routine uses
Budget, and Congress, under applicable Merit Systems Protection Board, the specified in the Prefatory Statement of
requirements; and Department of Justice and/or General Routine Uses. Some of the FOIA
b. For any of the routine uses Department of Education officials, records are made publicly available in
specified in the Prefatory Statement of affidavits or statements from the Public Electronic Reading Room
General Routine Uses. complainants, testimony of witnesses, accessible through the NRC Web site,
and official documents relating to the http://www.nrc.gov.
RETRIEVING, ACCESSING, RETAINING, AND complaints. POLICIES AND PRACTICES FOR STORING,
DISPOSING OF RECORDS IN THE SYSTEM: RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Pursuant to 5 U.S.C. 552a(k)(5), the STORAGE:
Maintained on paper and computer Commission has exempted portions of
media. this system of records from 5 U.S.C. Records are maintained on paper,
552(c)(3), (d), (e)(4)(G), (H), and (I), and audio and video tapes, and computer
RETRIEVABILITY: media.
(f).
Accessed by name and docket
RETRIEVABILITY:
number. NRC–10
Accessed by unique assigned number
SAFEGUARDS: SYSTEM NAME: for each request and by requester’s
Paper records are maintained in Freedom of Information Act (FOIA) name.
locked file cabinets. Automated system and Privacy Act (PA) Requests SAFEGUARDS:
is password protected. Access to and Records—NRC.
use of these records are limited to those Records are maintained in locked file
persons whose official duties require SYSTEM LOCATION: cabinets that are kept in locked rooms.
such access. Computerized records are password
Primary system—FOIA/Privacy Team, protected. Access to and use of these
RETENTION AND DISPOSAL: Records and FOIA/Privacy Services records are limited to those persons
Official Discrimination Complaint Branch, Information and Records whose official duties require such
Case Files are destroyed four years after Services Division, Office of Information access.
the resolution of the case in accordance Services, NRC, Two White Flint North,
with GRS 1–25.a. Computer files are 11545 Rockville Pike, Rockville, RETENTION AND DISPOSAL:
destroyed after the period authorized for Maryland. Records are retained in hard copy or
the related hard copy files or when no Duplicate system—Duplicate systems electronic record format for 2 years from
longer needed, whichever is later. may exist, in part, at the locations listed date of reply if the request is granted in
in Addendum I, Parts 1 and 2. accordance with GRS 14–11.a(1), 6 years
SYSTEM MANAGER(S) AND ADDRESS: if denied in accordance with GRS 14–
Civil Rights Program Manager, Office 11.a(3)(a), and 6 years from date of final
SYSTEM:
of Small Business and Civil Rights, U.S. determination, if appealed, in
Nuclear Regulatory Commission, Persons who have made FOIA or PA accordance with GRS 14–12.a. The
Washington, DC 20555–0001. requests for NRC records. FOIA/PA official files are on paper and
in electronic form. FOIA/PA records are
NOTIFICATION PROCEDURE: CATEGORIES OF RECORDS IN THE SYSTEM:
disposed of in the Classified and
Individuals seeking to determine This system contains copies of the Sensitive Unclassified Waste system.
whether this system of records contains written requests from individuals or
information pertaining to themselves organizations made under the FOIA or SYSTEM MANAGER(S) AND ADDRESS:
should write to the Freedom of PA, the NRC response letters, and Freedom of Information Act and
Information Act and Privacy Act (FOIA/ related records. Privacy Act (FOIA/PA) Officer, FOIA/
PA) Officer, Office of Information Privacy Team, Records and FOIA/
Services, U.S. Nuclear Regulatory AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Privacy Services Branch, Information
Commission, Washington, DC 20555– 5 U.S.C. 552 and 552a; 42 U.S.C. and Records Services Division, Office of
0001, and comply with the procedures 2201, as amended. Information Services, U.S. Nuclear
Regulatory Commission, Washington, letters of disciplinary action; notices of d. To provide statistical reports to
DC 20555–0001. reductions-in-force; and other records Congress, agencies, and the public on
retained in accordance with Office of characteristics of the Federal work force;
NOTIFICATION PROCEDURE: e. To provide information to the
Personnel Management’s Guide to
Individuals seeking to determine Personnel Recordkeeping. These records Office of Personnel Management and/or
whether this system of records contains include employment information such Merit Systems Protection Board for
information pertaining to themselves as personal qualification statements review and audit purposes;
should write to the Freedom of (SF–171 and OF–612), resumes, and f. To provide members of the public
Information Act and Privacy Act (FOIA/ related documents including with the names, position titles, grades,
PA) Officer, Office of Information information about an individual’s birth salaries, appointments (temporary or
Services, U.S. Nuclear Regulatory date, social security number, veterans permanent), and duty stations of
Commission, Washington, DC 20555– preference status, tenure, minority employees;
0001, and comply with the procedures group designator, physical handicaps, g. For medical records, to provide
contained in NRC’s Privacy Act past and present salaries, grades, information to the Public Health Service
regulations, 10 CFR part 9. position titles; employee locator forms in connection with Health Maintenance
identifying home and work address, Examinations and to other Federal
RECORD ACCESS PROCEDURE: agencies responsible for Federal benefit
phone numbers and emergency
Same as ‘‘Notification procedure.’’ programs administered by the
contacts; and certain medical records
CONTESTING RECORD PROCEDURE: related to initial appointment and Department of Labor (Office of Workers’
employment. Compensation Programs) and the Office
Same as ‘‘Notification procedure.’’ of Personnel Management; and
RECORD SOURCE CATEGORIES: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: h. For any of the routine uses
Requests are made by individuals. 5 U.S.C. 7901; 42 U.S.C. 290dd–2; 42 specified in the Prefatory Statement of
The response to the request is based U.S.C. 2201(d); Executive Order 9397. General Routine Uses.
upon information contained in NRC ROUTINE USES OF RECORDS MAINTAINED IN THE POLICIES AND PRACTICES FOR STORING,
records. SYSTEM, INCLUDING CATEGORIES OF USERS AND RETRIEVING, ACCESSING, RETAINING, AND
THE PURPOSES OF SUCH USES: DISPOSING OF RECORDS IN THE SYSTEM:
In accordance with an interagency STORAGE:
None.
agreement the NRC may disclose Records are maintained on paper in
NRC–11 records to the U.S. Department of the file folders and on computer media.
Interior (DOI), Federal Personnel/ Beginning November 2, 2003, electronic
SYSTEM NAME:
Payroll System (FPPS), in order to effect records are maintained in the
General Personnel Records (Official the maintenance of electronic personnel Department of the Interior’s (DOI)
Personnel Folder and Related records on behalf of the NRC related to Federal Personnel/Payroll System
Records)—NRC. its employees. (FPPS). Electronic records prior to
SYSTEM LOCATION:
In addition to the disclosures November 2, 2003, are maintained at
permitted under subsection (b) of the NRC in the Human Resources
Primary system—For Headquarters
Privacy Act, the NRC may disclose Management System (HRMS).
and all Senior Executive Service (SES)
information contained in this system of
personnel, Office of Human Resources, RETRIEVABILITY:
NRC, One and Two White Flint North, Records are retrieved by name and/or
11555 and 11545 Rockville Pike, social security number.
compatible with the purpose for which
Rockville, Maryland. For Regional
the record was collected under the SAFEGUARDS:
personnel, at Regional Offices I–IV
following routine uses; or, where Official Personnel Folders are
listed in Addendum I, Part 2. NRC has
determined to be appropriate and maintained in locking cabinets in a
an interagency agreement with the U.S.
necessary, the NRC may authorize DOI keypad locked room and related
Department of the Interior, Federal
to make the disclosure: documents may be maintained in
Personnel/Payroll System, in Denver, a. By the Office of Personnel
Colorado, to maintain electronic unlocked file cabinets or an
Management (OPM) and/or Merit electromechanical file organizer.
personnel and payroll information for Systems Protection Board for making a
its employees as of November 2, 2003. Automated systems are password
decision when an NRC employee or protected. Access to and use of these
Duplicate system—Duplicate systems
former NRC employee questions the records are limited to those persons
exist, in part, within the organization
validity of a specific document in an whose official duties require such
where the employee actually works for
individual’s record; access.
administrative purposes, at the locations b. To provide information to a
listed in Addendum I, Parts 1 and 2. prospective employer of a Government RETENTION AND DISPOSAL:
CATEGORIES OF INDIVIDUALS COVERED BY THE employee. Upon transfer of the The Official Personnel Folder (OPF) is
SYSTEM: employee to another Federal agency, the maintained in accordance with The
Current and former NRC employees. information is transferred to such Guide to Personnel Recordkeeping, May
agency; 2005 and GRS 1–1. Correspondence and
CATEGORIES OF RECORDS IN THE SYSTEM: c. To store all personnel actions and forms maintained on the left side of the
This system contains personnel related documentation, OPM OPF are temporary records and are
records that document an individual’s investigations, OIG investigations, maintained for the periods of time
Federal career and includes notification security investigations, determine specified in The Guide to Personnel
of personnel action (SF–50) and eligibility for Federal benefits, Recordkeeping or other agency
documents supporting the action taken; employment verification, and to update guidelines in accordance with GRS 1–
life insurance, thrift savings plan, health monthly Enterprise Human Resources 10. Computer records are retained until
benefits and related beneficiary forms; Integration data repository; no longer needed.
SYSTEM MANAGER(S) AND ADDRESS: the employee (parent), their spouse (if NOTIFICATION PROCEDURE:
For Headquarters and all NRC SES applicable), their child/children, and Individuals seeking to determine
employees—Chief, Human Resources their child care provider, including whether this system of records contains
Services and Operations, Office of name, social security number, employer, information pertaining to themselves
Human Resources, U.S. Nuclear grade, home and work telephone should write to the Freedom of
Regulatory Commission, Washington, numbers, home and work addresses, Information Act and Privacy Act (FOIA/
DC 20555–0001. total family income, name of child on PA) Officer, Office of Information
For Region I–IV non-SES employees— whose behalf the parent is applying for Services, U.S. Nuclear Regulatory
The appropriate Regional Personnel tuition assistance, child’s date of birth; Commission, Washington, DC 20555–
Officer at the locations listed in information on child care providers 0001, and comply with the procedures
Addendum I, Part 2. used, including name, address, provider contained in NRC’s Privacy Act
license number and State where issued, regulations, 10 CFR part 9.
tuition cost, and provider tax
Individuals seeking to determine identification number; and copies of IRS RECORD ACCESS PROCEDURE:
whether this system of records contains Form 1040 or 1040A for verification Same as ‘‘Notification procedure.’’
information pertaining to themselves purposes.
should write to the Freedom of CONTESTING RECORD PROCEDURE:
Information Act and Privacy Act (FOIA/ AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Same as ‘‘Notification procedure.’’
PA) Officer, Office of Information 40 U.S.C. 590g; Executive Order 9397.
Services, U.S. Nuclear Regulatory ROUTINE USES OF RECORDS MAINTAINED IN THE
Commission, Washington, DC 20555– SYSTEM, INCLUDING CATEGORIES OF USERS AND
Information is obtained from NRC
0001, and comply with the procedures THE PURPOSES OF SUCH USES: employees who apply for child care
contained in NRC’s Privacy Act In addition to the disclosures tuition assistance and their child care
regulations, 10 CFR part 9. permitted under subsection (b) of the provider. Furnishing of the information
Privacy Act, the NRC may disclose is voluntary.
information contained in this system of EXEMPTIONS CLAIMED FOR THE SYSTEM:
records without the consent of the None.
CONTESTING RECORD PROCEDURE: subject individual if the disclosure is
Same as ‘‘Notification procedure.’’ compatible with the purpose for which NRC–13
RECORD SOURCE CATEGORIES: SYSTEM NAME:
Information in this system of records a. To the Office of Personnel Incentive Awards Files—NRC.
comes from the individual to whom it Management to provide statistical
SYSTEM LOCATION:
applies; is derived from information reports; and
supplied by that individual; or is b. For any of the routine uses Primary system—Office of Human
provided by agency officials, other specified in the Prefatory Statement of Resources, NRC, Two White Flint North,
Federal agencies, universities, other General Routine Uses. 11545 Rockville Pike, Rockville,
academic institutions, or persons, Maryland.
including references, private and Duplicate system—Duplicate systems
RETRIEVING, ACCESSING, RETAINING AND
Federal physicians, and medical DISPOSITION OF RECORDS IN THE SYSTEM:
may exist, in part, within the
institutions. organization where the employee
STORAGE: actually works, at the locations listed in
EXEMPTIONS CLAIMED FOR THE SYSTEM: Information maintained on paper Addendum I, Parts 1 and 2.
Pursuant to 5 U.S.C. 552a(k)(5) and forms and on computers at the FEEA
contractor site. CATEGORIES OF INDIVIDUALS COVERED BY THE
(k)(6), the Commission has exempted
SYSTEM:
portions of this system of records from RETRIEVABILITY:
5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), Current and former NRC employees
Information may be retrieved by who merit special recognition for
(H), and (I), and (f).
employee name or social security achievements either within or outside
NRC–12 number. the employee’s job responsibilities.
SYSTEM NAME: SAFEGUARDS: Awards include both NRC awards and
When not in use by an authorized awards of other agencies and
Child Care Tuition Assistance organizations for which NRC employees
Program Records—NRC. person, paper records are stored in
lockable file cabinets and computer are eligible.
SYSTEM LOCATION: records are protected by the use of CATEGORIES OF RECORDS IN THE SYSTEM:
Federal Employee Education and passwords. This system of records contains
Assistance Fund (FEEA), 8441 W.
RETENTION AND DISPOSAL: employee’s name, title, office, grade,
Bowles Avenue, Suite 200, Littleton,
The records in this system are and salary; justification to support
Colorado (or current contractor facility).
currently unscheduled and must be recommendation and authorization for
CATEGORIES OF INDIVIDUALS COVERED BY THE retained until the National Archives and cash award; monetary amount of cash
SYSTEM: Records Administration (NARA) award; actions by approving officials;
NRC employees who voluntarily approves a records disposition schedule record of individuals receiving awards;
apply for child care tuition assistance. suggestions and evaluations of
for this material.

suggestions; citation to be used; and
CATEGORIES OF RECORDS IN THE SYSTEM: SYSTEM MANAGER AND ADDRESS: related documents.
These records include application Director, Office of Human Resources,
forms for child care tuition assistance U.S. Nuclear Regulatory Commission, AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
containing personal information about Washington, DC 20555–0001. 5 U.S.C. 4501–4513, 5336.
ROUTINE USES OF RECORDS MAINTAINED IN THE d. Letters of commendation and participated in the EAP and the results
SYSTEM, INCLUDING CATEGORIES OF USERS AND appreciation, excluding copies filed in of any counseling or referrals which
THE PURPOSES OF SUCH USES: the Official Personnel Folder, are may have taken place. The records may
In addition to the disclosures destroyed when 2 years old in contain information as to the nature of
permitted under subsection (b) of the accordance with GRS 1–12.c; each individual’s problem, subsequent
Privacy Act, the NRC may disclose e. Lists and indexes to agency award treatment, and progress.
information contained in this system of nominations are destroyed when
records without the consent of the AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
superseded or obsolete in accordance
subject individual if the disclosure is with GRS 1–12.d; and 5 U.S.C. 7901; 21 U.S.C. 1101; 42
compatible with the purpose for which f. Computer files are continually U.S.C. 290dd-1 and 290dd-2; 44 U.S.C.
the record was collected under the updated and information deleted when 3101; 44 U.S.C. 3301.
following routine uses: no longer needed.
a. By other Government agencies or SYSTEM, INCLUDING CATEGORIES OF USERS AND
organizations to process and approve THE PURPOSES OF SUCH USES:
nominations or awards; Recruitment Team Leader, Human
Resources Services and Operations, In addition to the disclosures
b. By the Office of the Attorney
Office of Human Resources, U.S. permitted under subsection (b) of the
General and the President of the United
Nuclear Regulatory Commission, Privacy Act, the NRC may disclose
States in reviewing recommended
Washington, DC 20555–0001. information contained in this system of
awards;
c. To make reports to the Office of NOTIFICATION PROCEDURE: subject individual if the disclosure is
Personnel Management and/or Merit Individuals seeking to determine compatible with the purpose for which
Systems Protection Board; whether this system of records contains the record was collected under the
d. By other Government agencies to information pertaining to themselves following routine uses:
recommend whether suggestions should should write to the Freedom of a. For statistical reporting purposes;
be adopted in instances where the Information Act and Privacy Act (FOIA/ and
suggestion made by an NRC employee PA) Officer, Office of the Chief b. Any disclosure of information
affects the functions or responsibilities Information Officer, U.S. Nuclear pertaining to an individual will be made
of the agencies; and Regulatory Commission, Washington, in compliance with the Confidentiality
e. For any of the routine uses DC 20555–0001, and comply with the of Alcohol and Drug Abuse Patient
specified in the Prefatory Statement of procedures contained in NRC’s Privacy Records regulations, 42 CFR Part 2, as
General Routine Uses. Act regulations, 10 CFR part 9. authorized by 42 U.S.C. 290dd-2, as
POLICIES AND PRACTICES FOR STORING, amended.
DISPOSING OF RECORDS IN THE SYSTEM: Same as ‘‘Notification procedure.’’ POLICIES AND PRACTICES FOR STORING,
STORAGE: CONTESTING RECORD PROCEDURE: DISPOSING OF RECORDS IN THE SYSTEM:
Maintained on paper and computer Same as ‘‘Notification procedure.’’
STORAGE:
media. RECORD SOURCE CATEGORIES: Maintained on paper in file folders
RETRIEVABILITY: NRC employees, other agencies and and on computer media.
Information is accessed by name, type organizations, and Official Personnel
RETRIEVABILITY:
of award, office, and year of award. Folders.
Information accessed by the EAP
EXEMPTIONS CLAIMED FOR THE SYSTEM: identification number and name of the
SAFEGUARDS:
Maintained in locking file cabinets None. individual.
and in a password-protected computer NRC–14 SAFEGUARDS:
system. Access to and use of these
SYSTEM NAME: Files are maintained in a safe under
records is limited to those persons
Employee Assistance Program Files— the immediate control of the Employee
whose official duties require such
NRC. Assistance and Wellness Services
access.
Manager.
RETENTION AND DISPOSAL: SYSTEM LOCATION:
a. Records relating to meritorious and Office of Human Resources, NRC,
Two White Flint North, 11545 Rockville Employee counseling files are
distinguished service awards made at destroyed 3 years after termination of
the Commission level, excluding those Pike, Rockville, Maryland.
counseling in accordance with GRS 1–
in the Official Personnel Folder, are CATEGORIES OF INDIVIDUALS COVERED BY THE 26.a. Information contained in the
permanent in accordance with NRCS 2– SYSTEM: related statistical database is destroyed
22.3.a; NRC employees or family members when no longer needed.
b. Case files pertaining to NRC- who have been counseled by or referred
sponsored awards, excluding those for to the Employee Assistance Program SYSTEM MANAGER(S) AND ADDRESS:
departmental-level awards, are (EAP) for problems relating to Manager, Employee Assistance and
destroyed 2 years after approval or alcoholism, drug abuse, job stress, Wellness Services, Office of Human
disapproval in accordance with GRS 1– chronic illness, family or relationship Resources, U.S. Nuclear Regulatory
12.a(1); Commission, Washington, DC 20555–
concerns, and emotional and other

c. Correspondence pertaining to similar issues. 0001.
awards from other Federal agencies or
non-Federal organizations are destroyed CATEGORIES OF RECORDS IN THE SYSTEM: NOTIFICATION PROCEDURE:
when 2 years old in accordance with This system contains records of NRC Individuals seeking to determine
GRS 1–12.a(2); employees or their families who have whether this system of records contains
information pertaining to themselves AUTHORITY FOR MAINTENANCE OF THE SYSTEM: NOTIFICATION PROCEDURE:
should write to the Freedom of 42 U.S.C. 2137 and 2201(I). Individuals seeking to determine
Information Act and Privacy Act (FOIA/ whether this system of records contains
PA) Officer, Office of Information information pertaining to themselves
Services, U.S. Nuclear Regulatory THE PURPOSES OF SUCH USES: should write to the Freedom of
Commission, Washington, DC 20555– Information Act and Privacy Act (FOIA/
0001, and comply with the procedures In addition to the disclosures
permitted under subsection (b) of the PA) Officer, Office of Information
contained in NRC’s Privacy Act Services, U.S. Nuclear Regulatory
regulations, 10 CFR part 9. Privacy Act, the NRC may disclose
information contained in this system of Commission, Washington, DC 20555–
RECORD ACCESS PROCEDURE: records without the consent of the 0001, and comply with the procedures
subject individual if the disclosure is contained in NRC’s Privacy Act
compatible with the purpose for which regulations, 10 CFR part 9.
CONTESTING RECORD PROCEDURE: the record was collected under the RECORD ACCESS PROCEDURE:
Same as ‘‘Notification procedure.’’ following routine uses: a. To determine
if the individual meets the requirements Same as ‘‘Notification procedure.’’
of 10 CFR part 55 to take an CONTESTING RECORD PROCEDURE:
Information compiled by the Manager, examination or to be issued an
Employee Assistance and Wellness operator’s license; b. To provide Same as ‘‘Notification procedure.’’
Services, and the Employee Assistance researchers with information for reports
Program contractor during the course of RECORD SOURCE CATEGORIES:
and statistical evaluations related to
counseling with an NRC employee or selection, training, and examination of Information in this system comes
members of the employee’s family. facility operators; c. To provide from the individual applying for a
EXEMPTIONS CLAIMED FOR THE SYSTEM: examination, testing material, and license, the Part 50 licensee, a licensed
results to facility management; and d. physician, members of the Operator
None. Licensing and Human Performance
For any of the routine uses specified in
NRC–15 (Revoked.) paragraph numbers 1, 2, 4, 5, and 6 of Branch or regional operator licensing
NRC–16 the Prefatory Statement of General branches, and other NRC and contractor
Routine Uses. personnel.
SYSTEM NAME:
Facility Operator Licensees Record POLICIES AND PRACTICES FOR STORING, EXEMPTIONS CLAIMED FOR THE SYSTEM:
Files (10 CFR Part 55)—NRC. RETRIEVING, ACCESSING, RETAINING, AND
None.
SYSTEM LOCATION: NRC–17
STORAGE:
For power reactors, at the appropriate
Regional Office at the address listed in Maintained on paper logs, paper in SYSTEM NAME:
Addendum I, Part 2; for nonpower (test file folders, and computer media.
Office of Workers’ Compensation
and research) reactor facilities, at the RETRIEVABILITY: Program Records—NRC.
Operator Licensing and Human Records are accessed by name and
Performance Branch, Division of docket number. SYSTEM LOCATION:
Inspection and Regional Support, Office Primary system—For Headquarters
of Nuclear Reactor Regulation, NRC, SAFEGUARDS:
personnel, Office of Human Resources,
One White Flint North, 11555 Rockville Maintained in locked file cabinets or NRC, One White Flint North, 11555
Pike, Rockville, Maryland. The Operator an area that is locked. Computer files Rockville Pike, Rockville, Maryland.
Licensing Tracking System (OLTS) is are password protected. Access to and For Regional personnel, at each of the
located at NRC Headquarters and is use of these records are limited to those Regional Offices listed in Addendum I,
accessible by the four Regional Offices. persons whose official duties require Part 2.
such access.
SYSTEM: RETENTION AND DISPOSAL:
SYSTEM:
Individuals licensed under 10 CFR a. Reactor Operator Licensees
part 55, new applicants whose Records: Inactive case files (i.e., after Current and former NRC employees
applications are being processed, and latest license expiration/termination/ who report an occupational injury or
individuals whose licenses have revocation, application denial or illness.
expired. withdrawal, or issuance of denial letter), CATEGORIES OF RECORDS IN THE SYSTEM:
are retired after 3 years to the Federal
CATEGORIES OF RECORDS IN THE SYSTEM: These records contain information
Records Center, and destroyed after 10
These records contain information years in accordance with NRCS 2–24.13. regarding the location and descriptions
pertaining to 10 CFR part 55 applicants b. Operator Licensing Tracking of the injury or illness, treatment, and
for a license, licensed operators, and System: Retained as long as system is disposition as well as copies of Office of
individuals who previously held operational. Destroyed 2 years after Workers’ Compensation Program claim
licenses. This includes applications for system terminates. forms.
a license, license and denial letters, and
related correspondence; correspondence SYSTEM MANAGER(S) AND ADDRESS: AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
relating to actions taken against a Chief, Operator Licensing and Human 5 U.S.C. 7902, as amended; 29 U.S.C.
licensee; 10 CFR 50.74 notifications; Performance Branch, Division of 657(c), as amended; Executive Order
certification of medical examination and Inspection and Regional Support, Office (E.O.) 12196 as amended by E.O.s
related medical information; fitness for of Nuclear Reactor Regulation, U.S. 12223, 12608; E.O. 12258; E.O. 12399;
duty information; examination results Nuclear Regulatory Commission, E.O. 12489; E.O. 12534; E.O. 12610; E.O.
and other docket information. Washington, DC 20555–0001. 12692.
ROUTINE USES OF RECORDS MAINTAINED IN THE Services, U.S. Nuclear Regulatory investigation, inquiry or other report
SYSTEM, INCLUDING CATEGORIES OF USERS AND Commission, Washington, DC 20555– was opened and closed and reports,
THE PURPOSES OF SUCH USES: 0001, and comply with the procedures correspondence, cases, matters,
In addition to the disclosures contained in NRC’s Privacy Act memoranda, materials, legal papers,
permitted under subsection (b) of the regulations, 10 CFR part 9. evidence, exhibits, data and work
Privacy Act, the NRC may disclose papers pertaining to these cases.
Same as ‘‘Notification procedure.’’ AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
subject individual if the disclosure is Inspector General Act of 1978, as
CONTESTING RECORD PROCEDURE: amended, 5 U.S.C. App. 3 (2004); 42
Same as ‘‘Notification procedure.’’ U.S.C. 2035(c), 2201(c) (1992), and
following routine uses: RECORD SOURCE CATEGORIES:
5841(f) (1986).
a. To prepare periodic statistical NRC Health Unit; NRC Headquarters ROUTINE USES OF RECORDS MAINTAINED IN THE
reports on employees’ health and injury and Regional Office reports; and forms SYSTEM, INCLUDING CATEGORIES OF USERS AND
status for transmission to and review by with original information largely THE PURPOSES OF SUCH USES:
the Department of Labor; supplied by the employees or their In addition to the disclosures
b. For transmittal to the Secretary of representative, supervisors, witnesses, permitted under subsection (b) of the
Labor or an authorized representative medical personnel, etc. Privacy Act, OIG may disclose
under duly promulgated regulations; information contained in a record in
c. For transmittal to the Office of EXEMPTIONS CLAIMED FOR THE SYSTEM: this system of records without the
Personnel Management, Merit Systems None. consent of the subject individual if the
Protection Board, and/or Equal disclosure is compatible with the
Employment Opportunity Commission NRC–18
purpose for which the record was
as required to support individual SYSTEM NAME: collected under the following routine
claims; and Office of the Inspector General (OIG) uses:
d. For any of the routine uses Investigative Records—NRC. a. To any Federal, State, local, tribal,
specified in the Prefatory Statement of or foreign agency, or other public
General Routine Uses. SYSTEM LOCATION: authority responsible for enforcing,
Office of the Inspector General, NRC, investigating, or prosecuting violations
RETRIEVING, ACCESSING, RETAINING, AND Two White Flint North, 11545 Rockville of administrative, civil, or criminal law
DISPOSING OF RECORDS IN THE SYSTEM: Pike, Rockville, Maryland. or regulation if that information is
relevant to any enforcement, regulatory,
STORAGE: CATEGORIES OF INDIVIDUALS COVERED BY THE investigative, or prosecutorial
Maintained on paper and computer SYSTEM:
responsibility of the receiving entity
media. Individuals and entities referred to in when records from this system of
complaints or actual investigative cases, records, either by themselves or in
RETRIEVABILITY:
reports, accompanying documents, and combination with any other
Records retrieved by employee name correspondence prepared by, compiled information, indicate a violation or
or assigned claim number. by, or referred to the OIG. potential violation of law, whether
SAFEGUARDS: CATEGORIES OF RECORDS IN THE SYSTEM:
administrative, civil, criminal, or
Maintained in locked file cabinet regulatory in nature.
The system comprises five parts: (1) b. To public or private sources to the
under visual control of HR staff. An automated Investigative Database extent necessary to obtain information
Electronic records are password Program containing reports of from those sources relevant to an OIG
protected. Access to and use of these investigations, inquiries, and other investigation, audit, inspection, or other
records are limited to those persons reports closed since 1989; (2) paper files inquiry.
whose official duties require such of all OIG and predecessor Office of c. To a Federal, State, local, tribal, or
access. Inspector and Auditor (OIA) reports, foreign agency, or a public authority or
correspondence, cases, matters, professional organization if necessary to
memoranda, materials, legal papers, obtain information relevant to a
Employee case files are destroyed
evidence, exhibits, data, and work decision by NRC or the requesting
when 5 years old in accordance with
papers pertaining to all closed and organization concerning the retention of
GRS 1–34. Computer files are deleted
pending investigations, inquiries, and an employee, the retention of a security
after the expiration of the retention
other reports; (3) paper index card files clearance, the letting of a contract, or
period authorized for the disposable
of OIG and OIA cases closed from 1970 the issuance or retention of a license,
hard copy file or when no longer
through 1989; (4) an automated grant, or other benefit, or other
needed, whichever is later.
Allegations Tracking System that personnel action related to the record
SYSTEM MANAGER(S) AND ADDRESS: includes allegations referred to the OIG subject.
Director, Office of Human Resources, between 1985 and 2005, whether or not d. To a court, adjudicative body
U.S. Nuclear Regulatory Commission, the allegation progressed to an before which NRC is authorized to
Washington, DC 20555–0001. investigation, inquiry, or other report, appear, Federal agency, individual or
and dates that the investigation, inquiry, entity designated by NRC or otherwise
NOTIFICATION PROCEDURE: or other report, was opened and closed; empowered to resolve disputes, counsel
Individuals seeking to determine and (5) an automated Investigative or other representative, or witness or
whether this system of records contains Management System that includes potential witness when it is relevant
information pertaining to themselves allegations referred to the OIG from and necessary to the litigation if any of
should write to the Freedom of 2005, whether or not the allegation the parties listed below is involved in
Information Act and Privacy Act (FOIA/ progressed to an investigation, inquiry the litigation or has an interest in the
PA) Officer, Office of Information or other report, and dates that an litigation:
1. NRC, or any component of NRC; closed by 1989 is retrieved by subject c. Investigative Database Program.
2. Any employee of NRC where the matter and/or case number, not by Delete after 10 years or when no longer
NRC or the Department of Justice has individual identifier. Information is needed, whichever is later.
agreed to represent the employee; or retrieved from index card files for cases d. Allegations Tracking System/
3. The United States, where NRC closed before 1989 by the name or Investigative Management System.
determines that the litigation is likely to numerical identifier of the individual or Destroy when no longer needed.
affect the NRC or any of its components. entity under investigation or by subject
e. To a private firm or other entity that matter. Information in both the SYSTEM MANAGER(S) AND ADDRESS:
OIG or NRC contemplates it will Allegations Tracking System and the Assistant Inspector General for
contract or has contracted for the Investigative Management System is Investigations, U.S. Nuclear Regulatory
purpose of performing any functions or retrieved by allegation number, case Commission, Washington, DC 20555–
analyses that facilitate or are relevant to number, or name. 0001.
an investigation, audit, inspection,
SAFEGUARDS: NOTIFICATION PROCEDURE:
inquiry, or other activity related to this
system of records. The contractor, The automated Investigative Database Individuals seeking to determine
private firm, or entity needing access to Program is accessible from a single whether this system of records contains
the records to perform the activity shall terminal and is password protected. information pertaining to themselves
maintain Privacy Act safeguards with Index card files for older cases (1970– should write to the Freedom of
respect to information. A contractor, 1989) are maintained in secure office Information Act and Privacy Act (FOIA/
private firm, or entity operating a facilities. Both the Allegations Tracking PA) Officer, Office of Information
system of records under 5 U.S.C. System and the Investigative Services, U.S. Nuclear Regulatory
552a(m) shall comply with the Privacy Management System are accessible from Commission, Washington, DC 20555–
Act. single terminals and double-password- 0001, and comply with the procedures
f. To another agency to the extent protected. Paper files backing up the contained in NRC’s Privacy Act
necessary for obtaining its advice on any automated systems and older case regulations, 10 CFR part 9.
matter relevant to an OIG investigation, reports and work papers are maintained
audit, inspection, or other inquiry in approved security containers and RECORD ACCESS PROCEDURE:
related to the responsibilities of the OIG. locked filing cabinets in a locked room; Same as ‘‘Notification procedure.’’
g. To a member of Congress or to a associated indices, records, diskettes, Information classified under Executive
congressional staff member in response tapes, etc., are stored in locked metal Order 12958 will not be disclosed.
to his or her inquiry made at the written filing cabinets, safes, storage rooms, or Information received in confidence will
request of the subject individual. similar secure facilities. All records in be maintained under the Inspector
h. To the National Archives and this system are available only to General Act, 5 U.S.C. App. 3, and the
Records Administration or to the authorized personnel who have a need Commission’s Policy Statement on
General Services Administration for to know and whose duties require Confidentiality, Management Directive
records management inspections access to the information. 8.8, ‘‘Management of Allegations.’’
conducted under 44 U.S.C. 2904 and RETENTION AND DISPOSAL:
2906. CONTESTING RECORD PROCEDURE:
a. Investigative Case Files: Same as ‘‘Notification procedure.’’
DISCLOSURE TO CONSUMER REPORTING 1. Files containing information or
AGENCIES: allegations that are of an investigative RECORD SOURCE CATEGORIES:
Disclosure Pursuant to 5 U.S.C. nature but do not relate to a specific The information in this system of
552a(b)(12): investigation—Destroy when 5 years old records is obtained from sources
Disclosure of information to a in accordance with NARA approved including, but not limited to, the
consumer reporting agency is not schedule N1–431–00–2, Item 1.d. individual record subject; NRC officials
considered a routine use of records. 2. All other investigative files, except
and employees; employees of Federal,
Disclosures may be made from this those that are unusually significant—
State, local, and foreign agencies; and
system to ‘‘consumer reporting Place in inactive file when case is
other persons.
agencies’’ as defined in the Fair Credit closed. Cut off inactive file at end of
Reporting Act (15 U.S.C. 1681a(f) fiscal year. Destroy 10 years after cutoff EXEMPTIONS CLAIMED FOR THE SYSTEM:
(1970)) or the Federal Claims Collection in accordance with NARA approved Under 5 U.S.C. 552a(j)(2), the
Act of 1966, as amended (31 U.S.C. schedule N1–431–00–2, Item 1.c. Commission has exempted this system
3701(a)(3) (1996)). 3. Significant cases (those that result of records from subsections (c)(3) and
in national media attention, (4), (d)(1)–(4), (e)(1)–(3), (5), and (8), and
POLICIES AND PRACTICES FOR STORING, congressional investigation, substantive
RETRIEVING, ACCESSING, RETAINING, AND (g) of the Act. This exemption applies to
changes in agency policy or procedures, information in the system that relates to
or the subject of the investigation is the criminal law enforcement and meets the
STORAGE: Chairman or a commissioner, an agency criteria of the (j)(2) exemption. Under 5
Information contained in this system office director or deputy director or U.S.C. 552a(k)(1), (k)(2), (k)(5), and
is stored manually on index cards, in other high ranking official reporting to (k)(6), the Commission has exempted
files, and in various computer media. these positions). PERMANENT. Cut off portions of this system of records from
closed cases annually. Transfer to 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G),
RETRIEVABILITY: National Archives of the United States (H), and (I), and (f).
Information is retrieved from the 20 years after cut off in accordance with
Investigative Database Program by the NARA approved schedule N1–431–00– NRC–19

name of an individual, by case number, 2, Item 1.b.
or by subject matter. Information in the b. Index/Indices. Destroy or delete SYSTEM NAME:
paper files backing up the Investigative with the related records or sooner if no Official Personnel Training Records
Database Program and older cases longer needed. Files—NRC.
SYSTEM LOCATION: RETRIEVABILITY: organization where the employee

Primary system—Office of Human Information is accessed by name, user actually works for administrative
Resources, NRC, Two White Flint North, identification number, course number, purposes, at the locations listed in
11545 Rockville Pike, Rockville, or course session number. Addendum I, Parts 1 and 2.
Maryland. SAFEGUARDS: CATEGORIES OF INDIVIDUALS COVERED BY THE
Duplicate system—Duplicate systems Electronic records are maintained in a SYSTEM:
exist, in part, at the Technical Training password protected computer system. Current and former NRC employees,
Center, Regional Offices, and within the Paper is maintained in lockable file prospective NRC employees,
organization where the NRC employee cabinets and file rooms. Access to and consultants, and invitational travelers
works, at the locations listed in use of these records is limited to those for NRC programs.
Addendum I, Parts 1 and 2. persons whose official duties require CATEGORIES OF RECORDS IN THE SYSTEM:
CATEGORIES OF INDIVIDUALS COVERED BY THE such access, with the level of access
These records contain requests and
SYSTEM: controlled by roles and responsibilities.
authorizations for official travel, travel
Individuals who have applied for or RETENTION AND DISPOSAL: vouchers, passports, and related
were selected for either NRC or other Paper forms are retained for 5 years, documentation; charge card
Government/non-Government training then destroyed by shredding in applications, terms and conditions for
courses or programs. accordance with GRS 1–29.b. Electronic use of charge cards, charge card training
records are maintained until no longer documentation, monthly reports
needed for statistical and historical regarding accounts, credit data, and
These records contain information reference. related documentation; all of which may
relating to an individual’s educational include, but are not limited to, an
background and training courses SYSTEM MANAGER(S) AND ADDRESS: individual’s name, address, social
including training requests and Associate Director for Training and security number, and telephone
authorizations, evaluations, supporting Development, Office of Human numbers.
documentation, and other related Resources, U.S. Nuclear Regulatory
Commission, Washington, DC 20555– AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
personnel information, including but
not limited to, an individual’s name, 0001. 5 U.S.C. 5701; 31 U.S.C. 716, 1104,
address, social security number, 1108, 3511, 3512, 3701, 3711, 3717,
NOTIFICATION PROCEDURE: 3718, 3726; Federal Travel Regulations,
telephone number, position title,
organization, and grade. Individuals seeking to determine 41 CFR Parts 301–304; Federal Property
whether this system of records contains Management Regulations, 41 CFR Part
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: information pertaining to themselves 101–41; Executive Order 9397; Section
5 U.S.C. 3396; 5 U.S.C. 4103; should write to the Freedom of 639 of the Consolidated Appropriations
Executive Order (E.O.) 9397; E.O. 11348, Information Act and Privacy Act (FOIA/ Act, 2005 (P.L. 108–447).
as amended by E.O. 12107. PA) Officer, Office of Information
ROUTINE USES OF RECORDS MAINTAINED IN THE Commission, Washington, DC 20555– THE PURPOSES OF SUCH USES:
SYSTEM, INCLUDING CATEGORIES OF USERS AND 0001, and comply with the procedures
THE PURPOSES OF SUCH USES: contained in NRC’s Privacy Act In addition to the disclosures
regulations, 10 CFR part 9. permitted under subsection (b) of the
In addition to the disclosures Privacy Act, the NRC may disclose
permitted under subsection (b) of the RECORD ACCESS PROCEDURE: information contained in this system of
Privacy Act, the NRC may disclose records without the consent of the
information contained in this system of subject individual if the disclosure is
records without the consent of the CONTESTING RECORD PROCEDURE:
subject individual if the disclosure is Same as ‘‘Notification procedure.’’ the record was collected under the
compatible with the purpose for which following routine uses:
the record was collected under the RECORD SOURCE CATEGORIES:
a. To the U.S. Treasury for payment;
following routine uses: Information is provided by the b. To the Department of State or an
a. Extracted from the records and individual to whom it applies, the embassy for passports or visas;
made available to the Office of employee’s supervisor, and training c. To the General Services
Personnel Management; other Federal, groups, agencies, or educational Administration and the Office of
State, and local government agencies; institutions and learning activities. Management and Budget for required
educational institutions and training EXEMPTIONS CLAIMED FOR THE SYSTEM: periodic reporting;
facilities for purposes of enrollment and None. d. To the charge card issuing bank;
verification of employee attendance and e. To the Department of Interior,
performance; and NRC–20 National Business Center, for collecting
b. Disclosed for the routine uses severe travel card delinquencies by
SYSTEM NAME:
specified in paragraph numbers 5 and 6 employee salary offset;
of the Prefatory Statement of General Official Travel Records—NRC. f. To a consumer reporting agency to
Routine Uses. SYSTEM LOCATION:
obtain credit reports; and
g. For any of the routine uses
Primary system—Division of specified in the Prefatory Statement of
Financial Services, Office of the Chief
RETRIEVING, ACCESSING, RETAINING, AND General Routine Uses.

DISPOSING OF RECORDS IN THE SYSTEM: Financial Officer, NRC, Two White Flint
North, 11545 Rockville Pike, Rockville, DISCLOSURE TO CONSUMER REPORTING
STORAGE: AGENCIES:
Maryland.
Records are maintained in file folders Duplicate system—Duplicate systems Disclosure Pursuant to 5 U.S.C.
and on computer media. may exist, in part, within the 552a(b)(12):
Disclosures of information to a CONTESTING RECORD PROCEDURE: funds from employee salaries as

consumer reporting agency, other than Same as ‘‘Notification procedure.’’ required by law or as necessary to
to obtain credit reports, are not correct overpayment or amounts due.
RECORD SOURCE CATEGORIES: In addition to the disclosures
considered a routine use of records.
Disclosures may be made from this Information is provided by the permitted under subsection (b) of the
system to ‘‘consumer reporting individual, NRC Agency staff, NRC Privacy Act, the NRC may disclose
agencies’’ as defined in the Fair Credit contractors, the charge card issuing information contained in this system of
Reporting Act (15 U.S.C. 1681a(f) bank, the consumer reporting agency, records without the consent of the
(1970)) or the Federal Claims Collection and outside transportation agents. subject individual if the disclosure is
Act of 1966, as amended (31 U.S.C. EXEMPTIONS CLAIMED FOR THE SYSTEM:
3701(a)(3) (1996)). the record was collected under the
None. following routine uses; or, where
NRC–21 determined to be appropriate and
necessary, the NRC may authorize DOI/
SYSTEM NAME: NBC to make the disclosure:
STORAGE: Payroll Accounting Records—NRC. a. For transmittal of data to U.S.
Maintained on paper in file folders, Treasury to effect issuance of paychecks
SYSTEM LOCATION:
on computer media, and on magnetic to employees and consultants and
tape. Primary system—Division of distribution of pay according to
Financial Services, Office of the Chief employee directions for savings bonds,
RETRIEVABILITY: Financial Officer, NRC, Two White Flint allotments, financial institutions, and
Records are accessed by name, social North, 11545 Rockville Pike, Rockville, other authorized purposes including the
security number, authorization number, Maryland. NRC has an interagency withholding and reporting of Thrift
and voucher payment schedule number. agreement with the Department of the Savings Plan deductions to the
Interior’s National Business Center Department of Agriculture’s National
SAFEGUARDS:
(DOI/NBC), Federal Personnel/Payroll Finance Center;
Maintained in key locked file cabinets System (FPPS), in Denver, Colorado, to b. For reporting tax withholding to
and in conserver files in a passcode maintain electronic personnel Internal Revenue Service and
locked room. Passports and visas are information and perform payroll appropriate State and local taxing
maintained in a locked file cabinet. For processing activities for its employees as authorities;
electronic records, an identification of November 2, 2003. c. For FICA and Medicare deductions
number, a password, and assigned Duplicate system—Duplicate systems to the Social Security Administration;
access to specific programs are required exist, in part, within the organization d. For dues deductions to labor
in order to retrieve information. where the employee actually works for unions;
administrative purposes, at the locations e. For withholding for health
listed in Addendum I, Parts 1 and 2. insurance to the insurance carriers by
Paper records are retained for 6 years
and 3 months after period covered by the Office of Personnel Management;
f. For charity contribution deductions
account, then destroyed through SYSTEM:
to agents of charitable institutions;
disposal in a Classified and Sensitive Current and former NRC employees, g. For annual W–2 statements to
Unclassified Waste container in including special Government taxing authorities and the individual;
accordance with GRS 9. Electronic employees (i.e. consultants). h. For transmittal to the Office of
records are deleted after the expiration Management and Budget for financial
of the retention period authorized for CATEGORIES OF RECORDS IN THE SYSTEM:
reporting;
the disposable hard copy file or when Pay, leave, benefit enrollment and
i. For withholding and reporting of
no longer needed, whichever is later. voluntary allowance deductions, and
retirement, tax levies, bankruptcies,
labor activities, which includes, but is
SYSTEM MANAGER(S) AND ADDRESS: garnishments, court orders, re-employed
not limited to, an individual’s name and
Chief, Payment Policy and annuitants, and life insurance
social security number.
Obligations Team, Division of Financial information to the Office of Personnel
Services, Office of the Chief Financial AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Management;
Officer, U.S. Nuclear Regulatory Pub. L. 104–193, Personal j. For transmittal of information to
Commission, Washington, DC 20555– Responsibility and Work Opportunity State agencies for unemployment
0001. Reconciliation Act of 1996; 5 U.S.C. purposes;
6334; 31 U.S.C. 716, 1104, 1105, 1108, k. For transmittal to the Office of
3325, 3511, 3512, 3701, 3711, 3717, Child Support Enforcement,
Individuals seeking to determine 3718; Executive Order 9397. Administration for Children and
whether this system of records contains Families, Department of Health and
information pertaining to themselves ROUTINE USES OF RECORDS MAINTAINED IN THE Human Services Federal Parent Locator
SYSTEM, INCLUDING CATEGORIES OF USERS AND System and Federal Tax Offset System
should write to the Freedom of
THE PURPOSES OF SUCH USES: for use in locating individuals and
Information Act and Privacy Act (FOIA/
PA) Officer, Office of Information In accordance with an interagency identifying their income sources to
Services, U.S. Nuclear Regulatory agreement the NRC may disclose establish paternity, establish and modify
Commission, Washington, DC 20555– records to the DOI/NBC/FPPS in order orders of support, and for enforcement
to effect all financial transactions on action;

contained in NRC’s Privacy Act behalf of the NRC related to employee l. For transmittal to the Office of Child
regulations, 10 CFR Part 9. pay. Specifically, the DOI/NBC’s FPPS Support Enforcement for release to the
may effect employee pay or deposit Social Security Administration for
RECORD ACCESS PROCEDURE: funds on behalf of NRC employees, and/ verifying social security numbers in
Same as ‘‘Notification procedure.’’ or it may withhold, collect or offset connection with the operation of the
Federal Parent Locator System by the SAFEGUARDS: 7. Leave record prepared upon
Office of Child Support Enforcement; Records are maintained in buildings transfer or separation of employee
m. For transmittal to the Office of where access is controlled by a security maintained in the Payroll office is
Child Support Enforcement for release guard force. File folders, microfiche, destroyed when 3 years old in
to the Department of Treasury for the tapes, and disks, including backup data, accordance with GRS 2–9.b.
purpose of administering the Earned are maintained in secured locked rooms e. Time and attendance source records
Income Tax Credit Program (Section 32, and file cabinets after working hours. maintained by Time and Attendance
Internal Revenue Code of 1986) and All records are in areas where access is clerks and certifying officials are
verifying a claim with respect to controlled by keycard and is limited to destroyed after GAO audit or when 6
employment in a tax return; NRC and contractor personnel who need years old, whichever is sooner, in
n. To the National Archives and the information to perform their official accordance with GRS 2–7.
Records Administration or to the duties. Access to computerized records f. Electronic time and attendance
General Services Administration for requires use of proper passwords and input records maintained in the HRMS
records management inspections user identification codes. are destroyed after GAO audit or when
conducted under 44 U.S.C. 2904 and 6 years old, whichever is sooner, in
2906; accordance with GRS 2–8.
a. Individual employee pay record for
o. Time and labor data are used by the g. Payroll system reports providing
each employee and consultant
NRC as a project management tool in fiscal information on agency payroll
maintained in the electronic Human
various management records and reports consisting of hardcopy and microfiche
Resources Management System (HRMS)
(i.e. work performed, work load reports generated by the HRMS are
is updated in accordance with GRS 2–
projections, scheduling, project destroyed when 3 years old, excluding
1.a.
assignments, budget), and for the long-term Employee History
b. Individual employee pay records
identifying reimbursable and fee billable Reports, in accordance with GRS 2–22.c.
containing pay data on each employee
work performed by the NRC; and
and consultant maintained in the h. Payroll system reports serving as
p. For any of the routine uses Annual and Quarterly Employee History error reports, ticklers, system operation
specified in the Prefatory Statement of Records on microfiche are transferred to reports are destroyed when related
General Routine Uses. the National Personnel Records Center actions are completed or when no
DISCLOSURE TO CONSUMER REPORTING and destroyed when 56 years old in longer needed, not to exceed 2 years, in
AGENCIES: accordance with GRS 2–1.b. accordance with GRS 2–22.a.
c. Copies of non-current payroll data i. Official notice of levy or
Disclosure pursuant to 5 U.S.C.
maintained on microfiche are destroyed garnishment (IRS Form 668A or
552a(b)(12):
15 years after close of pay year in which equivalent), change slip, work papers,
Disclosures of information to a
generated in accordance with GRS 2–2. correspondence, release and other
consumer reporting agency are not d. Employee and Consultant Payroll
considered a routine use of records. forms, and other records relating to
Records: charge against retirement funds or
Disclosures may be made from this 1. U.S. savings bond authorizations
system to ‘‘consumer reporting attachment of salary for payment of back
are destroyed when superseded or after income taxes or other debts of Federal
agencies’’ as defined in the Fair Credit separation of employee in accordance
Reporting Act (15 U.S.C. 1681a(f) employees are destroyed 3 years after
with GRS 2–14.a. garnishment is terminated in
(1970)) or the Federal Claims Collection 2. Combined Federal Campaign
Act of 1966, as amended (31 U.S.C. accordance with GRS 2–18.
allotment authorizations are destroyed
3701(a)(3) (1996)). after Government Accounting Office SYSTEM MANAGER(S) AND ADDRESS:
POLICIES AND PRACTICES FOR STORING, (GAO) audit or when 3 years old,
Chief, Time, Labor and Payroll
RETRIEVING, ACCESSING, RETAINING, AND whichever is sooner, in accordance with
Services Team, Division of Financial
DISPOSING OF RECORDS IN THE SYSTEM: GRS 2–15.a.
Services, Office of the Chief Financial
3. Union dues and savings allotment
STORAGE: Officer, U.S. Nuclear Regulatory
authorizations are destroyed after GAO
Information is maintained on Commission, Washington, DC 20555–
audit or when 3 years old, whichever is
computer media (stored in memory, on 0001.
sooner, in accordance with GRS 2–15.b.
disk, and magnetic tape), on microfiche, 4. Payroll Change Files consisting of NOTIFICATION PROCEDURE:
and in paper copy. records used to change or correct an
Electronic payroll, time, and labor individual’s pay transaction are Individuals seeking to determine
records prior to November 2, 2003, are destroyed after GAO audit or when 3 whether this system of records contains
maintained in the Human Resources years old, whichever is sooner, in information pertaining to themselves
Management System (HRMS), the PAY accordance with GRS 2–23.a. should write to the Freedom of
PERS Historical database reporting 5. Tax Files consisting of State and Information Act and Privacy Act (FOIA/
system, and on microfiche at NRC. Federal withholding tax exemption PA) Officer, Office of Information
Electronic payroll records from certificates, such as Internal Revenue Services, U.S. Nuclear Regulatory
November 2, 2003, forward are Service (IRS) Form W–4 and the Commission, Washington, DC 20555–
maintained in the DOI/NBC’s FPPS in equivalent State form are destroyed 4 0001, and comply with the procedures
Denver, Colorado. Time and labor years after the form is superseded or contained in NRC’s Privacy Act
records are maintained in the HRMS at obsolete or upon separation of employee regulations, 10 CFR part 9.
NRC. in accordance with GRS 2–13.a.

6. Agency copy of employee wages
RETRIEVABILITY: and tax statements, such as IRS Form Same as ‘‘Notification procedure.’’
Information is accessed by employee W–2 and State equivalents, are
identification number, name and social destroyed when 4 years old in
security number. accordance with GRS 2–13.b. Same as ‘‘Notification procedure.’’
RECORD SOURCE CATEGORIES: Interior (DOI), Federal Personnel/ National Personnel Records Center in
Information in this system of records Payroll System (FPPS), in order to effect accordance with GRS 1–23.b(2)(a).
is obtained from sources, including but the maintenance of electronic personnel Electronic records: Deleted after the
not limited to, the individual to whom records on behalf of the NRC related to expiration of the retention period
it pertains, the Office of Human its employees. authorized for the disposable hard copy
Resources and other NRC officials, and In addition to the disclosures file or when no longer needed,
other agencies and entities. permitted under subsection (b) of the whichever is later in accordance with
Privacy Act, the NRC may disclose GRS 20–3.a.
None. SYSTEM MANAGER(S) AND ADDRESS:
subject individual if the disclosure is Chief, Human Resources Services and
NRC–22
compatible with the purpose for which Operations, Office of Human Resources,
SYSTEM NAME: the record was collected under the U.S. Nuclear Regulatory Commission,
Personnel Performance Appraisals— following routine uses: Washington, DC 20555–0001. For
NRC. a. By agency management and the Regional personnel: Regional Personnel
Office of Human Resources for Officer at the appropriate Regional
SYSTEM LOCATION: personnel functions; and Office I–IV listed in Addendum I, Part
Primary system—Part A: For b. For any of the routine uses 2.
Headquarters personnel, Office of specified in the Prefatory Statement of
Human Resources, NRC, 11545 and General Routine Uses.
11555 Rockville Pike, Rockville, Individuals seeking to determine
Maryland. For Regional personnel, at POLICIES AND PRACTICES FOR STORING, whether this system of records contains
RETRIEVING, ACCESSING, RETAINING, AND information pertaining to themselves
Regional Offices I–IV listed in
Addendum I, Part 2. should write to the Freedom of
Part B: Office of Human Resources, STORAGE: Information Act and Privacy Act (FOIA/
NRC, 11555 Rockville Pike, Rockville, Maintained on paper in folders and PA) Officer, Office of Information
Maryland. on computer media. Summary ratings Services, U.S. Nuclear Regulatory
NRC has an interagency agreement from 11/2/2003 forward are stored in Commission, Washington, DC 20555–
with the U.S. Department of the Interior, the Department of the Interior’s Federal 0001, and comply with the procedures
Federal Personnel/Payroll System, in Personnel/Payroll System (FPPS). Prior contained in NRC’s Privacy Act
Denver, Colorado, to maintain electronic to 11/2/2003 they are maintained at the regulations, 10 CFR part 9.
personnel and payroll information for NRC in the Human Resources RECORD ACCESS PROCEDURE:
its employees as of November 2, 2003. Management System (HRMS).
Duplicate system—Duplicate systems Same as ‘‘Notification procedure.’’
may exist in part, within the RETRIEVABILITY:
organization where the employee Records are accessed by name and/or
actually works, at the locations listed in social security number. Same as ‘‘Notification procedure.’’
Addendum I, Parts 1 and 2. RECORD SOURCE CATEGORIES:
SAFEGUARDS:
CATEGORIES OF INDIVIDUALS COVERED BY THE Records are maintained in areas Part A: Individual to whom record
SYSTEM: where access is controlled by keycard pertains and employee’s supervisors.
NRC employees other than contractor and is limited to NRC and contractor Part B: Individual to whom record
employees, Commissioners, or personnel and to others who need the pertains and employee’s supervisors
temporary personnel employed for less information to perform their official and any documents and sources used to
than 1 year. duties. Access to the two Headquarters develop critical elements and
Part A: Senior Level System buildings in Rockville, Maryland, is performance standards for that Senior
employees, GG–1 through GG–15 controlled by a security guard force. Executive Service position.
employees, hourly wage employees, and Paper records are maintained in folders EXEMPTIONS CLAIMED FOR THE SYSTEM:
administratively determined rate in locking file cabinets. Access to
employees. Pursuant to 5 U.S.C. 552a(k)(1) and
computerized records requires use of
Part B: Senior Executive Service and (k)(5), the Commission has exempted
proper passwords and user
equivalent employees. portions of this system of records from
identification codes.
5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4) (G),
CATEGORIES OF RECORDS IN THE SYSTEM: RETENTION AND DISPOSAL: (H), and (I), and (f).
This system of records contains Part A: Records are normally retained NRC–23
performance appraisals, including for 4 years, then destroyed by
elements and standards, summary incineration in accordance with GRS 1– SYSTEM NAME:
ratings and other related records. 23.a(4). If an employee separates, the Office of Investigations Indices, Files,
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: records are forwarded to the next and Associated Records—NRC.
Government agency employer or to the
5 U.S.C. 4301, et seq.; 5 U.S.C. 4311 SYSTEM LOCATION:
National Personnel Records Center in
et seq.; 42 U.S.C. 2201(d), 5841; and 5
accordance with GRS 1–23.a(3)(a). Primary system—Office of
CFR 293.404(a).
Part B: Retained for 5 years, or until Investigations, NRC, One White Flint
ROUTINE USES OF RECORDS MAINTAINED IN THE the fifth annual appraisal is completed, North, 11555 Rockville Pike, Rockville,
SYSTEM, INCLUDING CATEGORIES OF USERS AND whichever is later, then destroyed by Maryland.
THE PURPOSES OF SUCH USES: incineration in accordance with GRS 1– Duplicate system—Records exist
In accordance with an interagency 23.b(3). If the employee separates, the within the NRC Regional Office
agreement the NRC may disclose records are forwarded to the next locations, listed in Addendum I, Part 2,
records to the U.S. Department of the Government agency employer or to the during an active investigation.
CATEGORIES OF INDIVIDUALS COVERED BY THE Federal, State, local, or foreign law NOTIFICATION PROCEDURE:
SYSTEM: enforcement agency to assist in the Individuals seeking to determine
Individuals and entities referred to in general crime prevention and detection whether this system of records contains
potential or actual investigations and efforts of the recipient agency or to information pertaining to themselves
matters of concern to the Office of provide investigative leads to the should write to the Freedom of
Investigations and correspondence on agency. Information Act and Privacy Act (FOIA/
matters directed or referred to the Office f. A record in the system of records PA) Officer, Office of Information
of Investigations. may be disclosed for any of the routine Services, U.S. Nuclear Regulatory
CATEGORIES OF RECORDS IN THE SYSTEM: uses specified in the Prefatory Commission, Washington, DC 20555–
Statement of General Routine Uses. 0001, and comply with the procedures
Office of Investigations
correspondence, cases, memoranda, POLICIES AND PRACTICES FOR STORING, regulations, 10 CFR part 9.
materials including, but not limited to, RETRIEVING, ACCESSING, RETAINING, AND
investigative reports, confidential DISPOSING OF RECORDS IN THE SYSTEM: RECORDS ACCESS PROCEDURES:
source information, correspondence to Same as ‘‘Notification procedure.’’
and from the Office of Investigations, STORAGE:
Information classified under Executive
memoranda, fiscal data, legal papers, Information stored on paper, Order 12958 will not be disclosed.
evidence, exhibits, technical data, photographs, audio/video tapes, and Information received in confidence will
investigative data, work papers, and computer media. be maintained under the Commission’s
management information data. Policy Statement on Confidentiality,
RETRIEVABILITY:
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Management Directive 8.8,
Information retrieved by document ‘‘Management of Allegations,’’ and the
42 U.S.C. 2035(c), 42 U.S.C. 2201(c)
text and/or case number. procedures covering confidentiality in
(1992), as amended by Public Law 109–
58, and 42 U.S.C. 5841. Chapter 7 of the Office of Investigations
SAFEGUARDS: Procedures Manual and will not be
ROUTINE USES OF RECORDS MAINTAINED IN THE Hard copy files maintained in disclosed to the extent that disclosure
SYSTEM, INCLUDING CATEGORIES OF USERS AND approved security containers and would reveal a confidential source.
THE PURPOSES OF SUCH USES: locking filing cabinets. All records are
In addition to the disclosures CONTESTING RECORD PROCEDURE:
under visual control during duty hours
permitted under subsection (b) of the and are available only to authorized Same as ‘‘Notification procedure.’’
Privacy Act, the NRC may disclose personnel who have a need to know and RECORD SOURCE CATEGORIES:
information contained in this system of whose duties require access to the
records without the consent of the The information in this system of
information. The electronic records is obtained from sources
persons or entities mentioned therein if management information system is
the disclosure is compatible with the including, but not limited to, NRC
operated within the NRC’s secure LAN/ officials, employees, and licensees;
purpose for which the record was WAN system. Access rights to the
collected under the following routine Federal, State, local, and foreign
system only available to authorized agencies; and other persons.
uses: personnel.
a. A record in the system of records EXEMPTIONS CLAIMED FOR THE SYSTEM:
may be disclosed as a routine use to a RETENTION AND DISPOSAL:
Pursuant to 5 U.S.C. 552a(k)(1), (k)(2),
Federal, State, local, or foreign agency 1. Significant headquarters official and (k)(6), the Commission has
or to an individual or organization if the case files (received media attention, exempted portions of this system of
disclosure is reasonably necessary to were of significant interest to Congress, records from 5 U.S.C. 552a(c)(3), (d),
elicit information or to obtain the involved extensive litigation, etc.) are (e)(1), (e)(4)(G), (H), and (I), and (f).
cooperation of a witness or an retained by the Government
informant. permanently in accordance with NRCS NRC–24
b. A record in the system of records 2–17.2.a. Hold in office for 1 year after SYSTEM NAME:
relating to an investigation or matter closing, then retire to the Office of
falling within the purview of the Office Property and Supply Records—NRC.
Information Services. Transfer closed
of Investigations may be disclosed as a case files in 20-year blocks to the SYSTEM LOCATION:
routine use to the referring agency, National Archives. Space, Planning, and Property
group, organization, or individual.
2. Other headquarters official case Management Branch, Division of
c. A record in the system of records
files—Hold in office 1 year after closing, Facilities and Security, Office of
relating to an individual held in custody
then retire to the Office of Information Administration, NRC, One White Flint
pending arraignment, trial, or sentence,
Services. Destroy 20 years after cases are North, 11555 Rockville Pike, Rockville,
or after conviction, may be disclosed as
closed in accordance with NRCS 2– Maryland.
a routine use to a Federal, State, local,
17.2.b. Duplicate system—Duplicate systems
or foreign prison, probation, parole, or
3. Regional office or investigator may exist, in part, with designated
pardon authority, to any agency or
working files—Retained in regional files property custodians at locations listed
individual concerned with the
for 6 months. At the end 6 months, they in Addendum I, Parts 1 and 2.
maintenance, transportation, or release
of such an individual. are forwarded to headquarters and CATEGORIES OF INDIVIDUALS COVERED BY THE
d. A record in the system of records combined with the headquarters files in SYSTEM:
relating to an investigation or matter accordance with NRCS 2–17.2.c.
NRC employees and contractors who

may be disclosed as a routine use to a have custody of Government property.
foreign country under an international
treaty or agreement. Director, Office of Investigations, U.S. CATEGORIES OF RECORDS IN THE SYSTEM:
e. A record in the system of records Nuclear Regulatory Commission, Records of NRC sensitive and
may be disclosed as a routine use to a Washington, DC 20555–0001. nonsensitive equipment, which
includes but is not limited to, Facilities and Security, Office of a. For incorporation in publications
acquisition and depreciated costs, date Administration, U.S. Nuclear Regulatory on the history of the nuclear regulatory
of acquisition, item description, Commission, Washington, DC 20555– program; and
manufacturer, model number, serial 0001. b. To provide information to
number, stock number, tag number, historians and other researchers.
property custodians, name of individual
to whom property is assigned, user id, Individuals seeking to determine POLICIES AND PRACTICES FOR STORING,
office affiliation, office location. Also whether this system of records contains RETRIEVING, ACCESSING, RETAINING, AND
information pertaining to themselves DISPOSING OF RECORDS IN THE SYSTEM:
included are furniture and supply
records. should write to the Freedom of STORAGE:
Maintained on magnetic tape and
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: PA) Officer, Office of Information
transcripts.
5 U.S.C. 301, as amended by Public Services, U.S. Nuclear Regulatory
Law 109–148; 40 U.S.C. 506; Executive Commission, Washington, DC 20555– RETRIEVABILITY:
Order 9397. 0001, and comply with the procedures Information is accessed by the name
contained in NRC’s Privacy Act of the interviewee.
ROUTINE USES OF RECORDS MAINTAINED IN THE regulations, 10 CFR part 9.
SAFEGUARDS:
THE PURPOSES OF SUCH USES: RECORD ACCESS PROCEDURE:
Same as ‘‘Notification procedure.’’ Maintained in locked file room.
Access to and use of these records are
permitted under subsection (b) of the CONTESTING RECORD PROCEDURE: limited to those authorized by the
Privacy Act, the NRC may disclose
Same as ‘‘Notification procedure.’’ Historian or a designee.
records without the consent of the RECORD SOURCE CATEGORIES: RETENTION AND DISPOSAL:
subject individual if the disclosure is Information in this system is provided Transcripts are retained permanently
compatible with the purpose for which by property custodians, contract in accordance with NRC Schedule
the record was collected under the specialists, and purchase card holders 1.2.2.a and NARA Citation N1–431–01–
following routine uses: and/or other individuals buying 2, Item 4.a(1). Transfer to National
a. To maintain an inventory and equipment or supplies on behalf of the Archives when 20 years old.
accountability of Government property; NRC. Tapes are retained until no longer
b. To provide information for
EXEMPTIONS CLAIMED FOR THE SYSTEM: needed then erased and reused.
clearances of employees who separate
from the NRC; None. SYSTEM MANAGER(S) AND ADDRESS:
c. To report excess agency property to NRC Historian, Office of the
NRC–25
GSA; and Secretary, U.S. Nuclear Regulatory
d. For any of the routine uses SYSTEM NAME: Commission, Washington, DC 20555–
specified in paragraph numbers 1, 3, 5, Oral History Program—NRC. 0001.
and 6 of the Prefatory Statement of
SYSTEM LOCATION:
General Routine Uses. NOTIFICATION PROCEDURE:
Office of the Secretary, NRC, One Individuals seeking to determine
POLICIES AND PRACTICES FOR STORING, White Flint North, 11555 Rockville
RETRIEVING, ACCESSING, RETAINING, AND whether this system of records contains
Pike, Rockville, Maryland. information pertaining to themselves
CATEGORIES OF INDIVIDUALS COVERED BY THE should write to the Freedom of
STORAGE:
SYSTEM: Information Act and Privacy Act (FOIA/
Maintained in automated system. Data NRC employees, former employees, PA) Officer, Office of Information
entry paper records in file folders. and other individuals who volunteer to Services, U.S. Nuclear Regulatory
RETRIEVABILITY: be interviewed for the purpose of Commission, Washington, DC 20555–
providing information for a history of 0001, and comply with the procedures
Accessed by NRC tag number, user id,
the nuclear regulatory program. contained in NRC’s Privacy Act
organization, office location and stock
number. CATEGORIES OF RECORDS IN THE SYSTEM:
Records consist of interviews on RECORD ACCESS PROCEDURE:
SAFEGUARDS:
magnetic tape and transcribed scripts of Same as ‘‘Notification procedure.’’
Access to and use of these records are
the interviews.
limited to those persons whose official CONTESTING RECORD PROCEDURE:
duties require such access. Electronic AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
records are password protected. 42 U.S.C. 2161(b).
RETENTION AND DISPOSAL: ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND Information in this system of records
The hardcopy records are retained for
THE PURPOSES OF SUCH USES: is obtained from interviews granted on
up to 3 years; then they are destroyed
In addition to the disclosures a voluntary basis to the Historian and
by shredding or in the regular trash
permitted under subsection (b) of the his or her staff.
disposal system in accordance with GRS
8–3. The automated records are Privacy Act, the NRC may disclose EXEMPTIONS CLAIMED FOR THE SYSTEM:
destroyed when determined no longer information contained in this system of
records without the consent of the None.

needed (NC1–431–81–2 Item 13.I.4).
subject individual if the disclosure is NRC–26
SYSTEM MANAGER(S) AND ADDRESS: compatible with the purpose for which
Chief, Space, Planning, and Property the record was collected under the SYSTEM NAME:
Management Branch, Division of following routine uses: Full Share Program Records—NRC.
SYSTEM LOCATION: SAFEGUARDS: at Headquarters, White Flint North

Administrative Services Center, Office Paper records are maintained in Complex, Rockville, Maryland.
of Administration, NRC, One White locked file cabinets under visual control Duplicates of records submitted by
Flint North, 11555 Rockville Pike, of the Administrative Services Center. licensees exist, in part, in the Office of
Rockville, Maryland. Computer files are maintained on a hard Nuclear Regulatory Research, Two
drive and accessible by user login. White Flint North, Rockville, Maryland.
Access to and use of these records are The Office of Administration, One
SYSTEM:
limited to those persons whose official White Flint North, Rockville, Maryland,
NRC employees who apply for duties require access. maintains the employee dosimeter
subsidized mass transit costs. tracking system.
CATEGORIES OF RECORDS IN THE SYSTEM: CATEGORIES OF INDIVIDUALS COVERED BY THE
Records are destroyed when 3 years
The records consist of an individual’s old in accordance with GRS 9–7. Paper SYSTEM:
application to participate in the program copies are destroyed by shredding or Individuals monitored for radiation
which includes, but is not limited to, disposal in Classified and Sensitive exposure while employed by or visiting
the applicant’s name, home address, Unclassified Waste receptacle. or temporarily assigned to certain NRC–
office telephone number, social security Computer files are destroyed by deleting licensed facilities; individuals who are
number, and information regarding the the record from the file when no longer exposed to radiation or radioactive
employee’s commuting schedule and needed. materials in incidents required to be
mass transit system(s) used. reported under 10 CFR 20.2201–20.2204
SYSTEM MANAGER(S) AND ADDRESS: and 20.2206 by all NRC licensees;
Chief, Administrative Services Center, individuals who may have been
26 U.S.C. 132, as amended by Public Division of Administrative Services, exposed to radiation or radioactive
Law 108–311, sec. 207(13); 31 U.S.C. Office of Administration, U.S. Nuclear materials offsite from a facility, plant
3511; 41 CFR 102–74.210; 41 CFR 301– Regulatory Commission, Washington, installation, or other place of use of
10.100; 41 CFR 301–10–190; 41 CFR DC 20555–0001. licensed materials, or in unrestricted
102–71.20; Executive Order (E.O.) 9397; areas, as a result of an incident
E.O. 13150, Federal Workforce NOTIFICATION PROCEDURE:
involving byproduct, source, or special
Transportation; Qualified Individuals seeking to determine nuclear material.
Transportation Fringe Benefits, 26 CFR whether this system of records contains
Parts 1 and 602; NRC Management information pertaining to themselves CATEGORIES OF RECORDS IN THE SYSTEM:
Directive 3.4, ‘‘Transportation should write to the Freedom of These records contain information
Management.’’ Information Act and Privacy Act (FOIA/ relating to an individual’s name, sex,
PA) Officer, Office of Information social security number, birth date,
Services, U.S. Nuclear Regulatory period of employment, place and period
THE PURPOSES OF SUCH USES: Commission, Washington, DC 20555– date of exposure; name and license
0001, and comply with the procedures number of individual’s employer; name
contained in NRC’s Privacy Act and number of licensee reporting the
permitted under subsection (b) of the
regulations, 10 CFR part 9. information; radiation doses or
estimates of exposure received during
this period, type of radiation, part(s) or
records without the consent of the Same as ‘‘Notification procedure.’’ organ(s) exposed, and nuclide(s)
CONTESTING RECORD PROCEDURE: involved.
the record was collected under the Same as ‘‘Notification procedure.’’ AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
following routine uses: 5 U.S.C. 7902; 29 U.S.C. 668; 42
a. To provide statistical reports to the U.S.C. 2051, 2073, 2093, 2095, 2111,
city, county, State, and Federal NRC employees. 2133, 2134, and 2201(o); 10 CFR
government agencies; EXEMPTIONS CLAIMED FOR THE SYSTEM: 20.2106, 20.2201–20.2204, and 20.2206;
b. To provide the basis for program Executive Order 9397; Executive Order
approval and issue monthly subsides; None.
(E.O.) 12196, as amended by E.O.s
and NRC–27 12223, 12608; E.O. 12258; E.O. 12399;
c. For the routine uses specified in E.O. 12489; E.O. 12534; E.O. 12610; E.O.
paragraph numbers 1, 4, 5, and 6 in the SYSTEM NAME:
12692.
Prefatory Statement of General Routine Radiation Exposure Information and
Uses. Reporting System (REIRS) Files—NRC. ROUTINE USES OF RECORDS MAINTAINED IN THE
POLICIES AND PRACTICES FOR STORING, SYSTEM LOCATION: THE PURPOSES OF SUCH USES:
RETRIEVING, ACCESSING, RETAINING, AND Primary system—Oak Ridge In addition to the disclosures
DISPOSING OF RECORDS IN THE SYSTEM: Associated Universities (ORAU), 210 permitted under subsection (b) of the
STORAGE: Badger Road, Oak Ridge, Tennessee Privacy Act, the NRC may disclose
Maintained on paper in file folders 37830 (or current contractor facility). information contained in this system of
and on computer media. Duplicate system—Duplicate systems records without the consent of the
exist, in part, regarding employee subject individual if the disclosure is
RETRIEVABILITY: exposure records, with the NRC’s compatible with the purpose for which
Accessed by name and scanned NRC Radiation Safety Officers at Regional the record was collected under the
badge. Access by social security number office locations listed in Addendum 1, following routine uses:
when an individual’s photo Part 2, in the Office of Nuclear Reactor a. To provide data to other Federal
identification badge is scanned to record Regulations, and in the Office of and State agencies involved in
receipt of their transit subsidy. Nuclear Material Safety and Safeguards, monitoring and/or evaluating radiation
exposure received by individuals as approved by NRC, ORAU project SYSTEM MANAGER(S) AND ADDRESS:
enumerated in the paragraph management, and ORAU computer REIRS Project Manager, Radiation
‘‘Categories of individuals covered by security. Transmittal of data via the Protection, Environmental Risk, and
the system’’; Internet is protected by data encryption. Waste Management Branch, Division of
b. To return data provided by licensee Systems Analysis and Regulatory
upon request; and Effectiveness, Office of Nuclear
c. For any of the routine uses Licensee submitted exposure data: Regulatory Research, U.S. Nuclear
specified in the Prefatory Statement of a. Original paper documents from Regulatory Commission, Washington,
General Routine Uses. which all data are entered into REIRS DC 20555–0001.
are destroyed 2 years after input into
POLICIES AND PRACTICES FOR STORING, REIRS in accordance with NRCS 2– NOTIFICATION PROCEDURE:
RETRIEVING, ACCESSING, RETAINING, AND 21.8.a; Individuals seeking to determine
DISPOSING OF RECORDS IN THE SYSTEM: b. Original paper documents from whether this system of records contains
STORAGE: which only selected data are entered information pertaining to themselves
Records are maintained on paper and into REIRS are retained permanently in should write to the Freedom of
on computer media. The computerized accordance with NRCS 2–21.8.b; Information Act and Privacy Act (FOIA/
records maintained in Oak Ridge, TN, c. Log books are currently PA) Officer, Office of Information
are in a centralized database unscheduled and must be retained until Services, U.S. Nuclear Regulatory
management system. Backup tapes of the National Archives and Records Commission, Washington, DC 20555–
the database are generated and Administration (NARA) approves a 0001, and comply with the procedures
maintained at a secure, off site location records disposition schedule for this contained in NRC’s Privacy Act
for disaster recovery purposes. During material; regulations, 10 CFR part 9.
the processing and data entry, paper d. Paper documents generated for QC
purposes are destroyed 2 years after RECORD ACCESS PROCEDURE:
records are temporarily stored in
designated business offices that are input into REIRS; Same as ‘‘Notification procedure.’’
locked when not in use and are e. Floppy disks and compact disks are
accessible only to authorized personnel. destroyed 2 years after input into REIRS;
and Same as ‘‘Notification procedure.’’
Upon completion of data entry and
processing, the paper records are stored f. Electronic licensee submitted data RECORD SOURCE CATEGORIES:
in an off site security storage facility maintained in the REIRS database is Information in this system of records
accessible only to authorized personnel. permanent. NRC employee exposure comes from licensees; the subject
data: individual; the individual’s employer;
RETRIEVABILITY: a. Paper records created before 04/01/
the person in charge of the facility
Records are accessed by individual 2000 are destroyed 75 years from the
where the individual has been assigned;
name, social security number, date of date of the creation of the record in
NRC Form 5, ‘‘Occupational Exposure
birth, and/or by licensee name or accordance with NARA approved
Record for a Monitoring Period,’’ or
number. schedule N1–431–00–13, Item 16.a.
equivalent, contractor reports, and
b. Paper records created after 04/01/
SAFEGUARDS: Radiation Safety Officers.
2000 are scanned into ADAMS. Paper
Information maintained at ORAU is records are destroyed 2 months after the EXEMPTIONS CLAIMED FOR THE SYSTEM:
accessible to the Office of Nuclear creation of an ADAMS electronic record None.
Regulatory Research and individuals in accordance with NARA approved
that have been authorized access by schedule N1–431–00–13, Item 16.b. NRC–28
NRC, including all Radiation Safety c. Electronic files used to create SYSTEM NAME:
Officers and ORAU employees that are ADAMS records (i.e. WordPerfect,
directly involved in the REIRS project. Lotus, InForms, e-mail, etc.), including Merit Selection Records—NRC.
Reports received and reviewed by the electronic records received from outside SYSTEM LOCATION:
NRC’s Office of Nuclear Regulatory the agency are destroyed after the Primary system—Electronic records:
Research, Office of Nuclear Reactor creation of ADAMS electronic record or Atlantech Online, Inc., 1010 Wayne
Regulations, Office of Nuclear Material when no longer needed for reference or Avenue, Suite 630, Silver Spring,
Safety and Safeguards, and Regional updating, whichever is later in Maryland (or current contractor facility).
offices are in lockable file cabinets and accordance with NARA approved Paper records: Headquarters personnel,
bookcases in secured buildings. A log is schedule N1–431–00–13, Item 16.c. Office of Human Resources, NRC, White
maintained of both telephone and d. Remit Program (used to transmit Flint North Complex, 11555 and 11545
written requests for information. electronic data, originating from Rockville Pike, Rockville, Maryland.
The data maintained in the REIRS contractor reports, to REIRS). Data Regional personnel, at each of the
database are protected from deleted after information has been Regional Offices listed in Addendum I,
unauthorized access by several means. transferred to REIRS and verified in Part 2.
The database server resides in a accordance with GRS 20–1.b. Duplicate system—Duplicate systems
protected environment with physical e. Employee exposure data exist, in part, within the organization
security barriers under key–card access maintained in REIRS is currently with the position vacancy, at the
control. Accounts authorizing access to unscheduled and must be retained until locations listed in Addendum I, Parts 1
the server and databases are maintained the NARA approves a records and 2.
by the ORAU REIRS system disposition schedule for this material.
administrator. In addition, ORAU f. Dosimeter Tracking System (paper CATEGORIES OF INDIVIDUALS COVERED BY THE
maintains a computer security and electronic). System data is currently SYSTEM:
‘‘firewall’’ that further restricts access to unscheduled and must be retained until Persons who have registered in the
the ORAU computer network. the NARA approves a records system or applied for Federal
Authorization for access must be disposition schedule for this material. employment with the NRC.
CATEGORIES OF RECORDS IN THE SYSTEM: persons whose official duties require NRC–29 (Revoked.)
This system contains application such access. NRC–30 (Revoked.)
NRC–31 (Revoked.)
information of persons applying to NRC NRC–32
for Federal employment or merit
promotion within the NRC, including a. Records of each vacancy (vacancy, SYSTEM NAME:
application for Federal employment rating criteria, applications, selection Office of the Chief Financial Officer
(OF–612, resume or similar documents); certificate) filed under merit
Financial Transactions and Debt
vacancy announcements; job competition procedures will be
Collection Management Records—NRC.
descriptions; examination results; maintained for 24 months from the date
supervisory evaluation or performance of selection; SYSTEM LOCATION:
b. Electronic records contained in Office of the Chief Financial Officer,
appraisal forms; reference forms; and
NRCareers are destroyed when 2 years NRC, Two White Flint North, 11545
related correspondence. These records
old or when no longer needed, Rockville Pike, Rockville, Maryland.
include, but are not limited to, applicant whichever is later; and
information relating to education, Other NRC systems of records contain
c. General correspondence records are payment and/or collection transaction
training, employment history, earnings, destroyed when 3 years old in
past performance, awards and records and background information
accordance with GRS 1–3.
commendations, citizenship, veteran’s that may duplicate some of the records
preference, birth date, social security SYSTEM MANAGER(S) AND ADDRESS: in this system. These other systems
number, and home address and Chief, Human Resources Services and include, but are not limited to:
telephone numbers. Operations, Office of Human Resources, NRC–5, Contracts Records Files—
U.S. Nuclear Regulatory Commission, NRC;
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: NRC–7, Call Detail Records—NRC;
Washington, DC 20555–0001. For
5 U.S.C. 3301, 5101, 7201; 42 U.S.C. applicants to the Honor Law Graduate NRC–10, Freedom of Information Act
2000e; 42 U.S.C. 2201(d); Executive Program—Chief, Program Support (FOIA) and Privacy Act (PA) Requests
Order (E.O.) 9397; E.O. 11478, as Branch, Office of the General Counsel, Records—NRC;
amended by E.O.s 11590, 12106; E.O. U.S. Nuclear Regulatory Commission, NRC–18, Office of the Inspector
12106, as amended by E.O.s 12379, Washington, DC 20555–0001. General (OIG) Investigative Records—
12450. NRC;
NOTIFICATION PROCEDURE: NRC–19, Official Personnel Training
Individuals seeking to determine Records Files—NRC;
whether this system of records contains NRC–20, Official Travel Records—
information pertaining to themselves NRC;
should write to the Freedom of NRC–21, Payroll Accounting
Information Act and Privacy Act (FOIA/ Records—NRC;
PA) Officer, Office of Information NRC–24, Property and Supply
Services, U.S. Nuclear Regulatory Records—NRC; and
Commission, Washington, DC 20555– NRC–41, Tort Claims and Personal
0001, and comply with the procedures Property Claims Records—NRC.
the record was collected under the CATEGORIES OF INDIVIDUALS COVERED BY THE
following routine uses: SYSTEM:
a. To prepare reports for a variety of RECORD ACCESS PROCEDURE: Individuals the NRC owes/owed
internal and external sources including Same as ‘‘Notification procedure.’’ money to or who receive/received a
the Office of Personnel Management, Some information was received in payment from NRC and those who owe/
Merit Systems Protection Board; EEOC confidence and will not be disclosed to owed money to the United States.
and EEO Investigators; Union the extent that disclosure would reveal Individuals receiving payments include,
representatives and EEO Committee a confidential source. but are not limited to, current and
representatives, and former employees, contractors,
b. For any of the routine uses CONTESTING RECORD PROCEDURE:
consultants, vendors, and others who
specified in the Prefatory Statement of Same as ‘‘Notification procedure.’’
travel or perform certain services for
General Routine Uses. RECORD SOURCE CATEGORIES: NRC. Individuals owing money include,
POLICIES AND PRACTICES FOR STORING, Information in this system of records but are not limited to, those who have
RETRIEVING, ACCESSING, RETAINING, AND either comes from the individual to received goods or services from NRC for
DISPOSING OF RECORDS IN THE SYSTEM: whom it applies or is derived from which there is a charge or fee (NRC
STORAGE: information supplied by that individual, licensees, applicants for NRC licenses,
Records are maintained on paper in individual’s current and previous Freedom of Information Act requesters,
file folders (merit files) and on computer supervisors within and outside NRC, etc.) and those who have been overpaid
media (NRCareers.) preemployment evaluation data and owe NRC a refund (current and
furnished by references and educational former employees, contractors,
RETRIEVABILITY: institutions whose names were supplied consultants, vendors, etc.).
Records are retrieved by vacancy by applicant, and information from
announcement number, applicant name, other Federal agencies.
or social security number. Information in the system includes,
EXEMPTIONS CLAIMED FOR THE SYSTEM: but is not limited to, names, addresses,
SAFEGUARDS: Pursuant to 5 U.S.C. 552a(k)(5), the telephone numbers, Social Security

Maintained in lockable file cabinets Commission has exempted portions of Numbers (SSN), Taxpayer Identification
and in a password protected automated this system of records from 5 U.S.C. Numbers (TIN), Individual Taxpayer
system, NRCareers. Access to and use of 552a(c)(3), (d), (e)(1), (e)(4) (G), (H), and Identification Numbers (ITIN), Data
these records are limited to those (I), and (f). Universal Numbering System (DUNS)
number, fee categories, application and debts owed to the U.S. Government, report on the particular taxpayer. Any
license numbers, contract numbers, including those incurred under certain mailing address information obtained
vendor numbers, amounts owed, programs or services administered by from the IRS will not be used or shared
background and supporting the NRC, in order to collect debts under for any other NRC purpose or disclosed
documentation, correspondence common law or under the provisions of by NRC to another Federal, State, or
concerning claims and debts, credit the Debt Collection Act of 1982 or the local agency which seeks to locate the
reports, and billing and payment Debt Collection Improvement Act of same taxpayer for its own debt
histories. The overall agency accounting 1996 which include by voluntary collection purposes.
system contains data and information repayment, administrative or salary g. To refer legally enforceable debts to
integrating accounting functions such as offset, and referral to debt collection the IRS or to Treasury’s Debt
general ledger, funds control, travel, contractors. Management Services to be offset
accounts receivable, accounts payable, c. To the Department of Justice, against the debtor’s tax refunds under
equipment, and appropriation of funds. United States Attorney, Treasury, or the Federal Tax Refund Offset Program.
Although this system of records other Federal agencies for further h. To prepare W–2, 1099, or other
contains information on corporations collection action on any delinquent forms or electronic submittals, to
and other business entities, only those account when circumstances warrant. forward to the IRS and applicable State
records that contain information about d. To credit reporting agencies/credit and local governments for tax reporting
individuals that is retrieved by the bureaus for the purpose of either adding purposes. Under the provisions of the
individual’s name or other personal to a credit history file or obtaining a DCIA, NRC is permitted to provide
identifier are subject to the Privacy Act. credit history file or comparable credit Treasury with Form 1099–C information
information for use in the on discharged debts so that Treasury
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: administration of debt collection. As may file the form on NRC’s behalf with
5 U.S.C. 552a(b)(12); 5 U.S.C. 5514; 15 authorized by the DCIA, NRC may the IRS. W–2 and 1099 Forms contain
U.S.C. 1681; 26 U.S.C. 6103(m)(2); 31 report current (not delinquent) as well information on items to be considered
U.S.C. 37, subchapters I and II; 31 as delinquent consumer and commercial as income to an individual, including
U.S.C. 3701(a)(3); 31 U.S.C. 3711; 31 debt to these entities in order to aid in certain travel related payments to
U.S.C. 3716; 31 U.S.C. 3717; 31 U.S.C. the collection of debts, typically by employees, payments made to persons
3718; 31 U.S.C. 3720; 42 U.S.C. 2201; 42 providing an incentive to the person to not treated as employees (e.g., fees to
U.S.C. 5841; Cash Management repay the debt timely. consultants and experts), and amounts
Improvement Act Amendments of 1992 e. To any Federal agency where the written-off as legally or administratively
(Pub. L. 102–589); Debt Collection debtor is employed or receiving some uncollectible, in whole or in part.
Improvement Act of 1996 (Pub. L. 104– form of remuneration for the purpose of i. To banks enrolled in the Treasury
134); 31 CFR Chapter IX, Parts 900–904; enabling that agency to collect a debt Credit Card Network to collect a
10 CFR Parts 15, 16, 170, 171; Executive owed the Federal Government on NRC’s payment or debt when the individual
Order 9397; Executive Order (E.O.) behalf by counseling the debtor for has given his or her credit card number
11222, as amended by E.O.s 11590, voluntary repayment or by initiating for this purpose.
12107, 12565. administrative or salary offset j. To another Federal agency that has
procedures, or other authorized debt asked the NRC to effect an
ROUTINE USES OF RECORDS MAINTAINED IN THE collection methods under the provisions administrative offset under common law
SYSTEM, INCLUDING CATEGORIES OF USERS AND of the Debt Collection Act of 1982 or the or under 31 U.S.C. 3716 to help collect
THE PURPOSES OF SUCH USES: Debt Collection Improvement Act of a debt owed the United States.
In addition to the disclosures 1996. Under the DCIA, NRC may Disclosure under this routine use is
permitted under subsection (b) of the garnish non-Federal wages of certain limited to name, address, SSN, TIN,
Privacy Act, the NRC may disclose delinquent debtors so long as required ITIN, and other information necessary to
information contained in this system of due process procedures are followed. In identify the individual; information
records without the consent of the these instances, NRC’s notice to the about the money payable to or held for
subject individual if the disclosure is employer will disclose only the the individual; and other information
compatible with the purpose for which information that may be necessary for concerning the administrative offset.
the record was collected under the the employer to comply with the k. To Treasury or other Federal
following routine uses: withholding order. agencies with whom NRC has entered
a. To debt collection contractors (31 f. To the Internal Revenue Service into an agreement establishing the terms
U.S.C. 3718) or to other Federal agencies (IRS) by computer matching to obtain and conditions for debt collection cross
such as the Department of the Treasury the mailing address of a taxpayer for the servicing operations on behalf of the
(Treasury) for the purpose of collecting purpose of locating such taxpayer to NRC to satisfy, in whole or in part, debts
and reporting on delinquent debts as collect or to compromise a Federal owed to the U.S. Government. Cross
authorized by the Debt Collection Act of claim by NRC against the taxpayer servicing includes the possible use of all
1982 or the Debt Collection under 26 U.S.C. 6103(m)(2) and under debt collection tools such as
Improvement Act (DCIA) of 1996; 31 U.S.C. 3711, 3717, and 3718 or administrative offset, tax refund offset,
b. To Treasury; the Defense common law. Redisclosure of a mailing referral to debt collection contractors,
Manpower Data Center, Department of address obtained from the IRS may be salary offset, administrative wage
Defense; the United States Postal made only for debt collection purposes, garnishment, and referral to the
Service; government corporations; or including to a debt collection agent to Department of Justice. The DCIA
any other Federal, State, or local agency facilitate the collection or compromise requires agencies to transfer to Treasury
to conduct an authorized computer of a Federal claim under the Debt or Treasury-designated Debt Collection
matching program in compliance with Collection Act of 1982 or the Debt Centers for cross servicing certain
the Privacy Act of 1974, as amended, to Collection Improvement Act of 1996, nontax debt over 180 days delinquent.
identify and locate individuals, except that redisclosure of a mailing Treasury has the authority to act in the
including Federal employees, who are address to a reporting agency is for the Federal Government’s best interest to
delinquent in their repayment of certain limited purpose of obtaining a credit service, collect, compromise, suspend,
or terminate collection action under other collateralized debts will be administrative claims files, for which
existing laws under which the debts reported to Congress based on standards collection action is terminated without
arise. developed by the Office of Management extension, are destroyed when ten years
l. Information on past due, legally and Budget, in consultation with and three months old in accordance
enforceable nontax debts more than 180 Treasury. with GRS 6–10.b. Computer files are
days delinquent will be referred to q. To Treasury in order to request a deleted after the expiration of the
Treasury for the purpose of locating the payment to individuals owed money by retention period authorized in
debtor and/or effecting administrative the NRC. accordance with GRS for the disposable
offset against monies payable by the r. To the National Archives and hard copy file or when no longer
Government to the debtor, or held by Records Administration or to the needed, whichever is later.
the Government for the debtor under the General Services Administration for
DCIA’s mandatory, Government-wide records management inspections SYSTEM MANAGER:
Treasury Offset Program (TOP). Under conducted under 44 U.S.C. 2904 and Director, Division of Financial
TOP, Treasury maintains a database of 2906. Management, Office of the Chief
all qualified delinquent nontax debts, s. For any of the routine uses Financial Officer, U.S. Nuclear
and works with agencies to match by specified in the Prefatory Statement of Regulatory Commission, Washington,
computer their payments against the General Routine Uses. DC 20555–0001.
delinquent debtor database in order to
DISCLOSURES TO CONSUMER REPORTING NOTIFICATION PROCEDURE:
divert payments to pay the delinquent
AGENCIES: Individuals seeking to determine
debt. Treasury has the authority to
waive the computer matching Disclosures Pursuant to 5 U.S.C. whether this system of records contains
requirement for NRC and other agencies 552a(b)(12): information pertaining to themselves
upon written certification that Disclosures of information to a should write to the Freedom of
administrative due process notice consumer reporting agency are not Information Act and Privacy Act (FOIA/
requirements have been complied with. considered a routine use of records. PA) Officer, Office of Information
m. For debt collection purposes, NRC Disclosures may be made from this Services, U.S. Nuclear Regulatory
may publish or otherwise publicly system to ‘‘consumer reporting Commission, Washington, DC 20555–
disseminate information regarding the agencies’’ as defined in the Fair Credit 0001, and comply with the procedures
identity of delinquent nontax debtors Reporting Act (15 U.S.C. 1681a(f) contained in NRC’s Privacy Act
and the existence of the nontax debts (1970)) or the Federal Claims Collection regulations, 10 CFR part 9.
under the provisions of the Debt Act of 1966, as amended (31 U.S.C.
3701(a)(3) (1996)). RECORDS ACCESS PROCEDURE:
Collection Improvement Act of 1996.
n. To the Department of Labor (DOL) Same as ‘‘Notification procedure.’’
and the Department of Health and RETRIEVING, ACCESSING, RETAINING, AND CONTESTING RECORD PROCEDURE:
Human Services (HHS) to conduct an DISPOSING OF RECORDS IN THE SYSTEM: Same as ‘‘Notification procedure.’’
authorized computer matching program
STORAGE:
in compliance with the Privacy Act of RECORD SOURCE CATEGORIES:
1974, as amended, to match NRC’s Information in this system is stored
Record source categories include, but
debtor records with records of DOL and on paper, microfiche, and computer
are not limited to, individuals covered
HHS to obtain names, name controls, media.
by the system, their attorneys, or other
names of employers, addresses, dates of RETRIEVABILITY: representatives; NRC; collection
birth, and TINs. The DCIA requires all agencies or contractors; employing
Automated information can be
Federal agencies to obtain taxpayer agencies of debtors; and Federal, State
retrieved by name, SSN, TIN, DUNS
identification numbers from each and local agencies.
number, license or application number,
individual or entity doing business with
contract or purchase order number,
the agency, including applicants and EXEMPTIONS CLAIMED FOR THE SYSTEM:
invoice number, voucher number, and/
recipients of licenses, grants, or benefit None.
or vendor code. Paper records are
payments; contractors; and entities and
retrieved by invoice number. NRC–33
individuals owing fines, fees, or
penalties to the agency. NRC will use SAFEGUARDS: SYSTEM NAME:
TINs in collecting and reporting any Records in the primary system are Special Inquiry File—NRC.
delinquent amounts resulting from the maintained in a building where access
activity and in making payments. is controlled by a security guard force. SYSTEM LOCATION:
o. If NRC decides or is required to sell Records are kept in lockable file rooms Primary system—Special Inquiry
a delinquent nontax debt under 31 or at user’s workstations in an area Group, NRC, One White Flint North,
U.S.C. 3711(i), information in this where access is controlled by keycard 11555 Rockville Pike, Rockville,
system of records may be disclosed to and is limited to NRC and contractor Maryland.
purchasers, potential purchasers, and personnel who need the records to Duplicate system—Duplicate systems
contractors engaged to assist in the sale perform their official duties. The exist, in whole or in part, at the
or to obtain information necessary for records are under visual control during locations listed in Addendum I, Parts 1
potential purchasers to formulate bids duty hours. Access to automated data and 2.
and information necessary for requires use of proper password and
purchasers to pursue collection user identification codes by NRC or CATEGORIES OF INDIVIDUALS COVERED BY THE
remedies. SYSTEM:
contractor personnel.
p. If NRC has current and delinquent Individuals possessing information
collateralized nontax debts under 31 RETENTION AND DISPOSAL: regarding or having knowledge of
U.S.C. 3711(i)(4)(A), certain information Paper records are destroyed when six matters of potential or actual concern to
in this system of records on its portfolio years and three months old in the Commission in connection with the
of loans, notes and guarantees, and accordance with GRS 6–1.a except that investigation of an accident or incident
at a nuclear power plant or other POLICIES AND PRACTICES FOR STORING, officials and employees; Federal, State,
nuclear facility, or an incident involving RETRIEVING, ACCESSING, RETAINING, AND local, and foreign agencies; NRC
DISPOSING OF RECORDS IN THE SYSTEM: licensees; nuclear reactor vendors and
nuclear materials or an allegation
regarding the public health and safety STORAGE: architectural engineering firms; other
related to the NRC’s mission Maintained on microfiche, disks, organizations or persons knowledgeable
responsibilities. tapes, paper in file folders, and about the incident or activity under
computer media. Documents are investigation; and relevant NRC records.
CATEGORIES OF RECORDS IN THE SYSTEM: maintained in secured vault facilities. EXEMPTIONS CLAIMED FOR THE SYSTEM:
The system consists of an alphabetical RETRIEVABILITY: Pursuant to 5 U.S.C. 552a(k)(1), (k)(2),
index file bearing individual names. Accessed by name (author or and (k)(5), the Commission has
The index provides access to associated recipient), corporate source, title of exempted portions of this system of
records which are arranged by subject document, subject matter, or other records from 5 U.S.C. 552a(c)(3), (d),
matter, title, or identifying number(s) identifying document or control (e)(1), (e)(4)(G), (H), and (I), and (f).
and/or letter(s). The system incorporates number.
the records of all Commission NRC–34 (Revoked.)
NRC–35
correspondence, memoranda, audit SAFEGUARDS:
reports and data, interviews, These records are located in locking SYSTEM NAME:
questionnaires, legal papers, exhibits, metal filing cabinets or safes in a Drug Testing Program Records—NRC.
investigative reports and data, and other secured facility and are available only to
authorized personnel whose duties SYSTEM LOCATION:
material relating to or developed as a
result of the inquiry, study, or require access. Primary system—Division of Facilities
investigation of an accident or incident. and Security, Office of Administration,
RETENTION AND DISPOSAL: NRC, Two White Flint North, 11545
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Paper records relating to subject files Rockville Pike, Rockville, Maryland.
are retained permanently in accordance Duplicate system—Duplicate systems
42 U.S.C. 2051, 2201(c), (i) and (o). with NRCS 1–2.2.a. Paper records exist in part at the NRC Regional office
relating to case files are retained locations listed in Addendum I, Part 2
ROUTINE USES OF RECORDS MAINTAINED IN THE permanently in accordance with NRCS (for a temporary period of time); and at
2–20.9.a. Alphabetical indexes are contractor testing laboratories,
retained permanently in accordance collection/evaluation facilities.
In addition to the disclosures with NRCS 1–2.2.a. Microfiche records
permitted under subsection (b) of the are retained permanently in accordance
SYSTEM:
Privacy Act, the NRC may disclose with NRCS 2–20.9.a.
Persons including NRC employees,
information contained in this system of SYSTEM MANAGER(S) AND ADDRESS: applicants, consultants, licensees, and
Records Manager, Special Inquiry contractors.
Group, U.S. Nuclear Regulatory
compatible with the purpose for which CATEGORIES OF RECORDS IN THE SYSTEM:
the record was collected under the These records contain information
0001.
following routine uses: regarding the drug testing program;
a. To provide information relating to NOTIFICATION PROCEDURE: requests for and results of initial,
an item which has been referred to the Individuals seeking to determine confirmatory and follow-up testing, if
Commission or Special Inquiry Group whether this system of records contains appropriate; additional information
for investigation by an agency, group, information pertaining to themselves supplied by NRC employees,
organization, or individual and may be should write to the Freedom of employment applicants, consultants,
disclosed as a routine use to notify the Information Act and Privacy Act (FOIA/ licensees, or contractors in challenge to
referring agency, group, organization, or PA) Officer, Office of Information positive test results; and written
individual of the status of the matter or Services, U.S. Nuclear Regulatory statements or medical evaluations of
of any decision or determination that Commission, Washington, DC 20555– attending physicians and/or information
has been made; 0001, and comply with the procedures regarding prescription or
contained in NRC’s Privacy Act nonprescription drugs.
b. To disclose a record as a routine
use to a foreign country under an AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
international treaty or convention RECORD ACCESS PROCEDURE: 5 U.S.C. 7301 (note); 42 U.S.C.
entered into and ratified by the United Same as ‘‘Notification procedure.’’ 290dd–2; Executive Order 12564; Pub.
States; Information classified under Executive L. 100–71, Title V Sec. 503; Pub. L. 100–
c. To provide records relating to the Order 12958 will not be disclosed. 440, Title VI Sec. 628; Executive Order
integrity and efficiency of the Information received in confidence will 9397.
Commission’s operations and not be disclosed to the extent that
management and may be disseminated disclosure would reveal a confidential
outside the Commission as part of the source. THE PURPOSES OF SUCH USES:
Commission’s responsibility to inform CONTESTING RECORD PROCEDURE: In addition to the disclosures
the Congress and the public about permitted under subsection (b) of the
Commission operations; and Privacy Act, the NRC may disclose

d. For any of the routine uses RECORD SOURCE CATEGORIES: information contained in this system of
specified in paragraph numbers 1, 2, 4, The information in this system of records without the consent of the
5, and 6 of the Prefatory Statement of records is obtained from sources subject individual if the disclosure is
General Routine Uses. including, but not limited to, NRC compatible with the purpose for which
the record was collected under the SYSTEM MANAGER(S) AND ADDRESS: Operations within the Office of Nuclear
following routine uses: Director, Division of Facilities and Security and Incident Response, NRC,
a. To identify substance abusers Security, Office of Administration, U.S. Two White Flint North, 11545 Rockville
within the agency; Nuclear Regulatory Commission, Pike, Rockville, Maryland, and at the
b. To initiate counseling and/or Washington, DC 20555–0001. NRC’s Regional Offices, at the locations
rehabilitation programs; listed in Addendum I, Part 2.
c. To take personnel actions; NOTIFICATION PROCEDURE: Duplicate system—Duplicate systems
d. To take personnel security actions; Individuals seeking to determine may exist, in part, within the
and e. For statistical purposes. whether this system of records contains organization where an individual
Information provided for this purpose information pertaining to themselves actually works, at the locations listed in
shall not include personally identifiable should write to the Freedom of Addendum I, Parts 1 and 2.
information. Information Act and Privacy Act (FOIA/
PA) Officer, Office of Information CATEGORIES OF INDIVIDUALS COVERED BY THE
POLICIES AND PRACTICES FOR STORING, SYSTEM:
RETRIEVING, ACCESSING, RETAINING, AND Services, U.S. Nuclear Regulatory
DISPOSING OF RECORDS IN THE SYSTEM: Commission, Washington, DC 20555– NRC employees, contractors, and
0001, and comply with the procedures consultants.
STORAGE:
contained in NRC’s Privacy Act CATEGORIES OF RECORDS IN THE SYSTEM:
Records are maintained on paper and
computer media. Specimens are These records include, but are not
maintained in appropriate RECORD ACCESS PROCEDURE: limited to, an individual’s name, home
environments. Same as ‘‘Notification procedure.’’ address, office organization and location
(building, room number, mail stop),
RETRIEVABILITY:
CONTESTING RECORD PROCEDURE: telephone number (home, business, cell,
Records are indexed and accessed by and pager), social security number,
name, social security number, testing person to be notified in case of
position number, specimen number, RECORD SOURCE CATEGORIES: emergency (name, address, telephone
drug testing laboratory accession NRC employees, employment number), and other related records.
number, or a combination thereof. applicants, consultants, licensees, and
contractors who have been identified for AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
SAFEGUARDS:
drug testing who have been tested; 44 U.S.C. 3101, 3301; Executive Order
Records in use are protected to ensure
physicians making statements regarding 9397.
that access is limited to those persons
whose official duties require such medical evaluations and/or authorized
access. Unattended records are prescriptions for drugs; NRC contractors SYSTEM, INCLUDING CATEGORIES OF USERS AND
maintained in NRC-controlled space in for processing including, but not limited THE PURPOSES OF SUCH USES:
locked offices, locked desk drawers, or to, specimen collection, laboratories for In addition to the disclosures
locked file cabinets. Stand-alone and analysis, and medical evaluations; and permitted under subsection (b) of the
network processing systems are NRC staff administering the drug testing Privacy Act, the NRC may disclose
password protected and removable program to ensure the achievement of a information contained in this system of
media is stored in locked offices, locked drug-free workplace. records without the consent of the
desk drawers, or locked file cabinets EXEMPTIONS CLAIMED FOR THE SYSTEM: subject individual if the disclosure is
when unattended. Network processing Pursuant to 5 U.S.C. 552a(k)(5), the compatible with the purpose for which
systems have roles and responsibilities Commission has exempted portions of the record was collected under the
protection and system security plans. this system of records from 5 U.S.C. following routine uses:
Records at laboratory, collection, and 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and a. Notification (of individual
evaluation facilities are stored with (I), and (f). identified by employee) in case of an
appropriate security measures to control emergency;
and limit access to those persons whose NRC–36 b. Notification of employee regarding
official duties require such access. matters of official business;
SYSTEM NAME:
c. Verification of accuracy of and
RETENTION AND DISPOSAL: Employee Locator Records Files— updates of payroll/personnel system
Employee acknowledgment of notice NRC. files on employee home address and zip
forms may be destroyed when employee code;
separates from testing designated SYSTEM LOCATION:
d. Conducting statistical studies;
position in accordance with GRS 1– Primary system—Part 1: Human e. Agency telephone directory;
36.b. Selection and scheduling records, Resources Services and Operations, f. Internal agency mail services, and
chain of custody records, and test Office of Human Resources, NRC, Two g. The routine use specified in
results are destroyed when three years White Flint North, 11545 Rockville paragraph number 6 of the Prefatory
old in accordance with GRS 1–36.c, Pike, Rockville, Maryland. Statement of General Routine Uses.
except for records used in disciplinary Part 2: Infrastructure and Computer
actions which are destroyed four years Operations Division, Office of POLICIES AND PRACTICES FOR STORING,
after the case is closed. Collection and Information Services, NRC, Two White RETRIEVING, ACCESSING, RETAINING, AND
handling record books are destroyed Flint North, 11545 Rockville Pike, DISPOSING OF RECORDS IN THE SYSTEM:
three years after date of last entry in Rockville, Maryland. STORAGE:
accordance with GRS 1–36.d. Electronic Part 3: Division of Administrative Maintained on paper and computer
records of the Employee Drug Testing Services, Office of Administration, NRC, media.
System are deleted when no longer One White Flint North, 11555 Rockville
needed in accordance with GRS 20–3.b. Pike, Rockville, Maryland. RETRIEVABILITY:
Index cards are destroyed with related Duplicate system—Duplicate systems Accessed by name and/or social
records or sooner if no longer needed. exist, in part, for Incident Response security number.
SAFEGUARDS: SYSTEM LOCATION: systems are stand alone systems located

Electronic records are password Division of Security Operations, within secure facilities or with
protected. Paper records are maintained Office of Nuclear Security and Incident removable hard drives that are either
in locked files and/or in controlled Response, NRC, One White Flint North, stored in locked security containers or
access area. Access to and use of these 11555 Rockville Pike, Rockville, in alarmed vaults cleared for open
records are limited to those persons Maryland. storage of TOP SECRET information.
CATEGORIES OF INDIVIDUALS COVERED BY THE RETENTION AND DISPOSAL:
access.
SYSTEM:
a. Classified documents,
RETENTION AND DISPOSAL: Persons including present or former administrative correspondence,
Paper records (NRC Form 15) are NRC employees, contractors, document receipts, destruction
destroyed when superseded or after data consultants, licensees, and other cleared certificates, classified document
is transferred to a database through persons. inventories, and related records—
disposal in the Classified and Sensitive retained 2 years, then destroyed by
Unclassified Waste receptacles. The shredding in accordance with GRS 18–
electronic record may be deleted after These records include information
1;
the expiration of the retention period regarding:
a. Personnel who are authorized b. Top Secret Accounting and Control
authorized for the paper copy file, or files: Registers—retained 5 years after
when no longer needed, whichever is access to specified levels, categories and
types of information, the approving documents shown on form are
later, in accordance with GRS 20–3.b.2. downgraded, transferred, or destroyed
authority, and related documents; and
SYSTEM MANAGER(S) AND ADDRESS: b. Names of individuals who classify by shredding; Accompanying forms—
Part 1: Chief, Human Resources and/or declassify documents (e.g., for retained until related document is
Services and Operations, Office of the protection of Classified National downgraded, transferred, or destroyed
Human Resources; Part 2: Security Information and Restricted by shredding in accordance with GRS
Telecommunications Team Leader, Data) as well as information identifying 18–5.a and 18–5.b; and
Computer Operations and the document. c. Automated records are updated
Telecommunications Branch, monthly and quarterly, and are
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: maintained until no longer needed.
Infrastructure Computer Operations
Division, Office of Information Services; 42 U.S.C. 2165 and 2201(i); Executive
Order 12958, as amended. SYSTEM MANAGER(S) AND ADDRESS:
Part 3: Team Leader, Mail Services,
Administrative Services Center, Director, Division of Security
Division of Administrative Services, Operations, Office of Nuclear Security
Office of Administration, U. S. Nuclear THE PURPOSES OF SUCH USES:
and Incident Response, U.S. Nuclear
Regulatory Commission, Washington, Regulatory Commission, Washington,
In addition to the disclosures DC 20555–0001.
DC 20555–0001. permitted under subsection (b) of the
NOTIFICATION PROCEDURE: Privacy Act, the NRC may disclose NOTIFICATION PROCEDURE:
Individuals seeking to determine information contained in this system of Individuals seeking to determine
whether this system of records contains records without the consent of the whether this system of records contains
information pertaining to themselves subject individual if the disclosure is information pertaining to themselves
should write to the Freedom of compatible with the purpose for which should write to the Freedom of
Information Act and Privacy Act (FOIA/ the record was collected under the Information Act and Privacy Act (FOIA/
PA) Officer, Office of Information following routine uses: PA) Officer, Office of Information
Services, U.S. Nuclear Regulatory a. To prepare statistical reports for the Services, U.S. Nuclear Regulatory
Commission, Washington, DC 20555– Information Security Oversight Office. Commission, Washington, DC 20555–
0001, and comply with the procedures b. For any of the routine uses
contained in NRC’s Privacy Act specified in the Prefatory Statement of
regulations, 10 CFR part 9. General Routine Uses.
RECORD ACCESS PROCEDURE: POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND RECORD ACCESS PROCEDURE:
Same as ‘‘Notification procedure.’’ DISPOSING OF RECORDS IN THE SYSTEM: Same as ‘‘Notification procedure.’’
CONTESTING RECORD PROCEDURE: STORAGE: Some information is classified under
Same as ‘‘Notification procedure.’’ Executive Order 12958, as amended,
Maintained on paper in file folders
and will not be disclosed. Other
and on computer media.
information has been received in
Individual on whom the record is RETRIEVABILITY: confidence and will not be disclosed to
maintained, Employee Express, NRC Accessed by name and/or assigned the extent that disclosure would reveal
Form 15, ‘‘Employee Locator number. a confidential source.
Notification,’’ general personnel
records, and other related records. SAFEGUARDS: CONTESTING RECORD PROCEDURE:
Maintained in locked buildings, Same as ‘‘Notification procedure.’’
containers, or security areas under
None. guard and/or alarm protection, as RECORD SOURCE CATEGORIES:
NRC–37 appropriate. Records are processed only Persons, including NRC employees,
on systems approved for processing contractors, consultants, and licensees,
SYSTEM NAME: classified information or accessible as well as information furnished by
Information Security Files and through password protected systems for other Government agencies or their
Associated Records—NRC. unclassified information. The classified contractors.
EXEMPTIONS CLAIMED FOR THE SYSTEM: duties require such access. Automated Government agency personnel, other
Pursuant to 5 U.S.C. 552a(k)(1) and records are password protected. persons who have been considered for
(k)(5), the Commission has exempted an access authorization, special nuclear
portions of this system of records from material access authorization,
5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4), (G), Documents requesting changes are unescorted access to NRC buildings or
(H), and (I), and (f). destroyed, paper through disposal in nuclear power plants, NRC building
Classified and Sensitive Unclassified access, access to Federal automated
NRC–38 Waste receptacle, after appropriate information systems or data, or
revision of the mailing list or after 3 participants in the criminal history
SYSTEM NAME:
months in accordance with GRS 13.4.a, program; aliens who visit NRC’s
Mailing Lists—NRC. whichever is sooner; lists are retained facilities; and actual or suspected
SYSTEM LOCATION: until canceled or revised, then violators of laws administered by NRC.
Primary system—Reproduction and destroyed through disposal in Classified
and Sensitive Unclassified Waste CATEGORIES OF RECORDS IN THE SYSTEM:
Distribution Services Section, Division
of Administrative Services, Office of receptacle in accordance with GRS These records contain information
Administration, NRC, 11555 Rockville 13.4.b. Computer files are deleted after about individuals, which include, but
Pike, Rockville, Maryland. canceled or revised or when no longer are not limited to, their name(s),
Duplicate system—Duplicate systems needed, whichever is later. address, date and place of birth, social
exist in whole or in part, at the locations security number, identifying
listed in Addendum I, Parts 1 and 2. information, citizenship, residence
Chief, Reproduction and Distribution history, employment history, military
CATEGORIES OF INDIVIDUALS COVERED BY THE Services Section, Division of history, financial history, foreign travel,
SYSTEM: Administrative Services, Office of foreign contacts, education, spouse/
Individuals, including NRC staff, with Administration, U.S. Nuclear Regulatory cohabitant and relatives, personal
an interest in receiving information Commission, Washington, DC 20555– references, organizational membership,
from the NRC. 0001. medical, fingerprints, criminal record,
NOTIFICATION PROCEDURE: and security clearance history. These
records also contain copies of personnel
Mailing lists include primarily the Individuals seeking to determine
security investigative reports from other
individual’s name and address. Some whether this system of records contains
Federal agencies, summaries of
lists also include title, occupation, and information pertaining to themselves
investigative reports, results of Federal
institutional affiliation. should write to the Freedom of
agency indices and database checks,
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: records necessary for participation in
44 U.S.C. 3101, 3301. the criminal history program, reports of
personnel security interviews, clearance
ROUTINE USES OF RECORDS MAINTAINED IN THE actions information (e.g., grants and
SYSTEM, INCLUDING CATEGORIES OF USERS AND terminations), access approval/
THE PURPOSES OF SUCH USES: contained in NRC’s Privacy Act
disapproval actions related to NRC
In addition to the disclosures building access or unescorted access to
permitted under subsection (b) of the RECORD ACCESS PROCEDURE: nuclear plants, or access to Federal
Privacy Act, the NRC may disclose Same as ‘‘Notification procedure.’’ automated information systems or data,
information contained in this system of violations of laws, reports of security
records without the consent of the CONTESTING RECORD PROCEDURE: infraction, and other related personnel
subject individual if the disclosure is Same as ‘‘Notification procedure.’’ security processing documents.
RECORD SOURCE CATEGORIES: AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
following routine uses: NRC staff, NRC licensees, and 40 U.S.C. 318; 42 U.S.C. 2165 and
a. For distribution of documents to individuals expressing an interest in 2201(i); Executive Order (E.O.) 9397;
persons and organizations listed on the NRC activities and publications. E.O. 10450, as amended by E.O.s 10491,
mailing list; and 10531, 10548, 10550, 11605, 11785,
b. For the routine use specified in 12107; E.O. 12958, amended by E.O.
paragraph number 6 of the Prefatory None. 13292; E.O. 12968; E.O. 10865, as
Statement of General Routine Uses. NRC–39 amended by E.O.s 10909, 11382,
modified by E.O. 12038; 10 CFR Parts
POLICIES AND PRACTICES FOR STORING, SYSTEM NAME: 10, 11, 25, 73; Pub. L. 99–399 (100 Stat.
Personnel Security Files and 876); OMB Circular No. A–130, Revised;
Associated Records—NRC. 5 CFR 731 and 732 and authorities cited
STORAGE: therein; Pub. L. 99–500 (100 Stat. 1783–
SYSTEM LOCATION: 335).
Records are maintained on computer
media. Division of Facilities and Security,
Office of Administration, NRC, Two ROUTINE USES OF RECORDS MAINTAINED IN THE
RETRIEVABILITY: SYSTEM, INCLUDING CATEGORIES OF USERS AND
White Flint North, 11545 Rockville
Records are accessed by company Pike, Rockville, Maryland.
name, individual name, and file code Information in these records may be
identification number. CATEGORIES OF INDIVIDUALS COVERED BY THE used by the Division of Facilities and
SYSTEM: Security and on a need-to-know basis by
SAFEGUARDS: Persons including NRC employees, appropriate NRC officials, Hearing
Access to and use of these records are employment applicants, consultants, Examiners, Personnel Security Review
limited to those persons whose official contractors, and licensees; other Panel members, Office of Personnel
Management, Central Intelligence approved method of destruction in contractors, other Government agency
Agency, and other Federal agencies: accordance with GRS 18–8; and personnel, and approved visitors.
a. To determine clearance or access d. Criminal history record computer
authorization eligibility; files are deleted when no longer needed.
b. To determine eligibility for access These records include information
SYSTEM MANAGER(S) AND ADDRESS: regarding: (1) NRC personal
to NRC buildings or access to Federal
automated information systems or data; Director, Division of Facilities and identification badges issued for
c. To certify clearance or access Security, Office of Administration, U.S. continued access to NRC-controlled
authorization; Nuclear Regulatory Commission, space; and (2) records regarding visitors
d. To maintain the NRC personnel Washington, DC 20555–0001. to NRC. These records include, but are
security program; NOTIFICATION PROCEDURE:
not limited to, an individual’s name,
e. To provide licensees information social security number, electronic
needed for unescorted access or access image, badge number, citizenship,
whether this system of records contains
to safeguard information employer, purpose of visit, person
information pertaining to themselves
determinations; and visited, date and time of visit, and other
f. For any of the routine uses specified information contained on Government
in the Prefatory Statement of General issued credentials.
Routine Uses. Services, U.S. Nuclear Regulatory AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
POLICIES AND PRACTICES FOR STORING, Commission, Washington, DC 20555– 42 U.S.C. 2165 and 2201 (i), (k) and
RETRIEVING, ACCESSING, RETAINING, AND 0001, and comply with the procedures (p); 5 CFR Part 2634; Executive Order
DISPOSING OF RECORDS IN THE SYSTEM: contained in NRC’s Privacy Act (E.O.) 9397; E.O. 12958, amended by
regulations, 10 CFR part 9. E.O. 13292.
STORAGE:
Maintained on paper, tapes, RECORD ACCESS PROCEDURE: ROUTINE USES OF RECORDS MAINTAINED IN THE
microfiche, and computer media. Same as ‘‘Notification procedure.’’ SYSTEM, INCLUDING CATEGORIES OF USERS AND
Some information is classified under THE PURPOSES OF SUCH USES:
RETRIEVABILITY:
Executive Order 12958 and will not be In addition to the disclosures
Indexed and accessed by name, social disclosed. Other information has been permitted under subsection (b) of the
security number, docket number, or a received in confidence and will not be Privacy Act, the NRC may disclose
combination thereof. disclosed to the extent the disclosure information contained in this system of
SAFEGUARDS:
would reveal a confidential source. records without the consent of the
Records in use are protected to ensure CONTESTING RECORD PROCEDURE:
that access is limited to those persons Same as ‘‘Notification procedure.’’
RECORD SOURCE CATEGORIES: following routine uses:
access. Unattended records are
Persons including NRC applicants, a. To control access to NRC classified
maintained in NRC-controlled space in
employees, contractors, consultants, information and to NRC spaces by
locked offices, locked desk drawers, or
licensees, visitors and others, as well as human or electronic means.
locked file cabinets. Mass storage of b. Information (identification badge)
records are protected when unattended information furnished by other
Government agencies or their may also be used for tracking
by a combination lock and alarm applications within the NRC for other
system. Unattended classified records contractors.
than security access purposes.
are protected in appropriate security EXEMPTIONS CLAIMED FOR THE SYSTEM: c. The electronic image used for the
containers in accordance with Pursuant to 5 U.S.C. 552a(k)(1), (k)(2), NRC employee personal identification
Management Directive 12.1. and (k)(5), the Commission has badge may be used for other than
RETENTION AND DISPOSAL: exempted portions of this system of security purposes only with the written
a. Personnel security clearance/access records from 5 U.S.C. 552a(c)(3), (d), consent of the subject individual.
authorization files—destroy case files (e)(1), (e)(4)(G), (H), and (I), and (f). d. For any of the routine uses
upon notification of death or 5 years specified in the Prefatory Statement of
NRC–40
from date of termination of access General Routine Uses.
authorization or final administrative SYSTEM NAME:
action in accordance with GRS 18–22.a Facility Security Access Control RETRIEVING, ACCESSING, RETAINING, AND
(paper records) and GRS 20–3 Records—NRC. DISPOSING OF RECORDS IN THE SYSTEM:
(electronic version); SYSTEM LOCATION: STORAGE:
b. Request for Visit or Access
Primary system—Division of Facilities Records are maintained on paper and
Approval—maximum security areas
and Security, Office of Administration, computer media.
retained 5 years after final entry or after
NRC, Two White Flint North, 11545
date of document, as appropriate, in RETRIEVABILITY:
Rockville Pike, Rockville, Maryland.
accordance with GRS 18–17.a; Other Duplicate system—Duplicate systems Information is indexed and accessed
areas: Retained 2 years after final entry exist in part at NRC Regional Offices by individual’s name, social security
or after date of document, then and the NRC Technical Training Center number, identification badge number,
destroyed by approved method of at the locations listed in Addendum I, employer’s name, date of visit, or
destruction in accordance with GRS 18– sponsor’s name.
Part 2.
17.b;
c. Other security clearance/access CATEGORIES OF INDIVIDUALS COVERED BY THE SAFEGUARDS:
authorization administration files— SYSTEM: All records are maintained in NRC-
retained 2 years after final entry or after Persons including current and former controlled space that is secured after
date of document, then destroyed by NRC employees, consultants, normal duty hours or in security areas
under guard presence. There is an SYSTEM LOCATION: a. To third parties, including

approved security plan which identifies Primary system—Office of the General claimants’ attorneys, insurance
the physical protective measures and Counsel, NRC, One White Flint North, companies, witnesses, potential
access controls (i.e., passwords and 11555 Rockville Pike, Rockville, witnesses, local police authorities where
software design limiting access based on Maryland. an accident occurs, and others who may
each individual’s role and Duplicate system—Duplicate systems have knowledge of the matter to the
responsibilities relative to the system) exist, in whole or in part, in the Office extent necessary to obtain information
specific to each system. of the Chief Financial Officer (OCFO), that will be used to evaluate, settle,
NRC, Two White Flint North, 11545 refer, pay, and/or adjudicate claims.
Rockville Pike, Rockville, Maryland,
a. Records and forms related to NRC b. To the Department of Justice (DOJ)
and at the locations listed in Addendum
identification badges are retained in when the matter comes within their
I, Parts 1 and 2. Other NRC systems of
files and destroyed when superseded or jurisdiction, such as to coordinate
records, including but not limited to,
obsolete in accordance with GRS 18–23. litigation or when NRC’s authority is
NRC–18, ‘‘Office of the Inspector
b. Manual visitor logs are retained in limited and DOJ advice or approval is
General (OIG) Investigative Records—
cabinets and destroyed 2 years after date required before NRC can award, adjust,
NRC,’’ and NRC–32, ‘‘Office of the Chief
of entry in accordance with GRS 18– compromise, or settle certain claims.
Financial Officer Financial Transactions
17.b. and Debt Collection Management c. To the appropriate Federal agency
c. The automated access control Records—NRC,’’ may contain some of or agencies when a claim has been
system reflects access to controlled the information in this system of incorrectly filed with NRC or when
areas and employee/contractor/visitor records. more than one agency is involved and
identification information. These NRC makes agreements with the other
records are disposed of after the CATEGORIES OF INDIVIDUALS COVERED BY THE
agencies as to which one will
retention period for those records SYSTEM:
investigate the claim.
identified in a. and b., or when no Individuals who have filed claims
longer needed, whichever is later. with NRC under the Federal Tort Claims d. The Department of the Treasury to
d. For automated systems back-up Act or the Military Personnel and request payment of an award,
media (tapes/discs) is retained in Civilian Employees’ Claims Act and compromise, or settlement of a claim.
cabinets for 2 years from date of archive individuals who have matters pending e. Information contained in litigation
and then destroyed; or when no longer before the NRC that may result in a records is public to the extent that the
needed, whichever is later. claim being filed. documents have been filed in a court or
public administrative proceeding,
SYSTEM MANAGER(S) AND ADDRESS: CATEGORIES OF RECORDS IN THE SYSTEM:
unless the court or other adjudicative
Director, Division of Facilities and This system contains information body has ordered otherwise. This public
Security, Office of Administration, U.S. relating to loss or damage to property information, including information
Nuclear Regulatory Commission, and/or personal injury or death in
concerning the nature, status, and
Washington, DC 20555–0001. which the U.S. Government may be
disposition of the proceeding, may be
liable. This information includes, but is
NOTIFICATION PROCEDURE: disclosed to any person, unless it is
not limited to, the individual’s name,
Individuals seeking to determine determined that release of specific
home address and phone number, work
whether this system of records contains information in the context of a
address and phone number, claim forms
information pertaining to themselves particular case would constitute an
and supporting documentation, police
should write to the Freedom of unwarranted invasion of personal
reports, witness statements, medical
Information Act and Privacy Act (FOIA/ privacy.
records, insurance information,
PA) Officer, Office of Information investigative reports, repair/replacement f. To the National Archives and
Services, U.S. Nuclear Regulatory receipts and estimates, litigation Records Administration or to the
Commission, Washington, DC 20555– documents, court decisions, and other General Services Administration for
0001, and comply with the procedures information necessary for the evaluation records management inspections
contained in NRC’s Privacy Act and settlement of claims and pre-claims. conducted under 44 U.S.C. 2904 and
regulations, 10 CFR part 9. 2906.
RECORD ACCESS PROCEDURE: Federal Tort Claims Act, 28 U.S.C. g. For any of the routine uses
Same as ‘‘Notification procedure.’’ 2671 et seq. (2000); The Military specified in the Prefatory Statement of
Personnel and Civilian Employees’ General Routine Uses.
Claims Act of 1964, as amended, 31
Same as ‘‘Notification procedure.’’ U.S.C. 3721.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
RECORD SOURCE CATEGORIES: ROUTINE USES OF RECORDS MAINTAINED IN THE
Persons including NRC employees, SYSTEM, INCLUDING CATEGORIES OF USERS AND
Disclosure Pursuant to 5 U.S.C.
contractors, consultants, employees of THE PURPOSES OF SUCH USES: 552a(b)(12):
other Government agencies, and In addition to the disclosures Disclosure of information to a
visitors. permitted under subsection (b) of the consumer reporting agency is not
Privacy Act, NRC may disclose considered a routine use of records.
information contained in a record in Disclosures may be made from this
None. this system of records without the system of records to ‘‘consumer
NRC–41 consent of the subject individual if the reporting agencies’’ as defined in the
disclosure is compatible with the Fair Credit Reporting Act (15 U.S.C.
SYSTEM NAME: purpose for which the record was 1681a(f) (1970)) or the Federal Claims
Tort Claims and Personal Property collected under the following routine Collection Act of 1966, as amended (31
Claims Records—NRC. uses: U.S.C. 3701(a)(3) (1996)).
POLICIES AND PRACTICES FOR STORING, RECORD SOURCE CATEGORIES: specific duties, functions, and
RETRIEVING, ACCESSING, RETAINING, AND Information is obtained from a responsibilities.
DISPOSING OF RECORDS IN THE SYSTEM: In addition to the disclosures
number of sources, including but not
STORAGE: limited to, claimants, NRC employees permitted under subsection (b) of the
Information in this system of records involved in the incident, witnesses or Privacy Act, which includes disclosure
is stored on paper, in log books, and on others having knowledge of the matter, to other NRC employees who have a
computer media. police reports, medical reports, need for the information in the
investigative reports, insurance performance of their duties, NRC may
RETRIEVABILITY:
companies, and attorneys. disclose information contained in this
Information is indexed and accessed system of records without the consent of
by the claimant’s name and/or claim EXEMPTIONS CLAIMED FOR THE SYSTEM:
the subject individual if the disclosure
number. None. is compatible with the purpose for
SAFEGUARDS: NRC–42 which the information was collected
The paper records and log books are under the following routine uses:
SYSTEM NAME: a. To employees and contractors of
stored in locked file cabinets or locked
file rooms and access is restricted to Strategic Workforce Planning other Federal, State, local, and foreign
those agency personnel whose official Records—NRC. agencies or to private entities in
duties and responsibilities require connection with joint projects, working
SYSTEM LOCATION:
access. Automated records are protected groups, or other cooperative efforts in
Primary system—Technical Training which the NRC is participating.
by password. Center, NRC, 5746 Marlin Road, Suite b. To the National Archives and
RETENTION AND DISPOSAL: 200, Chattanooga, Tennessee. Records Administration or to the
a. Tort claims and employee claims Duplicate system—Duplicate systems General Services Administration for
are destroyed six years and three may exist, in part, at the locations listed records management inspections
months after payment or disallowance in Addendum I, Parts 1 and 2. conducted under 44 U.S.C. 2904 and
in accordance with GRS 6–10.a. CATEGORIES OF INDIVIDUALS COVERED: 2906.
b. Claims affected by a court order or c. For any of the routine uses
Current, prospective, and former NRC
subject to litigation are destroyed after specified in the Prefatory Statement of
employees, experts, consultants,
the related action is concluded, or when General Routine Uses.
contractors.
six years and three months old,
whichever is later, in accordance with CATEGORIES OF RECORDS IN THE SYSTEM:
GRS 6–10.c. Specific information maintained on DISPOSITION OF RECORDS IN THE SYSTEM:
c. Log books are destroyed or deleted individuals includes individual skills
when no longer needed in accordance STORAGE:
assessments that identify the knowledge
with GRS 23–8. and skills possessed by the individual Information is maintained in
d. Copies of memoranda contained on and the levels of skill possessed, and computerized form (Strategic Workforce
electronic media are deleted when no may include a skills profile containing, Planning System).
longer needed in accordance with GRS but not limited to, their name; service
20–13. RETRIEVABILITY:
computation date; series and grade;
e. Copies of tort claims and personal education; work and skills experience; Information may be retrieved by, but
property claims that become part of special qualifications; licenses and not limited to, the individual’s name;
NRC’s Litigation Case File are retained certificates held; and availability for office; skill level; various skills;
by the Government permanently in geographic relocation. education; or work experience.
accordance with NRCS 2–13.4.
SAFEGUARDS:
SYSTEM MANAGER: Records are maintained in areas
5 U.S.C. 3396; 5 U.S.C. 4103; 42
Assistant General Counsel for where access is controlled by keycard
U.S.C. 2201; Executive Order (E.O.)
Administration, Office of the General and is limited to NRC and contractor
9397; E.O. 11348, as amended by E.O.
Counsel, U.S. Nuclear Regulatory personnel. Access to computerized
12107; Public Law 104–106, National
Commission, Washington, DC 20555– records requires use of password and
Defense Authorization Act for Fiscal
0001. user identification codes. Level of
Year 1996, Sec. 5125, Agency Chief
NOTIFICATION PROCEDURE: Information Officer. access is determined by roles and
responsibilities.
Individuals seeking to determine ROUTINE USES OF RECORDS MAINTAINED IN THE
whether this system of records contains SYSTEM, INCLUDING CATEGORIES OF USERS AND RETENTION AND DISPOSAL:
information pertaining to themselves THE PURPOSES OF SUCH USES: System input records are destroyed
should write to the Freedom of The primary use of the records will be after the information is converted to
Information Act and Privacy Act (FOIA/ to assess the knowledge and skills electronic medium and verified in
PA) Officer, Office of Information needed to perform the functions accordance with GRS 20–2.a and b.
Services, U.S. Nuclear Regulatory assigned to individuals and their System data maintained electronically
Commission, Washington, DC 20555– organizations. are currently unscheduled and must be
0001, and comply with the procedures Information in the system may be retained until a records disposition
contained in NRC’s Privacy Act used by the NRC to assess the skills of schedule for this information is
regulations, 10 CFR part 9. the staff to develop an organizational approved by the National Archives and
RECORD ACCESS PROCEDURE: training plan/program; to prepare Records Administration. Hard copy
Same as ‘‘Notification procedure.’’ individual training plans; to develop records documenting skills
recruitment plans; and to assign requirements, assessments, strategies,
CONTESTING RECORD PROCEDURE: personnel. Other offices may maintain and plans for meeting the requirements
Same as ‘‘Notification procedure.’’ similar kinds of records relative to their are currently unscheduled and must be
retained until a records disposition ‘‘Employee Fitness Center Records— ROUTINE USES OF RECORDS MAINTAINED IN THE
schedule for this information is NRC.’’ SYSTEM, INCLUDING CATEGORIES OF USERS AND
approved by the National Archives and THE PURPOSES OF SUCH USES:
CATEGORIES OF INDIVIDUALS COVERED BY THE In addition to the disclosures
Records Administration.
SYSTEM:
SYSTEM MANAGER AND ADDRESS: Current and former NRC employees, Privacy Act, the NRC may disclose
Chief, Workforce Planning and consultants, contractors, other information contained in this system of
Information Management, Office of Government agency personnel, and records without the consent of the
Human Resources, U.S. Nuclear anyone on NRC premises who requires subject individual if the disclosure is
Regulatory Commission, Washington, emergency or first-aid treatment. compatible with the purpose for which
DC 20555–0001. the record was collected under the
NOTIFICATION PROCEDURE: This system is comprised of records following routine uses:
developed as a result of voluntary a. To refer information required by
employee use of health services applicable law to be disclosed to a
whether this system of records contains
provided by the Health Center, and of Federal, State, or local public health
information pertaining to themselves
emergency health services rendered by service agency concerning individuals
Health Center staff to individuals for who have contracted certain
injuries and illnesses suffered while on communicable diseases or conditions in
NRC premises. Specific information an effort to prevent further outbreak of
maintained on individuals may include, the disease or condition.
Commission, Washington, DC 20555– b. To disclose information to the
0001, and comply with the procedures but is not limited to, their name, date of
appropriate Federal, State, or local
contained in NRC’s Privacy Act birth, and Social Security number;
agency responsible for investigation of
regulations, 10 CFR part 9. medical history and other biographical
an accident, disease, medical condition,
data; test reports and medical diagnoses
RECORD ACCESS PROCEDURE: or injury as required by pertinent legal
based on employee health maintenance
Same as ‘‘Notification procedure.’’ authority.
physical examinations or health
c. To disclose information to the
screening programs (tests for single
Office of Workers’ Compensation
medical conditions or diseases); history
Same as ‘‘Notification procedure.’’ Programs in connection with a claim for
of complaint, diagnosis, and treatment
benefits filed by an employee.
RECORD SOURCE CATEGORIES: of injuries and illness rendered by the
d. To Health Center staff and medical
Information is obtained from a Health Center staff; immunization
personnel under a contract or agreement
number of sources, including but not records; records of administration by
with NRC who need the information in
limited to, the individual to whom it Health Center staff of medications
order to schedule, conduct, evaluate, or
pertains, system of records NRC–11, prescribed by personal physicians;
follow up on physical examinations,
supervisors and other NRC officials, medical consultation records; statistical
tests, emergency treatments, or other
contractors, and other agencies or records; daily log of patients; and
medical and health care services.
entities. medical documentation such as
e. To refer information to private
personal physician correspondence, test
EXEMPTIONS CLAIMED FOR THE SYSTEM: physicians designated by the individual
results submitted to the Health Center
when requested in writing.
None. staff by the employee; and occupational
f. To the National Archives and
health records. Forms used to obtain or
NRC–43 Records Administration or to the
provide information include, but are not
General Services Administration for
SYSTEM NAME: limited to, the following:
records management inspections
Employee Health Center Records— (1) Employee Health Record.
(2) Immunization/Health Profile. conducted under 44 U.S.C. 2904 and
NRC. 2906.
(3) Problem List.
SYSTEM LOCATION: (4) Progress Notes. g. For any of the routine uses
(5) Consent for Release of Medical specified in the Prefatory Statement of
Primary system—Employee Health
Information. General Routine Uses.
Center, NRC, One White Flint North,
11555 Rockville Pike, Rockville, (6) Against Medical Advice (AMA) POLICIES AND PRACTICES FOR STORING,
Maryland. Release. RETRIEVING, ACCESSING, RETAINING, AND
Duplicate system—Duplicate systems (7) Patient Treatment Record. DISPOSING OF RECORDS IN THE SYSTEM:
exist, in part, at health care facilities (8) Injection Record.
STORAGE:
operating under a contract or agreement (9) Allergy.
(10) Respirator Certification Form. Records are stored in file folders, on
with NRC for health-related services in microfiche, on computer media, and on
(11) Pre-travel Questionnaire.
the vicinity of each of NRC’s Regional file cards, logs, x-rays, and other
(12) Flu Vaccine Form.
offices listed in Addendum I, Part 2. (13) Pneumonia Vaccine Form. medical reports and forms.
NRC’s Regional offices may also (14) TB Test Form.
maintain copies of occupational health (15) Office of Workers’ Compensation RETRIEVABILITY:
records for their employees. Programs (OWCP) Occupational Injury Records are retrieved by the
This system may contain some of the Form. individual’s name, date of birth, and
information maintained in other (16) Medical History. Social Security number, or any
systems of records, including NRC–11, combination of those identifiers.
(17) Medical Examination.

‘‘General Personnel Records (Official (18) Prostate Symptoms
Personnel Folder and Related SAFEGUARDS:
Questionnaire.
Records)—NRC,’’ NRC–17, ‘‘Office of Records in the primary system are
Workers’’ Compensation Program AUTHORITY FOR MAINTENANCE OF THE SYSTEM: maintained in a building where access
Records—NRC,’’ and NRC–44, 5 U.S.C. 7901; Executive Order 9397. is controlled by a security guard force
and entry to each floor is controlled by including, but not limited to, the (7) New Memberships.
keycard. Records in the system are individual to whom it pertains; (8) Monthly Dues Collected.
maintained in lockable file cabinets laboratory reports and test results; NRC (9) Accident Report.
with access limited to agency or Health Center physicians, nurses, and (10) ‘‘Dear Participant’’ Letter.
contractor personnel whose duties other medical technicians or personnel (11) Refund Request.
require access. The records are under who have examined, tested, or treated (12) Regional Employee Sign-in Log.
visual control during duty hours. Access the individual; the individual’s (13) Member of the Month.
to automated data requires use of proper coworkers or supervisors; other systems (14) User Suggestion Form.
password and user identification codes of records; the individual’s personal AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
by authorized personnel. physician(s); NRC Fitness Center staff;
other Federal agencies; and other 5 U.S.C. 7901; Executive Order 9397.
Federal employee health units. ROUTINE USES OF RECORDS MAINTAINED IN THE
Records documenting an individual SYSTEM, INCLUDING CATEGORIES OF USERS AND
employee’s medical history, physical EXEMPTIONS CLAIMED FOR THE SYSTEM:
condition, and visits to Government None. In addition to the disclosures
health facilities, for nonwork-related
NRC–44 permitted under subsection (b) of the
purposes, are maintained for six years
from the date of the last entry as are SYSTEM NAME: information contained in this system of
records on consultants, contractors, Employee Fitness Center Records— records without the consent of the
other Government agency personnel, NRC. subject individual if the disclosure is
and anyone on NRC premises who
requires emergency or first-aid SYSTEM LOCATION:
treatment in accordance with GRS 1–19. Primary system—Fitness Center, NRC, following routine uses:
Health Center control records such as Two White Flint North, 11545 Rockville a. To the individual listed as an
logs or registers reflecting daily visits Pike, Rockville, Maryland. emergency contact, in the event of an
are destroyed three months after the last Duplicate system—Regional offices, emergency.
entry if the information is summarized listed in Addendum I, Part 2, only b. To the National Archives and
on a statistical report in accordance maintain lists of their employees who Records Administration or to the
with GRS 1–20a and two years after the receive subsidy from NRC for off-site General Services Administration for
last entry if the information is not fitness center memberships. records management inspections
summarized in accordance with GRS 1– conducted under 44 U.S.C. 2904 or
20b. Occupational health records/long- CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM: 2906.
term medical records are retained in c. For any of the routine uses
accordance with GRS 1–21a. Employees NRC employees who apply for
membership in the Fitness Center as specified in the Prefatory Statement of
are given copies of their records if General Routine Uses.
requested upon separation from the well as current and inactive Fitness
agency. Center members. DISCLOSURES TO CONSUMER REPORTING
AGENCIES:
SYSTEM MANAGER(S) AND ADDRESS: CATEGORIES OF RECORDS IN THE SYSTEM:
Disclosures Pursuant to 5 U.S.C.
Manager, Employee Assistance and The system includes employees’
552a(b)(12):
Wellness Services, Office of Human applications to participate in NRC’s
Disclosures of information to a
Resources, U.S. Nuclear Regulatory Fitness Center, information on
consumer reporting agency are not
Commission, Washington, DC 20555– individuals’ degree of physical fitness
considered a routine use of records.
0001 and their fitness activities and goals,
Disclosures may be made from this
and various forms, memoranda, and
NOTIFICATION PROCEDURE: system to ‘‘consumer reporting
correspondence related to Fitness
Individuals seeking to determine agencies’’ as defined in the Fair Credit
Center membership and financial/
whether this system of records contains Reporting Act (15 U.S.C. 1681a(f)
payment matters. Specific information
information pertaining to themselves (1970)) or the Federal Claims Collection
contained in the application for
should write to the Freedom of Act of 1966, as amended (31 U.S.C.
membership includes the employee
Information Act and Privacy Act (FOIA/ 3701(a)(3) (1996)).
applicant’s name, gender, age, Social
PA) Officer, Office of Information Security number, height, weight, and POLICIES AND PRACTICES FOR STORING,
Services, U.S. Nuclear Regulatory medical information, including a history RETRIEVING, ACCESSING, RETAINING, AND
Commission, Washington, DC 20555– of certain medical conditions; the name DISPOSING OF RECORDS IN THE SYSTEM:
0001; comply with the procedures of the individual’s personal physician STORAGE:
contained in NRC’s Privacy Act and any prescription or over-the-counter
regulations, 10 CFR Part 9; and provide Records are maintained on computer
drugs taken on a regular basis; and the media and in paper form in logs and
their full name, any former name(s), name and address of a person to be
date of birth, and Social Security files.
notified in case of emergency. Forms
number. used to obtain or provide information RETRIEVABILITY:

include, but are not limited to, the Information is indexed and accessed
following: by an individual’s name and/or Social
(1) Application Package. Security number.
CONTESTING RECORD PROCEDURE: (2) Release of Medical Information/
Physician’s Statement. SAFEGUARDS:

(3) Fitness Assessment. Records are maintained in a building
RECORD SOURCE CATEGORIES: (4) Pre-exercise Health Screening. where access is controlled by a security
Information in this system of records (5) Account Logs. guard force. Access to the Fitness Center
is obtained from a number of sources (6) Terminated Memberships. is controlled by keycard and bar code
verification. Records in paper form are PA) Officer, Office of Information 3. Warehouse, 5000 Boiling Brook
stored alphabetically by individuals’ Services, U.S. Nuclear Regulatory Parkway, Rockville, Maryland 20852–
names in lockable file cabinets Commission, Washington, DC 20555– 2738.
maintained in the NRC Fitness Center 0001, and comply with the procedures
where access to the records is limited to contained in NRC’s Privacy Act Part 2—NRC Regional Offices
agency and Fitness Center personnel regulations, 10 CFR Part 9. 1. NRC Region I, 475 Allendale Road,
whose duties require access. The King of Prussia, Pennsylvania 19406–
records are under visual control during
Same as ‘‘Notification procedure.’’ 1415.
duty hours. Automated records are
protected by screen saver. Access to CONTESTING RECORD PROCEDURE: 2. NRC Region II, Sam Nunn Atlanta
automated data requires use of proper Same as ‘‘Notification procedure.’’ Federal Center, 23 T85, 61 Forsyth
password and user identification codes. Street, SW., Atlanta, Georgia 30303–
Only authorized personnel have access RECORD SOURCE CATEGORIES: 3415.
to areas in which information is stored. Information in this system of records 3. NRC Region III, 2443 Warrenville
is principally obtained from the Road, Suite 210, Lisle, Illinois 60532–
RETENTION AND DISPOSAL: individuals upon whom the records are 4352.
Fitness Center records are currently maintained. Other sources of
unscheduled and must be retained until information include, but are not limited 4. NRC Region IV, 611 Ryan Plaza
the National Archives and Records to, the NRC Fitness Center Director and Drive, Suite 400, Arlington, Texas
Administration approves a records other staff, physicians retained by the 76011–8064.
disposition schedule for this material. NRC, and the individuals’ personal 5. High-Level Waste Management
physicians. Office, 1551 Hillshire Drive, Las Vegas,
EXEMPTIONS CLAIMED FOR THE SYSTEM: Nevada 89134.
Manager, Employee Assistance and
Wellness Services, Office of Human None. 6. NRC Technical Training Center,
Resources, U.S. Nuclear Regulatory 5746 Marlin Road, Suite 200,
Addendum I—List of U.S. Nuclear
Commission, Washington, DC 20555– Chattanooga, Tennessee 37411–5677.
Regulatory Commission Locations
0001. Dated at Rockville, Maryland, this 27th day
Part 1—NRC Headquarters Offices of September, 2006.
NOTIFICATION PROCEDURE: 1. One White Flint North, 11555 For the Nuclear Regulatory Commission.
Individuals seeking to determine Rockville Pike, Rockville, Maryland
Edward T. Baker III,
whether this system of records contains 20852–2738.
information pertaining to themselves 2. Two White Flint North, 11545 Director, Office of Information Services.
should write to the Freedom of Rockville Pike, Rockville, Maryland [FR Doc. E6–16557 Filed 10–6–06; 8:45 am]
Information Act and Privacy Act (FOIA/ 20852–2738. BILLING CODE 7590–01–P

Notice: Privacy Act Systems of Records

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Notice: Privacy Act Systems of Records

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Tuesday,

October 10, 2006

7. Call Detail Records—NRC.

Government agencies; and NRC–2 needed. Senior NRC staff information

the cases filed in each Region. Nuclear Regulatory Commission,

for this material.

concerns, and emotional and other

Investigative Database Program by the NARA approved schedule N1–431–00– NRC–19

SYSTEM LOCATION: RETRIEVABILITY: organization where the employee

RETRIEVING, ACCESSING, RETAINING, AND General Routine Uses.

Disclosures of information to a CONTESTING RECORD PROCEDURE: funds from employee salaries as

0001, and comply with the procedures

RECORD ACCESS PROCEDURE:

NRC employees and contractors who

records without the consent of the None.

SYSTEM LOCATION: SAFEGUARDS: at Headquarters, White Flint North

SAFEGUARDS: Pursuant to 5 U.S.C. 552a(k)(5), the telephone numbers, Social Security

Commission operations; and Privacy Act, the NRC may disclose

SAFEGUARDS: SYSTEM LOCATION: systems are stand alone systems located

under guard presence. There is an SYSTEM LOCATION: a. To third parties, including

(17) Medical Examination.

RECORD ACCESS PROCEDURE:

Physician’s Statement. SAFEGUARDS:

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