Jackson County Media Handbook

Jackson
County
Media
Specialist
Handbook
Jackson County School System

Media Handbook
Concept of a School Media Program.............................................................. 3
School Media Committee ............................................................................... 4
System Media Committee .............................................................................. 4
Procedures for Media Selection...................................................................... 5
Purchasing and Accounting Procedures for the Media Center ...................... 6
Procedures for Overdue, Lost, and Damaged Media Center Materials ......... 9
Inventory....................................................................................................... 11
Discarding Media Center Materials.............................................................. 12
Supplementary Materials and Guidelines for Their Use .............................. 13
Procedures for Copyright Compliance ......................................................... 14
Collaborative Planning ................................................................................. 16
Appendices ................................................................................................... 17
Concept of a School Media Program

The heart of the contemporary school is the media center. Here instructional resources are
catalogued and made available in an inviting, intellectually stimulating, and enriching
environment which serves as an extension of the classroom.
The focus of todays education must be on the individual learner and the learners unique
interests, abilities, and needs. With personalized study has come extensive independent work and
a need for a more effective media center. The role of the media specialist involves coordinating
learning experiences, resources, personnel, and curriculum. Individualized study takes place by
exploring a wide variety of multi-media including but not limited to audio cassettes, CDs,
videos, DVDs, television programs, computer programs, and the internet, as well as printed
materials.
In an ever-changing world, the media program must be an integral part of the teaching and
learning process, so that students can use resources of all kinds to locate, evaluate, and apply
information. Media specialists work collaboratively with teachers to integrate information
literacy skills with units of instruction as the unit is being taught.
The most important goals of the media center are to give quality service to all users, to become
the hub around which instructional programs revolve, to strive to have resources available for
every student, and to improve instruction.
Media Specialist Handbook
Jackson County, Georgia
School Media Committee

A. Appointment
An instructional media committee shall be appointed by the principal in each school in
collaboration with the media specialist. It is highly recommended that the committee be
composed of administrator(s), media specialist(s), teachers, students, and community
representatives. Each member serves a minimum term of one year and terms are served on a
staggered, rotating basis. The committee shall meet biannually and additional meetings may be
called by the committee chairperson after consultation with the principal.
B. Purpose
The media committee makes recommendations and decisions related to planning, operation,
evaluation, and improvement of the media program. This committee shall annually evaluate
media services and develop a multi-year media plan for budget and service priorities.
C. Reconsideration
1. The school media committee will review formal complaints filed at the school, except
those involving county adopted core textbooks.
2. Community representative(s) shall be selected from the school parent population by the
principal and the media specialist.
3. The reconsideration committee chairperson shall be selected from the reconsideration
committee and elected by the whole committee.
4. Additional representatives from the school community may be added as needed.
5. See Instructions for Reconsideration of Materials. (Appendix F)
System Media Committee

A. Appointment
A system level instructional media committee shall be appointed by the Superintendent or his
designee. It is recommended that the committee be composed of administrators, media
specialists, teachers, students, and community representatives. The committee addresses system
media concerns within the framework of existing policies and procedures. The committee serves
for a term of one year and meets on a needs basis.
B. Appeals
1. The system media committee will review requests for appeals from the schools and
deliberate appeals involving core textbooks.
2. The chairperson shall be selected from the appeals committee and elected by the whole
committee.
Procedures for Media Selection

A. Library Media Materials
1. The term media includes all materials that are a part of the library/media center
collection; it does not include textbooks and accompanying materials. Media materials
may be housed in the media center, resource centers, or classrooms.
2. Media Center is the room or complex of rooms designated as library, media center,
instructional materials center or similar terms.
B. Selection
1. Media materials and equipment are selected as needed for the instructional program or
based on user interest.
2. Materials should be selected to replace those which have been weeded.
3. The media specialist follows procedures established by the principal at the school level
for purchase of media materials.
4. Recommendations for purchase are made based on the schools media plan. (Appendix
A)
C. Sources for Selection
1. Recommendations by teachers, pupils, and administrators. (Appendix B)
2. Appropriate selection guides
Curriculum guides
Reviews in professional journals and websites
Books recommended in adopted series
State Department of Education bibliographies
Purchasing & Accounting Procedures for the Media Center

Purchase Orders
The Jackson County Board of Education annually allocates money to each schools media center
based on the schools enrollment. The media specialist develops a budget based on priorities
identified in the schools media plan.
When ordering media materials, media specialists will seek approval from building level
administration. Once approval is obtained, the purchase order request is then entered into the
AS400 and submitted to the Central Office where it gains final approval. Central Office
personnel forward the purchase order to the appropriate vendor; or, if requested, may return it to
the media specialist for an attachment. If an attachment is deemed appropriate (i.e., a list of
books printed from an online catalog), then a note may be added indicating that the order will
contain an attachment.
It is important to spend the entire budget, so money does not have to be returned to the state. It is
better to slightly over spend then to under spend.
When entering purchase orders, complete the process and log back to a menu before leaving your
work area. Leaving a workstation with the program running locks up the posting and update
functions in the AS400.
Budget Codes
Procedures for entering purchase orders into the accounting system may vary at each school, but
all purchases should be coded using the following budget codes:
Fund
Year Function
(general)
100-
Object*
Program
(ed. media services)
567etc.
2220-
School
Bldg Additional
(media centers)
610.00- supplies
1310612.00- comp. software
615.00- exp. Equipment <$1000 (state) < 3years
616.00- exp. computer equip. <$1000 (state) < 3years
642.00- books and periodicals
730.00- equipment >$1000 (state) >1 year
734.00- computers >$1000 (state) >1 year
810.00- dues and fees
01- BES 002- WJPS

03- JCCHS
04- MES
05- NJES
06- SJES
07- BOE
09-EJMS
11- GS
12- WJMS
16- WJIS
17 - EJES
000000
* A complete description of each object category can be reviewed on the Georgia Department of Education web site.
Receipt of Order
When ordered materials are received, the media specialist is responsible for checking the
materials against the purchase order. If all materials have been received and are in acceptable
condition, the media specialist signs and dates the Received copy of the purchase order noting
that the order is complete and sends it to the Central Office so the associated invoice can be paid.
Back Orders
Although our purchase orders read No Backorders, many vendors continue to send backorder
shipments. When you receive an order, check the packing slip or shipping information for
backorders. If the vendor is sending a backorder and you wish to receive the item(s), make a
copy of your received PO, indicate which items have been received and are approved for
payment. Sign and date the received form and make two copies. Send the PO with the original
signature and one of the copies to the Central Office. Keep the other copy to document receipt of
the backorder. Repeat this procedure until the order is complete. Be sure to note that the order is
complete on the last copy you send and note how many shipments were received. If you do not
wish to receive the backordered items, notify the vendor immediately.
Lost and Damaged
Funds collected on behalf of the library must be reported to the media specialist as soon as
possible. All collected money deposited in the schools Media account should be receipted as
outlined in the Principals Account manual.
All monies collected for lost or damaged library materials must be returned to the original source
of funding. Materials purchased through the Jackson County Board of Education will be
deposited in the schools general account and designated as Media. At the end of the school year,
a check will be issued to the Jackson County Board of Education for the total amount of money
received for these lost or damaged materials. The media specialist should inform the school
bookkeeper of the total amount collected for materials purchased through these funds.
All monies collected for lost or damaged Piedmont Regional Library books will be deposited in
the schools general account and designated as Media. A school check accompanied by
supporting documentation (title and copy number of the book) will be issued to the Piedmont
Regional Library for lost/damaged books at the end of each school year. The media specialist
should inform the school bookkeeper of the total amount collected for materials belonging to
Piedmont Regional Library.
All monies collected for lost or damaged library materials purchased through funds at the local
school (i.e. book fair funds, PTO/PTSA funds, etc.) or library materials received as gifts to the
library will be deposited in the schools account and designated as Media. This money may be
used by the media specialist to purchase replacement materials for the library collection.
Money paid for lost library materials can only be refunded during the same school year. Students
returning lost items during subsequent years may be given the choice of keeping the item or
donating it back to the school library. It is recommended that a bookplate (or other appropriate
labeling) be used to indicate the donation.
Book Fair
If the media specialist is in charge of a book fair, the money generated should be deposited in the
schools General account and designated as Media. The media specialist should ensure that the
book fair paperwork is completed and appropriate bills paid.
Individual receipts do not have to be issued for book fair sales IF a cash register that generates
individual receipts is used and daily sales can be totaled at the end of each day. If a cash register
is used, the register tape total and total money collected must equal. Any discrepancies must be
noted on the tape. The register tape must be signed and dated by the media specialist in charge of
the book fair. Tape and money collected should be submitted to the bookkeeper who will issue
the media specialist a receipt for the days total.
Audits
Auditors take a sample of expenditures and check to see that they are charged to the correct
object codes. To avoid an audit finding, expenditures must be charged correctly.
Procedures for Overdue, Lost, and Damaged Media Center Materials

Overdue Books/Materials
Overdue notices should be sent on a regular basis. A sample overdue notice from the Follett
Circulation system looks like this:
Lost Books/Materials
Money collected for lost library books will be deposited in the school media account. When
accepting money for lost (or damaged) library books, a receipt must be issued and a copy kept.
The barcode number should be written on the receipt in order to prevent a student from returning
another copy of the title for reimbursement. It is important to note the funding source for each
paid item, so that a check can be sent to the central office at the end of the school year for lost
items purchased through the Jackson County Board of Education (see Accounting procedures).
If a book that has been paid for is returned by the last day of school (during the same school
year), a refund of the amount paid will be made. If the student finds the book after the last day of
school, he/she may either keep the book or donate it back to the media center.
Damaged Books/Mateirals
Damages to library books will be evaluated by the media specialist who will make the proper
estimate of damage costs. Books damaged beyond repair will be charged as if lost. The damaged
book should be available for the student or parent to see. If a student is required to pay for a book
damaged beyond repair, it should be sent home with the student once it has been paid for unless
it is a health risk (i.e. extremely moldy). A sample fine notice from the Follett Circulation system
looks like this:
Transferring Students
The media specialist will sign all clearance forms used by transferring students and make note as
to books and/or money owed. It is recommended that a notice be sent to the new school
concerning any outstanding books and/or debt owed the library.
Books belonging to another school received by a media specialist should be sent to the school of
ownership. Every effort should be made to follow through with the return of books and/or fees
owed by incoming transferees.
Georgia state law (see below) allows schools to establish policy for lost and damaged library
books. It is up to the media committee at each individual school to establish a policy regarding
lost and damaged library books that is appropriate for the community.
Georgia State Code 20-2-1013
(a) The State Board of Education is authorized and directed to inaugurate and administer a
system of free textbooks for the public schools of this state. The state board shall have authority
to promulgate and enforce such rules and regulations as may be necessary for that purpose.
(b) All textbooks, library books, and media materials purchased by local units of administration
with state Quality Basic Education Program funds or any other means of acquisition shall remain
the property of the local unit purchasing or acquiring them. Each local unit of administration
shall establish such policies as it deems necessary for the care and protection of its textbooks,
library books, and media materials as a condition to receiving all or part of the state contributed
Quality Basic Education Program funds allotted to the local unit. Such policies may include any
of the following sanctions against a pupil who fails or refuses to pay for a lost or damaged
textbook, library book, or media material at the replacement cost:
(1) Refusal to issue any additional textbooks, library books, or media materials until restitution is
made; or
(2) Withholding of all grade cards, diplomas, or certificates of progress until restitution is made.
No local unit of administration shall require any pupil or parent to purchase any textbook, library
book, or media material except in cases where the pupil damages, loses, or defaces such item
either through willful intent or neglect.
(This code may be viewed on the Georgia General Assembly web site
http://www.legis.state.ga.us/cgi-bin/gl_codes_detail.pl?code=20-2-1013 .)
10
Inventory
An annual inventory is required. The usual procedure is to take inventory when most materials
are in the media center at the end of the school year. The media specialist may recall media
center materials from the students one week before school dismisses for the summer. During this
week, the media center must remain open, but services may be limited providing an opportunity
for inventory. The exact amount of time allotted for this task will be determined by the principal
and media specialist of each school. A one week minimum for inventory is recommended.
Teachers should have access to library materials as needed.
An inventory report of all books, a-v materials, and equipment should be made available to the
appropriate building level administrator. A copy of the completed inventory should be kept on
file in the media center. Forms for inventory will be provided by each school and/or inventory
reports may be printed using the library management software program. Piedmont Regional
Library books on indefinite loan should be included in the local inventory. Piedmont Regional
Librarians may also conduct an independent inventory of their materials, as they deem necessary.
All teachers should keep an annual, orderly inventory of non-consumable materials that are
within their jurisdiction. Media specialists are responsible for seeing that materials that are a part
of the formal media center collection are inventoried. Departments and other groups, which have
a collection of materials large enough to warrant an orderly inventory, should take care of their
own in-house inventory in the manner decided by the principal.
11
Discarding Media Center Materials

Weeding, the process of removing worn, unused, and outdated print and non-print materials from
the collection, is necessary in order to keep an up-to-date media center relevant to the schools
mission and instructional program. When materials are no longer useful in the library collection,
they should be clearly marked as discarded and all identifying information (i.e. school name)
should be removed.
The media specialist is responsible for weeding the print and non-print collection. The Board of
Education is responsible for providing a sufficient media budget to allow for weeding the print
and non-print collection while maintaining a viable collection and the 10 books per child
minimum required for S.A.C.S. (Southern Association of Colleges and Schools) accreditation.
The options for disposing of these materials are listed below in the order of preference:
1. Offer materials to teachers for classroom use (including cutting them up for pictures).
2. Offer materials for student use if they are being used in conjunction with a class/school
project.
3. Discard them. Discarded items should be sealed in a box, envelope, or other container.
Discarded library materials may not be sold in any way by the individual school or given to
parents or the community.
Media center equipment, computers, and furniture that are no longer useful to the school must be
surplused. A list of these items should be made, including serial numbers where appropriate.
This list will be used by the superintendent or his/her designee to declare the items surplus. The
principal or principals designee should be informed so that the necessary steps can be taken to
remove the surplused items.
12
Supplementary Materials and Guidelines for Their Use

1. Supplementary materials, which may include but are not limited to videotapes, prints,
slides, sound recordings, software, and most printed material designed to enrich the
regular instructional program and core texts, may be selected for use by local school
faculties. Criteria for the selection of these materials shall be consistent with the general
criteria for materials selection. Supplementary materials, which have not been purchased
by the school system, must have prior approval by the administration for use in the
classroom and include the period of validity. (Appendix C)
2. The Supplementary Materials Approval form and the material for which approval is
sought should be submitted to the Principal or the Principals designee prior to its use.
3. The use of supplementary materials must be documented in teachers lesson plans prior
to use. A copy of the approval should be attached to the lesson plan.
4. Supplementary resources should be used only if they are an integral part of the unit or
lesson. Objectives should be clearly stated and followed. Teachers should make every
effort to incorporate supplementary materials into the lesson in an appropriate manner.
(For example, stop a movie from time to time to discuss how it fits into the lesson.)
5. Any concerns about potentially sensitive material should be written on the approval form.
The teacher should have a clear plan about how to handle any sensitive matter and should
be present when the sensitive material is used. Teachers are encouraged to send a
permission letter to parents if there is a concern.
Note: Some items (such as videos) in the school collection are designated for specific subject
areas or grade levels and should only be used in those subject areas or grade levels. For
example, the movie Romeo and Juliet is intended only for ninth grade English classes.
The preceding guidelines for using supplementary materials have been developed based on
Board Policy IFBD, Section III Parts B and C, which state:
(B) Media Materials and equipment, including gifts and sponsored materials, non-school
owned materials, and community resources shall be carefully selected on the basis of their
potential contribution to the attainment of system goals and their appropriateness for the purpose
and grade level for which they are selected.
(C) Any print of non-print media brought to the school by teachers, students, or parents for
possible classroom use shall be subject to the same criteria as that established for school-owned
materials. In no instance shall media and/or equipment be used in such a manner as to violate
Board Policy or the law.
13
Procedures for Copyright Compliance

The Georgia Board of Education requires that each school system comply with the Federal
Copyright Law (94-553). It is the intention of the Jackson County Board of Education to adhere
to this law and policies governing fair use of materials for the classroom. Media specialists
play an important role in helping teachers and administrators follow copyright guidelines when
duplicating print, audiovisual media, or computer software within their building. It is the
responsibility of the media specialist to inform the faculty of the copyright law and guidelines. It
is the responsibility of the faculty to abide by this law and these guidelines. A summary of
copyright guidelines for situations commonly encountered in schools is provided below. For
more information you may wish to visit the United States Copyright Office on line at
http://www.copyright.gov .
Copyright Clearance Form
A copyright clearance form should be completed to request authorization to duplicate and/or use
copyrighted material. The superintendent will appoint an individual who is responsible for
providing copyright information and managing copyright question and clearance on a systemwide basis. The media specialist will serve in this capacity at the building level. (Appendix D)
Audio Visuals (Videos, DVDs, etc.)
Jackson County policy states that any audio visual (av) materials shown for classroom purposes
must be included in the teachers lesson plans with objectives for showing the materials. AV
materials brought in from outside sources must be approved in advance of showing. (See
Supplementary Materials policy.)
According to widely accepted copyright guidelines, programs (including news broadcasts) aired
on regular television may be recorded and can be shown for up to 10 days after the broadcast.
They may be kept for an additional 45 days for evaluation purposes. Recordings of TV
broadcasts from educational television may be made and used for educational purposes for a
maximum of seven days. AV materials may be rented provided use takes place in areas
designated for classroom instruction and are used as part of the instructional program. AV
materials must be used in face-to-face instruction and may not be shown for a reward or simply
to enrich students (unless public performance rights have been purchased). Students in the
classroom cannot be excluded from watching the av materials as a punishment. The av material
must be a legal copy. It is illegal to copy programs transmitted via subscription television cable
services or pay programs via satellite such as HBO or Showtime.
Audio
Teachers may copy portions of recordings for academic purposes other than performances and
use them with students. Multimedia guidelines suggest limiting the portion used to 10 percent
and no more than 30 seconds.
14
Multimedia
Authoring for curriculum-based projects may include material from CDs, books, the Internet,
and other sources. The resulting projects cannot be distributed outside the classroom community,
although they can be shared with family members.
Literary Works
A teacher may make single copies of the following if they are to be used in the classroom or for
research: a chapter from a book: an article from a periodical or newspaper; a short story, short
essay or short poem; a chart, diagram, drawing, cartoon, or picture from a book, newspaper, or
periodical. All printed copying must bear an appropriate reference.
An educator may not copy in order to replace or substitute for anthologies, compilations, or
collective works.
Consumable Materials
Educators may not copy from consumable works such as workbooks, exercises, standardized
tests, or answer sheet.
Sheet Music
Emergency copies of sheet music may be made for an immediate performance if additional
copies have been ordered, but are not available. Any such copy must include a copyright notice.
The emergency copies must be destroyed upon arrival of the purchased copies.
Internet
Taking text and graphics off the Web and using them in projects is acceptable, but posting them
back online is not. Posting on an Intranet is permissible since it is viewed as remaining inside the
classroom community.
Computer Software
It is illegal to load the contents of one disk into multiple computers without a license: to load the
contents of one disk into the local network without a license; to make or use illegal copies of
copyrighted programs on school equipment; or to allow any student to illegally duplicate
computer software.
(Remember, any material not part of the school collection must be approved using the
Supplementary Materials form. Additional information on copyright and supplemental materials
use is available in the Media Center.)
15
Collaborative Planning
Collaborative planning is teachers and library media specialists working together as an
instructional team to plan for instruction that integrates information literacy skills and resources
with curriculum objectives. The results of such collaboration will be to:
promote student achievement

promote library media centers as central to the learning environment
promote innovative instructional design
strengthen critical thinking and problem solving skills
provide opportunities for interaction between library media specialists and teachers
promote sharing of resources
promote integration and instruction of information literacy skills with the curriculum
enhance relevant use of all resources in all formats
provide opportunity for teachers to be aware of available resources
promote intellectual freedom and equitable access to information and ideas
strengthen connections with the learning community
In an effort to achieve highly effective schools and media centers, teachers should be encouraged
to plan collaboratively with the media specialist. It is suggested that the teacher complete the
Collaborative Planning Sheet. (Appendix H)
16
Appendices
A.
B.
C.
D.
E.
F.
G.
H.
I.
J.
K.
L.
M.
Sample Media Plan Form

Recommendations for Media Center Purchase
Request for Supplementary Materials Approval
Request for Authorization to Duplicate and/orUse Copyrighted Material
Request for Reconsideration of Media
Media Challenge and Instructions for Reconsideration of Materials
Checklist for Reconsideration of Material
Collaborative Planning Worksheet
Jackson County Media Specialist Job Description
Jackson County Media Parapro Job Description
Jackson County IFBD Policy (Media Centers)
Jackson County IFBG Policy (Internet Acceptable Use)
Rules of the Georgia State Board of EducationIFBD (Media Programs)
CGB (Personnel Requirements)
N. Accreditation StandardsSouthern Association of Colleges and Schools
Georgia Accrediting Commission
O. Additional Useful Forms
17
____________ MEDIA PLAN

200__ - 200__
SERVICE PRIORITY
BUDGET PRIORITY
BUDGET
Books/Periodicals
Supplies
Expendable Equipment
Staff Development
Software
Equipment
Computers
RECOMMENDATIONS FOR MEDIA CENTER PURCHASE

Students Name: __________________________________________ Grade: ___________
I would like to see the Media Center purchase more books by the following authors:
__________________________________________________________________________________________
__________________________________________________________________________________________
_____________________________________________
I would like to see the Media Center purchase the following books/magazine titles:
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
Other Recommendations: ____________________________________________________
___________________________________________________________________________

Students Name: __________________________________________ Grade: ___________
I would like to see the Media Center purchase more books by the following authors:
__________________________________________________________________________________________
__________________________________________________________________________________________
_____________________________________________
I would like to see the Media Center purchase the following books/magazine titles:
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
Other Recommendations: ____________________________________________________
___________________________________________________________________________

Teacher: ___________________________________ Subject Area: _______________________
I would like to request the following items be purchased when funds become available.
(Use additional pages and attach catalogs as needed.)
BOOKS
Title
Source
Order#
Price
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
PERIODICALS
Title
Source
Order#
Price
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
VIDEOS
Title
Source
Order#
Price
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
OTHER
Title
Source
Order#
Price
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Date approved ____________________
Valid through ___________________
REQUEST FOR SUPPLEMENTARY MATERIALS APPROVAL

Title of Material ________________________________________________________________
Teachers Name ________________________________________________________________
Type of Material __________________________ Length of Material _____________________
Rating (NR if not rated) ____________________ Course/Grade Level _____________________
Source of Material ______________________________________________________________
Date of Request ___________________________ Date to be used ________________________
Unit of Study __________________________________________________________________
Essential Questions _____________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Concerns (Would this material possibly raise community or parental objections? Are there
sensitive subjects or concepts contained in this material? If so, what? Be specific.)
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
I have previewed this material and feel it is appropriate for my essential questions.
______________________________________________________________________________
(Teachers Signature)
Principals Signature: Approved _______________________________ Date ____________
(or Principals Designee)
Not Approved _____________________________ Date ____________
Administration Concerns ________________________________________________________

____________________________________________________________________________
____________________________________________________________________________
Audience:
F Approved for this teacher and this class only.

F Approved for use in all classes in same subject and/or grade level area.
Length of approval: F current school year only
F five years
F in perpetuity with same learning objectives
F other: __________________________
Jackson County Board of Education

1660 Winder Highway
Jefferson, Georgia 30549
Request for Authorization to Duplicate and/or Use Copyrighted Material
From:
System: Jackson County Schools School _________________________________________
School Address ________________________________________________________________
Telephone ____________________________________________________________________
Person Making Request ________________________________ Title _____________________
To:
Date _______________________________
Firm _________________________________________________________________________
Address ______________________________________________________________________
_____________________________________________________________________________
The Jackson County School System requests authorization to duplicate and/or use the following
copyrighted material:
Title _______________________________________________________________________
Author _____________________________________________________________________
Medium ____________________________________________________________________
Use of copies ________________________________________________________________
___________________________________________________________________________
Number of copies to be made ________
Anticipated date of first use _____________________
Distribution of copies ____________________________________________________________

Producer Reply:
Permission
F granted
F denied
Details/Restrictions _____________________________________________________________
Signature _______________________________________
Title ___________________________________________
Date ____________________
REQUEST FOR RECONSIDERATION OF MEDIA

School _______________________________________________________________________
Item Description:
Author _______________________________________________________________________
Title _________________________________________________________________________
Publisher or Producer ___________________________________________________________
Date of Publication _____________________
Type of Material _____________________
Request Initiated by:

Name _________________________________
Phone Number _______________________
F Parent
F Teacher
F Student
F Administrator
F Other ________________
Address ______________________________________________________________________
Does the person making the request represent himself/herself personally or a group or
organization?___________________________________________________________________
If a group or organization, please identify: __________________________________________
Please answer the following questions. (If more space is needed, additional sheets may be attached.)
1. Have you read, viewed, or listened to the material in its entirety? ___________________
2. To what, in the material, do you object? Please be specific; cite pages, etc. ___________
_______________________________________________________________________
3. What do you identify as the theme of this material? ______________________________
_______________________________________________________________________
4. What good features do you identify? __________________________________________
________________________________________________________________________
5. For what age group would you recommend this material? _________________________
6. What would you recommend as a substitute for this material, which you would consider
to be of equal or superior quality for the educational purpose intended? ______________
_______________________________________________________________________
7. What would you like your school to do about this book?
F do not assign it to my child
F withdraw it from all students
F place the item at another grade level (please specify) ______
F other ___________________
Signature _______________________________________
Date ____________________________
MEDIA CHALLENGE
A. Jackson County Board Policy states:
The right to object to material is one granted by policies enacted by the Board of Education and
firmly entrenched in the law. School employees will handle complaints with courtesy and
integrity.
Criticism of media and instructional materials in Jackson County Schools shall be submitted on
an approved form furnished by the principal. All appeals forms are in the Media Handbook. The
complaint form will be submitted to the school media committee. Materials that are questioned
should be read and analyzed first by the school media committee. Core-adopted materials must
be challenged at the system level. If no decision can be reached, appeal may be made to the
system-wide committee. This system committee will read and analyze the material and reach a
decision. The local Board of Education has the final decision-making power. The complainant
has the right to appeal decisions to the next higher level.
B. Challenge procedures
When a formal complaint against media or instructional materials is received, the principal,
curriculum director, and media specialist must be informed. A meeting of the school media
committee will be scheduled to review the material and the complaint. The complainant will be
notified of the meeting and invited to attend in order to present their completed Request for
Reconsideration form.
Each committee member shall read, view, or listen to the material in question in its entirety and
review professional evaluations pertaining to the material. The media specialist will compile
professional evaluations of the material in question.
The deliberations of the media committee shall be in private. The media committee will meet to:
1. hear the concerns expressed by the complainant;
2. discuss the materials relative to values and faults, appropriateness to grade level,
appropriateness to curriculum, etc.;
3. render a majority decision relative to requested actions. The committee is charged with
answering the question, Is the material in question appropriate for use by its designated
audience?
The committees decision may be to:
1. take no removal action;
2. remove all or part of the challenged material from the total school environment (School
Media Committee); or from the school system (System Media Committee);
3. limit the educational use of the challenged material; or
4. place the material at another grade level.
Within five working days of the media committee meeting, the chairman shall:
1. officially notify the complainant in writing of the decision reached and advise of the right
to appeal; and
2. file a copy of the Request for Reconsideration Form and all communications with the
Central Office.
Decisions made at the school level apply only to that individual school.
F
C. Appeal procedures
An appeal of the school media committees decision must be made within ten working days
following the official notification.
The complainant shall address a written request for appeal to the curriculum director. The
system media committee will be convened to review the appeal.
The curriculum director shall notify other principals of the appeal.
The system media committee may refer to Checklist for School/System Media
Committee Reconsideration of Material. (Appendix G)
Appeal beyond the system media committee shall be directed in writing to the
Superintendent and the Board of Education.
An appeal of the system media committees decision must be made within ten working days after
formal notification of the decision.
The complainant shall address a written request for appeal to the Superintendent and
Board of Education.
The curriculum director shall notify the principals of the action taken by the system
media committee and/or Jackson County Board of Education.
In the event of a severe overload of challenges, the school or system media committee may
appoint a subcommittee of members to review challenges and make recommendations to the full
committee. The composition of the subcommittee shall approximate the representation of the full
committee.
Request to reconsider materials, which have previously been before the committee, must receive
approval of a majority of committee members before the materials will again be reconsidered.
The committee shall act upon every completed Request for Reconsideration form. (Appendix E)
INSTRUCTIONS FOR RECONSIDERATION OF MATERIALS

The policy of the Jackson County School System related to selection of learning materials states
that any resident or employee of the system may formally challenge materials used in the
systems educational program. This policy allows those persons in the school and the community
who are not directly involved in the selection of materials to make their opinions known. The
task of the media committee is to provide an open forum for discussion of challenged materials
and to make an informed decision on the challenge.
The reconsideration process, the task of the media committee, is just one part of the selection
continuum. Material is purchased to meet an educational need. Periodically material is reevaluated through updating, discarding, or re-examination. However, the media committee must
be ready to acknowledge that an error in selection may have been made despite this process.
In reconsidering challenged materials, the role of the media committee and particularly the
chairperson, is to produce a climate for a free exchange of ideas. The media committee should
begin by finding items of agreement, keeping in mind that the larger the group participating, the
greater the amount of information available, and therefore, the greater the number of possible
approaches to the problem.
The complainant may choose to make an oral presentation to the media committee to expand and
elaborate on the complaint. The media committee will listen to the complainant and to those with
special knowledge. In these discussions, the media committee should be aware of relevant social
pressures, which are affecting the situation. Individuals who may try to dominate or impose a
decision must not be allowed to do so. Minority viewpoints expressed by groups or individuals
must be heard, and all participants must be made to feel welcome. It is important that the media
committee create a calm, nonvolatile environment in which to deal with a potentially volatile
situation. To this end, the complainant will be kept continuously informed of the progress of the
complaint.
The media committee will listen to the view of all interested persons before reaching a decision.
In deliberating its decision, the media committee should remember that the school system must
be responsive to the needs, tastes, and opinions of the community it serves. Therefore, the media
committee must distinguish between broad community sentiment and attempts to impose
personal standards. The deliberations should concentrate on the appropriateness of the material.
The question to be answered by the media committee is, Is the material appropriate for its
designated audience? The media committees final decision will be: 1) to take no removal
action, 2) to remove all or part of the challenged material from the school (school or system
media committee) or system (system media committee), 3) to limit the educational use of the
challenged material, or 4) to place the material at another grade level. (Appendix E)
CHECKLIST FOR SCHOOL/SYSTEM MEDIA COMMITTEE

RECONSIDERATION OF MATERIAL
Title:
Author/Producer:
A. Purpose
1. What is the overall purpose of the material?
2. Is the purpose accomplished? F yes F no
B. Appropriateness
1. Does the material promote the educational goals and objectives of the curriculum of
the school system? F yes F no
2. Is it appropriate for the level of instruction intended? F yes F no
C. Content
1. When factual information is part of the story is it presented accurately? F yes F no
2. Is prejudicial appeal readily identifiable by the potential reader? F yes F no
3. Are concepts presented appropriate to the ability and maturity of the potential
readers? F yes F no
4. Do characters speak in a language true to the period and section of the country in
which they live? F yes F no
5. Does the material offend in some special way the sensibilities of women or a minority
group by the way it presents either the chief character or any of the minor characters?
F yes F no
6. Is there preoccupation with sex, violence, cruelty, brutality, or aberrant behavior that
would make this material inappropriate for children? F yes F no
7. If there is use of offensive language, is it appropriate to the purpose of the text for
children? F yes F no
8. Is the material free from derisive names that would offend minority groups?
F yes F no
children? F yes F no
9. Is the material well written or produced? F yes F no
10. Does the material give a broader understanding of human behavior without stressing
differences of class, race, color, sex, education, religion, or philosophy in any adverse
way? F yes F no
11. Does the material make a significant contribution to the instructional program?
F yes F no
12. Are the illustrations appropriate and in good taste? F yes F no

13. Are the illustrations realistic in relation to the story? F yes F no
14. Is the material up to date? F yes F no
15. Is the content of this material well presented by providing adequate depth and
continuity? F yes F no
D. Reviews
1. Source of review:
F Favorably reviewed
F Unfavorably reviewed
2. Does the title appear in one or more reputable selection aids? F yes F no
If answer is yes, please list titles of selection aids:
Additional comments:
Recommendation for use of materials: F yes F no
Explain reasons:
Signature of Committee Member __________________________________ Date ________
G
COLLABORATIVE PLANNING WORKSHEET

Teachers Name: ______________________________________________________________
Course Title: _________________________________________________________________
Unit of Study: ________________________________________________________________
Essential Question: ____________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
Resources Needed:
F Internet
F Books
F Reference Materials
F Computer Programs
F Videos
F Periodicals/Newspapers
F Other __________________________________________
What format will the final product take?
F Research Paper
F Oral Report
F PowerPoint Presentation
F Publisher Document
F Poster
F Tri-board
F Video
F DVD
F CD
F Other __________________________________________
How can the media center staff help?
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
JACKSON COUNTY MEDIA SPECIALIST JOB DESCRIPTION
JACKSON COUNTY MEDIA PARAPRO JOB DESCRIPTION
JACKSON COUNTY SCHOOL SYSTEM POLICIES MANUAL

DESCRIPTOR TERM
DESCRIPTOR CODE
ISSUED
Media Centers
IFBD
2-14-2005
PAGE 1 of 4
RESCINDS
I.
5-12-2003
Philosophy and objectives of School Media Program
In Jackson County, commitment to providing quality media programs is evidenced through seeking
collaboratively planned, instructionally related, and unified media services that are accessible to teachers
and students and effectively managed by media professionals.
The Jackson County Board of Education believes that pupils should be accepted into the education
program as they are; that they should be provided with a stimulating environment and opportunities for
learning experiences designed to promote social, emotional, physical and intellectual development for
satisfactory adjustment in a democratic society. The selection of media materials and equipment shall be
for a broad spectrum of learning opportunities, for large and small groups of students, as well as for
individuals. Media and equipment should be appropriate in terms of various interests, abilities,
socioeconomic backgrounds, and maturity levels of the students in the respective schools.
The Board of Education believes that principle should be placed above personal opinion and prejudice in
the selection of materials in order to assure a comprehensive collection appropriate for the school. The
system adheres to Georgia Board of Education policy/standards, state and federal laws, and standards of
SACS (Southern Association of Colleges and Schools), and GAC (Georgia Accrediting Commission).
The Specific objectives of the media program are:
II.
to assist in the development of the curriculum and instructional program of the school
and support the achievement of curricular and instructional goals;
to assist teachers as they develop instructional plans and present classroom
instruction;
to provide students and teachers with access to the variety of informational resources
and materials necessary to achieve curricular objectives;
to assist students in the development of the attitudes and skills which will enable
them to become life-long learners; and,
to meet community needs for information to the extent that such efforts do not
conflict with services to teachers and students.
Professional Responsibility
The purchase of instructional materials is legally vested in the Jackson County Board of Education. Each
person involved with the instructional program is expected to know and to implement system policies and
procedures governing the selection and use of instructional materials and equipment.
The responsibility for planning, developing and coordinating the instructional media program is delegated
to the Superintendent and/or designees. The media specialist is responsible for performing the functions
identified in current state documents. The appointment of the System Media Contact person is made by
the Superintendent on an annual basis. The SMCP serves as a liaison between the Jackson County School
System and the Georgia Department of Education.

DESCRIPTOR TERM
DESCRIPTOR CODE
ISSUED
Media Centers
IFBD
2-14-2005
PAGE 2 of 4
RESCINDS
5-12-2003
The instructional and media personnel shall plan collaboratively to ensure optimal opportunities for
individual student achievement. Each school shall have an annual media plan.
A system level instructional media committee shall be appointed by the Superintendent or his designee.
It is recommended that the committee be composed of administrators, media specialists, teachers, students
and community representatives. The committee addresses system media concerns within the framework
of existing policies and procedures. The committee serves for a term of one year and meets at least
annually.
An instructional media committee shall be appointed by the principal in each school in collaboration with
the media specialist. It is highly recommended that the committee be composed of administrator(s), media
specialist(s), teachers, students, parents and community representatives. Each member serves a minimum
term of one year, on a staggered, rotating basis. The committee shall meet biannually and additional
meetings may be called by the committee chairperson after consultation with the principal.
III.
Media Program Implementation
A.
Program Priorities
Media programs and services shall meet the instructional goals of the system. Implementation of the
media program is the responsibility of the principal and should be based on current state documents.
Each school shall have a media handbook consisting of written procedures to implement the systems
media policy.
B.
Selection of Instructional Media
The responsibility for the selection of instructional media and equipment is delegated to the professionally
trained personnel employed by the school system. Selection of media involves many people: principals,
teachers, media specialists, students, parents, system level coordinators. Media materials and equipment,
including gifts and sponsored materials, non-school owned materials, and community resources shall be
carefully selected on the basis of their potential contribution to the attainment of system goals and their
appropriateness for the purpose and grade level for which they are selected. At the building level, the
principal will be responsible for recommending library purchases to the system level coordinator. These
purchases will be based on courses of study, standards and accrediting requirements, methods of teaching,
and individual differences of students and are keyed to the interests and needs of students and faculty. At
the system level, the Curriculum Director will have the responsibility of coordinating and placing orders
with the approval of the Superintendent.
C.
Use of non-school owned materials/equipment.
Any print or non print media brought to the school by teachers, students or parent for possible classroom
use shall be subject to the same criteria as that established for school-owned materials. In no instance
shall media and/or equipment be used in such a manner as to violate Board Policy or the law.

DESCRIPTOR TERM
DESCRIPTOR CODE
ISSUED
Media Centers
IFBD
2-14-2005
PAGE 3 of 4
RESCINDS
D.
5-12-2003
Disposition of materials.
The media specialist shall keep records of the disposition of gifts and non school-owned material for a
period of three years.
Worn or missing standard items will be replaced periodically. Out-of-date or no longer useful materials
will be withdrawn from the collection. The principal must approve the removal of materials to be
discarded. Old, unusable equipment may be declared surplus and disposed of through system policy.
E.
Copyright Compliance
The Jackson County School System shall adhere to the federal Copyright Law (P.L. 94-553).
The System Media Contact Person will be responsible for keeping abreast of copyright law interpretations
and changes. This person shall disseminate this information to educators within the school system so that
school materials, employees and equipment will not be involved in infringement of this law.
F.
Organization of Materials and Equipment
In keeping with Board policies, each schools library is designated as the Media Center and librarians will
serve as the schools Media Specialists.
All school-owned print and non print instructional materials and equipment (except basic textbooks) shall
be organized and made available through each media center. Items purchased with categorical funds and
items useful only in one specific instructional area shall be organized for maximum accessibility.
Organization of materials shall be based on a nationally recognized system and design for school media
centers. Equipment shall be organized so as to provide accurate circulation, maintenance, and inventory
records.
G.
Accessibility of Facilities and Resources
Provision shall be made to assure accessibility of the media center for both individual students and groups
simultaneously throughout the instructional day during each day of the school year.
Provision shall be made for access to media resources to support instruction in any Georgia Board of
Education approved course when offered outside regular instructional time.
Provision shall be made through the media specialist to facilitate the use of information sources outside
the school which are available through cooperating agencies.
When the entire class uses the media center, the teacher is the instructional leader. The purpose of the
visit is planned collaboratively with the media specialist. All patrons of the media center share a common
collection and should strive to return materials on time and in good condition.

DESCRIPTOR TERM
DESCRIPTOR CODE
ISSUED
Media Centers
IFBD
2-14-2005
PAGE 4 of 4
RESCINDS
IV.
5-12-2003
Media Challenge
The right to object to material is one granted by policies enacted by the Board of Education and firmly
entrenched in the law. School employees will handle complaints with courtesy and integrity.
Criticism of media and instructional materials in Jackson County Schools shall be submitted on an
approved form furnished by the principal. All appeals forms are in the Media Handbook. The complaint
form will be submitted to the school media committee. Materials that are questioned should be read and
analyzed first by the school media committee. Core-adopted materials must be challenged at the system
level. If no decision can be reached, appeal may be made to the system-wide committee. This system
committee will read and analyze the material and reach a decision. The local Board of Education has the
final decision-making power. The complainant has the right to appeal decisions to the next higher level.
V.
Annual Media Budget and Plans
Available funds from local, state and federal agencies shall be allocated so as to assure compliance with
any state standards and the accreditation principles of the various accrediting commissions in which the
system holds membership. Funds will be allocated to each school media program based on state and local
guidelines to meet system and school instructional goals. Each media committee will evaluate its
progress and annually prepare its Media Plan to identify and prioritize specific budget and service
priorities. The Media Plan will guide expenditures during the year.
Jackson County Schools - Board Policy Manual
Descriptor Code: IFBG
Board Policy
Internet Acceptable Use
Staff and students should have access to local, national and international information. Providing such
access promotes resource sharing, innovation, collaboration and communication. By supporting use of
electronic services via the Internet, Jackson County Schools recognize its potential to support curriculum
and student learning. Internet users are expected to use the Internet as an educational resource. In
accordance with the Childrens Internet Protection Act, the following procedures and guidelines are used to
help ensure appropriate use of the Internet in Jackson County Schools.
Student Expectations in Use of the Internet
Students shall not access material that is obscene, pornographic, child pornography, harmful to
minors, or otherwise inappropriate for educational uses.
Students shall not use school resources to engage in hacking or attempts to otherwise compromise
system security.
Students shall not engage in any illegal activities on the Internet.
Students shall only use electronic mail, chat rooms and other forms of direct electronic
communications for school-related purposes.
Students shall not disclose personal information, such as name, school, address and telephone
number outside of the school network.
Any violation of school policy and rules may result in loss of school-provided access to the Internet.
Additional disciplinary action may be determined in keeping with existing procedures and practices
regarding inappropriate language or behavior. When and where applicable, law enforcement agencies may
be involved.
Staff Expectations in Use of the Internet
Staff shall not use access material that is obscene or is child pornography.
Any violation of school policy may result in loss of school-provided access to the Internet. Additional
disciplinary action may be determined in keeping with existing procedures and practices. When and where
applicable, law enforcement agencies may be involved.
L
http://www.gsbaepolicy.org/Policyprintable.asp?PC=IFBG&S=4091&C=&RevNo=1.12 (1 of 2) [8/30/2005 10:03:39 AM]
Jackson County Schools - Board Policy Manual
Enforcement of Policy
Jackson County Schools use a technology protection measure that blocks or filters access to some
Internet sites that are not in accordance with the policy of Jackson County Schools.
The technology protection measure that blocks or filters Internet access may be disabled by a
Jackson County Schools staff member for bona fide research purposes by an adult.
A Jackson County Schools staff member may override the technology protection measure that blocks
or filters Internet access for a student to access a site with legitimate educational value that is
wrongly blocked by the technology protection measure that blocks or filters Internet access.
Jackson County School staff will monitor students use of the Internet, through either direct
supervision, or by monitoring Internet use history.
Jackson County Schools
Date Adopted: 2/14/2005
http://www.gsbaepolicy.org/Policyprintable.asp?PC=IFBG&S=4091&C=&RevNo=1.12 (2 of 2) [8/30/2005 10:03:39 AM]
Code: IFBD
160-4-4-.01 MEDIA PROGRAMS.
(1) REQUIREMENTS.
(a) Each local board of education shall adopt a media policy that
1. Provides for the establishment of a media committee at the system level and at each
school.
2. Requires development of procedures for the school system and for
(i) Selecting materials locally,
(ii) Handling requests for reconsideration of materials,
(iii) Considering gifts of instructional resources,
(iv) Using non-school owned materials,
(v) Complying with copyright law.
(b) The local school superintendent shall appoint a system media contact person to
serve as liaison to the department.
(c) Each school shall have a media center staffed by media personnel in accordance
with Rule 160-5-1-.22 Personnel Required and shall develop processes to implement
system media policy and procedures. The following shall be included in school
program implementation.
1. A plan for flexibly scheduled media center access for students and teachers in groups
or as individuals simultaneously throughout each instructional day. Accessibility shall
refer to the facility, the staff, and the resources and shall be based on instructional need.
2. A media committee that makes recommendations and decisions related to planning,
operation, evaluation and improvement of the media program. This committee shall
annually evaluate media services and develop a multi-year media plan for budget and
services priorities.
3. Collaborative planning that includes joint determination by media specialist and
teachers to ensure use of media center resources and services that support on-going
classroom instruction and implementation of the state-adopted curriculum.
Authority O.C.G.A. 20-2-167; 20-2-168(b); 20-2-182(f); 20-2-184.
Adopted: May 14, 1998
Effective: June 15, 1998

M
Code: CGB
160-5-1-.22 PERSONNEL REQUIRED.

(1) DEFINITIONS.
(a) Base-size school - a school that has a minimum unweighted FTE count as
follows:
Grades K-5
Grades 6-8
Grades 9-12
450
624
970
(b) Base-size school system - a school system with a minimum unweighted FTE
count of 3,300.
(c) Combination school a school with any of the elementary grades, kindergarten
through grade five, contiguous with one or more of the middle grades, grades six
through eight; or a school with any of the middle grades, grades six through eight,
contiguous with one or more of the elementary grades or contiguous with one or more
of the high school grades, grades nine through 12; or a school with any of the high
school grades, contiguous with one or more of the middle grades.
(d) Initial allotment sheet - the allotment sheet sent to the local school system each
spring that informs local system personnel of the Quality Basic Education (QBE)
earnings they will have for the operation of their schools the following school year.
(e) Mid-term adjustment allotment sheet the allotment sheet sent to the local
school system that reflects the recalculation of the total amount of QBE earnings
needed for the continued operation of schools for the current fiscal year.
(f) New school a school that has reported full-time equivalent program counts in
the October count, has an approved new school facility code issued by the
department, and has reported a principal on the October certified personnel
information report under the new facility code.
(g) School for 2000-2001 school year, a facility with a principal of record
reported for the preceding year. Thereafter, a school is a facility that reported a
principal on the October certified personnel report. Beginning in 2001-2002, this
definition shall not include schools on the same campus sharing facilities unless the
schools operate as a combination school.
(h) Unweighted full-time equivalent (FTE) count - total number of enrolled
students by segments in each program specified by law, divided by six. A segment
equals one-sixth of a school day.
160-5-1-.22 (Continued)
(2) REQUIREMENTS.
(a) Each local school system shall employ system-level personnel for the following
positions according to the unweighted full-time equivalent (FTE) count as shown on
the midterm adjustment allotment sheet.
1. Each local school system shall employ a full-time superintendent to serve as
chief administrator of the school system and executive secretary of the local board of
education.
2. Each base-size school system shall employ a full-time curriculum director
(title may vary) to ensure that the systems instructional program will have the
continuity essential for a quality program.
(i) If less than base size, a local school system shall provide the services of a
curriculum director part-time or contract for services across system lines.
(I) A school system with an FTE count of 1,650-3,299 shall provide the services of
a curriculum director no less than half-time or contract across system lines for no less
than half-time services.
(II) No more than 4,125 FTE may be served by a single individual under contract
for curriculum services.
3. Each local school system shall provide school psychologists sufficient to satisfy
federal and state rules and additional legal obligations incurred through court
agreement.
4. Each base-size school system shall employ one full-time visiting teacher/school
social worker.
(i) If less than base size, school systems shall provide the services of a visiting
teacher/school social worker part-time or contract for services across system lines.
(I) A school system with an FTE count of 1,650-3,299 shall provide visiting
teacher/school social worker services no less than half-time or contract across system
lines for services no less than half-time.
(II) No more than 4,125 FTE may be served by a single individual under contract
for visiting teacher/school social worker.
160-5-1-.22 (Continued)
(III) A school system may meet this requirement with an attendance officer in lieu
of a visiting teacher/school social worker provided the attendance officer was
employed in the school system prior to July 1, 1990, the employment has been
uninterrupted and the attendance officer is paid from local system funds.
5. Each base-size school system shall employ at least one full-time school
nutrition program director to perform required system-level school nutrition
program functions.
(i) A school system of less than base size having five or more schools shall, at a
minimum, employ a school nutrition program director-trainee on a part-time basis.
(ii) A school system of less than base size having four or fewer schools shall, at a
minimum, employ the services of a full-time classified nutrition
manager/supervisor to perform required system-level school nutrition program
functions.
(I) A school system may meet either of these requirements with a noncertified
school nutrition director provided the individual was employed as director in the
school system prior to September 1, 1980, the employment has been uninterrupted,
and the individual has participated in annual staff development approved by the
department.
6. Each local board of education shall adopt a staffing formula for school nutrition
personnel (other than managers) which, as a minimum, provides for producing 10.6
meals per labor hour on a systemwide basis.
7. Each local school system with 200 special education FTE shall employ a fulltime special education director to provide services for the special education student
population that will satisfy federal and state rules and additional legal obligations.
(i) School systems with fewer than 50 special education FTE shall designate a staff
member to coordinate the special education program.
(ii) One-fourth position is required for each 50 special education FTE up to 200.
(iii) One-fourth position is required for each 63 special education FTE above 200.
8. Each school system shall employ a full-time person to manage and/or provide
central office accounting services.
3
160-5-1-.22 (Continued)
9. A school system operating vocational programs under an approved Local Plan for
Vocational and Technical Education shall employ a full-time vocational director for
300 or more vocational education FTEs.
(i) A school system operating vocational programs with 150-299 vocational
education FTEs shall employ at least a half-time vocational supervisor.
(ii) A school system operating vocational programs with 149 or fewer vocational
education FTEs shall employ at least a one-fourth-time vocational supervisor.
(iii) Supervisors employed half-time or fourth-time shall hold leadership
certification or a teaching certificate in a vocational field and shall attend the staff
development program for new vocational supervisors.
10. A school system shall employ school counselors; technology specialists; and
art, music, and physical education specialists equivalent to the number of whole
positions earned as reflected on the school systems midterm adjustment allotment
sheet.
11. A school system shall employ the number of teachers earned for the regular
kindergarten, the kindergarten early intervention, the primary grades, and the primary
grades early intervention programs combinedadjusted for maximum class sizesas
provided on the school systems mid-term adjustment allotment sheet.
12. A school system shall employ the number of teachers earned for the remaining
14 QBE programs combined; said requirement shall be 5 percentage points less than
the school systems requirement as calculated in paragraph (2)(a)11 above.
13. A school system shall employ a full-time principal for each school. The
principal shall supervise all personnel, programs and services available at the
assigned school.
(i) A school system shall employ at least a half-time assistant principal for each
school with 600 FTEs or higher and shall add a half-time assistant principal for each
additional 600 FTEs .
14. A school system shall employ a full-time media specialist for each base-size
or larger school.
(i) A school system shall provide no less than half-time services of a media
specialist for each school less than base size and shall provide adult supervision in the
media center for the entire instructional day.
4
160-5-1-.22 (Continued)
15. A school system shall employ a full-time classified school nutrition program
manager for each school to supervise the daily operation of producing and serving
meals to students.
(i) In systems for which the department has approved a satellite operation, one fulltime school nutrition program manager may serve more than one school.
(b) Personnel employed with responsibilities in areas for which the Professional
Standards Commission issues a certificate shall possess the appropriate valid
certificate and meet the in-field requirements of certification rules.
Authority O.C.G.A. 20-2-167; 20-2-180; 20-2-181; 20-2-182; 20-2-183; 20-2-184;
20-2-185; 20-2-186; 20-2-187; 20-2-240; 20-2-695; 20-2-696.
Adopted: September 14, 2000
Effective: October 5, 2000
ACCREDITATION STANDARDS 2005

for Public Schools serving students in Kindergarten through Grade 12
Council on Accreditation and School Improvement
SACS CASI Accreditation Standards 2005
Accreditation Standards for Quality Schools
Standard 6
Resources
The school has sufficient human, financial, physical, and material resources to support its
vision, mission, and goals.
Human Resources
In fulfillment of this standard, the school:
6.1
Employs an administrative head and administrative or supervisory assistants who have

an earned graduate degree with 18 semester hours in administration or supervision (as a
part of, or in addition to the degree) from an institution recognized by a U.S. regional
accrediting agency**; (see note 1, 2, and 4)
6.2
Provides and assigns staff that is sufficient to meet the vision, mission and goals of the
school:
Membership
1 - 249
250 - 499
500 - 749
750 - 999
1000 1249
1250 1499
1500 - up
.5
0 (elem)
1
.5 (elem)
1.5
1 (elem)
2
1.5 (elem)
2.5
2 (elem)
Guidance
Professionals
.5
1
.5 (elem)
1.5
1 (elem)
2
1.5 (elem)
2.5
2 (elem)
3
2.5 (elem)
Library or Media
Specialists
Support staff for
administration,
library media, or
technology
.5
1
.5 (elem)
2.5
1 (elem)
4
1.5 (elem)
4.5
2.5 (elem)
2* (secondary)
1 (middle-elem)
5
3 (elem)
2* (secondary)
1 (middle-elem)
5.5
3 (elem)
Administrative
Head
Administrative or
Supervisory
Assistants
One (full-time
equilvalent)
staff member
shall be added
where needed
for each
additional 250
students over
1,500.
6
3 (elem)
* After employing one professionally qualified librarian or media specialist, the school may employ a professionally qualified technology or information specialist,
assigned to the library media center, to meet the requirement.
6.3
Employs instructional personnel who have an earned bachelors degree that includes 12
semester hours of professional education (as part of, or in addition to the degree) from
an institution recognized by a U.S. regional accrediting agency**; (see note 2 and 4)
6.4
Employs instructional personnel who have a college major (at least 24 semester hours)
in their assigned field; (see note 1 and 2)
1 Professional personnel that meet the qualifications for certification or licensing by the state in which employed are in compliance.
2 Professional personnel who do not hold the required degree or have not earned the specified credits must be actively enrolled in a program that
leads to meeting the requirement within three years. Active enrollment means earning at least six semester hours of credit per academic year.
3 Six semester hours of credit is equivalent to 120 clock hours of participation in professional development activities, e.g., workshops,
seminars, conferences; and peer review team visits. (see page 18, Appendix D)
4 Professional personnel who have training or experience that might be equivalent to the specified credits may request with justification that the State
Council accept such training or experience in lieu of all or part of the requirement. (See page 16, Appendix B and page 17, Appendix C)
** U.S. Regional Accrediting Agencies: Southern Association Colleges and Schools; North Central Association of Schools and Colleges; Middle
States Association of Colleges and Schools; Western Association of Schools and Colleges; New England Association of Colleges and Schools;
and the Northwest Association of Accredited Schools.
page 7
6.5
Employs counselors and media specialists who have an earned graduate degree in their
assigned field from an institution recognized by a U.S. regional accrediting agency**;
(see note 1 and 2)
6.6
Requires all professional personnel to earn at least six semester hours of credit or the
equivalent during each five years of employment; (see note 3)
6.7
Implements a system of employee evaluation that protects the privacy of the individual
and uses the results to improve performance;
6.8
Ensures that paraprofessionals are under the supervision of professional personnel and
are qualified and trained to perform in their area of their responsibility;
6.9
Maintains and observes written policies relating to the qualifications, selection, training,
and assignment of substitute teachers;
6.10
Ensures that all personnel are allocated time and resources for professional development
activities;
6.11
Includes in the master schedule planning time unencumbered by instructional or

supervisory responsibilities for each classroom teacher; and
6.12
Maintains class sizes that are consistent with state or federal guidelines and that support
the learning process.
Financial Resources
6.13
Budgets sufficient resources to support its vision, mission, beliefs, educational

programs, and action plans for improvement;
6.14
Monitors all financial transactions through a recognized, regularly audited accounting

system;
6.15
Controls all funds raised in the name of the school; and
6.16
Implements a remuneration plan for all members of the staff that recognizes the
administrative head as the highest paid employee.
1 Professional personnel that meet the qualifications for certification or licensing by the state in which employed are in compliance.
2 Professional personnel who do not hold the required degree or have not earned the specified credits must be actively enrolled in a program that
leads to meeting the requirement within three years. Active enrollment means earning at least six semester hours of credit per academic year.
3 Six semester hours of credit is equivalent to 120 clock hours of participation in professional development activities, e.g., workshops,
seminars, conferences; and peer review team visits. (see page 18, Appendix D)
page 8
Physical Resources
6.17
Complies with applicable local, state, and federal laws, standards, and regulations;
6.18
Maintains the site, facilities, and equipment to provide an environment that is healthy
and safe for all occupants;
6.19
Possesses and implements a plan for maintaining and improving the site, facilities, and
equipment; and
6.20
Provides facilities, equipment, and a site necessary for effective implementation of the
instructional and extracurricular programs.
Material Resources
In fulfillment of this standard, the school operates a library media center that:
6.21
Maintains a comprehensive materials collection consisting of current media, books,

reference sources, and periodicals in print and electronic formats that support student
learning, the curriculum, and the instructional program;
6.22
Provides a balanced collection of a minimum of 10 books per student; (see note 5 and 6)
6.23
Ensures that all students and staff members have regular, ready access to media services,
materials, and equipment;
6.24
Employs a currently accepted circulation system for materials;
6.25
Provides training on effective use of media resources for students and members of the
professional staff;
6.26
Ensures that the media staff collaborates with other professional staff members to attain
maximum benefit from the resources;
6.27
Possesses a policy and procedure for responding to challenged materials;
6.28
Budgets sufficient funds for library media services and resources, including equipment,
to support the curricular and instructional programs; and
6.29
Possesses and communicates a policy on use of the Internet.
5 Middle and Secondary Schools with enrollment in excess of 1,500 students must provide at least 15,000 usable volumes. Elementary Schools with
enrollment in excess of 1,000 students must provide at least 10,000 usable volumes. New schools must have at least four volumes per student upon
opening and meet the collection requirements within three years.
6 Books available in electronic format may be counted for up to 25% of the number of books required for the school. In determining the number of
books available in electronic format, the same title should be counted only once.
page 9
APPENDIX D
Guidelines for Earning Equivalent Credit for Professional Growth
Human Resource Indicator 6.6 on page 8 of the Accreditation Standards 2005 states, "In
fulfillment of this standard, the school requires all professional personnel to earn at least six
semester hours of credit or the equivalent during each five years of employment."
Six semester hours of credit is equivalent to 120 clock hours of professional development
activities such as workshops, seminars, conferences, serving on peer review teams, and other
training activities.
If professional personnel elect to earn any of these hours through equivalent activities, the
following guidelines apply:
Activity
Equivalent
Credit
Description
In-service
Workshops, seminars, and meetings that are sponsored by

the school or school system. Such activities must have a
clearly defined purpose and are designed to improve the
professional competency of the participants.
10 clock hours of staff

development units = 1/2
semester hour of credit
Meetings or
Conventions
Professional meetings or conventions that are sponsored by

a collegiate institution, an educational system, or a
professional association and covers topics of professional
interest relevant to an individuals responsibilities for the
school.
12 clock hours = 1/2

Travel
Travel shall involve professional experiences designed to

increase the competence or expertise of the staff member
in their field of work. A diary of the trip must be prepared
by the staff member and filed with their personnel record.
8 to 14 day diary = 1/2

Presentations or
Publications
Publications on educational topics or papers presented

at professional seminars.
2,000 word publication or

25 minute presentation = 1/2
Self Study or Peer

Review Team
Participation in a self-study or serving on a peer review

team for the purpose of accreditation.
Participation = 1 semester
hour of credit
Each school or school system is responsible for approving, monitoring, and maintaining
appropriate records that reflect each professional staff members activities related to the
fulfillment of the standard for accreditation requirement.
page 18
GAC Home
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Initial Accreditation
Forms
Continuing
Accreditation Forms
GAC Standards for

Elementary School Programs
Any school containing grades one (1) through five (5) must apply as an
elementary school. An elementary school may be a school with any
combination of kindergarten (K) through grade eight (8). The following
standards for elementary school programs are to be used by principals
of schools who are making application for Provisional, Accredited, or
Accredited With Quality status for programs in their schools. The
number of standards required to be answered affirmatively in order for
the school to meet the 85% required by the Commission for Accredited
status is given at the beginning of each section of standards.
I. Organization
(For Accredited status 12 affirmative answers are required, including
standards 1 through 9)
1. The school schedules 180 full school days for students each year.
Pre-Kindergarten
Forms
2. A school day consists of at least six hours, exclusive of lunch and

recess periods. (A minimum of a school day of four-and-one-half hours
is acceptable for grades one through three. Schools may operate on
shortened schedules up to one day for each grading period for teacherparent conferences.)
3. In grades one through three, classes have a maximum of 25
students, or 33 students if the teacher has a full-time aide. The systemwide average class size in grades one through three is 21.5 or less, or
28.6 or less if teachers have full-time aides. In grades four and five,
classes have a maximum of 33 students. The school-wide average class
size in grades four and five is 28.6 or less. Remedial classes have a
maximum of 18 students or 24 students if the teacher has a full-time
aide. (This standard is interpreted as meaning that an aide is required
whenever the maximum class size for classes without an aide is
exceeded. This means that in grades one through three an aide is
required whenever there are 26 or more students in a class and that an
aide is also required whenever there are 19 or more students in a
remedial class). Mixed-model classes have a maximum of 28 students,
including no more than eight remedial students per class.
4. Principals of schools with 7 through 13 teachers have at least onehalf time free from teaching responsibilities for administration and
supervision. Principals of schools with 14 or more teachers have full
time for administration and supervision.
5. A combination school (that is, an elementary and high school under
one administration) of 30 or more teachers must have an assistant
http://www.coe.uga.edu/gac/standards/elem.html (1 of 5) [4/25/2005 5:41:17 PM]
principal. Either the principal or the assistant principal must have major
responsibility in the elementary area.
6. All inter-school contests and school-sponsored activities are under
the direct and complete control of the school administration.
Responsibilities related to school- sponsored activities are not
delegated to any person or persons other than school system
employees.
7. The Media Center has a minimum of 10 books per student or a
minimum of 7 books per student and an annual expenditure of $2.00
or more per student for computer disks, video cassettes, video disks,
film strips and other non-print media.
8. Complete and accurate permanent records are maintained for all
students.
9. Student records are protected against fire, theft, and damage by
being located in a fire-resistant cabinet or a duplicate set of records is
located in another area.
10. The school provides each student a minimum of 30 minutes for
lunch.
11. The organization of the Media Center collection and the school
schedule facilitate maximum use of the collection by pupils during all
school hours.
12. Each teacher has at least one 30 minute period per day OP^total of
150 minutes per week during the class day for planning.
13. Student activities include access to health and psychological
counseling services.
14. When offered by the school, the weekly meals provide one-third of
the recommended weekly dietary allowance of nutrients and include
meat or a meat alternate, bread, milk, and fruits and/or vegetables.
II. Personnel
(For Accredited status 10 affirmative answers are required including
1. A school with an enrollment of 750 or more students has a full-time
assistant principal or an additional certified person designated as an
assistant to the principal on a full-time basis.
2. The staff of an elementary school consists of not less than one fulltime teacher per grade. There is a minimum staff of six teachers. One
of the staff members must be a qualified principal.
3. All teachers employed on a full-time or part-time basis as instructors
in the school hold, as a minimum, a Georgia professional certificate or
a bachelor's degree with a minimum of 18 semester hours of
professional education. An exception may be granted for those
teachers issued permits by the Georgia Department of Education. This
standard may
also be met by teachers with bachelor's degrees completing 6 semester
hours per year of appropriate professional education until 18 semester
hours of credit are obtained.
4. The principal holds a Georgia state administrator's professional

certificate. In nonpublic schools, the principal may hold a master's
degree with a minimum of 15 semester hours in school administration
and supervision.
5. The superintendent or headmaster must hold a Georgia five-year
administrator's certificate in order for any school in the system to be
accredited. In non-public schools the superintendent or headmaster
may hold, as a minimum, a master's degree with a minimum of 15
semester hours in school administration and supervision.
6. The local school board delegates to the superintendent or
headmaster all executive and administrative functions, including the
nomination of staff personnel.
7. Teachers and all other staff personnel of an individual school are
employed only upon the recommendation of the principal to the
superintendent or headmaster.
8. Schools with seven through nine teachers have 1 /4-time secretarial
service, 10 through 13 teachers have 1/2-time secretarial service, 14
through 16 teachers have 3/4 time secretarial service, and with 17 or
more teachers have full-time secretarial service. An elementary school
that is a part of a combination school has secretarial service allocated
on the basis of the total enrollment of the combination school.
9. Schools with more than 200 students have one person assigned at
least one-half time to media services.
10. The qualifications and assignments of Media Specialists conform to
the following provisions:
<<<<<TABLE HERE>>>>
11. Persons employed as paraprofessionals, auxiliary helpers, or
teachers' aides are under the direct supervision of a professionally
qualified person.
12. Assistant principals have preparation leading toward a Georgia
state administrator's professional certificate or a master's degree with
a minimum of 15 semester hours in administration and supervision.
Assistant principals who do not meet these requirements earn 6
semester hours in administration and supervision each year until the
requirements are met.
13. The governing board of a school system publishes policies that will
assure the observance of professional ethics by all concerned and will
attract, retain, and promote the professional development of
competent school personnel.
14. All teachers who do not hold current Georgia teaching certificates
and who have been employed by the school or school system for five
years or more have received at least 6 semester hours or 10 quarter
hours of college credit, or 10 Continuing Education Units, or 100
contact hours in locally approved professional development activities
within the past five years. (This standard will be phased in over a fiveyear period beginning in Fall 2000).
III. Program of Studies
(For Accredited status 3 affirmative answers are required.)

1. The elementary school curriculum includes objectives that facilitate
the development of proficiency in:
(a) listening,
(b) expressing ideas effectively and creatively,
(c) reading well,
(d) writing legibly,
(e) spelling accurately,
(f) speaking clearly,
(g) thinking critically,
(h) figuring accurately,
(I) observing carefully,
(j) solving problems,
(k) participating in groups,
(1) keeping healthy,
(m) enjoying aesthetic experiences, and
(n) living in a pluralistic society.
2. The objectives of the curriculum facilitate the development of
behavior based upon:
(a) values of honesty and integrity,
(b) loyalty to democratic ideals and processes,
(c) responsibility for one's own actions,
(d) appreciation and desire for the best in our culture,
willingness to accept and detect desirable changes, and
respect and concern for others,
(e) wise use of time, money, and natural resources, and
understanding and accepting self.
3. The curriculum is broad in scope and provides for balanced
experiences designed for development of basic skills, recreation,
health, social living, and aesthetic activities.
IV. School Plant
standards 1 through 22.)
1. A safety preparedness plan has been developed for the school.
2. Fire drills are conducted monthly.
3. A natural disaster plan has been developed and drills are conducted
yearly.
4. Panic hardware is installed and operational on all outside doors
except classrooms that open directly to an outside area.
5. Electrical and gas outlets and lighting fixtures are in safe condition.
6. There is a minimum of 20 square feet of floor space per student in
each instructional area.
7. Commodes, lavatories, and urinals are clean and operational.
8. Fire extinguishers are available and have current inspection labels
attached.
9. Exit lights are operating.
10. All storage spaces are free of fire hazards.
11. Equipment on the school grounds is in safe condition.
12. Building appears to be structurally sound.
13. Drinking fountains are available and operational.
14. All exits are free of obstruction.
15. In schools with kitchens, equipment is safe and operational.
16. An exhaust system is installed in science laboratories and functions
when hazardous fumes are present.

17. There is adequate lighting throughout the school plant.
18. Science laboratory equipment and furnishings are in safe and
operational condition.
19. All buildings have a Certificate of Occupancy issued by the Georgia
State Fire Marshall. Those buildings not eligible to be issued a
Certificate of Occupancy by the State Fire Marshall have an acceptable
inspection report by an appropriate local, State, or federal fire official
on file.
20. Protective eyewear is used in appropriate laboratories.
21. Emergency eyewash equipment is provided in labs where chemicals
are used.
22. Schools of 300 students or less have a school site of at least 4
acres. Schools of more than 300 students have a school site of at least
4 acres plus an additional acre for each 100 students above 300.
23. Outside lighting is sufficient to avoid hazards at night.
24. Where lockers are present, they are operable.
25. Adequate teacher work space is available.
26. Shelving in the Media Center is adequate for materials and
equipment.
27. In schools with lunchroom workers, separate restroom facilities are
available for lunchroom workers.
28. Automatic door closers are present in areas where food is prepared
or consumed.
V. Finances
1. All financial activities relating to inter-school contests and all other
school-sponsored activities are under the direct control of the principal
or headmaster.
2. The monthly and annual salary of the principal is greater than that
of any other member of the school staff with the same level of
preparation and experience.
3. The annual salary of the superintendent or headmaster is greater
than that of any other member of the staff with the same level of
4. At least $6.00 per student enrolled is spent for library books and
other library media, exclusive of equipment, each school year.
5. The school has a system of internal accounting records showing all
receipts and disbursements. These records are audited annually by a
qualified individual who is not a member of the administrative staff of
the school.
GAC Home
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GAC Standards for

Middle/Junior High School Programs
A junior high/middle school may be any combination of grades four (4)
through nine (9). The following standards for junior high/middle school
programs are to be used by principals of schools who are making
application for Provisional, Accredited, or Accredited With Quality status
for programs in their schools. The number of standards required to be
answered affirmatively in order to meet the 85% required by the
Commission for Accredited status is given at the beginning of each
section of standards.
Forms
I. Organization
Continuing
Accreditation Forms
1. The school schedules 180 full school days for students each year.
Pre-Kindergarten
Forms
2. A school day consists of at least six hours exclusive of lunch and

break periods. (Normal class changing time will count as being part of
the six hour school day. Schools may operate on shortened schedules
up to one day for each grading period for teacher parent conferences.)
3. The maximum individual class size is 33 students or less, and the
school-wide average class size is 28.6 or less with the following
exceptions:
(a) Remedial classes without aides do not exceed 18
students.
(b) Remedial classes with aides do not exceed 24 students.
(c) Instrumental music classes do not exceed 100 students.
(d) Choral music classes do not exceed 80 students.
(e) Physical education classes without aides do not exceed
40 students.
(f) Physical education classes with aides do not exceed 53
students.
4. The principal of any junior high/middle school must have at least
one-half of his or her time free from classroom responsibilities to
supervise instruction. Principals of schools with 14 or more teachers
have full time for administration and supervision.
5. All inter-school contests and all other school-sponsored activities are
under the direct and complete control of the school administration.
Responsibilities related to school-sponsored activities are not delegated
to any person or persons other than employees of the school system.
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6. The Media Center has a minimum of 10 books per student or, a

filmstrips and other non-print media.
7. Complete and accurate permanent records are maintained for all
students.
8. Each teacher has at least one 30 minute period during the class day
for planning and preparation for instruction.
10. At least 60% of students entering the school enter from accredited
feeder schools.
lunch.
12. The organization of the Media Center collection and die school
schedule facilitate use of the collection by the students during all school
hours.
13.Student activities include access to health and psychological
counseling services.
14.When offered by the school, the weekly meals provide one-third of
II. Summer School
1. The summer school program, if offered, is operated in accordance
with a normal instructional program. The school system also handles all
funds involved in the summer program. In addition, all conditions of
Provisional accreditation are met.
2. There are at least 120 clock hours of instruction for each 15 quarter
hours of credit or each Carnegie Unit awarded.
3. A school does not grant students more than 25 quarter hours of
credit or 11/2 Carnegie Units in a summer school of 30 days or less nor
more than 30 quarter hours of credit or two Carnegie Units during any
summer school period.
4. No teacher teaches more than two subjects in the same period.
5. Credit is not granted to any student in more than three subject
areas during any summer school period.
III. Personnel
1. In addition to the principal, the teaching staff includes five or more
full-time qualified teachers in the middle school.
2. A school with an enrollment of 750 or more must have a full-time

assistant principal. A combination school of 30 or more classroom
teachers must have an assistant principal. Either the principal or the
assistant principal must have responsibility in the middle grades area.
in the school hold a Georgia State professional certificate or a
bachelor's degree with a minimum of 18 semester hours of professional
education. An exception may be granted for those teachers issued
permits by the Georgia Department of Education. This standard may
4. All Teachers employed in the school hold
(a) a Georgia certificate in their field or possess a bachelor's
degree and a
minimum of 27 semester credit hours in the field when
assigned to teach in grades 7, 8, and 9, or
(b) a Georgia certificate as a junior high/middle school
teacher in field, or
(c)a bachelor's degree and 27 semester credit hours in
elementary education when assigned below the ninth grade
and have at least 6 semester hours in any field in which
they teach.
In the Fall of 2003 this standard is replaced by the
following:
All teachers employed in the school hold
(a) a Georgia certificate in field when assigned to teach in
grades 6, 7, 8, or 9 or
(b) a bachelors's degree and 27 semester credit hours in
elementary or middle grades education and have at least 6
semester hours credit in any field in which they teach
(equivalent staff development units may be substituted for
semester hours).
certificate. In non-public schools, the principal may hold a master's
degree with 15 semester hours in school administration and
supervision.
6. The superintendent or headmaster holds a five-year Georgia
accredited. In non-public schools, the superintendent or headmaster
holds, as a minimum, a master's degree with a minimum of 15
nomination of personnel.
8. Teachers and all other personnel of an individual school are
employed only upon the recommendation by the principal to the
9. Schools with seven through nine teachers have 1/4-time secretarial

service, 10 through 13 teachers have '/2-time secretarial service, 14
through 16 teachers have 3/4- time secretarial service, and with 17 or
more teachers have full-time secretarial service.
11. The qualifications and assignments of the Media Specialists
conform to the following provisions:
Qualifications Time in Media Center Enrollment A minimum of:
Up to 250 12 semester hours One-half day
251-375 12 semester hours Full-time 376-750 15 semester
hours Full-time with half-time clerk
751 -1000 master's degree with Full time with full-time
clerk S-5 in library media
1001 and above master's degree with Full-time with fulltime clerk and 1 S-5 in library media associate media
specialist
A junior high or middle school that is part of a combination
school has media service allocated on the basis of the total
enrollment of the combination school.
12. All persons employed as paraprofessionals, auxiliary helpers, or
qualified person.
13. A school counselor with at least a master's degree and 18 semester
hours credit in guidance and counseling or SC-5 certificate is assigned
for guidance and testing equivalent to one period per day for each 100
students.
a minimum of 15 semester hours in administration and supervision.
Assistant principals who do not meet these requirements earn 6
semester hours in administration and supervision each year until the
requirements
are met.
15. The governing board of a school or school system publishes policies
that will assure the observance of professional ethics by all concerned
and will attract, retain, and promote the professional development of
hours of college credit, or 10 Continuing Education Units, or 100
contact hours in locally approved professional development activities
within the past five years. (This standard will be phased in over a five
year period beginning in Fall 2000).
IV. Program of Studies

1. The following subject matter areas are included in a program of
studies for junior high/middle schools: language arts, social studies,
science and mathematics.
2. Opportunities for exploration include at least four of the following
areas:
Visual Arts
Computer literacy
Foreign Language
Laboratories in reading and mathematics
Home Economics
Industrial Arts/Technology
Program of Education and Career Exploration (PECE)
Speech and Drama
Group Guidance
Music (general), vocal, and/or instrumental
Business Exploration
Agri-horticulture
3. The academic requirements in grade nine (if the school houses grade
nine) insure that students take one unit in language arts and one unit
in mathematics or science.
4. Evidence exists of a functioning physical education and health
program.
5. All transfer credit that is not from a GAC or SACS accredited school
is validated. Acceptance of work endorsed by other accrediting groups
is the prerogative of local schools. To validate credit a school may give
examinations or may certify satisfactory performance.
V. School Plant
yearly.
attached.

on file.
are used.
equipment.
or consumed.
VI. Finances
school- sponsored activities are under the direct control of the principal
or headmaster.
than that of any other member of the system staff with the same level
of preparation and experience.
qualified individual who is not member of the administrative staff of the
school.
GAC Standards for High School Programs

GAC Home
About GAC
GAC Standards
Member Schools
Forms
Forms
Continuing
Accreditation Forms
Pre-Kindergarten
Forms
Schools containing grades ten (10) through twelve (12) or any

combination of grades ten (10) through twelve (12) must apply as high
schools. Schools containing grades seven (7) through twelve (12) or
any combination thereof may apply as high schools. The following
standards for high school programs are to be used by principals of
schools who are making application for Provisional, Accredited, or
Accredited With Quality status for programs in their schools. The
number of standards required to be answered affirmatively in order to
meet the 85% required by the Commission for Accredited status is
given at the beginning of each section of standards.
I. Organization
1. The school schedules 180 full school days for students.
2. The school day consists of at least six hours exclusive of lunch and
break periods. (Normal class changing time will count as being part of
the six hour school day. Schools may operate on shortened schedules
for up to one day per grading period for teacher-parent conferences.)
3. The length of each instructional period is at least 55 minutes gross
and 50 minutes net. (Schools which have developed flexible schedules
or block schedules will not be in violation of this standard providing at
least 135 hours of instruction are provided for each Carnegie Unit
granted.) The seat time requirement may be waived for up to one
Carnegie Unit of Credit per student per school year for independent
study and/or distance learning
courses without being in violation of this standard when they
successfully complete the exit exams approved by the school for the
courses.
4. The maximum individual class size is 35 and the maximum systemwide average class size is 30.8 or less, with the following exceptions:
(a) Remedial classes without aides do not exceed 18
students.
(b) Remedial classes with aides do not exceed 24 students
(c) Instrumental music classes do not exceed 100 students.
(d) Choral music classes do not exceed 80 students.
(e) Physical education classes without aides do not exceed
40 students.
(f) Physical education classes with aides do not exceed 53
students.
http://www.coe.uga.edu/gac/standards/highschool.html (1 of 7) [4/25/2005 6:46:55 PM]
(g) Co-Op-Supervision class loads do not exceed 56

students.
5. The maximum number of students per teacher per week does not
exceed the following:
(a) Physical education - 265 students with aides, 200
students without aides.
(b) Instrumental music - 500 students.
(c) Choral music - 400 students.
(d) Military training - 500 students.
(e) Typing or Keyboarding - 175 students.
(f) All other classes - 150 students.
(Schools on block schedules where individual classes meet only two or
three times per week will be considered as meeting this standard if the
average class sizes, based on a five day week, are not exceeded.)
6. The principal of the school has at least one-half of his or her time
free from teaching responsibilities for supervision of the instructional
program. Principals of schools with 14 or more teachers have full time
for administration and supervision.
7. All inter-school contests and all other school-sponsored activities are
under direct and complete control of the school administration.
Responsibilities related to school- sponsored activities are not
delegated to any person or persons other than employees of the school
or system.
8. The Media Center has a minimum of 10 books per student or a
filmstrips and other non-print media.
9. Complete and accurate permanent records are properly maintained
for all students.
10. Each teacher has at least one 30 minute period during the class
day for planning and reparation for instruction with the following
exception. Teachers who are on extended day programs may have
planning periods outside the regular class day.
12. The school requires the completion of a four-year course of study
above the eighth grade for graduation.
13. At least 60% of the students enter from accredited feeder schools.
lunch.
15. The organization of the Media Center collection and the school
schedule facilitates use of the collection by students during all school
hours.
16. Student personnel services include access to health and

psychological counseling services.
17. When offered by the school, the weekly meals provide one-third of
II. Summer School
1. The summer school program is operated in such a manner that
needed supportive services are available to students. The school
system also handles all funds involved in the summer program. In
addition, all conditions of Provisional accreditation are met.
2. There are at least 120 clock hours of instruction for each 15 quarter
hours of credit or each Carnegie Unit awarded.
3. The school does not grant students more than 25 quarter hours of
credit or 1-1/2 Carnegie Units in a summer school of 30 days or less
nor more than 30 quarter hours of credit or two Carnegie Units during
any summer school period.
4. No teacher teaches more than two subjects in the same period.
5. Credit is not granted to any student in more than three subject
areas during any summer school period.
III. Personnel
1. In addition to the principal, the teaching staff includes five or more
full-time qualified teachers in the high school.
2. A school with an enrollment of 750 or more must have a full-time
assistant principal. A combination school (that is, an elementary and
high school under one administration) of 30 or more teachers must
have an assistant principal. Either the principal or the assistant
principal must have responsibility in the elementary area.
in the school hold, a Georgia professional certificate or a Bachelor's
degree with a minimum of 18 semester hours of professional
education. An exception may be granted for those teachers issued
permits by the Georgia Department of Education. This standard may
in the school hold an in-field Georgia certificate or a minimum of 27
semester hours in the field in which the major part of their teaching
lies. All teachers also have a minimum of 6 semester hours in any field
in which they teach. An exception may be granted for those teachers
issued
permits by the Georgia Department of Education.

certificate. In non-public schools, the principal may hold a master's
degree with a minimum of 15 semester hours in school administration
and supervision.
6. The superintendent or headmaster holds a five-year Georgia
accredited. In non-public schools, the superintendent or headmaster
holds, as a minimum, a master's degree with a minimum of 15
nomination of personnel.
8. Teachers and all other personnel of an individual school are
employed only upon the recommendation by the principal to the
9. Schools with seven through nine teachers have 1/4-time secretarial
service, 10 through 13 teachers have l/2-time secretarial service, 14
through 16 teachers have 3/4 time secretarial service, and with!7 or
more teachers have full-time secretarial service.
11. All persons employed as paraprofessionals, auxiliary helpers or
qualified person.
12. The qualifications and assignments of Media Specialists conform to
the following provisions:
Enrollment Qualifications Time in Media Center
A minimum of:
Up to 250 12 semester hours One-half Day
251-375 12 semester hours Full-time
376-750 15 semester hours Full-time with half-time clerk
751 - 1000 master's degree with Full-time with full-time
clerk S-5 in library media
1001 and above master's degree with Full-time with fulltime clerk and 1 S-5 in library media associate media
specialist
A high school that is part of a combination school has media
service allocated on the basis of the total enrollment of the
combination school.
13. A school counselor with at least a master's degree and 18 semester
hours credit in guidance and counseling or SC-5 certificate is assigned
for guidance and testing equivalent to one period per day for each 100
students. For each additional 500 students or major fraction, an
additional full-time counselor is employed.
15 semester hours in administration and supervision. Assistant
principals who do not meet these requirements earn 6 semester hours
in administration and supervision each year until the requirements are

met.
15. The governing board of a school or school system publishes policies
that will assure the observance of professional ethics by all concerned
and will attract, retain, and promote the professional development of
hours of college credit, or 10 continuing education units, or 100 contact
hours in locally approved professional development activities within the
past five years. (This standard will be phased in over a five year period
beginning in Fall 2000).
IV. Program of Studies
1. Twenty-one Carnegie Units of credit in grades 9 through 12 are
required for graduation.
2. At least 27 unit courses are taught for credit each year. Each of
these 27 units constitutes a full year's work. A school may meet this
requirement by alternating foreign language I and II or chemistry and
physics.
3. All graduating students meet the following requirements:
English 4 Units
Mathematics 2 Units
American History-Government 1 Unit
Other Social Sciences 2 Units
Physical and Natural Sciences 2 Units
Health .5 Unit
Physical Education .5 Unit
Electives 9 Units
TOTAL 21 Units
(Effective with the Fall 1997 class of first time ninth grade students, 3
units in Mathematics, 3 units in Physical and Natural Sciences and only
7 Elective units will be required for graduation.)
4. All academic work transferred from a school accredited by the
Georgia Accrediting Commission is accepted with the following
exception. A student may not be granted credit for more than 30
quarter hours or two Carnegie Units during any summer school period,
including transfer credit.
5. Evidence exists that a program of health and physical education is
conducted in accordance with accepted practice.
6. All transfer credit that is not from a GAC or SACS accredited school
is validated. Acceptance of work endorsed by other accrediting groups
is the prerogative of local schools. To validate credit a school may give
examinations or may certify satisfactory performance.
V. School Plant

yearly.
attached.
on file.
are used.

equipment.
or consumed.
VI. Finances
school- sponsored activities are under the direct control of the principal
or headmaster.
than that of any other member of the system staff with the same level
of preparation and experience.
qualified individual who is not member of the administrative staff of the
school.
Additional
Useful Forms
COMMUNITY RESOURCE PERSONS

Speakers Name: ____________________________________ Teacher: ______________________
Address: _________________________________________________________________________
Phone: _________________________Email: ___________________________________________
Area of Expertise: ________________________________________________________________
Biographical sketch for introduction: _________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
Appropriate Grade Level(s): ______________ Length of Presentation: _____________________
Date/Time of Availability: __________________________________________________________
Objectives of Presentation: __________________________________________________________
__________________________________________________________________________________
Resources needed for Presentation: ___________________________________________________
Approved by: ____________________________________________________ Date
_________
COMMUNITY RESOURCE PERSONS

Speakers Name: ____________________________________ Teacher: ______________________
Address: _________________________________________________________________________
Phone: _________________________Email: ___________________________________________
Area of Expertise: ________________________________________________________________
Biographical sketch for introduction: _________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
Appropriate Grade Level(s): ______________ Length of Presentation: _____________________
Date/Time of Availability: __________________________________________________________
Objectives of Presentation: __________________________________________________________
__________________________________________________________________________________
Resources needed for Presentation: ___________________________________________________
Approved by: ____________________________________________________ Date
_________

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Jackson

Jackson County School System

Concept of a School Media Program

Media Specialist Handbook

Jackson County, Georgia

School Media Committee

System Media Committee

Media Specialist Handbook

Jackson County, Georgia

Procedures for Media Selection

Media Specialist Handbook

Jackson County, Georgia

Purchasing & Accounting Procedures for the Media Center

(ed. media services)

01- BES 002- WJPS

Media Specialist Handbook

Jackson County, Georgia

Media Specialist Handbook

Jackson County, Georgia

Media Specialist Handbook

Jackson County, Georgia

Procedures for Overdue, Lost, and Damaged Media Center Materials

Media Specialist Handbook

Jackson County, Georgia

Media Specialist Handbook

Jackson County, Georgia

Media Specialist Handbook

Jackson County, Georgia

Discarding Media Center Materials

Media Specialist Handbook

Jackson County, Georgia

Supplementary Materials and Guidelines for Their Use

Media Specialist Handbook

Jackson County, Georgia

Procedures for Copyright Compliance

Media Specialist Handbook

Jackson County, Georgia

Media Specialist Handbook

Jackson County, Georgia

promote student achievement

Media Specialist Handbook

Jackson County, Georgia

Sample Media Plan Form

____________ MEDIA PLAN

RECOMMENDATIONS FOR MEDIA CENTER PURCHASE

RECOMMENDATIONS FOR MEDIA CENTER PURCHASE

RECOMMENDATIONS FOR MEDIA CENTER PURCHASE

Date approved ____________________

Valid through ___________________

REQUEST FOR SUPPLEMENTARY MATERIALS APPROVAL

Not Approved _____________________________ Date ____________

Administration Concerns ________________________________________________________

F Approved for this teacher and this class only.

Length of approval: F current school year only

F in perpetuity with same learning objectives

Jackson County Board of Education

Anticipated date of first use _____________________

Distribution of copies ____________________________________________________________

REQUEST FOR RECONSIDERATION OF MEDIA

Type of Material _____________________

Request Initiated by:

Phone Number _______________________

F withdraw it from all students

F place the item at another grade level (please specify) ______

Not Approved _________________ Date