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Since my post on

Annual Performance Reviews, I have had several

requests to provide sample comments managers can use on the annual


performance evaluation to best describe their employees. I decided to
sit down and write out some comments that you can use if you are stuck
with exactly the right way to say it. Writing out a dozen performance
reviews can be hard enough, yet alone coming up with the best way to
say things without it being taken the wrong way!

I decided this would be a list of the good, bad, and ugly, so I hope it helps you as you
begin to review your employees. These phrases for effective performance reviews can be
slightly altered as needed for your employee appraisals.

Attendance and Punctuality


Positive
Jim has been a valued member of team by always being someone we can count on. Jims
attention to his attendance and punctuality has made our team function much better over
the past year.
Tim is very reliable in his attendedance and consistently shows up on time.
Janet begins each day refreshed and ready for any of the challenges she faces.
George always ensures his employees adhere to their lunch schedules and breaks.

Negative
Todd is continually late for work and should work on this over the next few months to
improve in this area.
Heather fails to show up to work on time and keep a normal work schedule.
Timothy leads meetings which frequently run beyond their alotted time. Over the next
year, Timothy should ensure that his meetings start and end on time.
Jane consistently runs late from her breaks and needs to ensure the breaks are only for
the alotted time.

Communication
Positive
One of Sallys most important skills is her ability to effective communicate complex
topics. Over the past year, this ability has been very useful for the company and has
helped alleviate several problems which arose.
Keith always asks for immediate feedback to ensure he is on task and performing his work
correctly.
One of Franks strengths his ability to provide candor and effectively communicate
change with his employees.
Hildas project teams always commend the way she communicates and encourages
communication.
The feedback Jim provides his coworkers has been essential in how the team has improved
over the past year.
Negative
Communication is one of the areas Jack should work on this year. Effectively
communicating involves more than just providing information when demanded, but
proactively providing information to the team as issues arise. Additionally, Jack should
work on the tone of his communication. Communicating effectively means communicating in a
style and tone which the listener finds easy to accept and understand.

Terry continually attempts to withhold important information from team members.


Jim should work on his ability to take feedback and criticism from coworkers. Too often,
Jim feels the need to "lash out" when presented with constructive criticism.
Theo needs to "open up" and stop isolating himself from the team. In a customer facing
position such as his, the ability to interact with people is crucial.
Jolie needs to improve on how she communicates bad news to her management team. She has a
tendency to withhold the information for fear of how it will make her look which is
causing problems on how the management team runs the business.

Cooperation
Positive
One of the postitives from this past year has been how Shirley has cooperated through the
difficult company merger. Shirley has demonstrated a willingness to work with the
transition teams and provided an excellent example of how cooperation can yield results.
Heather always creates a positive and inclusive work environment.
One of the more effective things about Jennifers management style is her ability to
build consensus. This has helped cut down on the animosity between the team members over
the past year and improved productivity significantly.
Jerry creates an atmosphere where people can share their thoughts good and bad and
not fear retribution or intimidation.
Negative
Kevin should work to improve his cooperation. Over the past year, there have been several
instances where Kevin has refused to cooperate despite the timing pressures facing his
coworkers which has caused a considerable loss in productivity for the team.
There have been multiple instances of shouting matches between Harry and his coworkers
over the past year. Harry should improve his interpersonal skills over the next year.
Jim has a tendency to make other people feel intimidated when they ask for his
assistance.

Creativity and Innovation


Positive
Doug shows how innovation and creativity can significantly improve a companys
performance. Dougs willingness to take chances was shown in the ad campaign he pitched
which on the face looked like it would bomb, but proved to be a smash hit.
Shannon took many steps to improve processes for the team over the past year. These steps
were innovative and resulted in a 30% productivity gain on the team.
Kevin has a knack for changing directions when presented with new information.
A great attribute of John is his ability to skillfully move around obstacles as they
present themselves.
Gina found a creative workaround to the customer billing issues which has improved
revenues by 22%.
Negative
Over the past year, Ted has been a very consistent employee. Throughout this time, Ted
has performed his work as instructed, but did not take any opportunities to think about
new ways he could be working. Improving processes and procedures could be a significant
benefit to the company, but Ted needs to work on his creativity and how to think about
the steps he takes in his work and how he can reduce the time it takes.
Tim creates a stifling environment which is not conducive to creativity.
Lilly is not willing to take chances and step out.
Walter is reluctant to explore new ideas, processes, or alternatives.
The sales team has an effective telephone script which is shown to work. Jim consistently
tries to "reinvent the wheel" and not work within the system which is designed for
success.

Customer Satisfaction
Positive

Jim has consistently gone above and beyond his job to satsify his customers. Jim
demonstrates how excellent customer service can have a lasting effect on customer
relationships.
Over the past six months, Susans attention to customer satisfaction has not gone
unnoticed. Susan works with customers until their problems are resolved and often goes an
extra step to help upset customers be completely surprised by how far we will go to
satisfy customers.
Travis skillfully overcomes client objections.
George is a empathetic listener and makes each customer know he values their time.
Matt is clearly a "people" person and shows his clients how much he likes working with
them.
Negative
Tom should continue to work on how his daily activities affect his customers. Tom
doesnt consistently ensure his customers are satisified and occasionally has complaints
levvied against his work. Over the next three months, Tom should work to improve how he
interacts with customers, how he communicates with them, and how well he meets their
needs.
Yoli needs to work on managing customer expectations. Frequent delays and problems are
reported by her customers which frequently turn out to be a problem with how she managed
their expectations.
Fred fails to follow up with customers as requested.
Harry has too much difficulty saying no to customer requests and it frequently causes
lost revenue.

Goal and Objective Setting


Positive
One of Janes best characteristics is her ability to set goals which are specific,
measurable, and attainable. She has consistently set her goals high and met them.

George is very effective at setting goals and objectives with his employees and ensuring
they meet these goals.
One of Kevins strengths is his ability to design measurements for goals to ensure they
are met. If you cant measure it, its not a goal!
Jenny is clearly not a short term thinker her ability to set short and long term
business goals is a great asset to this company.
Negative
Jack should work to improve his abilities in goal setting. Jim likes to set high goals
for himself, but infrequently can achieve these goals. Setting attainable goals will help
Jack improve his performance productivity.
Terry consistently misses targets and does not stay up to date with the objectives
expected of him.
James seems to want to achieve all of his goals in the last few weeks before annual
performance review time, but does not consistently work towards his goals throughout the
year.
One of the areas we want Tom to work on this year is his tendency to blame others when
his goals or objectives are not met.

Initiative
Positive
We appreciate how Jim approaches situations with a "can do" attitude.
Harry consistently takes initiative in difficult situations and finds a resolution.
Whenever new projects arise, Jennifer is always at the front asking for additional
responsibility.
Kevins willingness to work laste hours to get the job done has not gone unnoticed.
Negative

Walter resists training and frequently reverts back to doing things the way he has always
done it.
Fred does not step forward when new tasks or projects arrive and always relies on other
people to take a chance.
Over the past year, the team has taken on several new responsibilities but Jim has
resisting taking on any more work and has instead made the rest of the team shoulder the
burden.
Tim lacks the confidence necessary to try new things and take on new tasks.

Job Knowledge
Positive
Robert demonstrates is job knowledge on a daily basis.
Jim is adept at showing his job knowledge and technical abilities.
Tim consistently keeps up on new trends in the industry and applies these new practices
to his every day work.
Kate has a thorough understanding of the job skills required to perform her job.
Negative
George fails to shows even rudimentary skills for someone of his tenure with the company.
George should improve his job knowledge measurably.
Doug has a tendency to produce subpar work and should improve his job knowledge to
improve his work product.
Frank fails to demonstrate even the basic skillset required for this position.
Though Jane has improved tremendously over the past year, her knowledge of what it takes
to succeed is still too little.

Leadership
Positive

Terry leads by example.


Holly has an innate ability to set strategic direction and manage others to meet the
companys goals.
Tims high standards of ethics is shown throughout his work.
Kevin has earned a great deal of respect from his employees and managers.
Dougs ability to schedule resources in the face of growing demand is above
expectations.
Though not in a management role, Russ consistently demonstrates leadership abilities
through his work pace and productivity.
Negative
Jim should work on his active listening skills over the next year.
Lilly rarely shows appreciate to her employees for a job well done.
Todd should improve his ability to set direction and goals for his team.
Yoli needs to work on her trust for her employees and learn how to delegate effectively
over the next year.
Jim does not yet delegate effectively and has a tendency to overload himself with tasks
which he should hand off to his subordinates.

Listening Skills
Positive
Todd has mastered the art of active and focused listening.
We appreciate how Matt listens to his employees and allows them to finish before
speaking.
Harry actively elicits feedback from his customers and works to resolve their problems.

Jim has improved his listening skills significantly over the past year. He now
demonstrates a sincere interest in others and listens fully before responding.
Holly always follows instructions accurately and timely.
Negative
George has a tendency to interrupt others while they are speaking and does not pay
adequate attention to what they are saying.
It is obvious that Jim thinks more about the next thing he wants to say versus listening
to what other people are saying.
Brian frequently has to ask questions for topics which were explained to him. Brian needs
to be a more active listener and take notes when he doesnt fully understand topics.
Gina seems distracted during conversations and frequently is not paying attention.
Harry should work on being a more effective listener over the next year.

Managerial Style
Positive
Harry is very effective at providing his employees constructive feedback.
Jims ability to maintain ongoing communication with his employees is an asset to this
firm.
Holly creates an inclusive work environment where everyone feels they are a part of the
team.
Tim sets very high expectations and works with his employees to meet them.
Kevin is great at setting a vision and managing his resources to meet it.
Negative
Doug frequently takes all of the credit for successes and blames others for failures.
Jim avoids confrontation which has affected his teams ability to work with other teams.

Janet doesnt hold her employees to account and allows them to get away with
underperformance.
George relies too much on email and is unwilling to communicate face-to-face.
Harry plays favorites with a few employees on his team and is unwilling to see the
potential in other employees.
Todd should develop a more congenial relationship with his employees.
Ty does not effectively reign in rumors which has destroyed the morale on his team.

Problem Solving Skills


Positive
Janet is very effective at identifying problems and potential resolutions.
Harry resolves problems in a timely manner.
Tim is very proactive at getting in front of problems and stopping them before they
escalate.
Emily is very good at sharing knowledge and information during a problem to increase the
chance it will be resolved quickly.
Negative
Jim is good at identifying problems but lacks the skills necessary to identify solutions.
Jim has a tendency to refer a problem to his upper management without making
recommendations for a solution.
Frank doesnt do well at identifying more than one solution for a problem. If other team
members identify a different solution than the one he came up with, he is quick to
dismiss it.
Peter has to ask for help with simple matters which should be easy for him to solve on
his own.
Todd appears overwhelmed during every crisis and does not instill confidence in his
subordinates.

Teamwork Skills
Positive
Brian is very good at building effective teams.
Jim treats people with dignity and respect.
Holly is very good at making team members feel included. The inclusion has improved her
teams productivity dramatically.
Hank is very adept at resolving conflict and resolving problems before they escalate.
Negative
Tim creates a work environment which discourages team members from providing new ideas.
Walter consistently takes credit for other team members accomplishments.
Ty doesnt share resources well.
Ike is not willing to take on difficult tasks and instead waits for easy tasks to come
his way.
Tim is a distraction on work teams and is frequently discussing things out of scope.

Time Management
Positive
Ted has an innate ability for managing his time. He continues to impress us with his
ability to properly assess the time it takes to complete tasks and his ability to
schedule his tasks into his time at work.
Harry shows a keen awareness of his time and the ability to properly schedule tasks and
get them accomplished in the timeframe he set.
Jim is a very effective multitasker.
Holly sets realistic time frames and consistently sets her customers expectations to
those time frames.

Fred uses a planner to keep himself on-task and on-time.


Negative
Lilly has difficulty accounting for her time and is consistently late putting her
timesheet in.
Holly is often disorganized and appears unable to meet timelines she sets.
Harry does not pace himself effectively and has inconsistent work patterns.
Jim lacks a disciplined approach to time management and lacks the ability to effectively
manage his time.