EXAMPLE OF A BASIC TIMELINE & IMPLEMENTATION PLAN

TASK

Process Award
Hire Project Manager and Secretary
Finalize Sub-Contracts

Hire and train graduate student research assistants.

Begin process Evaluation

Convene partners and consultants and provide an

overview of the development effort goals/objective.
Create the stakeholders group to provide direction
and input.
Discuss data sources and key data elements for
Central Repository and Disease Registry.
Identify issues/concerns/resolutions.
Meet with IT staff and project consultants and lay
out the work plan (e.g., system design, data
elements, etc.)

TIME FRAME

Principal
Investigator/Co-PI
Project Staff &
Evaluators
Project Staff &
Tech Team

May 2012

Principal
Investigator/Co-OI,
Project Manager,
IT Staff & Tech
Team

April 2012

May 2012 (ongoing)

Early May 2012

Late May 2012

Project Manager,
Tech Team & IT
Staff

June 2012

Assess current information systems (identify

refinements needed to align system interface)
Determine additional data elements needed and
database development technical assistance needs.
Identify barriers/issues and resolutions.
Merge data into the Central Repository.
Test data, identify and resolve data integrity issues.
Finalize Data Dictionaries and Use Manuals
Bring Central Repository online for staff use.

Tech Staff & IT Staff

July 2012

Tech Staff & IT Staff

August 2012

Train staff on the use of the system

Implement evaluation outcome evaluation

establish baselines for quality and cost trends
Hold quarterly stakeholder group meeting - to
discuss overview project and evaluation and
solicit direction and input.
Discuss data sources and key data elements for
Central Repository and Disease Registry.
Identify issues/concerns/resolutions.

Tech Team &

Trainers
Project Staff &
Evaluators
Principal
Investigator/Co-OI,
Project Manager,
Evaluators &
Agency Staff

RESPONSIBLE
PARTY
Principal
Investigator, Co-PI
& Administration

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September 2012
(ongoing)
August/September
2012
September 2012
March 2013
June 2013
September 2013
December 2013
March 2014
June 2014

EXAMPLE OF A BASIC TIMELINE & IMPLEMENTATION PLAN

RESPONSIBLE
PARTY

TASK

September 2014
December 2014
March 2015
September 2012
(ongoing)

Project Manager
& Tech Team

Begin providing ongoing technical assistance to

County Database Administrator, programs and other
data resources.
Complete six month process evaluation report

Design system parameters and structure

Identify barriers/issues and resolutions

Test data, identify and resolve data integrity issues

Finalize Data Dictionaries and Use Manuals

Bring Disease Registry online for use

Train staff on the use of the system

Begin providing ongoing technical assistance to

County Database Administrator, programs and other
data resources.
Complete and report on six-month trend analysis for
quality and cost.

Project Manager,
Tech Team & IT
Staff
Project Manager,
Tech Team & IT
Staff
Project Manager,
Tech Team & IT
Staff
Tech Team &
Trainers
Project Manager &
Tech Team

January/February
2013 (ongoing)
January 2013
(ongoing)

Principal
Investigator/Co-OI,
Project Manager &
Evaluators

April 2013
October 2013
April 2014
October 2014

Evaluators

October 2012
April 2013
October 2013
April 2014
October 2014
November 2012
December 2012
January 2012

Complete an Annual Evaluation process study.

Evaluators

May 2013

Complete Year 2 Annual Evaluation process and

outcomes
Complete Summative Evaluation.

Evaluators

May 2014

Evaluators

May 2015

TIME FRAME

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