Beruflich Dokumente
Kultur Dokumente
and
Tricks
Content
Super Tips & Tricks Content......................................................................... 1
Content .................................................................................................. 2
Part I:
Super Excel Tips
and Tricks
9.)
10.)
FREEZE PANES:
Click below the column heading row you wish to freeze > WINDOW > FREEZE PANES. When you
scroll down the column headings will remain in place.
UNFREEZE PANES:
WINDOWS > UNFREEZE PANES
11.)
12.)
13.)
FILTERING:
Navigate: Highlight Columns to be filtered
DATA > FILTER > AUTO FILTER
Advanced Filter Question: How do I get rid of the same name that is repeated
multiple times in a column?
Answer: After completing Steps 13 above, go back to the menu, select DATA > Filter
> ADVANCED FILTER > Click UNIQUE RECORDS ONLY BOX and OK
14.)
4.)
5.)
6.)
7.)
15.)
TRANSPOSE DATA:
1.) Highlight Data to be Transposed and either Copy or Cut
2.) Click in desired location for data (Cell A1 in this example)
3.) RIGHT CLICK
4.) Select PASTE SPECIAL > VALUES > TRANSPOSE.
Part II:
Manipulating Data
in Access
Last
First
Code
Flanders
Ned
CSC
Score
281
87919
Flanders
Ned
ELA
287
87919
Flanders
Ned
HSS
335
87919
Flanders
Ned
MTH
296
87919
Flanders
Ned
SCI
262
Instead, the following format with one record and unique ID per row is more readable and also permits
the user to mail merge the data:
ID
87919
Last
Flanders
First
Ned
CSC
281
ELA
287
HSS
335
MTH
296
SCI
262
Click Create.
Click Import.
Click Next.
Click Next.
Click Next.
Click Next.
Click Next.
Click Finish.
Congratulations! Importing the Excel file into Access is complete! Now, move forward to Step 4:
Create Crosstab Queries.
Last
First
Code
Flanders
Ned
CSC
Score
281
87919
Flanders
Ned
ELA
287
87919
Flanders
Ned
HSS
335
87919
Flanders
Ned
MTH
296
87919
Flanders
Ned
SCI
262
Instead, the following format is more readable and also permits the user to mail merge the data:
ID
87919
Last
Flanders
First
Ned
CSC
281
ELA
287
HSS
335
MTH
296
SCI
262
In the main database management window in Access, follow Steps A-B below and CL on the following
pages to format the data to display only one record and unique ID.
Click on Queries.
G
Click in the Crosstab section and type
the letter R; then press the Tab key
to arrive at the next field.
Use the chart below for the appropriate Field, Total and Crosstab when creating queries:
Field
Total
Crosstab
ID
Group By
Row Heading (Type r or
press the Crosstab drop down
list and select Row Heading)
Last Name
Group By
Row Heading (Type r or
press the Crosstab drop down
list to select Row Heading)
First Name
Group By
Row Heading (Type r or
press the Crosstab drop down
list to select Row Heading)
Test Code
Group By
Column Heading (Type c
or press the Crosstab drop
down list to select Column
Heading)
Scale Score
First (Press the Group By
Value (Type v or press the
drop down list and select
Crosstab drop down list to
First)
select Value)
ID, Last Name, and First Name are all listed normally as they would on any query, hence the
designation Row Heading.
By specifying Test Code as a Column Heading, when the query is constructed, new columns
will be created based upon the values in the Test Code fields. Since Test Code contains the
values CSC, ELA, HSS, MTH, and SCI, these will become the new column headers. Test Code
itself will not be displayedonly its values.
Specifying Scale Score as a Value will display its contents under its corresponding Test Code.
The MTH column will list the MTH score, the CSC column will list the CSC score, and so forth.
The Total cannot be Group By and instead must be a function (like a sum or an average). In
this example, First Name has been chosen as the function. Specifying First Name will list the
first CSC score it encounters for given student; others will be thrown out. In this scenario, only
one score exists per test per student, so the table will not lose data.
Click OK.
Typically, there are three crosstab queries that are created when accessing data for CST reports. See
the three crosstab query examples below:
STUDENT ID, LAST NAME, FIRST NAME, TEST CODE, RAW SCORE/POINTS POSSIBLE (Follow Steps IK and
save the query as Raw Score/Points Possible).
After
saving the queries, the next step is to link the queries, as shown in Step 5.
Click Queries.
J
I
Click OK.
Click OK.
The picture reflects the following actions needed to make the Excel document more professional and
readable:
1. Retype (uppercase and bold), center, and rotate headings at a 90 degree angle.
2. Group each test score together with its respective scores and competency level.
3. Shade each test score a different shade (optional)
by Kelvin Testado
Shift + F11
CTRL + Page Up
CTRL + F6
CTRL + F7
CTRL + F8
CTRL + F9
CTRL + D
=Fill Down
CTRL + R
=Fill Right
Shift + F3